HomeMy WebLinkAboutR-95-0062J-95.-10
12/28/94
RESOLUTION NO.
95- 62
A RESOLUTION ACCEPTING THE BID OF LAW
ENFORCEMENT SUPPLY CO., INC., FOR THE
FURNISHING OF FOUR HUNDRED (400) PRISONER
TRANSPORT SEATS AT A TOTAL PROPOSED AMOUNT OF
$103,200.00 FOR THE DEPARTMENT OF POLICE;
ALLOCATING FUNDS THEREFOR FROM THE POLICE
DEPARTMENT'S GENERAL OPERATING BUDGET,
ACCOUNT CODE NO. 290201-770; AUTHORIZING THE
CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER
FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received August 19, 1994 for the furnishing of four hundred (400)
prisoner transport seats for the Department of Police; and
WHEREAS, invitations for Bid No. 93-94-158 were mailed to
fifteen (15) potential bidders and one (1) bid was received; and
WHEREAS, these seats will be used in police vehicles to
securely restrain prisoners, reducing their ability to kick out
windows, damage vehicle interiors and incur injury in the event
of an accident; and
WHEREAS, funds for this purchase are available from Account
Code No. 290201-770; and
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Law Enforcement Supply Co., Inc., be
accepted as the only responsible and responsive bid;
CITY COIMiWSiON
WEETUIG OF
JAN 1 2 1995
Rosolution No.
95- 62
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The August 19, 1994 bid of Law Enforcement
Supply Co., Inc., for the furnishing of four hundred (400)
prisoner transport seats for the Department of Police at a total
proposed amount of $103,200.00 is hereby accepted, with funds
therefor hereby allocated from the Police Department's General
Operating Budget, Account Code No. 290201-770.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this equipment.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of January 1995.
TEPHEN P. CLARK, MAYOR
ATT T:
MAT Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
RAFAEL 0. DIAZ
DEPUTY CITY AT
ROD:csk:M48
-2-
6 �- ZZ & � 411-
A. Q NN J N III
CITY ATTO Y
95- 62
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:' The Honorable Mayor and Members
of the City Commission
FROM : CitaO
ye
RECOMMENDATION:
DATE : DEC 2 9 1994 FILE :
SUBJECT: Bid Approval, Bid No. 93-94-
158, Prisoner Transport Seats
REFERENCES:
ENCLOSURES:
It is respectfully recommended that the award of Bid No. 93-94-
158 and a Resolution accepting said bid be granted to Law
Enforcement Supply Co., Inc., a female, non -local vendor, located
at 1814 Beck Avenue, Panama City, Florida, 32405 in the amount of
$103,200 for furnishing prisoner transport seats to the Miami
Police Department. The funding source will be the Police
Department General Operating Budget, Index Code 290201-770.
BACKGROUND:
These prisoner transport seats offer numerous health and safety
features. The seats utilize a fastening system with belts that
meet SAE and MUSS specifications. Prisoners are securely
restrained reducing their ability to kick out windows, damage the
car's interior and incur injury in the event of an accident. The
seats are made of heavy gauge, automotive grade A.B.S. plastic
for longer seat life. Also, the seats will allow us to meet OSHA
requirements for the containment and cleanup of bodily fluids.
On August 3, 1994, invitations for sealed bids were sent to
prospective vendors. Bids were opened on August 19, 1994, with
one (1) responsive vendor.
It is, therefore, recommended that the award of the bid be made
to Law Enforcement Supply Co., Inc., in the amount of $103,200.
The Department's specifications have been met, and the funding
source will be the Police Department General Operating Budget,
Index Code 290201-770.
r
95- 62,�_r
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$103,200
Cost Estimate/Budgeted Amount:
$103,200
Source of Funds:
General Operating Budget
Index Code 290201-770
Minority Representation:
N/A
Public Hearings/Notices
NIA
Assessable Project:
N/A
Bid No.
93-94-158
% of Cost Estimate:
100%
95- 62
0
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter
Chief Procurement Officer
FROM : Don H. Warshaw
Chief of Police
DATE :
FILE :
SUI&JECT : Bid Approval, Bid No.
93-94-158, Prisoner Transport
Seats
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with prisoner transport seats, at a cost of $103,200.
Funding is to be from the Police Department General Operating
Budget, Index Code 290201-770.
BUDGETARY REVIEW & APPROVED BY:
ti
1,kan6hhr Surana, Director
epa ment of Budget
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS BY:
Finance Department
ADDITIONAL APPROVALS
(IF REQUIRED)
Eduardo Rodriguez, CIP Manager
City Manager's Office
eSU i bC
(This form properly signed is pot` of the bid evaluation and
recommendation package to be placed o_n,:�+t)te agenda and must be
attached to the resolution cover xq9mora4 duMoh,, !,F)i&]
95- 62
t OF MIAMI, FLORIL&
`-'t3ID SHEET (Continued)
�t�tnnRmA�?': BID SHEET AND ATTACHMENTS MUST BE RE. RNED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IP SECURITY IS REQUIRED, A 'BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: '�,71 .0 D"Y'�(Include cash discount for prompt payment, if any)
Additional discount of '` % if awarded all items.
