HomeMy WebLinkAboutR-95-0114J-95-98
1/27/95
RESOLUTION NO.
95- 114
A RESOLUTION ACCEPTING THE BIDS OF TRADE
SERVICES INDUSTRIES, ETCETERA SERVICES AND
SERVICES DIVERSIFIED FOR THE FURNISHING OF
CUSTODIAL MAINTENANCE SERVICES TO THE POLICE
SOUTH SUBSTATION, EDGEWATER MINI STATION,
DAVID HERRING TRAINING CENTER, MARINE PATROL
OFFICE AND THE OVERTOWN MINI STATION FOR THE
DEPARTMENT OF GENERAL SERVICES
ADMINISTRATION/SOLID WASTE, ON A CONTRACT
BASIS FOR ONE (1) YEAR WITH THE OPTION TO
EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD
AT A TOTAL PROPOSED ANNUAL COST OF
$33,912.00; ALLOCATING FUNDS THEREFOR FROM
THE GENERAL SERVICES ADMINISTRATION/PROPERTY
MAINTENANCE DIVISION, ACCOUNT CODE NO.
421001-340; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE PURCHASE ORDERS FOR THIS SERVICE, AND
'i THEREAFTER TO EXTEND THESE CONTRACTS FOR AN
ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME
PRICE, TERMS AND CONDITIONS, SUBJECT TO THE
AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, sealed bids were
received November 23, 1994, for the furnishing of custodial
maintenance services to the Police South Sub -Station, Overtown
Mini Station, Edgewater Mini Station, David Herring Training
Center and the Marine Patrol Office, for the Department of
General Servioes Administration/Property Maintenance Division, on
a contract basis for one (1) year with the option to extend for
an additional one (1) year period; and
WHEREAS, invitations for Bid No. 94-95-015-M/WBE were mailed
to twenty-eight (28) potential bidders and eight (8) bids were
received; and
OSO:INDED
CITY COMMISSION
MEETING OE
FEB 0 9 1995
Resolution No.
95- 114
WHEREAS, funds for this purchase are available from the
Department of General Services Administration/Property
Maintenance Division, Account Code No. 421001-340; and
WHEREAS, this service is needed to provide daily maintenance
service to five (5) city facilities; and
WHEREAS, the City Manager and the Assistant City Manager in
charge of the Department of General Services Administration/Solid
Waste recommend that the bids received from Trade Services
Industries, Etcetera Services and Services Diversified be
accepted as the lowest most responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The November 23, 1994 bids of Trade Services
Industries, Etcetera Services and Services Diversified for the
furnishing of custodial maintenance service to the Police South
Sub -Station, Overtown Mini Station, Edgewater Mini Station, David
Herring Training Center and the Marine Patrol Office on a
contract basis for one (1) year with the option to extend for an
additional one (1) year period at a total proposed annual amount
of $33,912.00, is hereby accepted, with funds therefor hereby
allocated from Account Code No. 421001-340.
95-- 114
-2-
Seotion 3. The City Manager is hereby authorized to
instruot the Chief Proourement Offioer to issue a purohase orders
for this servioe, and thereafter to extend said oontraots for an
additional one (1) year period at the same prioe, terms and
oonditions, subject to the availability of funds.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 9th day of February 1995.
oko-& v .
ST PHEN P. CLARk, MAYOR
ATTES'�� _
MATTY"HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY ATTORN
M4916:osk:ROD
APPROVED AS TO FORM AND
CORRECTNESS:
42 �
A. Q N J III
CITY TTO
95- 114
-3-
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
The Honorable Mayor and Members
of the City Commission
FROM
Ce
Ci
DATE : JAN 31 1995 FILE :
SUBJECT :Resolution Authorizing Award
of Bid 94-95-015 M/WBE for
Janitorial Services of Five (5)
REFERENCgty Facilities
ENCLOSURES:
It is respectfully' recommended that the City Commission pass the attached resolution
awarding the bid' and authorizing, the furnishing of janitorial services to five (5) City
facilities to the three lowest responsive and responsible vendors noted below:
VENDOR MINORITY FACILITY
STATUS
Trade Services Industries Hispanic *Police So. District Substation
20113 NE 16 Place and Overtown Mini Sub. -Police
Miami, FL 33179
Etcetera Services Female Edgewater Mini Sub (Police)
46 NW 105 St.
Miami, FL 33150
Services Diversified Black David herring Training Center
Miami, FL 33142 and
Marine Patrol Office (Bayside)
*Include additional custodian
The total cost of this service is estimated to be $34,152 annually for which funds are
available from the General Services Administration and Solid Waste/Property
Maintenance Division Account Code 421001-340.
