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Home My WebLink AboutR-95-0200J-95-164 2/15/95 RESOLUTION NO. 95- 200 A RESOLUTION AUTHORIZING THE RESURFACING AND INSTALLATION OF THE BASKETBALL AND TENNIS COURTS AT HENDERSON PARK BY AAA COURTS, INC., FOR THE DEPARTMENT OF PARKS AND RECREATION AT A TOTAL PROPOSED AMOUNT OF $23,625.46 UTILIZING DADE COUNTY CONTRACT NO. (1153-0/95); ALLOCATING FUNDS THEREFOR FROM THE CAPITAL IMPROVEMENT PROJECT NO. 331356, ACCOUNT CODE NO. 589301-830; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS PURPOSE. WHEREAS, the Department of Parks and Recreation needs to install and resurface the basketball and tennis courts at Henderson Park utilizing an existing Dade County Contract No. 1153-0/95 from AAA Courts, Inc., at a proposed amount of $23,625.46; and WHEREAS, the Department of Parks and Recreation has obtained community input as to the long-term improvement requirements at Henderson Park and both staff and the community have placed resurfacing and installation of the basketball and tennis courts as high priority items for the park renovation; and WHEREAS, funds for this purpose are available from the Capital Improvement Project Account Code No. 589301-830, Project No. 331356; and iC'PT'3t COITION MEETING OF MAR 0 9 1995 Resolution No. 95-- 200 t WHEREAS, the City Manager and the Director of the Department of Parks and Recreation recommend the installation and resurfacing of the basketball and tennis courts at Henderson Park under existing Dade County Contract No. 1153-0/95 in a total amount of $23,625.46, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The installation and resurfacing of the basketball and tennis courts. at Henderson.Park under an existing Dade County Contract No. 1153-0/95, for a total amount of $23,625.46 by AAA Courts, Inc., is hereby approved, with funds therefor hereby allocated from the Capital Improvement Project, Account Code No. 5893014-830, Project No. 331356. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this purpose. Section 4. This Resolution shall become effective immediately upon its adoption. 95- 200 -2- PASSED AND ADOPTED this 9th day of March 1995. ATT T: STEP EN P. CLA K, MAYOR _ MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORREY APPROVED AS TO FORM AND CORRECTNESS: v A' QU NN J S, III CITY ATTO Y M4945:csk:ROD -3- 95 -- 200 Wig, CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and DATE : FEB 2 4 1995 FILE Members of the City Commission FROM : CeS io Cit ager RECOkMNDATION: SUBJECT: Resolution Award for Basketball and Tennis Courts at Henderson Park REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution authorizing resurfacing and installation at the basketball and tennis courts in Henderson Park by AAA Courts Inc., located at 4730 S.W. 83 Terrace, Suite 102, Davie, Florida 33328, (a non -minority firm), under a currently effective Metropolitan Dade County Contract #1153-0/95, at total cost of $23,625.46. Funds for this improvement are to be provided from the Capital Improvement Program, Project No. 331356, "Henderson Park Renovations." BACKGROUND The Department of Parks and Recreation has obtained community input as to the long term improvement needs of Henderson Park. Both staff and the community have placed resurfacing and installation at the basketball and tennis courts as high priority items for the park renovations. Metropolitan Dade County has a currently effective contract, No. 1153-0/95 for the construction and renovation of playing courts. AAA Courts, Inc., located at 4730 S.W. 83 Terrace, Suite 102, Davie, Florida 33328, was the lowest responsive and responsible bidder to that competitive sealed bid. We therefore recommend authorization to procure the services of AAA Courts for resurfacing and installation at the basketball and tennis courts at this site. The City received a grant from the State of Florida Department of Natural Resources which will provide the necessary financing for this project. Total Amount of Bid: Budgeted Amount: Source of Funds: $23,625.46 % of Cost Estimated $25,000.00 95% Capital Improvement Project #331356, Index Code 589301-830. Attachments 95- 200 4'y`S CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S . Carter DATE : February 1, 1995 FILE Chief Procurement Officer General Services Administration SUBJECT: Henderson Park Basketball and So id Waste Department and Tennis Courts FROM : • REFERENCES: Alberto er, Director ENCLOSURES: apartm of Parks an R creation This department has verified with the Department of Finance and Management & Budget, as applicable, that funds are available to cover the cost of subject purchase in the amount of $23,625.46 Index Code 589301-830, Project #331356. CAPITAL IMPROVEMENT PROGRAM REVIEW: ua -6'cT.riguez, Director et Management and Capital Projects AR/NF/tp 95- 200 _3> 9:. METROPC .AN DADE COUNTY, FLORIDA Ail PART. A RECREATION DEPARTMENT CONSTRUCTION MANAGEMENT DESIGN, SUF(VEY & INSPECTION DIVISION 11095 S.W. 64th STREET, ISLDG. " MIAMI, FL 33171 TELEPHONE: (305) 595-7637 1 FAX: (305) 595.7943 September 20,1993 AAA Courts Inc. 4730 S.W. 83 Terrace - Suite 102 Davie, Florida 33328 Reference: Sports Facility Courts Bid No. 1153-0/95-CW Dear Mr. East: This letter is to notify you of a communication to our Operations Division. As you can see by the enclosed memorandum, we have informed everyone that AAA Courts Inc., was the bid recipient of Bid No, 1153-0/95•CW and as such, will be given first right of refusal on court refurbishing. In addition, please note that 1 will be coordinating this work. If you have any questions, please contact me at either 270-2984 or 595-7637. Sincerely, A. J. West Construction Management A]W/eb Attachment cc: Dr. C. Pezoldt, Mr. H. Scharbert, Mr. P. Xerwin, W. Cutie, Mr. G, Daniels 95- 200 „,.,, _�u� ..