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HomeMy WebLinkAboutR-95-0124J-95-120 2/1/95 95- 124 RESOLUTION NO. A RESOLUTION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE METROPOLITAN DADE' COUNTY TOURIST DEVELOPMENT COUNCIL FOR THE ACCEPTANCE OF A GRANT IN THE AMOUNT OF $15,000 IN SUPPORT OF THE "1994 MIAMI HISPANIC MEDIA CONFERENCE", HELD OCTOBER 26-28, 1994. WHEREAS, pursuant to Resolution No. 93-494, adopted July 22, 1993, the City Commission authorized the City Manager or his designee to actively solicit financial support from private and public business interests, in the form of sponsorships, to help plan, organize, direct, and present the "Miami Hispanic Media Conference" (Conference) and related future conferences; and WHEREAS, as a result of successful fund-raising efforts, the City of Miami has been awarded a $15,000 grant from the Metropolitan Dade County Tourist Development Council for the Conference, held October 26-28, 1994; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. CONTAINED CrTy CO�t MEETING OF, FEB 091995 Resolution No, 95- 124 Section 2. The City Manager is hereby authorized to execute an agreement, in substantially the attached form, with the Metropolitan Dade County Tourist Development Council for the acceptance of a grant in the amount of $15,000 in support of the "1994 Miami Hispanic Media Conference", held October 26-28, 1994. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of _ February 1995. . Fk' 9 ,on ST PHEN P. CLARk, MAYOR AT • MAT2'Y HIRAI , CITY CLERK BUDGETARY REVIEW: MANOHAR S. SU ASSISTANT CITY MA GER PREPARED AND APPROVED BY: L OLGA MIREZ-SEI S ASSIISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: CITYYUAT ORNIPN EYp' III M4927:osk: 95- 124 -2- GRANT AGREEMENT BETWEEN METROPOLITAN DADE COUNTY, FLORIDA AND CITY OF MIAMI, FLORIDA THIS AGREEMENT, made and entered into this 9 day of _ 1994, by and between METROPOLITAN DADE COUNTY, FLORIDA (the "County") and CITY OF MIAMI, FLORIDA (the "Grantee"). W I T N E S S E T H: WHEREAS, the County's Tourist Development Room Tax Plan (Category 2) provides for funds to be allocated to promote Dade County tourism by sponsoring tourist -oriented events; .WHEREAS, the Grantee has requested funding under the Tourist Development Room Tax Plan (Category 2) through its Grant Application, a copy of which is attached; Whereas the County desires to enter into an agreement with the Grantee to provide such funds in support of the Hispanic Media Conference, held in Dade County Florida, from October 26, throucth 28, 1994 (the "Event"); NOW, THEREFORE, IN CONSIDERATION of the mutual agreements contained herein, the parties hereto agree as follows: I. COUNTY AGREES: To provide a grant in an amount not to exceed $15,000 (the "Grant") to the Grantee, on a reimbursement basis in accordance with the provisions of Section III of this Agreement. The Grantee will be reimbursed for costs 1 95- 124 II. incurred in the production and promotion of the Event held in Dade County, Florida from October 26, through 28, 1994, as described in Exhibit "A", attached hereto and incorporated by reference. Specifically the County shall reimburse costs expended in space rental and marketing and promotion of the Event, as described in Exhibit "B", attached hereto and incorporated by reference. GRANTEE AGREES• 1. To organize and produce the Event in accordance with Exhibit "A". 2. The Grantee's expenditures in producing and organizing the Event shall be strictly in accordance with the Budget attached hereto and incorporated as Exhibit "B". The Grantee must limit its expenditure of Grant funds for each line item category to the amounts specified in Exhibit "B", except that the Grantee will be permitted to change the expenditure for specific items in Exhibit "B", if such changes do not exceed ten percent (10%) per category and as long as the amount of Grant funds allocated for other categories is adjusted so that the total expenditure of Grant funds does not exceed the original budgeted amount. Any change in line item expenditures of Grant funds in excess of ten percent (10%) shall 95- 124 require the advance written approval of the County Manager or his designee, and shall be at his sole discretion. 3. For any Grants under this Agreement in excess of $10,000, Grantee agrees to confer upon the County a sponsorship package of a value equivalent to this Grant. The sponsorship packages provided to every other grantor or sponsor of the Event who provides a grant or funding in an amount equivalent to this Grant. The sponsorship package to be provided is described in Exhibit "C" and is incorporated herein by reference. 