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HomeMy WebLinkAboutR-95-0194J-95-171 2/22/95 RESOLUTION NO. 95- 194 A RESOLUTION ACCEPTING THE BID OF KILPATRICK TURF EQUIPMENT FOR THE FURNISHING OF THREE (3) SEVEN GANG MOWERS AT A TOTAL PROPOSED AMOUNT OF $124,794.00 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE/FLEET MANAGEMENT DIVISION; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NO. 429901-850-331370; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received January 4, 1995 for the furnishing of three (3) Seven Gang Mowers for the Department of General Services Administration and Solid Waste/Fleet Management Division; and WHEREAS, invitations for Bid No. 94-95-0029 were mailed to twenty (20) potential bidders and one (1) bid was received; and WHEREAS, funds for this purchase are available from Account Code No. 429901-850-331370; and WHEREAS, this equipment will be used to replace aging and obsolete equipment used in daily operations; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration and Solid Waste, recommend that the bid received from Kilpatrick Turf Equipment be accepted as the lowest responsive and responsible bid; CITY CODOUSSION RIEETING OF MAP, Q n 195 Resolution No. 95- 124 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The January 4, 1995 bid of Kilpatrick Turf Equipment for the furnishing of three (3) Seven Gang Mowers at a total proposed amount of $124,794.00 for the Department of General Services Administration and Solid Waste Fleet Management Division is hereby accepted, with funds therefor hereby allocated from Account Code No. 429901-850-331370. . Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of March 1995. STtPHEN P. ARK, MAYOR ATT S MATTY"HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY A� M4957:osk:.ROD EY - 2 - APPROVED AS TO FORM AND CORRECTNESS: A! QUTAN JONES , III CITY ATTOR 5Z 95- 194 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 38 TO : Honorable Mayor and Members DATE : FILE of the City Commission FEB 2 4 {995 SUBJECT : Resolution Authorizing the purchase of three (3) pieces of lawn turf equipment FROM : ` �� REFERENCES: under Bid No. 94-95-029 ENCLOSURES: RECOMMENDATION It is respectfully recommended that the City Commission pass the attached resolution authorizing the purchase of three (3) seven gang mowers under an existing Bid No. 94- 95-029, from Kilpatrick Turf Equipment a non -minority vendor located at 901 NW 31 Ave., Ft. Lauderdale, Fla. 33311 at a total proposed amount of $124,794.00. Funds for this purchase is available from the FY'94-95 Account Code No. 429901-850-331370. BACKGROUND The Department of General Services Administration and Solid Waste needs to purchase three (3) seven gang mowers to replace aging and obsolete equipment used in daily operations. It is recommended that the contract be awarded to the lowest responsible and responsive bidder, Kilpatrick Turf Equipment, a non -minority vendor at a total proposed amount of $124,794.00. Attachments 0 95- 194 3g l" G OITv OF MIAMI, FLORIDA • INTER -OFFICE MEMORANDUM ro : o�7t . Judy S • Carter FLf Chief Procuremont officer Fr3uxremynt� w nagament Div i,rsion sL""EcT',Vhe purchase of three (3) pieces of lawn uipment Did No. 94-95-02a4FQFg0N*m9 . ears Assistant City Manager GWCLOSUREs The Department Of General Services Admini.atratS_on and Solid Waste has verified with the Asset Manage{nent that funds are availahle ta. e®ver the cost at the subject bid in the eviount of $124,794.00 fmm Account Coda No. 429901.-050-331370. CAPrTAL IHPRCvEMENT PiROJECT Rovic : tec,�,nanngement Uardo Rodriguez, Director 7' _ L) 0 95- 194 3 MIAMI, FLORIDA .:...� ET (Continued) .# BID NO. 94-95_n?9 _• raTm: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A•BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: W V�:v ( Include cash discount for prompt payment, if any) Additional discount of Q if awarded all items. warranty and/or guarantee: O CN ;E- Delivery:_,3_C6 calendar days required upon receipt -of Purchase Order or Notice of Award. — -3 © Number of calendar days -required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): a) List principal business address: (street address.) C101 4 4 UV F1t 17,9 /f, y:33�' � b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT CO PLIANGE The undersigned bidder acknowledges that (s)he has received a •copy of ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to c Amply with all applicable substantive and procedural provisions therein, .in� uding a e thereto. Bidder:,' l ��rn,`ti� l4�a i �'�i;o.