BAC:KGROt1ND,
The Department of General Services Administration and Solid Waste has analyzed bids
received pursuant to Bid No. 94-95-015-/WBE, a minority set aside for custodial services
at five 950 City maintained facilities (David Herring Training Center, Police South
95- 114 �� I
The honorable Mayor and Members
of the City Commission
Page 2
District Substation, Overtown Mini Police Subs, Edgewater Mini Police Sub. and Marine
Patrol Office) which shall include but not be exclusive of cleaning on a regular schedule
all offices, restrooms, breakrooms, general access areas, mopping of non -carpeted area,
cleaning of walls, emptying of all trash receptacles and vacuuming of carpeted areas.
Additionally the vendors will resupply all restrooms with necessary paper products,
replenish soap dispensers and or bar soap and install clean trash bags in all trash
receptacles on the days that the facilities are serviced. It was determined that Trade
Services Industries was the lowest responsive and responsible bidder meeting all city
requirements for two(2) of the five (5) sites in question: Police South District
Substation(with additional custodian) and the Overtown Mini -Substation and therefore
recommended for award of the two(2) sites at a total annual cost of $26,076. it is
additionally recommended that the third and fourth sites (David Herring Training Center
and Edgewater Mini Station) in question be awarded to Services Diversified as the lowest
responsive and responsible bidder meeting all city requirements at at total annual cost of
$5,556 annually. It is finther recommended that the fifth site (Marine Patrol Office) be
awarded to Etcetera Services as the lowest responsive and responsible bidder meeting all
City requirements at an annual cost of $2,280.
Minority Participation:
Hispanic - 3
Black - 4
Female - 1
95- 114
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
Judy S. Carter FILE
DATE
TO : Chief Procurement Officer
Procurement Management SUBJECT: Evaluation and
Recommendation
of Bid 94-95-015-WWBE
REFERENCES
FROM : Ron E. Williams
Assistant City Manager ENCLOSURES:
It is recommended that Bid No. 94-95-015 M/WBE for janitorial services at five (5) City
maintained facilities be divided between three (3) vendors.
It was determined that Trade Services, Inc. was the lowest responsive and responsible
bidder for the Overtown Mini Station($2100 yearly) and the MMPD South District
Substation ($16,788 yr, with $7,188 yr. for an additional custodian).
Trade Services Industries is a Hispanic vendor, located at 20113 NE 16 Place, Miami,
Florida.
It was also determined that Services Diversified, a Black vendor located at 5727 NW 17
Avenue was the lowest responsive and responsible bidder for the David Herring Training
Center (2301 NW 23 Street) and at a yearly cost of $4,140 and for the Marine Patrol
Office located at 401 NE Biscayne Blvd. with a yearly cost of $1,656.
It was further determined that Etcetera Services, a female vendor located at 46 NW 105
Ct., Miami, Florida was the lowest responsible and responsive bidder for Edgewater Mini
Station located at 2511 Biscayne Blvd. at an annual cost of $2,280.
The total amount of Bid #94-95-015 M/WBE is $33,912.
95- 114 3
OL.1%1 U1•V/11 V1 Alltuv11 t r." I-UU ILU•a•tMV r 1l%V%,UlU.a1"%i d1U011. UU%A)UUllUlllr 49.1 Y
1 cu av W"V O- lU V11 1 01• IllNll DUUL161 rnA JW, 3UV0lV0U6J lie UG
$3T by�CITY Or MIAIMI i- S-m ; 9:11AN : PROCIAElOff t, . � DobCS7i�oai;� 2/ 4
CITY of MIAW. F't.ONDA
INTER -OFFICE MEMORANDUM
Judy S. C,atW
ry : Clef Procummant Wow (Wit q�
Proeusamaat MarAgement laid 94-95-015-
MME Approvals
PROM: Ron E. Willirt s Hcrcao+cu
Anistsnt City Adder t►xxt�i +fd
This depmcnt ha vadfied available funding with the Department of Managemcut and
Budget that fusda as nvailaWc to cova the cost of the mutricct bid in the aMMU of
$33,912, A000unt Code Nmbar 4221001-M,
Budgothry Rovlcw and Approved By:
obA 6 ue, AsSiAMI City Manner
spa Umt aF MaaWwnt aid Bud$el
95- 114
DAVID HERRING
2301 NW 23 ST.
Mr. Clean Reliable.
$568 mo.
212 NE 154 ST
$6816 yr.
Miami, FL 33162 (B)
Dennis Cleaning Svcs.
$325 mo.
P.O. Box 531152
$3900 yr.
Miami, FL 33153 (B)
Trade Svcs. Ind.
$425 mo.
20113 NE 16 PI.
$5100 yr.
Miami, FI 33179 (H)
After Hours Cleaning
$442 mo.
P.O. Box 681183
$5304 yr.