4. To include prominently the following credit - line in all news releases, television coverage, publications, programs, brochures and any other matter related to the Grant: "With the support of the Board of County Commissioners and Dade County Tourist Development Council". Grantee further agrees to use a logo or other credit -line approved by the Metropolitan Dade County Office of Communications. 5. in order to receive the Grant, the Grantee agrees to provide to the County Manager or his designee on or before February 1, 1995, 3 95-- 124 F-V original documentation conclusively demonstrating the expenditure of funds for these items indicated in Exhibit "B" as Tourist Development Council expenses. Documentation shall include, but not be limited to original bills, invoices, receipts, cancelled checks and vouchers. If such documentation has not been received by the County Manager by the date indicated above or if the documentation provided by the Grantee does not, in the sole and absolute determination of the County Manager, conclusively demonstrate that funds were expended for the purposes allowed by this Agreement, the Grantee shall waive any and all rights to receive payment of the Grant. In addition to the documents required in paragraph (5) above, the Grantee agrees to submit to the County Manager or his designee by February 15, 1995, a written report, on a County provided Final Grant Report form, describing the use of Grant funds as provided by this Agreement as well as the success of the Grantee in attaining its stated objectives for which funding support was requested; and to submit to the County Manager or his 4 95- 124 designee with fifteen (15) calendar days of the request such other written financial and activity reports and documents as the County Manager or his designee may reasonably request concerning the Grantee's activities. Failure to comply with this provision shall be grounds for termination of this Agreement and repayment of grant funds by, the Grantee pursuant to Section V. of this Agreement. 7. To make such presentations regarding the Event or the Grant as may be required before the Board of County Commissioners. 8. To maintain accurate and complete books, records and documents, such as vouchers, bills, invoices, receipts and cancelled checks, sufficient to reflect properly all receipts and expenditures of Grant funds for a period of three (3) years following acceptance by the County of Final Grant Report as required under this Agreement. All such records shall be made available in Dade County upon request and retained in a secure place and in an orderly fashion. The system of accounting shall be in accordance with generally accepted accounting principles and practices, consistently applied. Grantee 5 95- 124 shall keep separate accounting records for this Event. 9. To permit upon request, authorized representatives of the County to inspect and audit all invoices, books, records, documents and other supporting data and documentation relating to the Grantee's performance whether or not purported to be related to this Grant. These rights of audit shall extend for a period of three (3) years following acceptance by the County of Final Grant Report as required under this Agreement. In addition, Grantee agrees to permit County representatives to monitor any and all aspects of Grantee's activities under this Agreement at no additional cost to the County. 10. To complete all expenditures of funds from the Grant within thirty (30) calendar days after the end of the Event, unless the County Manager or his designee agrees in writing to extend the time for specific expenditures. 11. To submit original invoices of all expenditures as stated in Exhibit "B" of this Agreement with forty five (45) calendar days after the end of this Event, unless the County 6 95- 124 Manager or his designee agrees in writing to extend the time period. 