HomeMy WebLinkAboutR-95-0259U-95-289
3/8/95
RESOLUTION NO. 9 5_ 2 59
A RESOLUTION ACCEPTING THE BID OF ROBBIE'S
FEED SUPPLY FOR THE FURNISHING OF HORSE FEED
AND SUPPLEMENTS, AT A TOTAL PROPOSED ANNUAL
COST OF $19,688.00 FOR THE POLICE
DEPARTMENT'S MOUNTED PATROL UNIT FOR A ONE
(1) YEAR PERIOD WITH THE OPTION TO EXTEND FOR
AN ADDITIONAL ONE (1) YEAR PERIOD; ALLOCATING
FUNDS THEREFOR FROM THE POLICE DEPARTMENT'S
GENERAL OPERATING, INDEX CODE NO. 290201-710;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS SERVICE, AND THEREAFTER TO
EXTEND THIS CONTRACT FOR ONE (1) ADDITIONAL
YEAR AT THE SAME PRICE, TERMS, AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF
FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received December 14, 1994 for the furnishing of horse feed and
supplements, for the Department of Police, on a contract basis
for a one (1) year period with the option to extend for an
additional one (1) year period; and
WHEREAS, invitations for Bid No. 94-95-031 were mailed to
twelve (12) potential bidders and one (1) bid was received; and
WHEREAS, funds for this purchase are available from the
Police Department's General Operating Budget, Index Code
290201-710; and
WHEREAS, the horse feed and supplements are necessary to
provide for the continued good health and physical condition of
horses within the mounted patrol unit; and
CITY COMMISSION
1+1iIEETING OF
APR 2 7 1995
Resolution No.
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Robbie's Feed and Supply be accepted
as the only responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The December 14, 1994 bid of Robbie's Feed
Supply for the furnishing of horse feed and supplements on a
contract basis for one (1) year with the option to extend for an
additional one (1) year period at a total proposed amount of
$19,688.00 for the Department of Police, is hereby accepted with
funds therefor hereby allocated from the Police Department's
General Operating Budget, Index Code No. 290201-710.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this service and thereafter to extend this contract for one
(1) additional year at the same price, terms, and conditions
subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
-2-
95- 259
i1g.,
PASSED AND ADOPTED this 27th day of April , 1995.
STEP EN P. CLARK, MAYOR
ATTES2'
Is
MATT'Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. D
DEPUTY CITYATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
M5O59:csk:ROD
- 3 -
95- 259
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
R
CA-5
TO: The Honorable Mayor and Members
of the City Commission
CesaVger
io
FROM: City
RECOMMENDATION:
DATE : MR 2 71995 FILE :
SUBJECT: Bid Approval, Bid No. 94-95-
031, Horse Feed and
Supplements
REFERENCES.
ENCLOSURES:
it is respectfully recommended that the award of Bid No. 94-95-
031 and a Resolution accepting said bid be granted to Robbie's
Feed and Supply, Inc., a non -minority, Dade County vendor,
located at 15584 S.W. 232 Street, Miami, Florida, 33170, in the
amount of $19,688, for furnishing horse feed and supplements for
the Police Department's Mounted Unit. The funding source will be
the Police Department General Operating Budget, Index Code
290201-710.
BACKGROUND:
The horse feed and supplements are necessary to provide for the
continued good health and physical condition of each horse within
the Police Department's Mounted Unit. Furthermore, the supplies
will allow them to maintain the veterinarian's recommended diet.
On November 30, 1994, invitations for sealed bids were sent to
prospective vendors. Bids were opened on December 14, 1994, with
one (1.) responsive vendor.
It is, therefore, recommended that the award of the bid be made
to Robbie's Feed and Supply, Inc., in the amount of $19,688. The
Department's specifications have been met, and the funding source
will be the Police Department General Operating Budget, Index
Code 290201-710.
95- 259
4&,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S . Carter DATE : E B 1995 FILE
Chief Procurement Officer
Dona 4Tc`T. Warshaw
FROM : Chief of Police
cv,
SUBJECT: Bid Approval, Bid No.
94-95-031, Horse Feed and
Supplements
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with horse feed and supplements for the Mounted Unit,
at a cost of $19,688. Funding is to be from the Police
Department General Operating Budget, Index Code 290201-710.
BUDGETARY REVIEW & APPROVED BY:
ohar Surana, Director
artment of Budget
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS BY:
Carlos E. Garcia, Director
Finance Department
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda a:n.d must be
attached to the resolution cover memorandum.)
95- 259
N
v
8
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : The Honorable Mayor and Members DATE : MAR 2 7 1995 FILE
of the City Commission
Cesa io
FROM : City ger
RECOMMENDATION:
SUMECT . Bid Approval, Bid No. 94-95-
031, Horse Feed and
Supplements
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the award of Bid No. 94-95-
031 and a Resolution accepting said bid be granted to Robbie's
Feed and Supply, Inc., a non -minority, Dade County vendor,
located at 15584 S.W. 232 Street, Miami, Florida, 33170, in the
amount of $19,688, for furnishing horse feed and supplements for
the Police Department's Mounted Unit. The funding source will be
the Police Department General Operating Budget, Index Code
290201-710.
