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Home My WebLink AboutR-95-0112J-95-94 1/27/95 95- 112 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF METRO DISTRIBUTORS FOR THE FURNISHING OF ASP BATONS AND RELATED EQUIPMENT, FOR A TOTAL PROPOSED COST OF $59,305.00, FOR THE DEPARTMENT OF POLICE; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-075; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received August 8, 1994 for the furnishing of ASP Batons and related equipment for the Department of Police; and WHEREAS, invitations for Bid No. 93-94-153 were mailed to thirty one (31) potential bidders and six (6) bids were received; and WHEREAS, funds for this purchase are available from the Police Department's General Operating Budget, Account Code No. 290201-075; and WHEREAS, this acquisition is needed to provide uniform and plain -clothes professionals a serviceable intermediate weapon; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Metro Distributors be accepted as the lowest responsive and responsible bid; CITY COMUSSION MEETMG OF, FEB 0 9 1995 95Resoluton�Np4 1 � I� NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The August 8, 1994 bid of Metro Distributors for the furnishing of ASP Batons and related equipment, at a total proposed amount of $59,305.00, for the Department of Police is hereby accepted, with funds therefor hereby allocated from the Miami Police Department General Operating Budget, Account Code No. 290201-075. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this equipment. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 9th day of February 1995. STEPHEN P. CL RK, MAYOR ATT MATTY HIRAI, CITY CLERK -2- 95- 112 PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNE APPROVED AS TO FORM AND CORRECTNESS: III CITY ATTOF M4912:osk: 95-- 112 -2- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM ` Cesar H. Odio City Manager RECOMMENDATION: DATE : SUBJECT REFERENCES: ENCLOSURES: JAN 31 1995 FILE : Bid Approval, Bid No. 93-94- 153; ASP Batons and Related Equipment It is respectfully recommended that the award of Bid No. 93-94- 153 and a Resolution accepting said bid be granted to Metro Distributors, a Hispanic, Dade County vendor, located at 8250 N.W. 27th Street, Miami, Florida, 33122 in the amount of $59,305 for furnishing ASP Batons, scabbards, repair kits and armorer kits to the Miami Police Department. The funding source will be the Police Department General Operating Budget, Index Code 290201-075. BACKGROUND: The ASP Baton is a defensive police impact weapon designed to be inconspicuous yet highly effective in an operational setting. The ASP Baton gives uniform and plainclothes professionals a serviceable intermediate weapon. The ASP Baton bridges the gap between hands and the use of a firearm. On July 22, 1994, invitations for sealed bids were sent to prospective vendors. Bids were opened on August 8, 1994, with ,,...six (6) responsive vendors. It is, therefore, recommended that the bid award be made to Metro Distributors, Inc., in the amount of $59,305. The Department's specifications have been met, and the funding source will be the Police Department General Operating Budget, Index Code 290201- 075. IN/ 95-- 112��, The Honorable Mayor and Members Bid No. of the City Commission 93-94-153 Page 2 Amount of Bid % of Cost Estimate: $59,305 81% Cost Estimate/Budgeted Amount: $73,501 Source of Funds: General Operating Budget Index Code 290201-075 Minority Representation: Hispanic Public Hearings/Notices N/A Assessable Project: N/A 95- 112 IVUV- J`,,j4 I ttu 