12. In the event the Grantee recognizes any profit, hereinafter defined, as a result of the Event, the Grantee shall promptly reimburse the County the total amount of the Grant paid to the Grantee pursuant to this Agreement. Profit shall be defined as actual cash revenues from the Event less 1) actual cash expenditures for the Event, 2) cash reserve carryover designated for cash expenditures for an event which is substantially similar to the Event funded under this Agreement and which is held within eighteen (18) month after the Event, 3) actual outstanding cash obligations, such as loans and unpaid invoices, for an event which was substantially similar to the Event funded under this Agreement and which was held with in eighteen (18) months prior to the Event, and 4) cash contributions to the charity or charities, if any, for which benefit the Event is held. If the total amount of the Grant is greater than profits made, the Grantee shall pay to the County the entire amount of profits made. If contributors other than the County 7 95- 124 have a similar written agreement with Grantee for return of their contributions from profits made, the Grantee shall reimburse the County the total amount of the Grant, or if not enough funds are available to pay the Grant amount out of profits, the Grantee shall pay the County a proportion as the County's initial contribution bore to total contributions. III. PAYMENT SCHEDULE Within thirty (30) days of receipt of the original documentation described in and required by paragraph 5 above, the County shall reimburse the Grantee for those expenditures which: (1) are indicated in Exhibit "B" as Tourist Development Council expenses; and (2) are supported by documentation conclusively demonstrating that the Grantee expended funds in connection therewith, in accordance with the provisions of paragraph 5 above. IV. INDEMNIFICATION AND HOLD HARMLESS 1. It is expressly understood and intended that the Grantee is only a recipient of funding support and is not an agent of the County. 2. In the event a claim or lawsuit is brought against the County, the Grantee hereby agrees IF 95- 124 to indemnify, save harmless, and defend the County against any and all claims, liabilities, losses, causes of actions, and judgments of any nature whatsoever which may arise out of the operation of this Agreement, or the activities related to the Event, or the expenditure of any funds contributed pursuant hereto and shall pay all costs, judgments, attorney°s fees, and any expenses incurred by the County in connection with such claims or suits, up to the extend and limits of Florida Statutes Section 768.28. V. TERMINATION AND REMEDIES If the Grantee fails in any material respect to conform with any of the provisions of this Agreement, the County may terminate this Agreement upon giving five (5) calendar days written notice to the Grantee, and may withhold or cancel all or any unpaid installments of the Grant. Material misrepresentation on any application or report for funding under the Tourist Development Room Tax Plan shall be deemed a breach permitting termination by the County and recoupment by the County of funds previously paid to the Grantee under this Agreement. Failure by the County to fund any or all of the Grant or perform any obligation under this Agreement shall not be considered a breach of this Agreement if the Grantee has 9 95- 124 VI. failed in any material respect to fulfill its obligations under this Agreement. Further, should the Grantee commit a material breach of this Agreement, upon the County's demand, the Grantee shall repay to the County all funds previously paid to the Grantee by the County under this Agreement. Upon thirty (30) calendar days written notice to the Grantee, the County shall have the right to terminate this Agreement other than for cause, when the County Manager determines that termination is in the public interest; provided that the Grantee shall be entitled to just and equitable payment of services satisfactorily performed through the date of notice of termination. NOTICE Notice under this Agreement shall be sufficient if made in writing and delivered personally or by certified mail, return receipt requested, to the parties at the following addresses: If to the COUNTY: If to the GRANTEE: 10 County Mana er 111 N. W. 1st Street Suite 2910 Miami, Florida 33128 Vilma Diaz-Neda/Anne Sterling City of Miami 3500 Pan American Drive Miami, Florida 33133 95- 124 VII. ASSIGNMENT This Agreement may not be assigned by the Grantee nor may any Grant funds be transferred to any assignee of the Grantee without the prior written approval of the County Manager or his designee. Any permitted assignee shall be governed by all the terms and conditions of this Agreement. VIII.COMPLIANCE WITH LAWS The Grantee agrees to abide by and be governed by all applicable Federal, State and County laws governing civil and constitutional rights and governing conflicts of interest, including but not limited to Chapter 11A, Article III, Sections 21-23 of the Code of Metropolitan Dade County; Titles VI and VII, Civil Rights Act of 1964, Section 200(d), (e), Title 42, United States Code, as amended, and Dade County Ordinance 72-82 (Dade County's Conflict of Interest and Code of Ethics Ordinance), as amended. 