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Home My WebLink AboutR-95-0115J-96-101 1/27/95 RESOLUTION NO. 9 5 _ 115 A RESOLUTION ACCEPTING THE BIDS OF TRADE SERVICES INDUSTRIES AND AFTER HOURS CLEANING SERVICES FOR THE FURNISHING OF CUSTODIAL MAINTENANCE SERVICES TO THE GENERAL SERVICES ADMINISTRATION BUILDING, THE PROPERTY MAINTENANCE BUILDING AND THE DOWNTOWN MINI POLICE STATION FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT A TOTAL PROPOSED ANNUAL COST OF $10,464.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL SERVICES ADMINISTRATION/PROPERTY MAINTENANCE DIVISION, ACCOUNT CODE NO. 421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE, AND THEREAFTER TO EXTEND THESE CONTRACTS FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 21, 1994, for the furnishing of custodial maintenance services to the General Services Administration Building, Property Maintenance Building and the Downtown Mini Police Station, for the Department of General Services Administration/property Maintenance Division, on a contract basis for one (1) year with the option to extend for an additional one (1) year period; and WHEREAS, invitations for Bid No. 94-95-016-M/WBE were mailed to twenty-five (25) potential bidders and six (6) bids were received; and CITY COMMISSION NIEETUTG OF FEB Q 9 1ng5 9 5Rosolut1n1 5 WHEREAS, funds for this purchase are available from the Department of General Services Administration/Property i Maintenance Division, Account Code No. 421001-340; and WHEREAS, this service is needed to provide daily maintenance service to the three (3) city facilities; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration/Solid Waste recommend that the bids received from Trade Services Industries and After Hours Cleaning Service be accepted as the lowest most responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the i Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. j Section 2. The November 21, 1994 bids of Trade Services I Industries and After Hours Cleaning Service for the furnishing of custodial maintenance service to the General Services Administration Building, Property Maintenance Building and the j Downtown Police Mini Station or the Department of General , I Services Administration/Solid Waste, on a contract basis for one i (1) year with the option to extend for an additional one (1) year period at a total proposed annual cost of $10,464.00 is hereby 95- 115 -2- accepted, with funds therefor hereby allocated from the General Services Administration/Property Maintenance Division, Account Code No. 421001-340. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase orders for this service, and thereafter to extend said contracts for an additional one (1) year period at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th ATT HIRAI, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ , r DEPUTY CITY ATTORNEY M4915:osk:ROD -3- _ day of February , 1995. 134 104 h) -r . (�P44� ST PHEN P. CLAIRK, MAYOR APPROVED AS TO FORM AND CORRECTNESS: if 1 A. QU N VS , IIICITY ATTOJ 95- 115 4. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CAw5 TO : The Honorable Mayor and Members of the City commission FROM : DATE : JAN 31 1995 FILE : SUBJECT :Resolution Authorizing Award of Bid 94-95-016 Nt WBE REFERENCESFi`or Custodial Services ENCLOSURES : at Three (3) City Facilities It is respectfully recommended that the City Commission pass the attached resolution awarding the bid and authorizing the furnishing of janitorial services at the GSA Director's Office and the Property Maintenance Division facility to Trade Services Industries, a Hispanic vendor, located at 20113 NE 16 Place, Miami, Florida and the janitorial service for the Downtown Mini Station (258 NE 2 Avenue) to After Hours, Inc., a Buck vendor with a mailing address of P. O. Box 681183, Miami, Florida, 33168, as the -rowest responsible and responsive bidders for the aforementioned sites. The total cost of these services is estimated to be $10,464 annually for which funds are available from