1 J l I I v i 1 1 ur ' ['till! DUWrC I r rin AU, 3=; 1 ODUO i f. V 1 SENT BY CITY OF MIAMI ii- 3-94 ; 9:09AM PROCURENE`N1 .MT,.4 30557960814 2/ 2 CITY OF MIAMI, FLORIDA INTEROFFICE FAMl til"t x t c H i Ili 94NOY- ro : .7udy $- Carter DATE : 9�g� FILE Chief Procurement Officer �iAM. wMarLs AJ41H aw°°"�"" FROM : Chief of Police suwccr: Bid Approval, Bid No. 93-94-153; ASP Batons and Related Equipment Afil-VIENGES : ENCLOSLAES : This department has verif#.ed that funds are Available with the Department of Budget to cover the cost of furnishing ASP Batons, scabbards, repair kits and armorer kits to the Police Department, at a cost of $59,305. Funding is to be from the Police Department General Operating Budget, Index Code 290201- 075. BUD G TRAY REVIEW & APPROVED BY! k0ariisurUal Director Department of Budget IZEVXEWSD AS TO ACCOUNTING AND TREASURY REQUIREMENTS BYt Finance Department ADDITIONAL APPROVALS (IF REQUIRSD) lduar o Ro riquei, CIP Manager City Manager's Office (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda a d must be attached to the resolution coves memorandum.) � 5 — 112 -rABULAt•ION OF WIDE; Fort ASP BATOtiS SCABBARDS,-AHOR KITS. RE.PA_TA UIS bQD • city k.w.pei, City CI..ti A. N. • llwe.,.,i 4p 11.0 Gty c.•ew..,.l.w. G,jr Clot, CI►T at 161110"1. y1.I40 as 1'. N. KMO 477-6671 LF9 Martin r•Unif ,.., DISTRIBITORS 510 922-9258 - 649-99 9 1500 8280 NW 27 Street 201Moll Mini, Pia 33122 oIl ood F 3 20 Hiami F ,3i� 35 emi :F c e e,F132455 Miami. F1 33166 OEfCRTPt101i Ulu/ P.1.. iwsl Uwl l pplee l.,d Unit PINK*tad Unit T,Ita T.►.1 Uel, 1•4411 TNwI 0.11 PIT** tw►.1 ARP F-212 RATON 113g.in t50,050.0 _!39_OQ LVafiq $38,4� _ 149,985.05 139.95 68.50 50 050. $34.60 j7p.980 funbere on ASP Baton Iron MPD 0001 thur MrD1300 _ .SP P21 Scabbards 130D $6.95 19,035.00 S 7198 $9,724 $11:16__ $14 508 $12.25 415,932 $14.60 18,980 $15.65 20 34 $150,000 -Mfla- ASP Armorers' Rita 2 175.00 113111.nn $63,75 127.00 $56.95 4113.80 63.75 127.50 t102.0 .1204.00 ASP Repair Mite 2- 35.00 $I0.00 ;2b.00 $50.00 6$ S•60 =22•9949.90 $112.00 1 45.00 $36.00 A ;7�.00 7ota1 Items 1 Thru 4 459#305 $6 .665. 0 69 202.5 LRREGULA ITIC�I�GENb. IT IS RECCIAME14DEb THAT Bid 093-94-153 Be awarded to I41.44.1, w. to L,rtr.l t 5..p1w.l 0.4... C..".. Metro Distributors who has met all rQauiremntvs al.J ..W U.IrtymJ *I I.wpler-11 S.y,.d .. ,I. Gr►.r.,. 5..1 _ ri I�nnmlr; Not V.111,,1 llut - HID #93-94-ISS ' JOi Mp. M a ,_>, 1 +� '• � offAM-040040 BIDS Ua M FUNDS: �-Ijq Div �_ •� AWARD OF BID Bid No. 93-94-153 ASP Batons and related equipment. Police Single Purchase To provide uniform and professionals a serviceable weapon. 31 6 plainclothes intermediate Police Department's General Operating Budget Account Code No. 290201-075. SEE ATTACHED ALL VENDORS ........................... MINORITY/FEMALE (M/F) VENDORS......... Within City limits ................. Registered with City ............... Black (B) Vendors ..................... Located within City limits......... Registered with City ............... Female (F) Vendors .................... Located within City limits......... Registered with City ............... Hispanic (H) Vendors... ............. Located within City limits......... Registered with City ............... NON MINORITY (NM) VENDORS ............. Located within City limits......... "No Bids" Bid Invitations Mailed 31 11 1 11 2 0 2 5 0 5 4 1 4 20 3 Bid Responses 6 2 0 2 0 0 0 0 0 0 2 0 2 4 1 6 95- -112 7 Reasons) for NOT.awarding to local vendor: Local vendor was not the lowest responsive and responsible bidder. Reason(s) for No Bids are as follows. B Safe- not in line of products. K Medical- don't carry specific items. Fire Defense- unable to supply. Pro Gear Equipment- do not supply products. Safety Equipment- unable to supply items spec. Morning Pride- not in product line. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO METRO DISTRIBUTORS A HISPANIC, DADE COUNTY VENDOR A TOTAL PROPOSED COST OF $59,305.00. 95- 112 • ANTI RN,PATR 41TS` SID 93-94-153 �+�+++.+►e ww.�.s- rw.w►w -rw+�-.ri- w+- �--. w� •..�•. sw r.- w - -a-r j),LSa !TD(I) AUGUST 10:30 a.m. wM---Mw-�� OTIY. �ID_fO1�Dsog �•TbD 7�7� AID 1107xT ��SEItIt_S_CEtEGlC� INTERNATIONAL PROTECTIVE SERV. See attached b d ETRO DISTRIBUTORS ALOR CORPORATION MARTINS' LAMAR UNIFORMS -� 1 n M • OAKS WHOLE SALE•DIST. w-rrw ►M� - We receive only one copy of the b ia EQUIPMENT COMPANY SAFETY E Q which was s nt to Procurement Dept. SECURITY DEPOT STORE CORP. w- - ww- w- - -�- - -.r w w r�-wo�sww -+-� wr.w w •. wa -ww r-•�rw� NO BID: B SAFE INDUSTRIES, INC. , K. MEDICAL, INC. +1 FIREDEFENSE CENTERS --`�w- -------`+--------_�--�Y-M--- ORNING PRIDE MFG. --,wr---i-ww�w•- -w-r--• -M--�-•rb-YwYww EQUIPMENT cz_C"L -j-�rl•;, /s�. -rJ f:L'� if amy, I� , ^-w--w--M--- ----------- ��- • M-ir-wO0---� __--- 00, --.c.,V -Ar-�.►r----)/--1-----•�- • -+•-1-----------------•'-------------- 1---er--ww----------- &&!y -..received envelopes on tebalt of . (Peraoa seceivizt bi�a) G /Soli4 taste-Proc_Cureme_nt Division - (City repir�enL)- ---- -- -----------..-_.. • f I G N E D t _ �.^rt.-• (Diput City Cletk)- R F- . 9" CITY LEGAL ADVERTISEMENT Sealed bids will be received by the City of Miami City Clerk at her office located at 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 a.m. August 8. 1994 for the furnishing of Batons, Scabbards, Armor Kits, and Repair Kits for the Department of Police. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed not responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of Awarding 51% of the City's total dollar volume of all expenditures for All Goods and Services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The attached primary business affidavit must be signed by the local vendor for use in attesting primary office location. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate charter and any other documents to verify the location of the firm's primary office. ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI LIMITS MUST PROVIDE A COPY OF THEIR CITY OCCUPATIONAL LICENSE WITH THEIR BID. Detailed specifications for the bids are available upon request at the City Procurement Office, 1390 NW 20th Street, Second Floor, Telephone 575-5174. The City Manager may reject all bids and readvertise. (Ad No. 1483) Cesar H. Odio City Manager City of Miami 1483 REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: PleAS2 type and agach a copyh n. 1. Department: 2. Division: police/ roperty Bureau 3. Account Code number: 290201-287-075. 4. Is this a confirmation: ❑ Yes X]No 5. Prepared by: Jenniffer Miller 6. Size of advertisement: Legal 7. Starting date: July 22, 1994 8. Telephone number: 575-5174 9. Number of times this advertisement Is to be published: 1 10. Type of advertisement: ® Legal ❑ Classified ❑ Display 11. Remarks: Ref: Bid No. 93-94--153 12. Publication N 1„• Date(s) of Advertisement invoice No. Amount Miami Review Miami Times Diario Las Americas 13. ❑ Approved ❑ Disapproved " c, partment Dlrector/DisignpV Date Approved for Payment Date C GS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink coov. uio i rnov i ivn: wnne - u.aH.; unary - ueparrmenr