Miami, FL 33168 (B)
Etcetera Services
$378 mo.
46 NW 105 St.
$4536 yr.
Miami, FL 33150 (F)
Services Diversified
$345 mo.
5727 NW 17 Ave.
$4140 yr.
Miami, FL 33142 (B)
Vista Bldg. Maint.
$450.63 mo.
8200 Coral Way
$5503.56 yr.
Miami, FL 33155 (H)
CITY OF MIAMI
TABULATION OF BID
JANITORIAL SERVICES BID NO.94-95-015-MAYBE
POLICE SOUTH
ADD'L CUST.
OVERTOWN
EDGEWATER
STATION
MINI STATION
MINI STATION
FLAGLER & BEACON
1490 NW 3 AVE.
2511 BISCAYNE
$4488 mo.
$1012 mo;
$NB
$329 mo.
$5356
$12,144 yr.
$3.948 yr. .,
NB
NB
$645 mo.
$645 mo.
$7740 yr.
$7740 yr:
$1399 mo.
$599 mo.
$175 mo.
$195 mo.
$16,788 yr.
$7188 yr.
$2100 yr.
$2340 yr.
$2467 mo.
$1220 mo.
$346 mo.
$271,.mo.
$35684 yr.
$14640 yr.
$4152 yr.
$3252 yr.
$3400 mo.
$750 mo.
$495 mo.
$190 mo.
S46800 yr.
$9000 yr.
$5940 yr.
$2280 yr.
$3680 mo.
$1170 mo.
$485 mo.
$485 mo.
$44160 yr.
$14040 yr.
$5820 yr.
$5820 yr.
$4770.10 mo.
$1203.52 mo.
$458.43 mo.
$458.43 mo.
$57241.20 yr.
$14442.24 yr.
$5501.46 yr.
$5501.16 yr.
MARINE
PATROL OFFICE
401 NE BISCAYNE
NB
NB
$195 mo.
$2340 yr.
$210 mo.
$2520 yr.
$175 mo.
$2108 yr.
$138 mo.
$1656 yr.
$458.43 mo.
$5501.16 yr.
TOTAL
$76,767
$15,480
$35,826
$50,832
$70,656
$75636
$93,690.48
94-95.015 Mf"E (Continued)
Macretti, Inc. $857.25 mo. $5040.83 mo. $1511.25 mo. $1291.50 mo. $1075 mo.
12250 SW 93 St. $10287 yr. $60489.96 yr. $18135 yr. $15498 yr. $12900 yr.
'Miami, FL 33186 (H)
f
j
lit
$556 mo.
$6600 yr.
!zl
$123,909.96
Bid No. 94-95-015-M/WBE
Custodial Service for Five (5) City Facilities
General Services Administration and Solid
Waste/Property Maintenance Division
Contract for one year with the option to
extend for one (1) additional year.
To provide daily custodial service to five
(5) City facilities.
28
8
General Services Administration and Solid
Waste/Property Maintenance. Division Account
Code No. 421001-340.
See Attached
ALL VENDORS ...........................
MINORITY/FEMALE (M/F) VENDORS.........
Within City limits .................
Registered with City ...............
Black (B) Vendors .. ...... ...........
Located within City limits.........
Registered with City ...............
Female (F) Vendors.:
endors....................
.Located within City limits.........
Registered with City ...............
Hispanic (H) Vendors.. ...........
Located within City limits.........
Registered with City ...............
NON MINORITY (NM) VENDORS .............
Located within City limits.........
"No Bids"
Bid
Invitations
Bid
Mailed
Responses
28
8
28
8
5
1
28
8
13
4
2
1
13
4
7
1
1
0
7
1
8
3
2
0
8
3
0
0
0
0
. -
0
95- 114 9
IT IS RECO DED THAT AWARD BE -MADE 0 TRADE
SERVICES DUSTRIES A H IC/DADE C UNTY,
VE R; CETERA SERVICES FEMALE�DADE CO NT ,
.VENDOR D SERVICES DIVERS A BLACK/ AL
VENDOR A PROPOSE ANN AMOUN OF
$33,912.00. r\
L
m
nt
1
le 95- 114
•
Z D ► CUSTODIAL MAINTENANCE AT FIVE,, (5) CITY SITES
94-95-015 M/WBE
31ATI 3n(t) CPIXXDt � � � 1994 10:30 AM •-.._.._-....�_tl+._..�
]EDT SD_�OitDse t�
g WD A'A07Ps
HILL JANITORIAL SERVICE
$ 5,964.00
15,480.00
DENNIS CLEANING SERVICE, INC.
,TRADE SERVICE INDUSTRIES
35,826.00
AFTER HOURS CLEANING SERVICE
UNIVERSAL SERVICE INDUSTRIES
y50,832.00
53,400.00
�'�
sM� rr•--
ETCETERA SERVICES INC.
