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HomeMy WebLinkAboutR-95-0199U-95-60 2/15/95 RESOLUTION NO. 95- 199 A RESOLUTION RESCINDING, IN ITS ENTIRETY, RESOLUTION NO. 94-735, ADOPTED OCTOBER 27, 1994, WHEREBY THE RESURFACING OF A BASKETBALL COURT IN EATON PARK BY AGILE COURTS CONSTRUCTION COMPANY, INC. WAS AUTHORIZED; APPROVING THE RESURFACING OF A BASKETBALL COURT IN EATON PARK FOR THE DEPARTMENT OF PARKS AND RECREATION, UNDER EXISTING DADE COUNTY CONTRACT NO. 1153-0/95, BY AAA COURTS, INC., AT A TOTAL PROPOSED AMOUNT OF $11,311.00; ALLOCATING FUNDS THEREFOR FROM CAPITAL IMPROVEMENT PROJECT NO. 331361, ACCOUNT CODE NO. 589301-860; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR SAID PURPOSE. WHEREAS, the City Commission adopted Resolution No. 94-735 on October 27, 1994, which Resolution authorized the resurfacing of a basketball court in Eaton Park under existing Dade County Contract No. 1153-0/95, by Agile Courts Construction Company, Inc., at a total proposed amount of $11,694.00; and WHEREAS, pursuant to an addendum received from Dade County, the Procurement Management Division of the Department of General Services Administration and Solid Waste has been notified that the primary vendor under Dade County Contract No. 1153-0/95 was AAA Courts, Inc., not Agile Courts Construction Company, Inc.; and WHEREAS, pursuant to said notification, the Department of Parks and Recreation of the City of Miami contacted AAA Courts, cm cobMSSION MEETING OF MAR 0 9 1995 Resolution No. 95- 199 G Inc. to request its estimated proposal for resurfacing a basketball court in Eaton Park under existing Dade County Contract No. 1153-0/95; and WHEREAS, for the same scope of work, the estimate received from AAA Courts, Inc., in the total proposed amount of $11,311.00, is less than the estimate received from Agile Courts Construction Company, Inc., in the amount of $11,694.00; and WHEREAS, based on the foregoing, the City Manager and the Director of the Department of Parks and Recreation recommend that - the services of AAA Courts, Inc., under existing Dade County Contract No. 1153-0/95, for a total proposed amount of $11,311.00, be approved; and . WHEREAS,funds. for said purpose are available from Capital Improvement Project No. 331361, Account Code No. 589301-860; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. Resolution No. 94-735, adopted October 27, 1994, is hereby rescinded in its entirety. Section 3. The resurfacing of a basketball court in Eaton Park for the Department of Parks and Recreation, under existing Dade County Contract No. 1153-0/95, by AAA Courts, Inc., at a total proposed amount of $11,311.00, is hereby approved, with funds therefor hereby allocated from Capital Improvement Project No. 331361, Account Code No. 589301-860. 9 5 - 199 -2- Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of March 1995. 9p L;6j. xt,� STEPHEN P. LARK, MAYOR CITY CLERK PREPARED AND APPROVED BY: yj�t6�&I( JAS ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A: QNN J S, III CITY ATTO Y NF:BSS:M4833 -3- '9'9 CITY OF MlAMI, FLORIDA �� INTER -OFFICE MEMORANDUM TO : Honorable Mayor and DATE : FEB 2 4 1995 FILE Members of the City Commission SUBJECT : Resolution Award for Resurfacing a Court at Eaton Park FROM : REFERENCES: Ces % dio ENCLOSURES: City ,. anager $FCOMMENDATZON• It is respectfully recommended that the City Commission adopt the attached resolution rescinding, in its entirety, Resolution No. 94-735, adopted October 27, 1994, whereby the resurfacing of a basketball court in Eaton Park by Agile Courts Construction Company, Inc. was authorized, and furthermore, approving the resurfacing of the basketball court at this park by AAA Courts, Inc., 4730 S.W. 83 Terrace, Suite 102, Davie, Florida 33326 (a non -minority firm), under a currently effective Metropolitan Dade County Contract No. 1153-0/95, at a total cost of $11,311.00. Funds for this improvement are to be provided from the Capital Improvement Project No. 331361, "Eaton Park Improvements". BACKGROUND • On October 27, 1994, the City Commission adopted Resolution No. 94-735 authorizing the resurfacing of a basketball court in Eaton Park under an existing Dade County Contract No. 1153-0/95, by Agile Courts Construction Company at a total proposed amount of $11,694.00. The Procurement Management Division of the Department of General Services Administration and Solid Waste was notified by an addendum received from Dade County, that the primary vendor under this contract no. 1153-0/95 is AAA Courts, Inc., and not Agile Courts Construction Company, Inc. (Attached please find copies of correspondence between Ms. Judy Carter, Chief Procurement Officer, and these two vendors regarding this matter.) Pursuant to said notification, the Department of Parks and Recreation contacted AAA Courts, Inc. to request its estimated proposal for resurfacing a basketball court in Eaton Park under the existing Dade County Contract No. 1153-0/95. The estimate