the General Services Administration and Solid Waste/Property Maintenance Division Account Code 421001-340. The Department of General Services Administration and Solid Waste has analyzed bids received pursuant to Bid No. 94-95-016-M/WBE, a minority set aside for custodial services at three (3) City owned facilities (GSA/SW Director's Office, Property Maintenance Division and Downtown Mini Substation) which shall include but not be exclusive of cleaning several days a week all offices, restrooms, breakrooms, general access areas, mopping of non -carpeted areas, cleaning of walls, emptying of all trash receptacles and vacuuming of carpeted areas. Additionally vendor will resupply all restrooms with necessary paper products, replenish soap dispensers and or bar soap and install clean trash bags in all trash receptacles on the days that the facilities are serviced. It was determined that Trade Services Industries was the lowest responsive and responsible bidder meeting all city requirements for two of the three sites in question: GSA/SW Director's office and Property Maintenance Division facility and therefore Recommended for award of the two aforementioned sites at a total cost of $9,636 annually. It is further recommended that the third site (Downtown Mini Station) be awarded to After Hours Cleaning Service as the lowest responsive and responsible bidder at a total cost of $828 annually. 95- 115 0��- 1 Honorable Mayor and Members of the City Commission Page 2 Minority Participation: Hispanic - 3 Black -2 Female - 1 Award - 2 sites Hispanic 1 site Black IN 95- 115 ' i iiu -'► ov wcu "iu t ur tItw'I1 tiUlJtrl:l pm NUi 3UbbfllbUdl P, 03 SENT BY=C1TY OF MIAMI \.- 8-93 : a IIAlt : PR4CURM'T M( -► 9osS798Q$1; 3l OTY ot: MUtM6 FecFNaA INW140FILE MFAC iANtaUM TO: �11TE : �� Judy 8, Coder Chief Pmuramed UifSW : pmCutro nam WknagemW Hid "4-9S416-N BH T NLWM : jA ftrmhowl : on H. Wituama Ir? Aaaiatant city Manager cNaosvato e� This &purtmant has vaiCed available funding, with the Dtpartmmt of Mso KOMOut and Budget " tlmds tare available to cover tic cost of the %uliject bicl In dw wuy= of S1064, Amount Clack Number 421001-340. Budaetwy Review and Approvad By: oltaer Surann fijs6mt esty Amager Dtmowr, DqC of Mam mant A Budget 95- 115 _3, MIAMI, FLORIDA EET (Continued) BID SHEET AND ATTACHMENTS ATTAC ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. BID NO. qQ_q M/WBE 5-CL16 MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR arms: '� p (Include cash discount for prompt payment, if any) 3ditional discount of e, % if awarded all items. arranty and/or guarantee: elivery: /,� calendar days required upon receipt of Purchase Order or Notice f Award. Number of calendar days required to complete work after start. accordance with the Invitation to Bid, the Specifications, General Conditions, Special :)nditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices idicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): O List principal business address: (street address.) List all other offices located in the State of Florida: (street address) ire 0 A L v A-efr Y c. 6r lGr1 1/6 C/ 3 V 7,/ / Please use the back of this page if more space is necessary) MINORITY PROCUREMENT COMPLIANCE he undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as mended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all pplicable substantive and procedural provisions therein,.including any amendments thereto. ;idder:-72#Atf -:6,11V Signature: (ompany.name) / �^ )ate: ( )t �� Print Name:"/ S ✓_S ,9- %C�Y- Indicate if Business is 51% Minority -owned: (Check one box only) ] BLACK [ HISPANIC [ ] FEMALE AFFIRMATIVE ACTTON PLAN f firm has an existing plan, effective date of implementation:_ �z��/� U f firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. 3idder: Atlil), `��Yb�i..