BACKGROUND:
The horse feed and supplements are necessary to provide for the
continued good health and physical condition of each horse within
the Police Department's Mounted Unit. Furthermore, the supplies
will allow them to maintain the veterinarian's recommended diet.
On November 30, 1994, invitations for sealed bids were sent to
prospective vendors. Bids were opened on December 14, 1994, with
one (1) responsive vendor.
It is, therefore, recommended that the award of the bid be made
to Robbie's Feed and Supply, Inc., in the amount of $19,688. The
Department's specifications have been met, and the funding source
will be the Police Department General Operating Budget, Index
Code 290201-710.
95- 259
��f:-dj
4.,
The Honorable Mayor and Members Bid No.
of the City Commission 94-95-031
Page 2
Amount of Bid % of Cost Estimate:
$19,688 99%
Cost Estimate/Budgeted Amount:
$19,870
Source of Funds:
Police Department General Operating Budget
Index Code 290201-710
Minority Representation:
N/A
Public Hearings/Notices
N/A
Assessable Project:
N/A
0
95- 259
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Judy S . Carter DATE : 1995 FILE
Chief Procurement Officer
Dona d H. Warshaw
FROM Chief of Police
SUBJECT: Bid Approval, Bid No.
94-95-031, Horse Feed and
Supplements
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with horse feed and supplements for the Mounted Unit,
at a cost of $19,688. Funding is to be from the Police
Department General Operating Budget, Index Code 290201-710.
BUDGETARY REVIEW & APPROVED BY:
4AO��
ohar Surana, Director
Le artment of Budget
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS BY:
Carlos E. Garcia, Director
Finance Department
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
(This form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
55- 259
AMI, FLORIDA
(Continued)
h0�
It,, 111U 11V . 74•-7J-U,l
gLY?....SBBE.T. �iR-.A`C`P TSr MUST..
iD ENVELOPE IDENTIFIED BY BID NUPIBEiZ; TIPf - AND- DATE- OF - HIU OPEPTNG
URITY IS REQUIRED, A •BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT 0
i SUBMITTED IN THIS ENVELOPE.
9 4ys (Include cash discount for prompt payment, if any)
r
discount of 41�.1/ 1 ' if awarded all items.
Warranty and/or guarantee: /! � r, t,
Delivery: calendar days required upon receipt of Purchase Order or Notic
of Award.
L Number of calendar days required to complete work after start.
In a-ardance with the Invitation to Bid, the Specifications, General Conditions, Specie
conditions, and General Information to Bidders, we agree to furnish the Item(s) at Pric4E
indicated on the attached bid sheet(s).
a
AMES
COMPANY OWNER(S):
'�
NAMES
OF
COMPANf OFFICER(S):I
r
�OF
/✓ /
old, l '9
a) List principal business address: (street address)
r �
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PRU$EM .NT COMPLIANCE
The undersigned bidder acknowledges that (s)he has received a y of Ordinance #10062
amended, the Minority Procurement Ordinance of the City of Mi and agrees o comply with a
applicable sugstantive and procedural provisions therein,.i d' any/ ents thereto.
Bidder:-fSignature:�
(comAarW name)
Date: 2 Print Name: 7
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ ] HISPANIC [ ] FEMALE
AF TRMATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the successful B
establish an Affirmative Action Policy, pursuant to Ordinance
I for sample.. 1
Bidder: VC,( T"� r '>i
sj shall be required
s amen% d. See Append
( company name) 5 _ 259
FA1111RF TO COMPLETE, SIM—AND._-.RETURN_THI•S FORM MAY DISQUALIFY THIS BID. 15
TA13U1�TION OF DS FOR
�+(SG
City Menoq•,, City Cl"h P. M.
R•u:.•d joy of Mi•.n,. Fler:d
by tb• Ct+7 Ce,nm, then, City Cl-,,,. Ce m
Ats
Bidder VA
Unit Unit 7eta1
Unit Unit Totd 7ate1 prlc• -
Un.t Unit Tot.1 Totel price Price
Total P+ic• Price
lt•m DESCRIPTION TY Price
IRREGULARITIES LEGEND -
A — Ns P.-.,-ol- Attom•y
B _ Na ++l l:de•a e• to Capitol S S..rpf.. r al Band.nq Compeer
p _ P.cposd Unugn•d or 17 S.gn•d or No Corporal.
I.+.P,•p•iS.o1
E—I?tu•�:13++unalrr. Net Fi13nd lint
F _
G
It _ C ......d Bid
1 —
1 —
P-- Bry — -
IT 15 RECOMMENDED THAT, +"^' � �'
6ID9� �'
Bid No. 94-95-031
i
j TE Horse Feed & Supplements
DEPARTMENT: Department of Police.
m_vpE OF PURCHASE: Contract for one (1) year
with the
option to extend for an additional
one
(1) year period.
I RE SONt To pr^vide horse feed and supplements
are acessary to provide
for the
continued good health and
physical
j condition of each horse within the
Mounted P ii.rol Unit.
i POTENTIAL BIDDERS: 12
I
BIDS RECEIVED: 1
UNDS: Police nepartment General
Operating
! Budget, Account Code 290201-710.