received from AAA Courts, Inc. in the total proposed amount of $11,311.00, is less than the estimate received from A ile Courts 99- 199 Page 2 Honorable Mayor and Members of the City Commission Construction Company, Inc. in the amount of $11,694.00, for the same scope of work. We therefore recommend authorization to procure the services of AAA Courts, Inc. for the resurfacing of a basketball court at this site. The department received a Community Development Block Grant which will provide the necessary financing for this project. Total Amount of Bid: $11,311 1 of Cost Estimated Budgeted Amount; $15,000 7506 Source of Funds: Capital Improvement Project/Community Development #331361, Index Code 589301-860 Attachments IN 95- 199 Cat#v af � tirzMt :r �,tv of•,r� ��� RON E. WILLIAMS Assistant City Manager November 18, 1994 Ms. Lise Armater Morrison Cary & Cary Attorney at Law 500 E. Broward Boulevard, #1050 Ft. Lauderdale, FL 33394 Dear Ms. Morrison: Re: Resurfacing Courts at Gibson, Eaton & Virrick Parks CESAR H. ODIO City Manager We received your letter of November 8, 1994 on behalf- of -.AAA Courts, Inc., pertaining to the above contracts and wish to advise you of the following events. Based on information received from Metro Dade County concerning Dade County Contract No. 1153-0/95, which indicated that Agile Courts Construction was the successful bidder, the City of Miami Commission made three (3):4wards to Agile on October 27, 1994. 11 Generally in the past when we received notices of Dade County contract awards, we did not obtain any subsequent addenda issued for the contracts. We were, therefore, unaware that any corrections had been made to the contract and only later discovered that AAA Courts was in fact awarded the Dade County contract, per Addendum No. 1, issued almost four (4) months after contract award. No work has commenced on the above noted projects and we have advised Agile Courts not to proceed with the work. We will be making a recommendation to the City Commission to rescind awards made to Agile Construction and to award said contracts to AAA Courts. Sincerely, J dy S. Clrter/Chief Procurement Officer Assistant Director E E I cc: Ron E. Williams, Assistant City Manager j©�, 18 ACpp Albert Ruder, Director, Parks & Recreation d Bid File b, ytw;.,� fls i r 3 ...�� EATiON V. .....r. � 3 r)FPARTMFNT OF C;FNFRAI SFRVI('F, ADMINISTRATION AND SOI In WASTF/Prortirem r•nt Manavemont Divkinn 0 11/14/94 11:52 %T305 375 47. 1—GSA— PROCUREMENT —_ — _ _ _ ( -- • ' AQOENDUM NO. I TO: ALL DEPARTMENTS DATE: AUGUST`:17, 1993 'ry FROM: METROPOLITAN DADE COUNTY SUBJECT: 810 No. 1153-0/95-CW GSA/PROCUREMENT MGMT. DIV. TITLE: SPURTS FACILITY COURTS (REFURBISHMENT) Please note the following change(s): Part #1: Vendors Awarded Primary: AAA Courts, Inc. Secondary: Agile Courts Construction Company, Inc. Primary vendor shall be given the first opportunity to complete each project. All else remains the same l Edward Mason, CPPB/slrb 9 � Post-H' brand fax transmittal memo 7b'77 IN art pages r TO From Ca /� ) Co. Dept. (f Phonefl yxr 95- 199 OIL, rn� RON E. WILLIAMS Assistant City Manager November 17, 1994 Mr. Brian E. Bauer Agile Courts Construction 7335 SW 104 Street Miami, FL 33156 Dear Mr. Bauer: Re: Resurfacing Courts at Gibson, Eaton & Virrick Parks CESAR H. ODIO City Manager Based on information received from Metro Dade• County concerning Dade County Contract No. 1153-0/95, which indicated that Agile Courts Construction was the successful bidder, the City of Miami Commission made three (3) awards to your firm on October 27, 1994. We have since been notified that, per Addendum No. 1 issued in August, 1994, Dade County has rescinded the contract offer to Agile and has awarded the bid to AAA Courts. r r As a result, we will be making a recommendation to the City of Miami Commissiorr'to rescind the awards made to Agile Construction and to*award said contracts to AAA Courts. Sincerely, U� S. Carteji�/Chief Procurement Officer Assistant Director cc: Ron E. Williams, Assistant City Manager / Albert Ruder, Director, Parks & Recreation 1/ Bid File % E \;i ff `.' CE Io E .} NOVtl Am i PARKS A R RECREATION DIPAYE%111� 9 DEPARTMENT Of GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/Procurement Management Division 119n Nt4r Nlth'11-01/fOi1m; Iloriri.i '11147//111q 57:.5174/IAY 11011 575.1,18n CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM - - TO : Judy S . Carter DATE - July 2 9 , 1994 FILE Chief Procurement Officer ;':' General. Services Administration SUBJEbT : Eaton Park Court v6 Resurfacing FROe,Alber REFERENCES: s o � Ler, Director ENCLOSURES a creation Department This Department has verified with the Department of Finance and Budget, as applicable, that funds are available to cover the cost of subject purchase in the amount of $11,694.00 Index Code 589301-860. Project #331361. CAPITAL IMPROVEMENT PROGRAM ?IV7 Eduard. Rodri4ue , Director Asset r_agement and Capital. Projects AR/CH/ he 95-- 199 1?