11 95- 124 IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day and year first above written. ATTEST: HARVEY RUVIN, CLERK By: Deputy Clerk ATTEST: MATTIE BY: City Clerk Authorized by the Dade County Board of County Commissioners on by Resolution No. R- -94. DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS By: County Manager CITY OF MIAMI on this Q 1 day o , 1994 By: Cesar Odio City Manager Approved by the County Attorney as to form and legal sufficiency 12 APPROVED AS TO FORM AND CORRECTNESS: CI ORNEY/ 95- 124 (� • • • ••A e 0 WO • D1 • - 121 ••' �v The Pld37EiCr NARRATM is a complete description of your proposed project as submitted with your application. If changes to your original description are necessary because the grant mmunt awarded is less than that requested, you still must describe the entire project with changes on this pane. The Miami Hispanic Media Conference is a two-day event that educates the business community on how to reach the= -Multi -billion dollar Hispanic Marketplace and promotes Miami as "The Hispanic Media Capital of the America's". This two-day conference is designed to stimulate awareness and increase demand of Miami's media and entertainment experts, resources and facilities thereby creating additional jobs.and.tax dollars. -one of the primary objectives is to entice companies to spend more advertising dollars on the Hispanic Marketplace through our experts in Hispanic Marketing, Public Relations, advertising and Media.. Over.1000 business participants attended the conference. The event was covered heavily by the local,national and international media throucth"radio television and print media (please see attached media clippings) creating S500,Q00+ in publicity and reaching over 1 million viewers. 95- 124 EX -A. F' 3u t. Metro -Dade County Disclosure Affidavit CESAR H. ODIO , being first duly sworn. state: 1. The full legal mare and business addmss• of the person or entity con- tracting.V transacting business rith Dade County are: CITY OF M OU 3500 PAN AMQtICAN DRIVE , . FL 33133. MIAMt y 2. If.•Llu co iit r:.oi° basis ess transaction is'atth a corporation, the full -lega'lmawe and business address` shall be provided for each officer aced director and Each stodfolder who holds directly or indi- rectly�ffbec'aet•oeat (5� ar gore ofUe corperattoa's stock. If the coatract•'or 'business transaction' is Pith a•partnership. the fall legal nase•and business address* shall be provided:for .each partner. if - 4he w tract - 4W business transaction is *iritte •a trust. the ful l legal nase•ara*-h6dress* shall-be•provided fo- each trustee -and each beneficiary. All such mats and addresses are: _ N/A 3. The full legal eases aid business address*. of M other individtnl (other,-Ahan subooatractors. saterialeeta, plterY,•.laboren. oc tese& em: icho'ttiaire;`or aitlt Tare;"t'Saiti;Est(ttgal��tgccitable•'; basefi- etal'eeriitsel rta Yt! e' contr=- or•6iata�ss t�a+asactioa' : irtth flake .:j - ..• is . �. .. q, - - .. * Post Of ice B % Addresses Not S=eptable. (See instructions on back: use separate attached pages. if necessary.) SicOM to and subscribed before vie this 119 4ay o f December 19.94 WE: DEC. 19 . 19 94 CESAR H. IO f � WE• Oi: (P int Type) • �l g SwbRN STATF mma PURSUANT TO SECTION mov)(a), EWRmA STATUS. ON PUBLIC EN L L LY CRC THIS FORM DUST BE SIGNED AND SWORN TO IN I= PRESENCE OF A NOTARY PUBUc OR OTHER OFFICIAJ. AUTIiORMM TO ADM3 USM OATLM - - .. 1. 'Ihlsommstatemeatissubmitted to City of Miami — Miami Hispanic Media Conf . (print wme oC the public eutitrl by Sag H Odio, City anna_ger. (print tadWQ4.Ct.name and oriel for Ip =me_aC_catitr sabmltdn sworn statement) whose busiacu aQdtus ii 3500 Pan American. Drive Miarh� . F1. 33133 ind (if applimbk) its Fo. a Idtatific�tioa Number, (FF2I) is 2 3— 0 8— 3 3 0 3 8 0— 5 4 c (If the .catty has no FEK' iadudc the SocW Security Number of the individual signing this sworn 3tatemcat: -) 2. I undeatiad that a,'�it Uc'.c=dty acme' as defined is'Paagraph ?$ .'I.3 !)