� �/-05 Signature: ( company name) 5 - .115 -..I iinr TA rrnMDi CTC (`Tr-N ANn RFTIIRN THT-s FnRM MAY DISOUALIFY_THIS_ BID. FLORIDA I ,eontinued) i BID SHEET AND ATTACHMENTS /4D ED ENVELOPE IDENTIFIED BY BID URITY IS REQUIRED, A BID WILL S SUBMITTED IN THIS ENVELOPE. ID NO. g4_g1F M/WBE MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR s : Jc� �D-50 C'aYs( Include cash discount for prompt payment, if any) tional discount of �5Z, % if awarded all items. anty and/or guarantee: Ck U A (0 ✓4e C - very: 46 calendar days required upon receipt of Purchase Order or Notice ward. Number ofcalendar. days .•requ.ired. to .complete work after start. ccordance with the Invitation to Bid, the Specifications, General Conditions, Special tions, and General Information to Bidders, we agree to furnish the Items) at Prices :ated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Svc c�-dd� ,ist principal business address: (street address.) ,ist all othe.L offices located in the State of Florida: (street address) !ase use the back of this page if more space is -necessary) MINORITY R TRR.MRNT COMPLIANCE undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as led, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all icable substantive and procedural provisions therein, including any amendments thereto. ier : Ot in— 1-1014r's- C�eQh. �� S ► c- Signature: co pany.name) : / / / g-� � Print Name: '60jd Zv�-- Lcate if Business is 51% Minority -owned: (Check sine box only). r BLACK [ ] HISPANIC. [ ] FEMALE APETRMATIVE ACTION P .AN irm has an existing plan, effective date of implementation: firm does not have an existing plan, the Successful Bidder(s) shall be required to blish-an-Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix r sample. ier: 4P-et-- jkul-S Ne0.41, a SYC, LtiC. Signature: ( company name) �T _URE _T_0--C.4MP_LETE. _._SIGL_AND_RETUBNT iI'S FORM MAY D I SOUAL I FY ' TH I S BID. CITY OF MIAMI TABULATION OF BIDS FOR CUSTODIAL MAINTENANCE SERVICES AT THREE (3) CITY FACILITIES BID NO.94-95-016-M/WBE 8200 CORAL WAY 46 NW 105 STREET 12250 SW 93 ST PO BOX 681183 20113 NE 16 PLACE PO BOX 531152 MIAMI, FL 33155 MIAMI SHORES, FL 33150 MIAMI, FL 33186 MIAMI, FL 33167 MIAMI, FL 33179 MIAMI, FL 33153-1 I52 General Svcs. $1207.50 mo. $650.00 mo. $1,141.6 mo. $980.00 mo. $515.00 mo. $953.00 mo. Adm. $14,490.00 yr. $7,800.00 yr. $13,700.00 yr. $11,760.00 yr. $6,180.00 yr. $10,236.00 yr. 1390 nw 20 St. GSA/PM $813.96 mo. $389.00 mo. $718.75 mo. $394.00 mo. $288.00 mo. NO BID 1975 nw 12 Ave. $9,767.52 yr. $4,668.00 yr. $8,625.00 yr. $4,728.00 yr. $3,456.00 yr,. Downtown Mini $458.43 mo. $190.00 mo. $423.91 mo. $69.00 mo. $95.00 mo. NO BID Police Station $5,501.16 yr. $2,280.00 yr. $5,087.00 yr. $828.00 yr. $1,140.00 yr. 258 NE 2nd Ave. TOTAL ANNUAL COST: $29,758.69 $14,748.00 $27,412.00 $17,316.00 $10,776.00 $10,236.00' ►Pt'ce does not include all sites Cie F"'4 W owswKSTA*_ Bid No. 94-95-016-MIWBE Custodial Service for Three (3) City Facilities General Services Administration and Solid Waste/Property Maintenance Division Contract for one year with the option to extend for one (1) additional year. To provide daily custodial service to three (3) City facilities. 25 6 General Services Administration and Solid Waste/Property Maintenance Division Account Code No. 421001-340. See Attached Bid Invitations Bid Mailed Responses 25 6 25 6 2 1 25 6 15 2 2 1 15 2 6 1 0 0 6 1 4 3 0 0 4 3 0 0 0 0 ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors .. ...... ........... Located within City limits......... Registered with City ............... Female (F) Vendors..... ........... Located within City limits......... Registered with City ............... Hispanic (H) Vendors.. ............. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids.. .............................. - .f, 95- 115 Reason for NOT awarding to local vendor: Local vendor was not the lowest most responsive and responsible bidder Reason for NOT bidding: Mr. Clean Reliable - not interested " RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO TRADE SERVICES INDUSTRIES A HISPANIC/DADE COUNTY VENDOR AT A PROPOSED AMOUNT OF $9,636.00 AND AFTER HOURS CLEANING SERVICE A BLACK/DADE COUNTY VENDOR AT A PROPOSED AMOUNT OF $828.00 FOR A TOTAL PROPOSED ANNUAL AMOUNT OF $10,464.00 r /Z 95- Its 'ID LABOR, MATERIALS AND EQUIPMENT REQUIRED FOR CUSTODIAL MAINTENANCE AT THREE (3) CITY SITES rrr....l rr•.r Stn 10 = 94-95-016M/WBE �++s--+-w�+�_ —moo. rs��— s••.r.