HomeMy WebLinkAboutR-95-0010J-95-16
12/28/94
RESOLUTION NO.
95- i0
A RESOLUTION ACCEPTING THE BID OF SPACE
MASTER INTERNATIONAL, INC. FOR THE FURNISHING
OF A MOBILE OFFICE TRAILER AT A TOTAL
PROPOSED AMOUNT OF $15,996.00 FOR THE
DEPARTMENT OF POLICE; ALLOCATING FUNDS
! THEREFOR FROM ACCOUNT CODE NO. 299401-840;
4 AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR THIS ACQUISITION.
i
WHEREAS, pursuant to public notice, sealed bids were
received August 26, 1994 for the furnishing of a mobile office
trailer for the Department of Police; and
WHEREAS, invitations for Bid No. 93-94-170 were mailed to
twenty-three (23) potential bidders and one (1) bid was received;
and
WHEREAS, this trailer is needed in an effort to adequately
accommodate employees assigned to the Police Department's Auto
Pound from external elements; and
WHEREAS, funds for this purchase are available from Account
Code No. 299401-840; and
t
WHEREAS, the City Manager and the Chief of Police recommend
that the bid received from Space Master International, Inc. be
accepted as the lowest responsible and responsive bid;
:CITY CO1K1 ESSION
MEETING OF
JA N 1 2 199
9 5esoiution No.
0
1
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. The August 26, 1994 bid of Space Master
International, Inc. for the furnishing of a mobile office trailer
for the Department of Police at a total proposed amount of
j $15,996.00 is hereby accepted, with funds therefor hereby
allocated from Account Code No. 299401-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this acquisition.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 12th day of January 1995.
ST PHEN P. CLARK, MAYOR
ATT T
MAT ? HIRAI
CITY CLERK
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
CORRECTNESS:
RAFAEL 0. DIAZ
DEPUTY CITY AT RNEY
ROD: CSK: 842
Ub- 10
-2-
CITY OF MIAMI, FLORIDA !
INTER -OFFICE MEMORANDUM CA=10
TO: The Honorable Mayor and Members DATE : DEC 2 2 1994 FILE :
of the City Commission
sU11JECT : Bid Approval, Bid No. 93-94-
170, Mobile Office Trailer
Cesa io
FROM : City ger REFERENCES
ENCLOSURES:
RECOMMENDATION:
Vr
It is respectfully recommended that the award of Bid No. 93-94-
170 and a resolution accepting said bid be granted to Space
Master International Inc., a non -minority, Dade County vendor,
located at 2732 West 84th Street, Hialeah, Florida, 33016 in the
amount of $15,996.00 for furnishing a mobile office trailer to
the Miami Police Department. The funding source will be the
Capital Improvement Program, Index Code 299401-840, Project
#312012.
BACKGROUND:
The trailer is needed in an effort to adequately accommodate
employees assigned to the Police Department's Auto Pound from
external elements and provide a safe work area. Further, it will
facilitate the release of vehicles to the public and allow a more
efficient use of personnel.
On August 10, 1994, invitations for sealed bids were sent' to
prospective vendors. Bids were opened on August 26, 1994, with
one (1) responsive vendor.
It is, therefore, recommended that the award of the bid be made
to Space Masters International Inc., in the amount of $15,996.00.
The Department's specifications have been met, and the funding
source will be the Police Department General Operating Budget,
Index Code 299401-840.
criia-r-
95- 10
The Honorable Mayor and Members
of the City Commission
Page 2
Amount of Bid
$15,996
Cost Estimate/Budgeted Amount:
$15,996
Source of Funds:
Capital Improvement Program
Index Code 299401-840
Project #312012
Minority Representation:
N/A
Public Hearings/Notices
N/A
i Assessable Project:
I
N/A
iJ
Bid No.
93-94-170
% of Cost Estimate:
100%
9 5_-, 19
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMC1r A • ,V
To: Judy S. Carter
Chief Procurement Officer
D VIrA
ald H. Wars aw
FROM: Chief of Police
DATE :
94
FILE :
SUBJECT: Bid Approval, Bid No.
93-94-170, Mobile Office
Trailer
REFERENCES:
ENCLOSURES:
This department has verified that funds are available with the
Department of Budget to cover the cost of furnishing the Police
Department with a Mobile Office Trailer, at a cost of $15,996.
Funding is to be from the Capital Improvement Program, Index Code
299401-840, Project #312012.
BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS
(IF REQUIRED) r-- --
kaWr , Director tCjutyl-tanaoer's
rRriguez,
Department Budget Office
REVIEWED AS TO ACCOUNTING AND
TREASURY REQUIREMENTS BY:
Finance Department
nager
(This .form properly signed is part of the bid evaluation and
recommendation package to be placed on the agenda and must be
attached to the resolution cover memorandum.)