(g),;F1S Stahttes. toe aw n o! any ttzte.or.fcdcr:lUv by'i'gcac:i vt h tdpeM to ,lad . dircaly-=Wad'go the tru mcdon of basia=,with aay,pubuc eatityvt}wlth in*agaaey or_palit i Kati of nay. / Other Stitt de of the�:Vaito�,statcz3�aaddadiu&Imi�tZmitcd;i6.4q bid ac coatria fc :goods or sesvicts to be pjo * -to nay pubde catty or sa.sgia"q oltiieal of iay other state . or of the United States aPd lnvohing antitrust, fraud, theft.. bribery, collusion. mazteering. coaspi acy, or matt_ W misrepreseamdon. 3. I uadeataad thac'boavktad` or 'co avkdoa! is defined In Pan graph 287.I33(1)(b), atjda S-tn Me& means t futdla�af� ' Cur a'coiivlciloa of a pubUtc Canty crime, with or vithout an adjudication of ��w'Y W guilt, in Ntate trial court of record relating to charges brought by Indictment or informadan after July-1.19W. as a result of a Lary verdict, nonjuuy trial, or entry of a plea of guilty or Polo coateadem. L I understand that as stMkta" as defined is Paragraph 287M3(1)(a). Ejorldg Stsmtes. means: L A, prod or suc =or of a person convicted of a public entity acme; or 2. An Cathy unda the control of any as turd paswn who is a Ift In the trlaagemcat of the entity and who has born eoavicted of-A..public cazfty acme. Ue td:=-sffi llW indudcs those officers. dlroc tors. . pumas, thareWders, emplayow, m=bal. aaci agcaa vft IM a dit in the caanagcment of an Mtatc.• Tate cvm=bfp by one parson of shares constituting a coatroltiag latest la another peson, or a paoiiag of orApmeat.or income among persons vrhta not for fair marl= value under an arm's length agreement, shall be a pri= fade use that one.person controls aaother persoP. A p=U who knowingly canes into a lout venture vrrlh a person who bus been � eomicted of a public entity crime la Florida during the preceding 36 months shall be considered � an affiliate. 5. I understand that a `prison' as defiaad In Paragraph 287A33(1)(e), Eosida Stnrates, means any � natural persoa or catity orprhod under the laves of nap state or of the United Sates with the k 9 power to eater into a binding contract and whkh bids or a�pllcs to bid oa contracts for the provisioa of goods or services let by a public aatity, or v4dch otl=wise tmns=s or apptics to transact business with a public entity. The term 4mrt0a' iadudes thtxr ^fr— •r__,._._ -- . .. • !i rroi FomW.9 Request for Taxpayer Gtvethl:rcri4,'•'' (Rev. oaember t9ae) to the requeste�.•po�s�;� . ,,. lx effib.14 0 19") r.,v Identification Number and Certlfleation NOTsendtolRS.;,'."; 'hrterrul"FttV xSenior fame M i-it ruma. W twat and click the rune of the person or entgn r.t+ose number ►w erdtt in Pan t below. see M+rtrvctlofu ruder 'kV"' M row aaere Me d��.) 'ci of Miami, Office of Film & Cwmmications/ c-o Vi7ma Diaz-Neda Address (number and SUM) list account numbers) 2700 S. Bayshore Drive We (opal) t City, state. and VP code i Miami. FL 33133 Taxlaaver Identification Number Enter your taxpayer identification number in the appropriate box. For individuals and sole proprietors, this is your social security number. For other entities, it is your employer identification number. If you do -not have 's number. see How To Obtain a TIN, below. Sod "airity number . OR Note: H the account is in more than one name, E"`p�Oy'r Wen�uO" "ur"b" seethe chart on page 2 forguideGnes on whose F• 1. . number to enter. Backup Withbolding(See Instructions)' Requester's name and address (optional) CertHtutton.--Under penalties of pequry. t certify that • . (1) The number shown on this form is my correct taxpayer identification number (or 1 am wsktine for a number to be issued to rne). SM (2) 1 am not subject to backup withholding because: (a) lam exempt from backupvrithholding, or (b) i have not been notified by the Internal Revenue Service (IRS) that 1 am subject to backup withholding as a•resutt of a failure to report all interest or dividends. or (e) the IRS has'notified me that i am no longer subject to backup withholding (does not apply to real estate transactions, mortgage interest paid, the acquisition or abandonment of secured property, contributions to an in(fividual retirement arrangement (1RA), and payments other than interest and dividends). Certification Instructions. —You must cross out item (2) above if you have been notified by IRS that you are currently subject to backup withholding because of underreporting interest or dividends on your tax return. (Also see Signing the Certification under Specific Instructions. on page 2.) Please Sign Here Signature► Instructions"" • •� (Section references air to W Interim Revenue cooed Purpm of Ruin. -A person who is required to - tile an information return with.iRS must obtain r your coned taxpayer identification number(i ib to report income paid to you, teat