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HomeMy WebLinkAboutR-95-0261J-95-288 4/13/95 RESOLUTION NO. 9 5- 261 A RESOLUTION ACCEPTING THE BID OF SOLO PRINTING INC., FOR THE PRINTING OF THE POLICE DEPARTMENT'S ANNUAL REPORT, AT A TOTAL PROPOSED COST OF $10,200.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 290201-680; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID SERVICE. WHEREAS, pursuant to public notice, sealed bids were received March 13, 1995 for the printing of the Police Department's Annual Report, for the Department of General Services Administration; and WHEREAS, invitations for Bid No. 94-95-078 were mailed to thirty (30) potential bidders and eight (8) bids were received; and WHEREAS, funds for said purchase are available from the Budget of the Department of Police, Account Code No. 290201-680; and WHEREAS, said annual report is a full color quality printed document primarily used to promote a positive image of the Miami Police Department; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste, recommend that the bid received from Solo Printing Inc., be accepted as the lowest responsive and r C,,-j PUlls`j.L. J.LC 11.LU ; CITY CCDNIlMSION MEETING 0$ APB? 2 7 1995 Resolution No. ^ , 95- 261 U $W'. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The March 13, 1995 bid of Solo Printing Inc., for the Printing of the Police Department's Annual Report at a total proposed amount of $10,200.00 for the Department of General Services Administration/Solid Waste, is hereby accepted with funds therefor hereby allocated from Account Code No. 290201-680. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a Purchase Order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 27th day of April 1995. STEYHEN P. C ARK, MAYOR ATT T' MATTY HIRAI CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DI DEPUTY CITY RODlcm/-M5045 -2- APPROVED AS TO FORM AND CORRECTNESS: Amwzv A . MYMN! J III CITY// ATTO Y 95- 261 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission Cesa o FROM : City ger is MqR 2 i 1995 DATE : FILE SUBJECT : Bid No. 94-95-078 Printing and Binding of the Police Department REFERENCES: Annual Report ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution, accepting the bid of Solo Printing, Inc., a Hispanic/Dade County vendor located at 8551 N.W. 64 Street, Miami, Florida 33166, as the lowest most responsible and responsive bidder for the printing and binding of the Police Department's Annual Report. The Police Department's annual report is a large full color quality printed document used to promote a positive image of the Miami Police Department in the local communities and on a national level. Funds for this service, in the amount of $10,200.00 are available from the Police Department, Account #290201-680. The Department of General Services Administration and Solid Waste/Graphic Reproductions Division has analyzed the bids received pursuant to Bid No. 94-95-076 to furnish the printing and binding of the Police Department's 1994 Annual Report. A total of eight (8) vendors responded to this bid. As a result of the bid evaluation, it is recommended that the award be granted to Solo Printing, Inc., Miami, Florida, a Hispanic minority vendor located in Dade County, as the lowest most responsible and responsive bidder in accordance with Bid #94-95-078. This annual report is a full color quality printed document primarily used to promote a positive image of the Miami Police Department. The typesetting and layout of this 1994 Police Department Annual Report will be performed in the City's in-house printing facility. The actual four-color process printing and binding of this saddle -stitched document must be performed by a vendor that has the large equipment needed to accomplish this task. Funds for this purpose are available from the Police Department, Account #290201-680, Amount $10,200.00. 1994-1995 Police Department, Account #290201-680, Amount $10,200.00. 9 5 - 261 exa-/ r U c.0 .!V r V"tll dl r 11\Vt1�ha...iu..r� d�U✓l,. UVr�L+V./va r.Jr rr r—• — 3L11 UI \.111 VI rHltl+ylrrar.,r rrn_tLC �1ft PAM CITY OF MIAMI, FLQRIDA INTER -OFFICE MEMORANDUM Tn , Judy a. Carter ,,,era �IIS chief Procurement officer Procurement Managemezt Divivion "IIRIE,T Bid No. 94.95-07® Vrintinq and Binding of Poli ze A=ual rMuM . ��Irerl�rlt�s : Report rianald H. Warshaw Chief of Ant i oe F+uctoeup� . The Police Department has verified with the Department of Mllnagemant and Budget that tunas are available to cover the coat of the subject bid in the au=wLL of $10,2U9.O0, from the 1994-95 Operating hudget,, Aeea=t Ca&d No. 2DO201-600. BUDG$TARY REVIEW it APPROVED BY: — J'ak-- Melon VIAV*na, A vlstant City vianager Devet ant c E MaM*geu,cntr and budget 95- 261 TDTAL P.O2 0 AVINLIS., VENDOR BETTER BUSINESS FORMS P.O. BOX 250 PINELLAS PARK FL 34664 AMERICAN NATIONAL LTD. 2444 NW 7 PLACE MIAMI, FL 33127 BELLAK COLOR 622 S.W. 8 STREET MIAMI, FL 33130 COLONIAL PRESS INTERNATIONAL 3690 NW 50 STREET MIAMI FL 33142 ORIGNINAL IMPRESSIONS 12900 S.W. 89 COURT MIAMI, FL 33176 TABULATION OF BID NO. 94-95-078 PRINTING AND BINDING OF THE POLICE DEPARTMENT ANNUAL REPORT - 2,000 COPIES UNIT PRICE TOTAL COST