HomeMy WebLinkAboutO-11210U-95-17
1/12/95
0.
11210
ORDINANCE NO.
wa
AN EMERGENCY ORDINANCE ESTABLISHING A NEW
SPECIAL REVENUE FUND ENTITLED: "DADE COUNTY
EMS GRANT AWARD (FY '95)"; APPROPRIATING
FUNDS FOR ITS OPERATION IN THE TOTAL AMOUNT
OF $254,880, CONSISTING OF A $168,286 GRANT
APPORTIONED BY METROPOLITAN DADE COUNTY FROM
THE STATE OF FLORIDA DEPARTMENT OF HEALTH AND
REHABILITATIVE SERVICES UNDER THE "FLORIDA
EMERGENCY MEDICAL SERVICES GRANT PROGRAM FOR
COUNTIES", $86,594 IN CARRY-OVER FUND BALANCE
FROM PREVIOUS EMS GRANT AWARDS; AUTHORIZING
THE CITY MANAGER TO ACCEPT SAID GRANT AND TO
ENTER INTO A LETTER OF UNDERSTANDING WITH THE
FLORIDA DEPARTMENT OF HEALTH AND
REHABILITATIVE SERVICES AND/OR METROPOLITAN
DADE COUNTY, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY AND SUBJECT TO APPLICABLE CITY CODE
PROVISIONS; CONTAINING A REPEALER PROVISION
AND A SEVERABILITY CLAUSE.
WHEREAS, the Florida Department of Health and Rehabilitative
Services is authorized by Chapter 401, Part II, Florida Statutes,
to provide grants to boards of county commissioners to improve
and expand pre -hospital emergency medical services; and
WHEREAS, it is the intent of the members of the Dade Board
of County Commissioners that the 1994-95 funding for Dade County
From the Florida Department of Health and Rehabilitative
Services, "Florida Emergency Medical Services Grant Program for
Counties" in the amount of $734,808 be apportioned and passed
through to participating municipal
individual projects; and
fire departments for
11210
WHEREAS, the City of Miami's allocation of said total grant
for 1994-95 is $168,286, with a parry -over fund balance from
previous grant awards of $86,594; and
WHEREAS, the City of Miami Department of Fire-Resoue's Work
Plan has been approved by Dade County and now desires to
implement the following projects under a total grant
appropriation of $254,880: (1) Establishment of a Children's
Safety Program ($55,260); (2) Purchase of Digital Recording
1
Equipment ($50,000); (3) Purchase of an EMS Operations Vehicle
($20,000); (4) Purchase of PC's for Incident Reporting System
($42,013); (5) Upgrading of Station Alerting System ($25,000);
(6) Purchase of EMS Equipment ($29,021); (7) Attendance of EMS
Personnel at National, Regional and Local Conferences and
Seminars ($17,000); (8) Completion of Purchase of a Mass
Casualty/Firefighter/Paramedic Rehabilitation Vehicle ($7,086);
(9) Completion of Purchase of a Videoprooessor ($6,500); and (10)
Purchase of Infection Control Clothing ($3,000); and
WHEREAS, the subject Ordinance is hereby declared to be an
i emergency measure on the grounds of time limitations for the
grant award and for the continued implementation of the
Children's Safety Program in accident prevention and first aid
treatment;
NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The following new Special Revenue Fund is
hereby established and resources are hereby appropriated as
described herein:
11210
-2-
FUND TITLE: DADE COUNTY EMS GRANS AWARD (FY '95)
RESOURCES: STATE OF FIDRIDA: DEPARTh= OF $168,286
HEALTH AND REHABILITATIVE SERVICES:
FLORIDA EFO GENCY MEDICAL SERVICES
GRANT PROGRAM FOR COUNTIES:
METROPOLITAN DADE COUNTY
CARRY-OVER FUND BALANCE $ 86,594
APPROPRIATION: DADE COUNTY EMS GRANT AWARD $254,880
(Fy '95)
Section 2. This Appropriation is contingent upon final
approval by the State of Florida Department of Health and
Rehabilitative Services and the City Manager's acceptance
thereof.
Section 3. The City Manager is hereby authorized/ to
accept the aforementioned grant and enter into a Letter of
Understanding with the Florida Department of Health and
Rehabilitative Services and/or Metropolitan Dade County, in a
form acceptable to the City Attorney and subject to applicable
City Code provisions.