estate transactions. mortgage interest youpaid;the�^ acquisition of abandonment of secured property. - or contributions you made to an individual - retirement arrangement (IPA. use Form w-9 to . furnish your eorrtd TIN to the requester M4 person asking you to furnish your TIN). and, when applicable. (1) to certify that the TIN you are furnishing is correct (or that you are waking fora number to be issued). (2) to unity that you are . W subject to backup withholding, and (3) to • clAim eremptiM from backup withholding If you are an exempt payee. Furnishing yyoouurr eorrect•TIN and mating the appropriate certAtcatiorts will ' prevent certain payments from being subject to the 20% backup withholding. Note: Na requestergWs your form othef bUn a W9 to regrxst your TIN, you must use the requester's form. Now To Obtain a Ti N.--tf you do not have a Tt apply for one immediately. To aptly. Set form SS-S, Application tot a Social Security Number Card (tor individuals) from your local office of the Social Security Administration, or Form SS••4. Application for Employer Identireation Number (tor businesses and all other tntities), from your focal Internal Revenue Service offik*. To complete Form W9 if you do not have a TiN. write 'Applied For' in the space for the TIN in Part I. $ign and date the form; and give it t4 requester. Generally, you will then have 60 days to obtain a TIN and furnish it to the reaLottler. If Date a December 19, 1994 and corrtiriva until yolk furnish your TIN to the'.' requester. For reportable interest os dividend . :payments: the payer must exercise one of the Ong options concerning backup withholding ,,J, wing thus60•dayperiod.Underoption(I),a.,_•; payer most backup withhold on. aartttyy withdrar}ats : you ma kd tromxdur account a tte bbuskius days after the requester receives this form back from you. -Under option (2). the payer must • . backup withhoteon snr reportable irderestor• dividend payments tritq to yociraowunt. - regardless of.wheth�er you make anywithdrmis. ' cThe backup withholding under option (2) must begin no later than 7 business days after the requester receives this form back Under option (2) the pa is required to refund the amounts . withheld if your certified TIN is received wid in 6e 60• icy period and you vrere riot subitetto backup wrthheldirg durbv that period. Note: WdtkW oAppOed ror-on the form means that � farce stmaidyappried fora TW OR that you Intend to apply for one In the near future. As soon as you receive your TIN. complete another Form W9. Include your TiN. s�gr and date the form. and give It to the regiJeXr. What is Bsckvp Wld.*oiQtnt?—Pcrsotu nutdrtg N. certain payments to you are required to withhold and pay to IRS 20% of such ymertts under. certain conditions, This is cad -backup withholding:' Po"nts # a't could be subject to backup witt%hoMIreindude interest. dividends broker and barter exchange transactions.rents. royalties, nonempioyee compensation. and certain payments from fishing but operators, but do not include real estate transactiorm If you gm the requester your correct TiN. the make the appropriate certifications. and report aq your taxable Interest a nd dividends on your tic (1) You do blot tumish your TiN to the requester. at (2) iRS notifies the requester that you •furnislxd an inwrrectTlN.or ; •. .: (3) You are notified b�yy m that you are subject to baciarp wtthholutg beca use you bored . to report all your Interest ant d'tvkdends oA y — • .o.,. ' tax return (for interest and dividend accounts (4)You tad to ccrtifyta the regoesterthil Y are not subject to backup withhofdutg under (3j _1 .above (for interest and dividend accounts opened Ow 1983 orJA or . onlySto aneresttag t diMAYbm er. or bceteef exchange accounts opened attar 1983: or broker accounts considered inactive in IS • ' For at" poyrwmb. you ere su*—.t to bedcM wrt:hhoidinj only if (1) or (Z) above applies.. Certain payees and payrneMs are exemiA from ' backup withholding and •rnfomration See Payees and Payments.ExcmPt r�vp Wd hhoW g, below. and Eotn $ P.NYM and Payments under speafic kutructionn. on page Z. If you are a n exempt payees Payees and Paymanfx Exempt From Badatp %1thholdtn4•—The Mowing is a list of exempt from backup withholding and for no information reporting is required. For interest - and dividends. all listed payees are exempt except item (9). For broker transactions: payees . Wed in (1) through (13). and aAsf eed under the Investment Adviserso1wr tarty acts as a r ere exempt. Payments ssu -j'tct to reporting u r sections 6041 and 041Aareetr►erallyexe from backup lvrdthholding only If made to payees described In F-5 AFFIDAVIT OF DADE COUNTY LOBBYIST REGISTRATION for ORAL PRESENTATION (1) Project Title Miami Hispanic Media Conference project No, (2) Department of f; �Q ,f_ Film & Communications (3) Firm/Proposers Name City of Mi ami Address:27o0 S RaV_,hnYP nri3rlm . Mi ami ., El Zip 3.3? 