� .�i�. uY_1JGr�CltJ1 i•r r.e� METROPOLITAN DADS PLORIDA METR AOE METRO-DADE CENTER August 23, 1993 Ms. Lisa Amater Morrison Cary & Cary 500 last Broward Boulevard, Sutto 1050 Ft. Lauderdale, EL 33394 Re: AAA Courts, Inc. Purchase Order #011427B and 0/117213 Dear Ms . Morrison a MLgAL GERVICEIS ADI IINtSTRATION PRQCUAEMENT MANACIEMENr D(VISIQN SUITE 2350 111 N.W. IM STAEV MIAMI. PWrAtOA J0'1Y moo (305) $75.5200 This office is in receipt of your letter dated August 12, 1993 wherein your client, AAA Courts, Inc., has been laving difficulty in bidding facility court projects with 13111 Cutie, Park and Recreation Department. As of this date, there have not been any projects approved to be started by either your client or Agile Court Construction Company under this contract by the Park and Recreation Department (See attached memo). The problem that arose after the award of this contract pertained to Ordinance 92-22 "Local Preference” wWch was amended to include Browa rd County vendors, This amendment became effective April 17, 1992. This amendment now establishes your client, as the primary awerdee and they shall be given the first opportunity to accept any project that may be required by the Park and Recreation Department, The Park rind Recreation department has been notified of thl.s mandate. Should you have -any other giiestio.ns or concerns, please do not hesitate to contact Edward Mason, CPPB at 375-3900. Res ec f ully, t , .,,a11-.A . Jahn o CFF13 Dirac�ta>r, G Procurement Management HAJ/EM/cmx cc'. Hill Solomon, Park & Recreation Bill Cutie, Park & Recreation Edward Mason, GSA Procurement 95- 200 P 3055272509 p►'IR1' Qi ORRY 11!1�r94 11:D2 iSDOL '3 47ZO GSA + I.nr M.N w..r..., ■+n At1iDEtjtN1M NO, l 4 TO: ALL DEPARTMENTS DATE: AUGUST 17, 1993 FROM: METROPOL117AN OAbE COUNTY SUBJECT: 8I0 NO. 1163-0/96-CW GSAIPROCURErriENT MGMT, Did►. TITLE: SPORTS FACILITY COURTS ( EFURBISHMENT) ' , • T��I 11 f1M�i �. � I ! Please note the following change W : Part #I: Vendors Awarded Primary: AAA Courts, InC. Secondary: Agile Courts Construction Company, Inc. Primary vendor shall be given the first opportunity to complete each p r All else remains the same Edward Mason, CPPO/tI rb pM-H" branC iax transmittal memo 7Un IJ91039as r eons I IV w Fox ► i' i 95- 200 G' ;`• .:a':.Member:N�lonol.tn#lthifi"��ovenu�i+eifcyl pt1� TO: ourts, Inc. 4730 SW 83 Terr., Suite 102 Davie FL•33328-0000 ;Page 1;1 ` .592414 � ' •^''ice,. l• THt! ORaiIt stWA IbT,TO66RDITIONS ON PACE AND.ME T TTiI MAY RI MADE WITHOUT WRITTEN PERMISSION OF PURM 5 805431 .i 1 70464 LOT. 7 '.:tf ei x;ALI'�yyOIO�>t:•rLou.0��'''' Ail >; : TIC1fM ANTEMNDiNAL . f064) Seaport 03) Facilities Maintenance 630 Europe Way Miami-, Florida 33132 Seaport ;►. Administration/Acct,. 'ayable 2F.'NO CHANQU ; 1015 North America WV INC.AOINT, Miami, Florida 33132 )ATE SHIP VIA f.O.E. TERMS PER BID NO. 1153-0/95 THIS IS A BLANKET PURCHASE ORDER COVERING'PERIOD FROM 7/1/93-6/30/95. DELIVERIES AGAINST THIS PURCHASE ORDER j SHALL BE MADE IN QUANTITIES AND TIMES AS REQUESTED 8Y THE DEPARTMENT DURING SAID PERIOD. INVOICING SHALI HF ON A PFR ORDER (DELIVERY) BASIS OR ON A MONTHLY INVOICE BASIS. ALL ITEMS IN ACCORDANCE WITH.SID PROVISIONS AND SPECIFICATIONS. THIS IS AN ESTIMATE ONLY; GUARANTEED PURCHASES MAY VARY AS REQUIREMENTS ARE ACTUALLY NEEDED, SPORTS FACILITY COURTS (REFURBISHMENT) CONTACT: PHILLIP ROSE 305-371-7678 All ps,•: accorian Invoices 5000.0000 1 be In strict With Bid PmxxmL )Oct to audtt DADE COUNTY IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE -WILL BE -SIGNED UPON REQUEST. FEDERAL TAX EXEMPTION REGISTRATION NO. 59-73-0254K FLORIDA SALES TAX EXEMPTION CERTIFICATE NO. 23-08-329851-53C VENpORS COPY 95- 00 5.000.00 a AIO DADE COUNTY CONTRACT NO. 1153-0/95 ITEMS Resurfacing and installation of the basketball and tennis courts at Henderson Dark DEPARTMENT: Department of Parks annd Recreation TYPE OF PURCHASE: Short Term Contract $N.: The Department of Parks and Recreation obtained conununity input as to the long term improvement needs of Henderson Park. Both staff and the community placed resurfacing and installation of a basketball and tennis courts high priority. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO AAA COURTS A NON-MINORITY/NON-LOCAL VENDOR AT A TOTAL PROPOSED AMOUNT OF $23,625.46. 5 to 95- 290 1_3 x14