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Home My WebLink AboutR-95-0165J-95-165 2/16/95 RESOLUTION NO. 95- 165 A RESOLUTION AUTHORIZING THE PURCHASE OF GAS REFRIGERANT, UTILIZING DADE COUNTY CONTRACT NO. 1046-7/93-1, FROM REFRON, INC. AT A PROPOSED COST OF $7,654.26 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE; ALLOCATING FUNDS THEREFOR FROM THE MOTOR POOL DIVISION, ACCOUNT CODE NO. 421701-720-503000; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, the Department of General Services Administration and Solid Waste needs to purchase gas refrigerant under an existing Dade County Contract No. 1046-7/93-1 from Refron, Inc.; and WHEREAS, this acquisition will be used in city vehicles to service the air conditioning systems in compliance with EPA regulations, each cylinder requires a $125.00 deposit which is fully refundable upon return of the empty cylinders; and WHEREAS, funds for this acquisition are available from the Motor Pool Division Account Code No. 421701-720-503000; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration/Solid Waste recommend the purchase of gas refrigerant, under an existing Dade County Contract No. 1046-7/93-1 from Refron, Inc. at a proposed cost of $7,654.26; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: My COI'1l112TSSION IMEETLId(; OF MAR 0 9 1995 Aesolution No, 95- 165 Section I. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of gas refrigerant under existing Dade County Contract No. 1046-7/93-1, from Refron, Inc. at a proposed cost of $7,654.26, for the Department of General Services Administration/Solid Waste is hereby approved, with funds therefor hereby allocated from the Motor Pool Division, Account Code No. 421701-720-503000. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of March , 1995. ATTES . MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTO Y M4951:osk:ROD -2- -q4'0A� - 44�� STIPHEN P. CLAIRK, MAYOR APPROVED AS TO FORM AND CORRECTNESS: NN J III CITY ATTO Y 95- 165 0 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM kapAkIwIto TO : The Honorable Mayor and Members DATE : FEB 2 4 1995 FILE of the City Commission SUBJECT : Purchase of Gas Refrigerant Under existing Dade County County Contract #1046-7/93-1 FROM : 1 �� REFERENCES City ENCLOSURES: 11 It Is respectfully recommended that the City Commission pass the attached resolution, authorizing the purchase of Gas Refrigerant from Refron, Inc. a non -minority vendor located at 38-18 33rd Street, Long Island City, New York under an existing Dade County Contract No. 1046-7/93-1/93-1 at a proposed cost of $7,654.26. The Department of General Services Administration and Solid Waste needs to secure a contract for Gas Refrigerant at a cost of $1,275.71 per cyclinder for a total proposed amount of $7,654.26 for the Motor Pool Division utilizing an existing Dade County Contract No. 1046-7/93-1. This refrigerant is to be used in City vehicles to service the air conditioning systems in compliance with EPA regulations. Funds for this acquisition are available from Account Code No. 421701-720-503000. 