9 5 -- -1 U .,-3
t- 9 + ,
,j ; "' r�
SENT BY:SPACE MASTER 6224711 12-15-94 12:07PM 041-) 305 575 5180 9 2
DID 8 (Continnw )
I BID MMST AND awn U 8EMM iy w1upwom su no
Avshaw MY LLO 10W=rXFD hT ern 191MIRI, Ti!® MW OM CW U9 O1tAMM.
lip jjgCWTj re mgujv=,F A 'Stu ifZ= VM sa llgCtssM WU s %= UNUIV CM
Dow x$ SUMIM ili Tdlfl iomps.
Tom a N..NE.. T 3 o.-p Le6..( jnC1udo cash discount gar Vi apt p"nt r L9 any)
Additional discount otw-----X„• it naafi all ltass.
warranty and/or guarantsve_ 1 year, standard manufaciurer
V*lLVvXY 4 30 -calendar daya required upon receipt -Ofpurahai0 order ar lioties
of ,lltta�q � '
05 Hur4mv of celor4ar days -wired to complete nark after start •
In aacordawo with the invitation to Mid, t►br 6peel.stLoiilLewa, senersl OwALbtoae, sa"Lak
Conditicnx, and drneraL Znftroatiba to 11LAderst we agree to lurdish the 3i m(e) at ptiasw
indicated on the atta0itird Ud Aheet (e) .
S OF COMPANY oe�R I S or �tsa i0vincs>i(S) I
Raymond a. Wooldridge, Pre: ant See attache s
s) List 1p�AncLpal bu�minesa add=sd i street addrwsa
104(I Crown Ponte Parkway, Suite 900, 41anta, GA 30338
b) List all other offices loosted in the State of Floridat (street sddroob)
Regions 2691 W. Orgnge Blossom Trail, Apopka, FL 32712
See attached lsit of branches
(Pleave Umem back-709!thin- �q+ If more sp4ce d neces;V0
The undecei.Qned bidder aaknowlz"Z that (s)m his reverted a ,capf of osdLUwa 1XQOi7 as
davoAdod, tht Ki:bZity s1ls0asVftnt gesd
Loan
no of the City of HL&A and agrees too wa*Lr with #41
applicag�ele subst. td;GOntrac r�5 dfir nt isLose thecria, .Lnc1 A9 aA a NdmNitw tbttrato,
aLdderl Space Maste
r lnternatiohai, Inc. Bl�aatn a .l
fasts t 12/1 �y'� _ nY now pxinh Mgr j t 411 Robinson, Vice President
Indicate it susiness is wok hLnorisy_*vm tt (Chook � box vhly)
I I RIACIK c a H18P NIC t I rzs
If fift bar an QZ106kq plant e!lfftL*e dow a iapatl.oni_ 10/81
It tiro► does toot hats an o4lftn4 94an, the aYip egogul, iLddsV4m) OW1 bs V&pLjjd to
asUbligh an ftf4U%&tty* aotioa "110y, 1purnuont to ft0nmoa i:L006$ a# arin4od, a" ^ppwAls
r rot "to, 9 5 - 10
Bidders-, d ignatuxe:
ear n6a )
EATU E�70Sampt.,G"U-IETU RAM MAY DISQUALIFY -MA -AID.
Zlol
0
BIDS RECEIVED:
FUNDS:,
r ; = _; • .�
Mobile Office Trailer Bid No. 93-9 -170
Police
Single Purchase
To adequately accomodate employees assigned to
the Police Department Auto Pound from external
elements.
23
1
Police Department's General Operating Budget
299401-840.
Space Master International Inc. $15,996.00
Bid
Invitations Bid
Mailed Responses
ALL VENDORS ............................
23
1
MINORITY/FEMALE (M/F) VENDORS..........
9
0
Within City limits ..................
1
0
Registered with City ................
7
0
Black (B) Vendors ......................
................
3
0
Located within Citylimits..........
0
0
Registered with City ................
2
0
Female (F) Vendors...... ............
2
0
Located within City limits..........
0
0
Registered with City ................
2
0
Hispanic (H) Vendors ...................
4
0
Located within City limits..........
1
0
Registered with City ................
3
0
NON MINORITY (NM) VENDORS ..............
14
1
Located within City limits..........
0
0
"No Bids.. ..............................
-
1
95- 10 7
Reason(s) for NOT arding to local vendor:
Local vendor did not respond to invitation for bid
Reason(s) for NO BIDS are as follows:
Work Space Plus -- Unable to meet specs.
IT IS RECOMMENDED THAT AWARD BE MADE TO MASTER
INTERNATIONAL INC, A DADE COUNTY, NON -MINORITY
VENDOR AT A TOTAL PROPOSED AMOUNT OF
$15,996.00.
is I � �"'_A
9�- 10
LPA! C F IT. T.