BID TABULATION: SEE ATTACHED
13ID EVALUATION: Bid
Invitations
Bid
Mailed
i
Responses
ALL VENDORS ............................ 12
1
I MINORITY/FEMALE (M/F) VENDORS.......... 3
0
Within City limits .................. 0
0
Registered with City ................ 3
0
Black (B) Vendors ...................... 0
0
Located within City limits.......... 0
0
Registered with City ...... 0
0
Female (F) Vendors ..................... 3
0
Located within City limits.......... 0
0
Registered with City......... ...... 3
0
Hispanic (H) Vendors................... 0
0
Located within City limits.......... 0
0
Registered with City................ 0
0
NON MINORITY (NM) VENDORS .............. 9
1
Located within City limits.......... 0
0
"No Bids" .............................. -
1
95-
259
Reasons) for NOT awarding to local vendor:
g
Local vendor did not respond to.invit:ation to bid.
Reason(s) for No Bids are as follows.
Agri -Vet. International - unable to supply requested feed.
IT IS)�RECOMMENDED THAT AWARD BE MADE TO
ROBBIE'S FEED SUPPLY A NON -MINORITY, DADE
COUNTY! VENDOR AT A TOTAL, PROPOSED ANNUAL COST
OF $19, 6"-.- Q.
259
49,
Ip� HORSE FEED AND SUPPLEMENTS
I n woo* 9 4- 9 5- 0 31
fiZ3 STDZ DECEMBER 14, 1994 10:30 a.m.
(�
DDtR j1A wripVTS �BSEIIAl�-CEISCR�
ROBBIES FEED SUPPLY
a
NO BID:
• AGRI-VET INTERNATIONAL, INC.
mcmiTrecl tip+- CI-Y as Cf 11:0 c'-o
o'her
See attached b d
o
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PM -- �•• � d-!M� ia-.lOM�-� ems! M4� 00 --- 00 P O�• Oesar
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-i----•►--�►M+�_!-!-!w!P-�eY.��.•. !.•AMOI.r!_OO w-ill ��_O�
Yy_MMM-_--_-__----_1_!W!_- 0--�►--_AO-+OP w1+_O-.e
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.-q------------- ---.►--r- - ----------------------
_.. savelopos oa %*belt o!
(rlkrsoa r� �i�Sn� 7biCs�
GSA/Solid_ waste -Procurement Division
-----_-_- ���;LS 91-__----_�_-__�
(CStJ Tsp�rtz�aL�.._-- _
SIGNED
(5,I;-tT
a
RE
`94 01 f' 14 Al 0 :3 0
MAi
CITY C)
LEGAL ADVERTISEMENT
1,:114"a• 1
Sealed bids will be received by the City of Miami City Clerk at
her office located at City Hall, 3500 Pan American Drive, Miami,
Florida 33133 not later than 10:30 a.m. December 14, 1994 for the
furnishing of Horse Feed and Supplements on a contract basis for
one (1) year for the Department of Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
N.W. 20th Street, Second Floor, Telephone 575-5174.
Section 18-52.1(h) of the City Code, as amended, states that the
City Commission may offer to a responsible and responsive local
bidder, whose primary office is located in the City of Miami, the
opportunity of accepting a bid at the low bid amount, if the
original bid amount submitted by the local vendor does not exceed
110 percent of the lowest other responsible and responsive
bidder.
The City reserves the right to request copies of the occupational
license, professional and/or trade licenses, corporate charter
and tax return and any other documents to verify the location of
the firm's primary office.
All vendors whose primary office is located within the City of
Miami must provide a copy of their City Occupational License with
their bids.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 NW 20th Street, Second
Floor, Telephone 575-5174.
The City Manager may reject all bids and readvertise.
(Ad No. 1394)
Cesar H. Odio
City Manager
r
�\\
City of Miami
REQUISITION FOR ADVERTISEMENT
o r
This number must
appear In the
advertisement.
INSTRUCTIONS: Please 11ye and
att h a coov of the a0vert' t with this
1. Department:
GS PROC'.URLNENT FOR
2, Division:
P� L:[CE
3. Account Code number:
2902(}1- 2$7
4. Is this a confirmation:
❑Yes ❑ No
5. Pre }pared by:
,IENIvII�FE.t MILLER
6. Size of advertisement:
LEGAL
7. Startino dMe-
199
8. Telephone number:
1 575-5174
9. Number of times this advertisement is to be
published: 1
10. Type of advertisement:
❑ legal ❑ Classified ❑
Display
11. Remarks:
BID NO. 94--95--031
12.
Publication
Date(s) of
Advertisement
k
Invoir ce too:•,
Amount
HIBMA09EV I EW
MIAMI TIMES
DIARIO LAS AM.ERICAS
13.
❑ Approved
❑ Disapproved
Department Director/Designee Date
Approved for Payment
Date
1 C IGSJPC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Managementj`and''retain Pink copy.
DISTRIBUTION: White - G.S.A,; Canary - Department