9 5 - 165 CfiA' FES- 2-95 THU 12;48 CITY OF MIAMI 6UUGE'iHAx NO, Bubbiybu61 h ui� GSA i OFFICES faL!305-575-5187 Fe. j1'95 15:22 No,007 P.02 CITY OF MIAMI, FLORIOA INTER -OFFICE MEMORANDUM TO: Jody S . Carter DATE ; FILE Chief Procurement Officer Procurement Management Division susrECT :Gal; Refrigerant ult ii lizing Dade County Contract 1046-7/93--I FROM; _ REFERENCES: Ron S . i�T3.11ianer� As$ietant City► Managar FNCLOSUP.ES : The Department of General Services.Administration and Solid Waste has verified with the Department of Management and Budget that funds are available to cover the cost of the subject bid in the amount of $7,654.26 from Account Code No. 421701-720-503001. BUDGETARY REVIEW & APPROVE13 By: I� Mano a Surana, Assistant City Manager Depart nt of Management and Bud +Git 95- 165 f DADE COUNTY CONTRACT NO. 31046-7/93-1 Gas Refrigerant DEPARTMENT: General Services Administration and Solid Waste/Motor Pool Division TYPE OF PURCHASE: Single Purchase REASOM This acquisition will be used in City vehicles to service air conditioning systems in accordance with EPA regulations. RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO REFRON, INC. A NON-MINORITY/NON-LOCAL VENDOR AT A TOTAL PROPOSED COST OF $7,654.26. '1411 DatLe 1 95- 165 CONTRACT AWARD SHEET 810 NO.: 1046-7/93-1 (Previous Bid No. 1046-7/93) GAS REFRIGERANT CONTRACT PERIOD: 8/1/93 thru 7/31/94 COMMODITY CODE: 74055 OTR YEARS: TWO (2) Years PART #1: VENDORS AWARDED VENDOR: REFRIGERATION SALES CO., INC. STREET: 38 - 18 33rd STREET CITY/STATE/ZIP: LONG ISLAND CITY, NEW YORK 11101 TERMS: NET 30 DELIVERY: DESTINATION - 5 DAYS ARO PHONE: 1-800-221-0603 CONTACT: JAY KESTENBAUM F.I.O. NO.: 11-1791145 PART #2: ITEMS AWARDED ITEM REFRIGERANT No. 1 #11 2 #11 3 #11 4 #12 5 #12 6 #12 7 #12 8 #22 9 #22 10 #22 11 #22 12 #113 13 #500 14 #500 15 #500 16 #502 17 #502 CYLINDER_SIZE UNIT PRICE 30 lb. DISPOSABLE $ 201.330 100 ib. DISPOSABLE $ 651.200 200 lb. DISPOSABLE $1291.600 30 lb. DISPOSABLE $ 215.400 50 lb. DISPOSABLE $ 350.30 - 145 lb. NON -DISPOSABLE $ 985.710 30 lb. DISPOSABLE WITH $ 219.30 LEACK DETECTION DYE 30 1L. DISPOSABLE S 58.830 50 lb. DISPOSABLE $ 92.445 125 lb. NON -DISPOSABLE $ 217.125 30 lb. DISPOSABLE WITH $ 64.280 LEACH DETECTION DYE 100 lb. DISPOSABLE $ 721.400 30 lb. DISPOSABLE $ 222.630 50 lb. NON-DISPOSABLEE $ 353.600 125 lb. NON -DISPOSABLE $ 852.995 30 lb. DISPOSABLE S 183.417 50 lb. DISPOSABLE S 312.000 'v, UV, JJ .lJ 1 • yv ... . •f l BID NO. 1046-7/93-1 r Page 2 CYLINDER DEPOSIT: $125.00 PER CYLINDER (NON -DISPOSABLE ONLY) MANUFACTURED BY: ALLIED, ATOCHEM, LAROCHE, DUPONT DELIVERY IN 1-2 CALENDAR DAYS AFTER RECEiF1 OF ORDER FROM DEPARTMENT. PART #3: AWARD INFORMATION A. BCC AWARD DATE: 7/27/92 OTR YEAR: It'-t of 2 Agenda Item 3.42 B. ADDITIONAL ITEMS ALLOWED: 1. Purchase of other items listed on this bid solicitation based on price quotes. C. *PEC AFFIDAVID RECEIVED: Yes 1. Price adjustment allo�&d D. SPECXAL CONDITONS: 2. Back orders must be filled within ten (10) calendar day E. TOTAL VALUE: $414.000.00 MODIFIED VALUE: $434,000.00 USER DOLLAR AMOUNT UEPARTMENT ALLOCATED AVIATION MAINTENANCE $140,000.00 CORRECTIONS $ 5,000.00 OOFM $ 30,000.00 FIRE $ 5,000.00 FLEET $100,000.00 HUD $ 30,000.00 MDTA $100,000.00 PARK & RECREATION $ 6,000.00 SEAPORT $ 10,000.00 WASAO $ 8,000.00 PROCUREMENT SPECIFICATION SPECIALIST: LINA BONILLA, CPPB LB/vs 08-02-93 , X 4 Z& 001 95- 165 Ulu rJ/ HJ LA. .U-► VJVJJIJil4Vtl LWUU2 AWARD SHEET ADDENWN NO. 14 TO: ALL DEPARTMENTS DATE: October 6, 1994 FROM: NMOPOLITAN BADE COUNTY SUBJECT: BID NO. 1046-7/93-1 GSA/PROCUREMENT MGMi. DIV. TITLE: Gas Refrigerant Please note the following change(s): Contract Life has been extended thru: January 31, 1995 Previous Value of Contract: $1,035,000.00 Three (3) Month Proration: '207,000.00 Revised Contract Value: $1,242,000.00 DEPARTMENT ALLOCATION + CGE.ORDER + PRORATION = CURRENT Aviation $262,500.00 $52,500.00 $315,000.00 Corrections 12,500.00 2,500.00 15,000.00 DDFM 37,500.00 7,500.00 451000,00 Fire 25,000.00 5,000.00 30,000.00 Fleet Mgmt. 437,500.00 87,500.00 525,000.00 HUD 37,500.00 7,500.00 45,000.00 MDTA 162,500.00 32,500.00 