Section 4. This Ordinance is hereby declared to be an
emergency measure on the grounds of urgent public need for the
preservation of peace, health, safety, and property of the City
of Miami.
Section 5. The requirement of reading this Ordinance on
two separate days is hereby dispensed with by an affirmative vote
of not more than four -fifths (4/5ths) of the Members of the
Commission.
The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
11210
-3-
Section 6. This Ordinance shall become effective
immediately upon its adoption pursuant to law.
Section 7. All ordinances or parts of ordinances insofar
as they are inconsistent or in conflict with the provisions of
this Ordinance are hereby repealed.
Section 8. If any section, part of section, paragraph,
clause, phrase or word of this Ordinance is declared invalid, the
remaining provisions of this Ordinance shall not be affected.
PASSED AND ADOPTED this 12th day of January , 1995.
STEPHYN P. CLARK, MAYOR
ATT T•
e
t
MATTY HIRAI
CITY CLERK
BUDGETARY REVIEW:
S. SURANA, DIRECTOR
6BUIG DEPARTMENT
PREPARED AND APPROVED BY:
RAFA 0. tTOFORM
DEPUTY CITYY
APPROVED AND CORRECTNESS:
aGam(!,!/ n-44-P/L_iji ---
A! QUINN ,- III
CITY TTO JO
4
FINANCE REVIEW:
CA 'ARCIA, DIRECTOR
FIN DEPARTMENT
11210
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:" 'Honorable Mayor and Members
of the City Commission
T7
DATE : DEC 2 2 1994 FILE :
SUBJECT : Recommendation for Emergency
Ordinance; Special Revenue Fund
Dade County EMS Grant Award
(FY'95)
FROM : C�Sa i0, REFERENCES
(� Citypager .
ENCLOSURES:
'r
RECOMMENDATION:
It is respectfully recommended that an Emergency Ordinance be
passed establishing a New Special Revenue Fund entitled "Dade
County EMS Grant Award (FY'95)", appropriating funds in the
amount of $254,880; consisting of a $168,286 Grant, apportioned
by Metropolitan Dade County, from the State of Florida Department
of Health and Rehabilitative Services under the "Florida
Emergency Medical Services Grant Program for Counties" and
$86,594 in carry-over fund balance from the previous EMS Grant
Awards; and authorizing the City Manager to accept the Grant
Award and to enter into the necessary Letter of Understanding
with the Florida Department of Health and Rehabilitative Services
and/or Metropolitan Dade County.
The Ordinance is declared an emergency measure on the grounds of
time limitations for the grant award and for the continued
implementation of the Children's Safety Program in accident
prevention and first aid treatment.
BACKGROUND:
The Department of Fire, Rescue has been awarded a grant under
the State's "Florida Emergency Medical Services Grant Program for
Counties", for the following work program activities:
-Establishment of a Children's Safety Program- $55,260
-Purchase of Digital Recording Equipment- $50,000
-Purchase of an EMS Operations Vehicle- $20,000
-Purchase of PC's for Incident Reporting System- $42,013
-Upgrading of the Station Alerting System- $25,000
-Purchase of EMS Equipment- $29,021
-Attendance of EMS Personnel at National, Regional and Local
Conferences and Seminars- $17,000
-Purchase of Infection Control Clothing- $3,000
-Completion of Purchase of a Mass
Casualty/Firefighter/Paramedic Rehab. Vehicle- $7,086
-Completion of Purchase of a Videoprocessor- $6,500
Metropolitan Dade County, Flor`'�� -
# Fire Jepartonent
6000 S.W. 87th Avenue
Miami, Florida 33173-1698
(305)596-8600 ,
November 4, 1994
Chief Carlos A. Gimenez, Director
City of Miami Fire Department
275 N.W. 2 Street
Miami, FL 33133
Dear Chief Gimenez:
The FY 1994-95 County Grant Application Package, approved by
the Fire Chiefs and the Board of County Commissioners has
been submitted to the State HRS-EMS Office for final
approval. An estimated total of $734,807.60 is expected from
HRS-EMS for Fiscal Year 1994-95, per HRS-EMS letter dated
July 29, 1994. We anticipate $168,286.00 in support of your
work projects.