�r•.! •..rrr r��. r•—r— o r r.w.—e, NATZ X" (5) t 2l"D t EEC; -1994 10: 30 AM OYIL �In-101tD�er2 �tDD� t2� LtloQll? �ASEIIlI_�-CgiCR� DENNIS CLEANING SERVICE, INC. $ 853.00 898.00 TRADE SERVICE INDUSTRY 'HILL JANITORIAL SERVICES 938.00 ETCETERA SERVICES, INC. 1,229.00 • UNIVERSAL SERVICES, INC. 1,365.00 AFTER HOURS CLEANING SERVICE 1,443.00 MACRETTI , INC 2 , 284.31, 2,479.89 _eol—+e---!•.os VISTA BUILDING MAINTENANCE SERVICES, INC. _-1 w.lr++�a+e r- w�_•.r-_—_wew•o 1 NO BID: MR. CLEAN RELIABLE SER�V�, INC J- ---------- v 11UII1-tLl - Y'::�'�l(J15 e•J 11 - -tffv `--- !-er•.e� y_l.t.�ww..rr t iTure arm L recoived tins',y cr, of t}lo a . big va opc; Inq. dal:o ..n.-1 Proo. X- hr Q .ers su �r.�;,,ttaaed-ice o ao to i s �c:lic� .'.'on, iT and, TT,Arslt-; -MrlNI�-MM- —wee--_�--la— M. M�----o1MM•Ir�— • �—lr...•_u.�w_ —New-_l--N_-- —1--t.1!!s e!_r1--1_-e. w��_ - r -------------_-_..----- • ►_o..------_---. ' �+' r�coi�oe i•r � •av�toprr• oa 8obo1! ot; rros COST!+ .Ids", GSA So114 t�'aste- ocurement Division (city --------------- *94 NOV 21 A10 CITY OF v LEGAL ADVERTISEMENT BID NO. 94-95-016 M/WBE Sealed Bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 a.m. November 21, 1994 for the furnishing of all labor, materials and equipment as required for Custodial Maintenance at Three (3) City Sites on a contract basis for one (1) year for the Department of General Services Administration and Solid Waste/Property Maintenance Division. 14ME SET ASIDE REOUI� This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Wien Business Enterprise (M/WBE) Program, or with the State of Florida, any of its agencies, municipalities, or political subdivisions and meeting the City's requirements. M/WBE certification must be current and valid at the time of bid opening and proof must be submitted with your bid. Failure to submit proof of current, M/WBE certification as a Black, Hispanic or Female vendor shall deem your bid non -responsive. (See Special Conditions No. Page of for ccoplete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE__REOUIREMENTS SHALL DEEM YOUR BID NON -RESPONSIVE. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Vendors who are not M/WBE certified with the City and are interested in submitting bids are advised to contact the City's Minority/Women Business Affairs Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. LOCAL PREFERENCE Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses,, corporate charter and tax return and any other documents to verify the location of the firm's primary office. l ALL VENDORS WHOSE PRIMARY OFFICE IS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS. Detailed specifications for the Bids are available upon request at the City Procurement Office, 1390 NW 20 Street, Second Floor, Telephone (305) 575-5174. The City Manager may reject all Bids and readvertise. C-' kd ,� A -71 (Ad No. 1380) Cesar H. Odio w s� City Manage: i� yj.1 City of Miami 1380 This number must REQUISITION FOR ADVERTISEMENT appear In the advertisement INSTRUCTIONS:. Please att t tj)e jnd ilch a copy of the a4M . . . . . . . . I-- ith this reouisition. 1, Department: 2. Division: GSA PROCUREMENT FOR PROPERTY MAINTENANCE 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 420401-287 El Yes FX1 No JENNIFFER MILLER 6. Size of advertisement: 7. Starting date: 8. Telephone number: LEGAL 10/31/94 575-5174 9. Number of times this advertisement is to be 7, Tye of advertisement: ublished: 1 Legal El Classified El Display 11. Remarks: DID NO. 94-95-016M/WBE 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIO LAS AMERICAS C-3 13. CI-11 El Approved El Disapproved D part r*nt Directgr'/ Designee\ Date Approved for Payment Date' CIGS/M 503 Rev. 12/89 Routing; ) Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. j U151MRSU11UN: White - U.5.A.; canary - uepartment