CLASSIFICATION $9.44 $18,880.00 NON MINORITY LOCATION PINELLAS PARK FL $6.32 $12,640.00 NON MINORITY CITY OF MIAMI $5.95 $11,900.00 HISPANIC CITY OF MIAMI $5.623 $11,246.00 HISPANIC HIALEAH $6.49 $12,980.00 HISPANIC DADE COUNTY *SOLO PRINTING INC. $5.10 $10,200.00 HISPANIC DADE COUNTY 8551 NW 64 STREET MIAMI, FL 33166 SWANSON PRINTING, INC. $7.45 $14,900.00 FEMALE CITY OF MIAMI 2134 NW MIAMI COURT MIAMI, FL 33127 TRADE LITHO INC. $8.885 $17,617.00 HISPANIC DADE COUNTY CO 5301 N.W. 37 AVENUE Cn I MIAMI FL 33142 i"ID *SOLO PRINTING, INC.: A HISPANIC OWNED BUSINESS LOCATED IN INCORPORATED DADE COUNTY IS THE LOWEST RESPONSIBI I AND RESPONSIVE BIDDER MEETING ALL REQUIREMENTS. v1 Bid No.94-95-078 ITEM: Printing of Police Department's Annual Report DEPARTMENT: Department of General Services Administration/Graphic Reproduction Division TYPE OF PURCHASE: Short term contract REASON: To print the Police Department's Annual Report in a four color process used to promote a positive City image. POTENTIAL, BIDDEN: 30 BIDS RECEIVED• 8 TABULATION: Attached FUNDS: Police Department, Account Code #290201- 680. BID EVALUATION: Bid Invitations Bid Mailed Responses ALL VENDORS ............................ 30 8 MINORITY/FEMALE (M/F) VENDORS.......... 11 6 Within City limits .................. 3 3 Registered with City ................ 11 6 Black (B) Vendors..... .............. 2 0 Located within City limits.......... 0 0 Registered with City ................ 2 0 Female (F) Vendors ..................... 3 1 Located within City limits.......... 1 1 Registered with City ................ 3 1 Hispanic (H) Vendors... .............. 6 5 Located within City limits.......... 2 2 Registered with City ................ 6 5 NON MINORITY (NM) VENDORS .............. 19 2 Located within City limits.......... 1 1 "No Bids.. .............................. - 1 35- 261 7 Reason(s) for NOT awarding to local vendor NO, Local vendor was not the lowest most responsive and responsible bidder. Reason(s) for No Bid is as follows: Pride of Florida - unable to meet specifications. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO SOLO PRINT-TNG INC., A HIS IC/DADE COUNTY VENDOR T A TAL PROPOSED CO O 10,200.00. C ie P remen Officer Ip Da e 95- 261 ;fg• b.0_SECURITY _LIST PRINTING OF 2000 COPIES OF THE POLICE DEPARTMENT'S BID ITEM-. 1994 ANNUAL REPORT ------- M------ ---------------- N_ -------------------- BID PTO-c 94-95-078 _— --- ----•-------- -------------- - - ------------ DATE DID(S) OPBNBD : MARCH 13, 1995 ^ 1 1 : 0 0 a . m .......................... r TOTAL SID_RON_D_jgEj. BIDDER DID !.� 29111T CASHIER! S_CHBCK___ .�..r-------------- -----_ ORIGINAL IMPRESSIONS -------- ------_ -- See attached bid ----- -®-------------------- --- DOLO PRINTING INC. 11 •SWANSON PRINTING INC. 11 �, BETTER BUSINESS FORM INC.' JI 11 COLONIAL PRESS-INT. INC. BELLAK COLOR AMERICAN NATIONAL LTD. 11 II We received only one cop-y of the whit TRADE TITHO INC. was sent to Procurement.partmet Te NO BID ----- --------------- ------ PRIDE OF FLORIDA ---------------- -•---------- -yy-�--- S er ( [i'1n r� Yn�— `'r:;�-•;� il Si C?T'i `d ni � !i.... t ��,^rn�F) "•t:!' il.l2 C,1 1 r 3�;r ijt�!,,•�- j 1 2. .7 %i11L1 Qf1c.i$ $i,l i3.:"S:. � � ''%.. � ,. i ... I k7 .. 0, ilci.�f;S o ----- -----_-r-_------ ---------------------- -------.-_� / .-_r--,----------- - -_- - - - .-- ----- -------- -- -------------- ----- received ( ) envelopes on behalf of arson eiaia b ) GSA/SOLID WASTE -PR CUREMENT DIVISION on _ �-- (City Department) SIGNED: _,!t. LEGAL ADVERT T.SEMENT BID NO. 94-95-078 11/1 i(:f- Sealed bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 11:00 a.m. March 13, 1995 for the printing of 2000 copies of the Police Department's 1994 Annual Report for the Department of General Services Administration and Solid Waste, Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. PREFERENCE Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to regt.iest copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their_ City Occupational License with their bids. Detailed specifications for the are available upon request at the City Procurement Office, 1.390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bads and readvertise. (Ad No. 1977) Cesar H. Odio City Manager- $4, RE(. '95, Mhf*1 13 All :00 CI CITY OF FI E City of Miami REQUISITION FOR ADVERTISEMENT This number must O appear in the \F` advertisement. a u INSTRUCTIONS: Please tyee and attach a Copy 2f the dv rt m n. 1. Department: GSA/PROCUREMNT (FOR) 2. Division: I POLICE 3. Account Code number: { 290201-287 4. Is this a confirmation: ❑ Yes © No 5. Prepared by: 3ENNIFFER MILLER 6. Size of advertisement: LEGAL 7. Starting date: FEBRUARY 23, 1995 S. Telephone number: 575-5174 9. Number of times this advertisement is to be ublished: 1 10. Type of advertisement: [] Legal ❑ Classified ❑ Display 11. Remarks: BID NO. 94-95-078 12.Pt Publication - ' Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIO LAS laMERICAS j 13. Approved ❑ Disapproved *eortment D rector/ -6signee Date Approved for Payment Date ;i C iGS/PC 503 Rev. 12/89 DISTRIBUTION Forward Wh i ite and G S. Can angry G S.A.Dep(Procurement Management) and retain Pink copy.