70, 656.00
SERVICES DIVERSIFIED, INC.
75,636.000
RELIABLE SERVICES, INC.
�.-� -ice+•
76,764.00
..� -.��.! w+- w r
93,690.48
.�- - r�-ww+�►� w.re M�.�
r�r! r+
VISTA BUILDING MAINTENANCE SERVICES
INC.
rr-++--r--�_-►-ui
..l l..r--..lr-_
123,909.96
--+�..s�--r--r..�.�e-w.r -r
---�r_w�rs...�y.-_!.
MACRETTI, INC.
--..lrr l--�--...�rlr-rr►rl--
"Offers
T
other offers suht�n.4tted in
o.t r tO this
r„~}?.;..r,aa
SC3 zCitC !(3I2,
are
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-
--����---�4.-e
YA %� __w�tocoivod �L�)i 4avolopoo on bobolt oS
P SR a -S n' biC-
olid waste -procurement Division
(CitJ P�p•rtm�nt�
(D�put'-Cit- Clizk)
R E"',
'94 NOV 23 A10 :30
MA "', '! ) I, ll 'I ; A I
C I I'Y (`. L L'R K
CITY F0.
LEGAL ADVERTISEMENT
BID NO. 94-95-015 M/WBE
Sealed Bids will be received by the City of Miami City Clerk at her office
located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later
than 10.30 a.m. November 23, 1994 for the furnishing of all labor, materials
and equipment as required for Custodial Maintenance at Five (5) City Sites on
a contract basis for one (1) year for the Department of General Services
Administration and Solid Waste/Property Maintenance Division.
M/ M SET ASIDE REOUIREMEN'1'S
This bid has been designated as a set aside for Black, Hispanic and Female
vendors certified with the City of Miami's Minority/Women Business Enterprise
(M/WBE) Program, or with the State of Florida, any of its agencies,
municipalities, or political subdivisions and meeting the City's requirements.
M/WBE certification must be current and valid at the time of bid opening and
proof must be submitted with your bid. Failure to submit proof of current,
M/WBE certification as a Black, Hispanic or Female vendor shall deem your bid
non -responsive. (See Special Conditions No. Page of for complete M/WBE
requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMQ]'1'S SHALL DEEM
YOUR BID NON -RESPONSIVE
Ordinance No. 10062, as amended, established a goal of Awarding 51% of the
City's total dollar volume of all expenditures for All Goods and Services to
Black, Hispanic and Women Minority Business Enterprises on an equal basis.
Vendors who are not M/WBE certified with the City and are interested in
submitting bids are advised to contact the City 's Minority/Women Business
Affairs Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174.
LOCAL PREFERENCE
Section 18-52.1(h) of the City Code, as an
Commission may offer to a responsible and rE
primary office is located in the City of Miami,
bid at the low bid amount, if the original bid
vendor does not exceed 110 percent of the
responsive bidder.
ended, states that the City
oponsive local bidder, whose
the opportunity of accepting a
amount submitted by the local
lowest other responsible and
The City reserves the right to request copies of the occupational license,
professional and/or trade licenses, corporate charter and tax return and any
other documents to verify the location of the firm's primary office.
}
ALL VEDIDORS WHOSE PRIMARY OFFICE IS LOCATED WITHIN THE CITY OF MIAMI MUST
PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS.
Detailed specifications for the Bids are available upon request at the City
Procurement Office, 1390 NW 20 Street, Second Floor, Telephone (305) 575-5174.
The City Manager may reject all Bids and readvertise.
(Ad No. 1379)
Cesar H. Odio-; }
City Manager —�
r
F
U� -
City of
Miami
1379
REQUISITION FOR
ADVERTISEMENT
This number -must
appear in the
advertisement.
INSTRUCTIONS: Please type and attach a c2py of the adyertisgmen
with this reguls'llon.
1. Department:
2. Division:
GSAIPROCUREMENT FOR
PROPERTY MAINTENANCE
3. Account Code number:
4. Is this a confirmation:
5. Prepared by:
420401-287
❑ Yes KI No
4ENNIFFER MILLER
6. Size of advertisement:
7. Starting date:
8. Telephone number:
LEGAL
10/31/94
575�5174
9. Number of times this advertisement is to be
10. Type of advertisement:
ublished: 1
Legal ❑ Classified ❑.
Dis la
11. Remarks:
BID NO. 94-95--015 M/WBE
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI REVIEW
MIAMI TIMES
DIARIO LAS AMERICAS
i
M
J
i
13.
Approved
Disapprove
eparlment PIrector/ Vesignee Date
Approved for Payment
Date
C IGS10b 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
. .v - v.v.n.1 vai.a.7 - vvF.' ii —'