195,000.00 Park & Rec. 26,250.00 5,250.00 310500.00 Seaport 12,600.00 2,500.00 15,000.00 WASAD 21,250.00 4,250.00 25,500.00 EVERYTHING ELSE REMAINS THE SAME ON THIS CONTRACT. BCC: 10/16/94. Lina Bonilla, CPPB LB/cs 95- 165 U♦ r VN V i .. V V rye V V V V V V 1 V J �• U A A\ V\ l A WA... �_ —_— —+ '•�_ �__ 'CJV V Lam-. AWARn SHEET ADUENiW ND. 15 TO! ALL DEPARTMENTS DATE: December 12, 1994 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO. 1046-7/93-1 GSA/PROCUREMENT MGMT. DIV. TITLE: Gas Refrigerant Please note the following change(s): Effective 1/1/95 price increases as follows: .. REFRIGERANT NO. CYLINDER SIZE 1 #11 30 lb. Disposable $ 273.330 2 #11 100 lb. disposable 891.200 3 #11 200 lb. Disposable 1,771.600 4 #12 30 lb. Disposable 275.400 5 #12 50 lb. Disposable 450.300 6 #12 145 lb. Disposable 1,275.710 7 #12 30 lb. Disposable leak 279.300 Detective Dye 9 #22 30 lb. Disposable 58.830 * 9 #22 50 lb. Disposable 92.445 ' 10 #22 125 lb. Non -Disposable 217.125 * 11 #22 30 lb. Disposable Leak 64.280 Detective bye 12 #113 100 lb. Disposable 931,400 13 #500 30 lb. Disposable 281.430 14 #500 50 lb. Non -Disposable 451.600 15 #500 125 lb. Non -Disposable 1,097.995 16 #502 30 lb. Disposable 213.417 17 #502 50 lb. Disposable 362.000 * No price change on these items. /da�7 M ALL ELSE REMAINS THE SAME Li.na Bonilla, CPPB/rl 95- 165 AWARD SHEET ADDENDUM NO. 16 TO! ALL DEPARTMENTS DATE: January 18, 1995 FROM: METROPOLITAN DADE COUNTY SUBJECT: BID NO, 1046-•7/93-1 GSA/PROCUREMENT MGMT. DIV. TITLE: Gas Refrigerant Please note the following change(s): Effective 1/12/95 price increases as follows: ITEM REFRIGERANT NO. CYLINDER SIZE 1 #11 30 lb. Disposable $ 273.330 * 2 #11 100 lb. Disposable 891.200 * 3 #11 200 lb. Disposable 1,771.600 * 4 #12 30 lb. Disposable 275.400 * 5 #12 50 lb. Disposable 450.300- * — 6 #12 145 lb. Disposable 1,275.710 * 7 #12 30 lb. Disposable Leak 279.300 Detective Dye 8 #22 30 1b. Disposable 58,830 * 9 #22 50 lb. Disposable 92.445 * 10 #22 125 lb. Non -Disposable 217.125 * 11 #22 30 lb. Disposable Leafs 64.280 * Detective Dye 12 #113 100 lb. Disposable 931,400 * 13 #500 30 lb. Disposable 281.430 14 #500 50 lb. Non -Disposable 451.600 * 15 #500 125 lb. Non -Disposable 1,097.995 * 16 #502 30 lb.. Disposable 228.417 11 #502 50 lb. Disposable 387.000 * No price change on these items. ALL ELSE REMAINS THE SAME Lina Bonilla, CPPB/rl ��GlYak�� 95- 165 G I FOR ALL YOUR REFRIGERANT NEEDS January 13, 1995 11 Ms. Sara Gonzalez City Procurement City of Miami 1390 N.W. 20th Street, 2nd Floor Miami, FL 33133 RE: Bid Number 94-95-044, Opening January 18, 1995 at 11:00 AM �! I .. Dear Ms`. Gonzalez: In follow up to my telephone conversation with Mrs. Robin Boclair on yesterday, Refron, Inc. currently holds the Metro -Dade County contract for the Item specified in the above referenced bid. Since the City of Miami is in Dade County we can extend the current contract pricing, terms and conditions to you.., On Contract Number 1046-7/93-1; Gas, Refrigerant, the current price for Refrigerant Type 12 in 145 lb. returnable cylinders is $ 1,197.70., Please note, this item requires an''additional returnable cylinder'deposit of $125.00 per cylinder, this deposit is 100% refundable upon return of the empty cylinders to us per our instructions. If you have any questions, please call me Toll Free at (800) 473-3766, ext. 113. We look forward to receiving your upcoming refrigerant orders. Sincerely, ,1 er I W. Gross Cont act�Administrator 95- 165 REFRON, INC. 38-18 33rd Street Long Island City, New York 71101-9874 Tel: 718-392-8002 800-4-REFRON Fax; 718-392-8006 {;