-77e1y% Signature: (company•name) Date: 1 - 3 - ci S Print Name: CU9 0-94 rra )111H'141 Indicate if Business is 51% Minority -owned: (Check one box only) BLACK f 1 HISPANIC f 1 FEMALE If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required t( establish' -an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. ��11see Appendi) I for sample. Al �1 n 11 _ Bidder: c�- �4 �f1"�YI -Signature (company name) FAILURE TO COMPLETE, SIGN.,AND_RET - 194 DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE Tabulation of Bid Received for Three (3) Seven Gang Fairway Mower Bid #94-9S-029 Title & Bidder Unit Total Description Make & Model Price Options Price Warranty Delivery Comments 7 Gang Mower Kilpatrick Turf $40,408.00 1. $1,526.00 $121,224.00 1 year 30 days Deduct Equipment *2. $1,190.00 $ 3,570.00 $1,330.00 901 NW 31 Ave 3. $1,288.00 if option 1 Ft. Lauderdale, 4. $1,432.00 selected. Fla. Jacobsen F-10 $124,794.00 Lowest respon- sible bidder N/M * Price includes 3 of option 2 AT.�'� • � I: •ff MMMIM411M Three (3) Seven Gang Mowers General Services Administration and Solid Waste/Fleet Management Division Single Purchase To replace aging and obsolete equipment used in daily operations. 20 1 FY194-95 Account Code No. 429901-850-331370. SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female (F) Vendors...... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors ........... Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids.. ............................. Bid Invitations Bid Mailed Responses 20 1 3 0 0 0 3 0 0 0 . 0 0 0 0 1 0 0 0 1 0 . 2 0 0 0 2 0 . 17 1 . 3 0 • - 1 95- 194 Fi Reason(s) for NOT awarding to local vendor: Local vendor did not respond to invitation for bid Reason(s) for NO BID is as follows: Als Lawn Mower Service - unable to get from supplier Tradewinds Tractor Corp. - do not represent fairway mower manufacturer Miami Lawn Machine - we don't sell this type of equipment LESCO, Inc. - unable to quote at this time RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO KILPATRICK TURF EQUIPMENT, IN NORITY NON -LOCAL VENDOR AT A TOT V POSED AMO OF $124,794.00. ,� _ e f\ Produrdment,/bf f icer Ddte'i �p 95- 194 S I D ITEM: THREE ( 3 ) FAIRWAY MOVER/TRACTOR WITH SEVEN l / ) c-tv&3 rnnrv-1AvU ------------------------------------------------------- UNITS------------------------------------- ----------------- DID NO. a -•---- 94_95_029 --------- ----------------------- JANUARY 4 1995 10:30 AM BATEBID(S) OPENED: ----- ------------------------------------------------ TOTAL EID_SOND_jorj. BIDDER D—ID AHOUNT CASHIER^S_CHECK --- - - --------- ------------- KILPATRICK TURF EQUIPMENT • NO BID: --. I ----------------------- - --------- --- ------- — ALS LAWN MOVER_— ----------- TRADEWINDS TRACTOR CORP. _— ------------- —_ ------ MIAMI LAWN MACHINE -------------- LESCO, INC. ------------------- --- ---------- — ---1-.w..�s'i�_i :. �.�� ---------------------- .��---- — --�._.- —.------ �. 1.�.-, ,(fir; .... r•��'�'•_ s .-...n � Z,'n c• �i r+,Fin 1 are hereby re;ccled a, line:' ---------------- ------------------------ --- --- --------- --- I------------- ------------- ---------------------- ------ ------- ------ ---------------- ------------- --- -- ------------ ------------- — ----�� `-—Jl-------- ---------- ----------------- --------------------- -1 --- ------ -- v :eived (,��) envelopes on behalf of SIGN Deputy Ciy" Clerk) R E C IV '955 JAN -4 AIO :30 MA-l" CITY F I A LEGAL ADVERTISEMENT BID N0. 94-95-Q29 Sealed bids will be received by the City of Miami City lerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than a.m. January 4t 9 for the furnishing of approximately three (3) Fairway Mower/Tractor with seven (7) Gang Mowing Units as or equal to Jacobsen Model F-10 for the Department of General Services Administration and Solid Waste. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. Local Preference Section 18 52 1(h) of the City Codej as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, .if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. ALL VENDORS WHOSE PRIMARY OFFICE IS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR CITY OCCUPATIONAL LICENSE WITH THEIR BID. Detailed specifications for the bids are available upon request at the City Procurement Office located at 1390 NW 20th Street, 2nd floor or call 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1390) Cesar H. Odio City Manager City of Miami This number must y�FYl.f�p�,C REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please type -and attach a copy of the v rt' t 1. Department: 2. Division: I GSA/PROCURERENT (FOR) FLEET MAlINAGaItNT 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 421601-287 ❑ Yes 0 No JENNIFFER. MILLER 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL DECEMIBER 8, . 994 575-5174 . 9. Number of times this advertisement is to be 10. Type of advertisement: published- 1 © Legal ❑ Classified ❑ Display 11. Remarks: Bid No. 94-95-029 12: l ➢ •Y 5 .'•N".�ro 4 'i l a it' Sl? _y tN Gc i ih �u,�L z c• Date(s) of '" Invoice.No. Amount Publication Advertisement y MI.AhiI REVIEW i MIAMI TIMES DIARIO LAS AMERICAS -j a7 , C r- N r W i. ❑ Approved ❑ Disapproved De artment Directorib sig n4e Date Approved for Payment Date C IGSIPC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. w1u 1 ni"w 1 w.l. n I - �.M., vona>> - u0pai unam