•
2D 2TY-61t 1994 MOBILE OFFICE TRAILER , `^
r ... . ► ..,. _�
..r—wrrrr—�
BID so -a 93-94-170
��r ��w w.a!-ter wr��r w rr�.�.r.r. rr.! rl�.r ►r rr��,
»TI irtcl) 021WtD1 AUGUST ..26, 1994 10:30 a.m.
]IOTAL �2D_f01.'DSer2
�SDD ED AV0VVT ��SEItR�t_CEiECR�
SPACE MASTER
See attached b-
d
NO BID: •
-WORK SPACE PLUS
1�` i .,
'Offers from tx;.c vandoTs tot1c
a:he: aiex° siihn.li±! ita Tc,.c:.
.may.....__.....�..--�...—.��.��.��.:-................-��i:���
..-_.-.:..-. .._ -....
.. ..�.. _ ... .. .•..
r!rlrwlwfM Mid
�!►erl MrS�rr
o+ir—r—lMl-rr���
ll►-�Mlr�rs..�s—�or
_rrlr—..rr_!
orro►r lr �r Mrr�lr/r
frr---r---_--r�-----
M------O—r--•
r--Mom.---r
M—r�—r�--osy
---r-------rorr
MMrr,l'GJ��rMI�—�r��o—
--►—N----M----
—MrM-N�—Hf--
—r►O�r�o—irN�—•
V_r—..M�►N--r—�--
---r---------- ram.
--M---------
--r—rrr—l—Mrr
------�
�►--rM-��``—r------
_--M►��--r-----rM—r
—..—q�—_�r+�—�—s�+�---1--
---------------------
--r�r—r—rr—.r--
..rr—l0l o—+w----
--- --------
��
y__o�n_+fn rocoir�e (� onvolop�• on bolsa1! of
(Parson sfcef.ina biEs)
GGA/SoliB A'ast4 -Procurement Division-
—�
(CitJ to attn&At) --
81GNEDt
( opu't1 C t� Cliikj
el
l
_r
LEGAL ADVERTISEMENTI'
BID NO. 93-94-170
Sealed bids will be received by the City of Miami. City Clerk at her office
located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later
than 10 Q0 a.m. August 260 1994 for the furnishing and installation of a New
1994 Mobile Office Trailer for the Auto Pound for the Deparmtent of Police.
Bids submitted past such deadline and/or submitted to any other location or
office shall be deemed not responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51% of the
City's total dollar volume of all expenditures for all Goods and Services to
Black, Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are
not registered with the City as minority or women vendors are advised to
contact the City Procurement Office, 1390 N.W. 20th Street, Second Floor,
Telephone 575-5174.
Local Preference Section 18-52.1(h) of the City Code, as amended, states that
the City Commission may offer to a responsible and responsive local bidder,
whose primary office is located in the City of Miami, the opportunity of
accepting a bid at the low bid amount, if the original bid amount submitted by
the local vendor does not exceed 110 percent of the lowest other responsible
and responsive bidder.
The attached primary business affidavit must be signed by the local vendor for
use in attesting primary office location.
The City reserves the right to request copies of the occupational license,
professional and/or trade licenses, corporate charter and any other documents
to verify the location of the firm's primary office.
ALL VENDORS LOCATED WITHIN THE CITY OF MIAMI MST PROVIDE A COPY OF THEIR
OCCUPATIONAL LICENSE WITH SIR BIDS.
Detailed specifications for the bids are available upon request at the City
Procurement Office located at 1390 N.W. 20th Street.
The City Manager may reject all bids and readvertise.
(Ad No. 1497)
Cesar H. Ocuo
City Manager =='
(
! �r. City of
Miami
14.97
1t1„ 1i1 _
REQUISITION FOR
ADVERTISEMENT
This number must r ;
appear in the
advertisement
INSTRUCTION : P as a and attent
with this reg�Ujaitjon.
at, a nt:�
� Gar ffl0l,.UREMENT (FOR)
2. Division:
pOLiCEJAUTO POUND
3. Account Code number:
299401-287-840(21201
4. Is this a confirmation:
) ❑ Yes 29 No
5. Prepared by:
JENNxFFER MILLER
6. Size of advertisement:
7. Startindate:
8T 10, 1994
8. Telephone number:
575-5174
LEGAL`.
A]
'9. Number of times this advertisement is to be 10, Tye of advertisement:
❑
published:, 1 Legal- ❑ Classified
Di la
11. Remarks:
BID NO. 93-94-170
12.
Date(s) of
Advertisement
Invoice No.
Publication
Amount
iMIAMI REVIEW
;MIAMI TIMES
DIARIO LAS AMERICAS
}
h.;
i
f
13.
❑ Approved
❑ Disapproved
f r
Director/Designee Date
Approved for Payment
Date
�bepartment
C IGS/PC 503 RevCIGS/PC 503 Rev. 12/899 DjSTRIBUTIONrWhile1te G.S.A.;aCanary GDepartmentrement nnanagemem� nnu ICIQ1 r-I,m �WNr.