Warranty and/or guarantee: �; `� �� ` ' i ~;`� �`' t" /•%' 'r�
Delivery: 3 n calendar days required upon receipt -of Purchase Order or Notice
of Award.
3 Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia:
conditions, and General Information to Bidders, we agree to furnish the Items) at Pricef
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICER(S):
a) List principal business address: (street -address)
C I
b) List all other offices located in the State of Florida: (s�reet address)
(Please use the back of this page if more space is•necessary)
MINORITY ORITY PROCtn_2F.M_F.NT C_`OMPT TANCE
The undersigned bidder acknowledges that (s)he has received a
amended, the Minority Procurement Ordinance of the City of Miami
applicable sub tantive and procedural provisions therein,.includi
Biddeeep~`�• i'cJ/!/�"�C>2� . ��f' Sig nature :
(co pan
Date: c�S 1 Print Name:
of Ordinance #10062 i
to comply with a.
ndments thereto.
/ %XiS'Sc,
Indicate if Business is 51% Minority -owned: (Check one box only)
[ J BLACK [ J HISPANIC FEMALE
APFTR1AATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful Bidder.(: e
establish an Affirmative Action Policy; pursuant to Ordinance��10 62 as"
I for sample.
Bidder-s'C�,. �����i'���'-/s�_��i�`J/ Signature: -
(company name)
PAri 11RF Tn r.nMPi FTF . SIGN, AND RETUR THIS FORM MAY D
11- be required
nded. See Appenc
THIS BID. S
95-
62
;Q. t 'OF MIAMI , FLOR I L& ... - -
"bID SHEET (Continued)
Mi QRTANT: BID SHEET AaD ATTACHMENTS MUST BE RE. AHED IN TRIPLICATE IN THE
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING.
IF SECURITY IS REQUIRED, A *BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms : �'� 3� D"'Y `'{Include cash discount for prompt payment, if any)
Additional discount of if awarded all items.
Warranty and/or guarantee: -
uarantee:,Cl �� `' �' " '� l✓ C; • l ! - i /•%`-'r� ;
f
Delivery : C calendar days required upon receipt -of Purchase Order or Notice
of Award. --•
3 Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia:
Conditions, and General Information to Bidders, we agree to furnish the Items) at Pricel
indicated on the attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
/ f /7 /? /`
Wl�
,ec 5.
NAMES OF COMPANY OFFICER(S):
7`�-,` '
a) List principal business address: (street --address.)
b) List all other offices located in the State of Florida: (s�reet address)
(Please use the back of this page if more space is -necessary)
MTNORITY PROCURRMRNT COMPL••I NCR
The undersigned bidder acknowledges that (s)he has received a
amended, the Minority Procurement Ordinance of the City of Miami
applicable sub tantive Za procedural provisions therein,,includ�
Bidder4'"c�
r g
(co pan `
Date: �5 /c Print Name:
i
of Ordinance #10062
to comply with a.
ndments thereto.
Indicate if Business is 51% Minority -owned: (Check nne box only)
[ ] BLACK [ ] HISPANIC FEMALE
AFFIRMATIVE ACTION PLAN
If firm has an existing plan, effective date of implementation:
If firm
does not have an existing plan,
the Successful Bidder(g)
establish
an Affirmative Action
Policy; pursuant
to Ordinance�f10 62 as
I for sample.
Signature:
(company name)
CA ti 11RF
Tn rnMPl FTF . SIGN.
AND RETURN
THIS FORM M IUMI&I
S aP
11 be required
nded. See Appen(
THIS BID. S
95- 62
r1A 1 hi-M 1 p
Bid No._93-94-15B
ITEM: Prisoner Transport Seats
.DEPARTMENT: Police
TYPE OF PURCHASE: Single Purchase
REASON: Prisoner transport seats
restrain prisoners
reducing their
ability to
kick out windows,
damage the car's
interior
and incur injury in
the event of an
accident.
POTENTIAL BIDDERS: 15
BIDS RECEIVED: 1
FUNDS: Police Department's General
Operating Budget,
Account Code 290201-770.
BID TABULATION: Law Enforcement
Supply Co.
$103,200.00
DID EVALUATION:
Bid
Invitations
Bid
Mailed
Responses
ALL VENDORS ............................
15
1
MINORITY/FEMALE (M/F) VENDORS..........
6
0
Within City limits— .......... o ....
1
0
Registered with City ................
6
0
Black (B) Vendors... ...... ............
1
0
Located within City limits..........
0
0
Registered with City ................
1
0
Female (F) Vendors ........ ............
4
0
Located within City limits..........
0
0
Registered with City ................
4
0
Hispanic (H) Vendors ...................
1
0
Located within City limits..........
1
0
Registered with City ................
1
0
NON MINORITY (NM) VENDORS ..............
9
1
Located within City limits..........
0
0
"No Bids" .............................. - 5
95- 62 �%
Reasons) for NOT arding to local vendor:
Local vendor did not respond to invitation for bid
Reason(s) for NO BIDS are as follows:
State Supply Co. - Unable to quote at this time
Shamrock Plastics - Does not produce product at this time
Specialty Vehicle Mfg. Corp. - No reason
Emergency Vehicles, Inc. - Does not provide specified equipment
• iVIAZ - •
IT IS RECOMMENDED THAT AWARD BE MADE TO LAW
ENFORCEMENT SUPPLY CO, INC. A NON -LOCAL, FEMALE
VENDOR AT A TOTAL PROPOSED AMOUNT OF
$103, 200.00. n
95- 62
ri
pip-91CLpITT. `
•
ONE HUNDRED PRISONER TRANSPOERT SEATS
It i'T-bl t - _ . _ .. — _ ..r. --
SIDlo.s 93-94-158 ._,_v»�.._»�►..__..__..r..�
SJTE'ID(S) 0p1;1ttDt -- Au4ust _.t 1994 11:00 a.m. _......___.I...�......rr ..... �r
JCTAL �ID_BOYDAez1
�IDDZR PID A'AD NT f�SEIiR�t_CBBCR�
We received,
nl� one copy of the bid
LAW ENFORCEMENT SUPPLY CO. INC.
which was se
t to Procurement Dept.
NO BID: •
STATE SUPPLY CO.
SHAMROCK PLASTICS
•
SPECIALTY VEHICLE MFG. CORP.
WAYNE DODGE.
EMERGENCY VEHICLES, INC.
•
rfHlZi' fury, -
%-,Oilers -from "i$'L-'4mmlc4tS15 ts!'ttrim'"Z'i`?`it-Ter
received timely as of the a'b v
other offers submitted in respons
op2n!.g data a
to'. this solicite:t
d time. All
on, if any,
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received � ,velopev on babali of
(garcon sacetvt'ag biCaj--'__-,._ �~
GSA/Sol i_d _waste -Procurement_ D_i_vt s_ion as 3- — � 9
(City rejartmant)- — r --_—_ — e----------------
SIGNED _ _ _ _
(De'—ucrr ity—Clark)--w~�
,94 NE 19 All :00
CIV FM
LEGAL ADVERTISEMENT
REGI=1VE0-
'94 _2
Sealed bids will be received by the City of Miami C,i.�,1 irk at
her office located at 3500 Pan American Drive, Mi"'�,�`Fbrda
33133 not later than 11:00 a.m. August 19. 1,9-94.-..i for the
furnishing of approximately one hundred (100) Pri os ner Transport
Seats in accordance with specifications for the Department of
Police.
Bids submitted past such deadline and/or submitted to any other
location or office shall be deemed not responsive and will be
rejected.
Ordinance No. 10062, as amended, established a goal of Awarding
51% of the City's total dollar volume of all expenditures for All
Goods and Services to Black, Hispanic and Women Minority Business
Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids
and who are not registered with the City as minority or women
vendors are advised to contact the City Procurement Office, 1390
NW 20th Street, Second Floor, Telephone 575-5174.
LocalPreference Section 18-52.1(h) of the Citv Code. as amended.
states that the City Commission may offer to a responsible and
responsive local. bidder, whose primary office is located in the
City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor
does not exceed 110 percent of the lowest other responsible and
responsive bidder.
The City reserves the right to request copies of the occupational
license, professional and/or trade licenses, corporate charter
and any other documents to verify the location of the firm's
primary office.
ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MUST PROVIDE A COPY
OF THEIR CITY OCCUPATIONAL LICENSE WITH THEIR BID.
Detailed specifications for the bids are available upon request
at the City Procurement Office, 1390 NW 20th Street, Second
Floor, Telephone 575-5174.-
The City Manager may reject all bids and readvertise.
(Ad No. 1485)
Cesar H. Odio
City Manager
�'- City of Miami
REQUISITION FOR ADVERTISEMENT
--
1.485
This number must
appear in the
advertisement.
INSTRUCTIONS:. Pleaselype and aftach
a copy of the advertisemenj
1. Department:
Procurement (for)
2. Divi,4iqn:
Police/Property/Fleet
Liaison Deta.'
3. Account Code number:
290201-287,"770
4. Is this a confirmation:
❑ Yes ® No
5. Prepared by:
Jenniffer Miller
8. Size of advertisement:
:Legal
7. Starting date:
August 3, 1994
8. Telephone number:
575-5174
9. Number of times this advertisement is to be
ublished: 1
10. Tye of advertisement:
91 Legal El Classified ❑
Dis la
11. Remarks: Ref: Bid No.
93-94-158
12.
Publication
Date(s) of
Advertisement
Invoice No.
Amount
Miami Review
Miami Times
Diario Las Americas
4
s
1
F
13.
❑ Approved
❑ Disapproved
D partment Director/Designee`
Date
Approved for Payment
Date
I C IGS/PC 503 Rev. 12/89 I Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary - Department