31 Business Telephone 3o5) 579-6325 (4) List All Members of the Presentation Team Who Will Be Participating in the Oral Presentation: NAME TITLE EMPLOYED BY I o. Vi lma Diaz -Veda Marketing Services Coord. City of Miami 579-35 Ann Sterling Marketing Coordinator City of Miami T337-- (ATTACH ADDITIONAL SHEET IF NECESSARY) The Individuals named above are Registered and the Registration Fee is not required for the Oral Prv=tatIon ONLY. Proposers are advised that any Individual substituted for or added to the presentation team after submittal of the proposal and filing by stafl; MU SC' register with the Clerk of the Board and pay all applicable fees. Other than for the oral presentation, Proposers who wish to address the county commission, a county board or county committee concerning any action, decision or recommendation of county personnel regarding this solicits tion. ]ST register v U the Clerk of the Board (Form BCCFORM2DOC) and pay all applicable fees. I do solemnly swear that all the foregoing facts are true and correct and I have read or am familiar with the provisions of Section 2.111(s) of the Code of Metropolitan Dade County as amended. Signature of Authorized Representative Title: STATE OF COUNTY OF The foregoing instrument was acknowledged before we this , by a (Individual, Officer, Partner or Agent) ,(Sole, Corporation or Partnership) who Is personally kno%m to me or %to has produced as identification and wbo did/did not take an oath. Cz 5 _ 124 (Signature of person taking ackno-Aiedgement) DISABILITY NONDISCRIMINATION AFFIDAVIT CONTRACT R.EFMRENCE VnMA DIAZ-NEDA NAME OF FfiUvt CORPORATION, OR ORGANIZATION CITY OF Mr -AM AUTHORIZED AGENT COWLETING AFFIDAVIT: DIPAKRAY M. PAREKR POSITION REV. M2U• Al iiNISTRATOR PHONE NUMBER 005 ) 579-6052, I CESAR, H. ODIO , being duly first sworn state: That the above named firm , corporation or organization is in compliance with and agrees to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of. the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs and services, transportation, communications, access to facffities, renovations, and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327,42 U.S.C. 12101-12213 and 47 U.S.C. Sections 225 and 611 including Tittle I, Employment; Title IL Public Services; Tittle III, Public Accomodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous Provisions. The Rehabilitation Act of 1973, 29 U.S.C. Section 794 The Federal Transit Act, as amended 49 U.S.C. Section 1612 The Fair Housing Act as amended, 42 U.S.C. Section 3601-3631 SUBSCRIBED AND SWORN TO (or affirmed) before me on by CESAR, H._ODIO (AMaat) Signature DEC. 19,,1994 Date DEC. 19, 1994 (Date) MIShe is personally known to me or has Presented as identification. • ( Type of Idenfificadoa ) ems= ( Signature of N ) X.M. CONCEPCION ( Print or Stamp Name of Notary) Nntanv AnM.^ ( 7� C'c 2,F 2 OcJr ( Serial Number) A79 ( vimfl n ) 95- 124 X M CONCEPCION NOTARY PUBLIC STATE OF FLORID/ COMMISSION NO. CC382685 CUBA AFFIDAVIT In compliance with Metro -Dade County Resolution No. R-656-93, I, CE&Jk, H. ODIO , being first duty sworn, state that neither the firm „(J-noiNidual, brganization, corporation, etc.) submitting this bid or proposal or receiving this contract award nor any of its owners, subsidiaries, or affiliated or related firms, are -in violation of the Cuban Democracy Act of 1992. BY: DECK 19, 1994 Signature of Affiant Date CESAR, H. ODIO - 'CITY MANAGER Printed Name of Affiant and Title j CITY OF ML*a Printed Name of Firm 3500 PAN• XZFJ- CAN DRIVE - M7.Aja, FL 33133 Address -of* Firm SWORN to and subscribed before me this 10 day of DES , 19 94 NMARY PUBLIC, Stdte of FLORIDA at Large -, My Commission Expires: OFFICIAL NOTARY SEAL X hi CONCEPCION NOTARY PUBLIC STATE OF FLORIDA COMMISSION NO. CC382683 -MYCOMMISSION EXP. JUNE 14,1998 9 5 - 12 4 'f'l�. ... .-L 7 � K.