We are planning again this year to disburse the new funds
designated for your work projects directly to your
municipality. To facilitate that process, I am enclosing a
Letter of Understanding which will provide the basis for this
disbursement. Please secure the appropriate signature and
return it to our EMS Division, attention Amelia M. Reyes,
8175 N.W. 12 Street, Suite #317, Miami, FL 33126-1809.
Copies of the grant application package Cover Letter, Federal
Express Receipt, signed
HRS-EMS Grant Application, HRS-EMS
Preliminary Award Letter,
Dade County Resolution #R-1055-94,
City's Grant Work and
Expenditure Plans for FY 19.94-95
(Revised as of 09-08-94)
with supporting work schedulds," and
1994 FLORIDA EMS COUNTY
GRANT PROGRAM, Florida Emergency
Medical Services Booklet copy are enclosed for your
information and future reference. .-- r-
`
Sincer ,
;, r ; ,
R. D. Paulison
Fire Chief
RDP/amr
Enclosures
cc: Freddy Hernandez
Sandi Latey
'Si
I1210
Always Ready, Proud to Serve ��
r
FISCAL YEAR 1994-95
HRS-EMS GRANT AWARD TO COUNTIES
LETTER OF UNDERSTANDING
The Department of Health and Rehabilitative Services is authorized by
chapter 401, Part II, Florida Statutes, to provide grants to boards of
county commissioners for the purpose of improving and expanding pre -
hospital emergency medical services. County grants are awarded only to
boards of county commissioners, but may subsequently be distributed to
municipalities and other agencies or organizations involved in the
provision of EMS pre -hospital care.
The enclosed grant application, incorporating programs submitted by your
Fire Department's EMS Division, has been approved by the Dade County Board
of County Commissioners and has been submitted to the Department of Health
and Rehabilitative Services for final approval. Disbursements dill be made
to the participating municipalities in accordance with the grant work plan
shortly after receipt of grant funds from the State Comptrollers Office.
Your signature below acknowledges and ensures that you have read,
understood and will comply fully with your agency's grant application work
plan and each document located in Appendix "D" of the 1994 booklet titled
"FLORIDA EMS COUNTY GRANT PROGRAM Florida Emergency Medical Services". You
also agree to assume all compliance and reporting responsibilities for your
program and to provide program expenditure and activity reports to Dade
County for submission to the state as required under the grant.
Name of Emergency Medical Service Agency:
_City of Miami Fire -Rescue Department
Authorized Contact Person: Person designated authority and responsibility
to provide Dade County with reports and documentation on al:l=activities,
services, and expenditures which involve this grant.
Name: C. A. Gimenez
Alternate: F. Hernandez
Telephone: (305)350-7810
Name: Cesar H. Odio
Signature:
Title: Director/Fire Chief
Title: Chief of Rescue Division
Title: City Manager
Telephone: (305) 250-5400
Attachments
.1210
of gHtal t
C.A. GIMENEZ �3
Fire Chief in��i Ilm� c
October 21, 1994
Metropolitan Dade County
Fire Rescue Department
Emergency Medical Services Division ytF
8175 N.W. 12th Street 0317
Miami, Florida 33126-1809
Dear Chief M.C. Mena
This letter shall serve as my approval of FY 1994-95 Grant
Work and Expenditures Plans.
Sincerely,
mene , Fire Chief Director
Fire Rescu
FIRE -RESCUE DEPARTMENT/Rescue Division
1121 N.W. 7th Street/Miami, FL 33136/(305) 575-5280
CESAR H. ODIC)
City Manager
From: Chief F. Hernandez
4 City of Miami Fire Rescue; �;,{ '+ Via+ ,�:•
r i '
1121 N.W. 7 Street
T Miami, Fl 33136
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8175 N.W. 12th Street (Suite 317)`�`
Miami, Fl 3312671809
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S. Raso& on: Attach a resoMon from the Board of County Commissioners cen*Ing die,
'Monies from she EMS Counry Grant will ' rove and expand the couuy's preho ital EMS
system and than the grunt monies will not be used go4*plant existing Gou+�y EMS budget
aUoaations.
t� WorMn:
Work Aalvides:
SEE ATTACMIEM-I.
lbw Frmms: ,
7. Imposed F.Venditute Am- