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HomeMy WebLinkAboutR-95-0113J-95-95 1/30/95 RESOLUTION NO. 9 5 ` 1 1. 3 A RESOLUTION ACCEPTING THE BIDS OF TRADE SERVICES INDUSTRIES AND AFTER HOURS CLEANING SERVICES FOR THE FURNISHING OF CUSTODIAL MAINTENANCE SERVICES TO THE PARKS AND RECREATION OFFICES AND THE FIRE GARAGE ADMINISTRATION OFFICE, FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED ANNUAL COST OF $11,628.00; ALLOCATING FUNDS THEREFOR FROM THE GENERAL SERVICES ADMINISTRATION/PROPERTY MAINTENANCE DIVISION ACCOUNT CODE NO. 421001-340; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE SERVICES, AND THEREAFTER TO EXTEND THESE CONTRACTS FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received November 21, 1994, for the furnishing of custodial maintenance services to the Parks and Recreations Office and the Fire Garage Administration Office, for the Department of General Services Administration/Property Maintenance Division, on a contract basis for one (1) year with the option to extend for an additional one (1) year period; and WHEREAS, invitations for Bid No. 94-95-017-M/WBE were mailed to twenty-five (25) potential bidders and eight (8) bids were received; and CTTY COiYll ns'slax MEETING OF FED 09199,5 Resolution No, 95- 113 WHEREAS, funds for this purchase are available from the Department of General Services Administration/Property Maintenance Division, Account Code No. 421001-340; and WHEREAS, this service is needed to provide daily maintenance service to two (2) city facilities; and WHEREAS, the City Manager and the Assistant City Manager in charge of the Department of General Services Administration/Solid Waste recommend that the bids received from Trade Services Industries and After Hours Cleaning Service be accepted as the lowest most responsive and responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The November 21, 1994 bids of Trade Services Industries and After Hours Cleaning Service for the furnishing of custodial maintenance service to the Parks and Recreation Offices and the Fire Garage Administration Offices on a contract basis for one (1) year with the option to extend for an additional one (1) year period at a total proposed annual amount of $11,628.00, is hereby accepted, with funds therefor hereby allocated from the Department of General Services Administration/Property Maintenance Division Account Code No. 421001-340. 95- 113 -2- Seotion 3. The City Manager is hereby authorized to instruot the Chief Proourement Offioer to issue a purohase orders for this servioe, and thereafter to extend said oontraots for an additional one (1) year period at the same price, terms and i conditions, subjeot to the availability of funds. I. Seotion 4. This Resolution shall become effeotive immediately upon its adoption. PASSED AND ADOPTED this 9th day of February 1995. S EPHEN P. CIIARK, MAYOR ATT T: e HIRAI, CITY CLERK PREPARED AND APPROVED BY: FAEL 0. IAZ DEPUTY,GITY ATTORNEY M4917:osk:ROD -3- APPROVED AS TO FORM AND CORRECTNESS: Af QU N JO SST Irl CITY A TO 95- 113 TO FROM : CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission City DATE : JAN 3 1 1995 FILE : SUBJECT Resolution Authorizing Award of Bid 94-95-017-M/WBE for Custodial Services at Two (2) REFERENc, ty Facilities ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution awarding the bid and authorizing the furnishing of janitorial services at the Parks and Recreation offices located at 2600 Bayshore to Trade Services Industries, a Hispanic vendor located at 20113 N.E. 16 Place, Miami, Florida and the janitorial service for the Fire Garage Administration Office located at 1131-51 N.W. 7 Street to After Hours, Inc., a Black vendor with a mailing address of P. O. Box 681183, Miami Florida, 33168, as the lowest responsible and responsive bidders for the aforementioned sites. The total cost of these services is estimated to be $11,628 annually for which funds are available from the General Services Administration and Solid Waste/Property Maintenance Division Account Code 421001-340. The Department of General Services and Solid Waste has analyzed bids received pursuant to Bid No. 94-95-017 M/WBE, a minority set aside for custodial services at two (2) City facilities (Parks and Recreation Offices, 2600 Bayshore Drive and Fire Garage Administration Office) which shall include but not be exclusive of cleaning several days a week all offices, restrooms, breakrooms, kitchens and general access areas, plus mopping of non -carpeted areas. Additionally vendor will resupply all restrooms with necessary paper products, replenish soap dispensers and or bar soap and install clean trash bags in all trash receptacles on the days that the facilities are serviced. It was determined that Trade Services Industries was the lowest responsive and responsible bidder meeting all City requirements for the parks and Recreation Office and therefore. recommended for award of this site at a total cost of $2,988 annually. It is further recommended that the Fire Garage Administration site be awarded to After Hours Cleaning Service, Inc. as the lowest responsive and responsible bidder meeting all City requirements with a total cost of $8,640 annually. 95- 11 The Honorable Mayor and Members of the City Commission Page 2 Minority Participation Hispanic - 3 Black - 2 Female - 1 Award - 1 Hispanic - 1 Black 95- 113 .SrMI bl;L1II Ur hlIAMI + L- L-00 tLU-4UA1 t 1RV%aUft1..0lLA%l MUNI, WUuvuva. U61r a, a . �� . .. ..�� . .... .. . . .rrr wr. ....• .w. ...•V.f�YV VV. +. V7 S�+t► BTirITY for WANT : i- S-15 : 0111AN ; PROWROOT NUM..-� 9055'79g081;!! d/ d CITY CW MIAW FLOWDA lKMR-0"MS MEMORANDUM to - Judy S. Can" chid Pmaummont Oft m 611drlAT poem 1 � eiFC,araces [ton B. Willie�rna Aaaiatant City 1Vlafgar W&OW O , Bid No. 94-9"17 MIWSB Thus lkp*Ament Ids voAAW availably funding with tbo DapwUnant or Mmagomant and Budget that. Junk no avKilshlc to Cover the coat of the subject bid fn the Rmaunt of $l 1,629, Amount Code Number 4221001-340. TludW. smey Review anti Apprnvsd By: har Suram, Aalstam City Mmew Di r of Ma namant and Budget 95- 113 3 r AMI, FLORIDA (Continued) BID SHEET AND ATTACHMENTS MUST BE ACHED ENVELOPE IDENTIFIED BY BID NUMBER, IF' SECURITY IS REQUIRED, A 'BID WILL NOT BE BOND IS SUBMITTED IN THIS ENVELOPE. 1O.D NO. 94--95-017M/WBE RETURNED IN TRIPLICATE IN THE TIME AND DATE OF BID OPENING. ACCEPTED UNLESS THE DEPOSIT OR rms :N-j:� -�0t30 ( Include cash discount for prompt payment, if any) ditional discount of % if awarded all items. rranty and/or guarantee: % U a rca ti4te, livery: /5' calendar days required upon receipt -of Purchase Order or Notice Award. n/ �1 Number of calendar. -days -required to complete work after start.. accordance with the invitation to Bid, the specifications, General Conditions, Special .iditions, and General Information to Bidders, we agree to furnish the Items) at Prices iicated on the attached bid sheet(s). '•�aS OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): t t�l)en 6ddl,ie.� 1�arit 1A11e.h List principal business address: (street address.) C�bL�D M.W. 131 S�t-Yec�- Mic�rn; , F-L 331 to List all other offices located in the State of Florida: (street address) ?lease use the back of this page if more space.is necessary) MTNnRTTY PROMMRME jT�MELIANCE ie undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as fended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all )plicable substantive and procedural provisions therein,.including any amendments thereto. idder : AFTER HOURS CLEANING SERVICE, ING. Signature: (company.name) ate: 1 /- / RE Print Name: ndicate if Business is 51% Minority -owned: (Check ane box only) k j'BLACK ( j HISPANIC. ( ] FEMALE AFFTRMATTVE ACTTQN PLAN f firm has an existing plan, effective date of implementation: f firm does not have an existing plan, the Successful Bidder(s) shall be required to stablish an Affirmative Action Policy, pursuant to Ordinance #10062••as amended. See Appendix for sample. ,idder: ASTER HOURS CLEWNG SERVICE, INC. (company name) •.+ tinr Tn rnmoi rTr cTr,N . ANT) RFTIIRN Signature: 95- 113 _�5 THIS FORM MAY DISQUALIFY AIR. x,- ;MIAMI, FLORIDA .;HEFT (Continued) ,� pnRTnNT: BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IV SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. *.SID NO. 94-95-017M/WBE MUST BE RETURNED IN TRIPLICATE IN THE NUMBER, TIME AND DATE OF BID OPENING. NOT BE ACCEPTED UNLESS THE DEPOSIT OR Terms: ?C (Include cash discount for prompt payment, if any) Additional discount of / ya if awarded all items. Warranty and/or guarantee: Delivery:__LS calendar days required upon receipt of Purchase Order or Notice of Award. _. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the. Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): Fes,-5 /�/at-e_ NAMES OF COMPANY OFFICER(S): a) nList principal business address: (street address.) ycl /1 f r /4 • ,D G- b) List all other offices located in the State of Florida: (street address) r -d r' 1 a o x 'WSJ" (Please use the back of this page if more spaee.is -necessary) MINORITY PROCUREMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a .copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein,.includ any amendments thereto. Bidder: ' R 9A, _5e-V1 ce _yuQ Signature: ( mpany.name) Date: / % / Print Name: S-�.S JoyrLs Indicate if Business is 51% Minority -owned: (Check Qn-e box only) [ ] BLACK [ HISPANIC [ ] FEMALE AFFIRMATIVE ACTION 27.AN If firm has an existing plan, effective date of implementation: CO/ G If firm does not have an existing plan, the Successful Bidders sh 11 be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062--as amended. See Appendix I for sample. Bidder: T/ !¢/%/� '�.eIULe �H//�_ Signature: (company name) FAILURE 10 CO PPLETE,__SIfiN—ANILRET.U.RN THIS FORM MAY DISQUALIFY THIS BID. SERVICES FOR TWO',,. 'iTY SITES BID. 94-95-017-M/WBE TABULATION OF BIDS FOR CUSTODIAL MAINTENANCE Description of Services: To provide daily custodial maintenance serevice to Etcetera Services Trade Service Ind. After Hours Vista Bldg. Maint. Mr. Clean Reliable Macreti Inc. the two (2) sites listed 46 nw 105 St. 20113 NE 16 PI. PO Box 681183 ' 8200 Coral Way 212 NE 154 St: 12205 SW 93 St. below: Miami, FL 33150 Miami, FL 33179 (H) Miami, FL 33168(B) Miami,FL'33155 (H) Miami, FL 33162 (B)Mismi, FL 33186 (B) Parks and Recreation $475.00 mo. $249.00 mo. $390.00 mo. $1005.90-mo. No Bid :: $936.58 mo. 2600 South Bayshore Dr. $5700.00 yr. $2988,00 yr. $4680.00 yr. $12,070.80 yr. $11,239.00 yr. Fire Garage Adm. offices $760.00 mo. $800.00 mo. $720.00 mo. $901.95 mo. $1157.00 mo. $1131.33 mo. 1131-51 NW 7 St. $9120.00 yr. $9600.00 yr. $8640.00 yr. $19823.40 yr. • $13888.00 yr. $13576.00 yr. ANNUAL TOTAL f AMOUNT $14,820.00 $12,588.00 $13,500.00 $22,894.20;_. i $13,888.00* $24,815.00 *Bidder did not bid all sites i f i ITE a T1 z4f 4 M I 51W Bid No. 94-25-017-M.IWBE Custodial Service for Three (3) City Facilities General Services Administration and Solid Waste/Property Maintenance Division Contract for one year with the option to extend for one (1) additional year. To provide daily custodial service to two (2) City facilities. 25 6 General Services Administration and Solid Waste/Proper.ty. Maintenance Division Account Code No. 421001-340. See Attached ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City............... Black (B) Vendors ..................... Located within City limits......... Registered with City............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors .................. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" ............................. Bid Invitations Halle d Bid Responses 25 6 25 6 2 1 25 6 15 2 2 1 15 2 6 1 0 0 6 1 4 3 0 0 4 3 0 0 • 0 0 • - 0 95-_113 // Reason for NOT awarding to local vendor: Local vendor was not the lowest most responsive and responsible bidder Reason for NOT bidding: Personnel Consultants - unableitp supply It RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO TRADE SERVICES i .:INDUSTRIES : A � . HISPANIC/DADE COUNTY VENDOR AT A PROPOSED AMOUNT OF -$2,988.00 AND AFTER HOURS CLEANING SERVICE A BLACK/DADE COUNTY VENDOR AT A PROPOSED AMOUNT OF $8,640.00 FOR A TOTAL PROPOSED ANNUAL AMOUNT GL $11,628.00 95-- 113 1a 0 �ta_saccpiTT•��: xZa � LABOR, MATERIALS AND EQUIPMENT REQUIRED FOR CUSTODIAL MAINTENANCE AT TWO (2) CITY SITES 94-95-017 M/WBE �il�r�r-MY►�...►r.r.li-.•...�4•!'-'! !�O -r! U'-•i r�M- l-i � - rr0! NOVEMBER 21, 1994 11:00 AM OSYL �2D_so°p�gr2 �YDDt1t �IA LtiD411? WEItR:arCHZGIC� HILL SANITARIAL SERVICES $ 651.00 1,049.00 TRADE SERVICE INDUSTRY — -.ram ors -AFTER HOURS CLEANING SERVICE 1,110.00 MR CLEAM RELIABLE SERVICE 1,157.00 ETCETERA SERVICES-, INC. 1,235.00 VISTA BUILDING -MAINTENANCE SERVICES, • 1,907.85 1,933.00 —r!r•.r wr � w — 2,067.91 ..errs—r r—rr rr rw � or+�w�w o-.yrl.-ra�r UNIVERSAL SERVICES INDUSTRY -..�—r.. r� —o.�—...ar—� INC. rrr�rsw�r wr—r M r�r-•-r--r••�--� Of»-M----rrr • --r•--Mr-.•.rr--M--M►O NO BID: PERSONNELCONSULTANTS--o--- —_r-------»--»y—y---- o-Ty cfr_ oit`rtli�-�r�4cir'"'1'sir ' ere�ri c-"{r received timel as of th- cl c, —r---r----rrrr .,` other offers su- lti-zd in M--rwr�---i rr to ib. S sol c�.zr_ �isiw�•—r.i rw-- on, if any, �r.-._;��-:t. w ���� •�L�IiTr--- -wM---�--�-- -llr-rl�Oi�v -MGM-r -M-►!!M-MM- -�1..-.•-I�-M- M�r�--r�--IMM-.•r -MI-a-Ma.►- M�MM rO M�-- -�M��MMO--��[rj�M- • Mro--..M--.r•► -M•-y---eM--- _-- rf---- -M------ ---�.►rr-r�MM N.r�� --r 1 -----------------1-- i-MlW-------- . - -�.�---•/-..-ram.--- ` recelv4e (` i •nvelopll on a.11s1t of •raos .iic bids' GSA/Solis waste —Procurement Division T+-------- - --01 O-M--•.-•r!0 SIGHS �� y cs ra�� 21 �1i .utl ;;,. C,'t�, ' ;; :; ; p'1 ; 1 ,�, LEGAL ADVERTISEMENT BID NO. 94-95-017 M/WBE Sealed Bids will be received by the City of Miami City Clerk at her office located at City Hall, 3500 Pan American Drive, Miami., Florida 33133 not later than 11:00 a.m. November 21, 1994 for the furnishing of all labor, materials and equipment as required for Custodial Maintenance at Two (2) City Sites on a contract basis for one (1) year for the Department of General Services Administration and Solid Waste/Poperty Maintenance Division. NAME SET_ ASIDE RM7IREMPPti'S This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Wommen Business Enterprise (M/WBE) Program, or with the State of Florida, any of its agencies, municipalities, or political subdivisions and meeting the City's requirements. M/WBE certification must be current and valid at the time of bid opening and proof must be submitted with your bid. Failure to submit proof of current, M/WBE certification as a Black, Hispanic or Female vendor shall deem your bid non -responsive. (See Special Conditions No. Page of for couplete M/WBE requirements) F UAM TO MEET THE ABOVE SET ASIDE R=REUVTS SHALL DEEM YOUR_ BID NON-RE,SR=IVE. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Vendors who are not M/WBE certified with the City and are interested in submitting bids are advised to contact the City's Minority/Women Business Affairs Office, 1390 N.W. 20th Street, Second Floor, Telephone 575-5174. LOCAL PREFERENCE Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and tax return and any other documents to verify the location of the firm's primary office. ALL VENDORS WHOSE PRIMARY OFFICE IS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY OF THEIR OCCUPATIONAL LICENSE WITH THEIR BIDS. Detailed specifications for the Bids are available upon request at Procurement Office, 1390 NW 20 Street, Second Floor, Telephone -T305'.) The City Manager may reject all Bids and readvertise. (Ad No. 1381) Cesar H. Odipr City ManagerI- thy? City 575-5174,, ql o c-3 A City of Miami 13S1 REQUISITION FOR ADVERTISEMENT This number must appear In the advertisement INSTAU&IO-NIS.' Please type and att2ch a c2Ry of thg,advertisgmilrit with this reaulsition.- 1. Department: 2. Division: GZX/PROC1jREMENT 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 420,201-287 Yes No JENNT FV4,R lViTT.LER 6. Size of advertisement: 7. Starting date: 8. Telephone number: Lr 4GAL 10/31/94 -r.75-5174 9. Number of times this advertisement- is to be 10. Tvna of advertisement: published: 1 Le al ❑ Classified- El Display 11. Remarks: BID NO. 94-95-017M/WBE 12. Publication Date(s) of Advertisement Invoice No. Amount MIAMI &MEW MIAMI TIMES DIARIO.LAS AMERICAS C= 77 C-3 FTI C5 13. Approved ❑ Disapproved Deperxme t D1,rec signg'e' "bate Approved for Payment Date I I C IGS/PC'-9-03 Rev.--j2—/89 IR6uting: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: Whit© G.S.A.; Canary - Department