� �j�N�i Y fae ♦ • �Fti'.w4w<• yr, ' EXHIBIT. B. EXPE14DItUfiE BUDGET l• y �4 i3L 1) List cash expenses specifically associated with your program, project or event. Asterisk (k) those line items for which Tourist Tax dollars would be utilized and break out to the side, in the column indicated, the portion of Tourist Tax monies intended to be earmarked for particular expenditures. NOTE: Remember to attach your organization's total annual budget. - Portion of tourist tax Grant request intended Cash Expenses to be allocated Administrative Expenses Personne I— in-house $ 2 0, 0 0 0 $ -0- Personnel--contracted $ 2 , 04 9 . " $ $ $ -0- $ $ -0- Technical/Production Expenses Personnel --in-house $ $ Personnel --contracted $ $7 400 set up/techn/decor $ $ opening and closing $ $ cere. ent $ $ Space Rental Hyatt--functions-seminars $58,645.54 ,• $ equip $ $ Travel, ? Marketing and Promotion Advertising $ $ Design and Printing $ 15 , 513.72 $ 6, 000 Postage and Mailing $ $ 2 , 000 Other (specify) Remaining Project Expenses (itemize): Exhibit hall/Electrian $6,874.75 $ Transportation & Parking $1,170. $ TOURIST DEVELOPMENT COUNCIL RECOMMENDATION .............• $ 15,000 .••�` TOTAL$ 129,673.73 95- 124 CASH EXPENSES.......... I i .EXHIBIT B• - i' iiP '2 .. . IV. FINANCIAL INFORMATION A. REVENUE BUDGET 1) List cash income specifically associated with your program, project or event and also attach your organization's total annual budget to your application. CASH REVENUE Admissions $ 35 , 412 .0 0 Contracted Services Revenue $ Corporate Contributions $ 54,501.11 Foundation Grants $ Private/Individual Contributions $ Other Private Support Government Support: , Federal $ J $ State $' Dept. of Tourism , Local (other than this request) Other Revenue (Itemize): Exhibit Booths $9,100.00 $ Applicant cash on hand $ TOTAL APPLICANT CASH REVENUE ............................... $114 , 013. 11 TOURIST DEVELOPMENT COUNCIL RECOMHE14DATION .................. $15 , 0 0 0 TOTAL CASH REVENUE ......................................... $12 9 , 013 . 11 95- 124 M EXHIBIT A FY 1994-95 - DADE COUNTY TOURIST DEVELOPMENT COUNCIL The PROJECT NARRATIVE is a complete description of your proposed project as submitted with your application. Ir changes to your original description are necessary because the grant amount awarded is less than that requested, you still must describe the entire project with changes on this page. - DESCRIPTION - We reduced the application of monies to the areas of functions,printing; and postage —as verbally noted by the board -the revenue increased in some areas due to the fact we included a function that was considered separate last year, however these: -areas were covered by additional sponsorships of -1;4is function. Please note due to this addition I listed these areas under production expenses -not space rental -but please know the application of monies are under the same items as approved by the board. Please also know our conference produced over 1/2 million dollars in --POSITIVE PUBLICITY FOR DADE COUNTY AND THE CITY OF MIAMI! THANK YOU WE COULD NOT HAVE DONE IT WITHOUT YOUR HELP! Ex-A.Frm CITY OF MIAM1, FLORIDA INTER -OFFICE MEMORANDUM To: Honorable Mayor and Members of the City Commission FROM : C'e Odio Ci V. ger RECOMMENDATION: L � • DATE : JAN 31 1995 FILE : SUBJECT: Resolution/Accepting TDC Grant for the 1994 Miami Hispanic Media Conference REFERENCES: ENCLOSURES: It is respectfully recommended that a Resolution authorizing the City Manager to execute an agreement, in substantially the attached form, with the Metropolitan Dade County Tourist Development Council for the acceptance of a grant in the amount of $15;000, allocating funds therefore in an amount not to exceed $15,000 to the Special Revenue Fund entitled "Miami Hispanic Media Conference," be adopted. BACKGROUND: Pursuant to Resolution No. 93-494, adopted July 22, 1993, the City Commission authorized the City Manager or his designee to actively solicit financial support from private and public interests, in the form of sponsorships, to help plan, organize, direct, and implement the Miami Hispanic Media Conference and related future conferences. As a result of successful fundraising efforts, the City of Miami has been awarded a $15,000 grant by the Metropolitan Dade County Tourist Development Council for the 111994 Miami Hispanic Media Conference" held October 26-28, 1994, at the Miami Convention Center/Hyatt Regency Hotel in Downtown Miami. The annual "Miami Hispanic Media Conference" is structured to stimulate awareness and increase demand of Miami's media and entertainment experts, resources, and facilities, thereby creating additional jobs and tax dollars, and enhancing our City's image as the "Hispanic Media Capital of the Americas." 9 5 - 12 Cwd "(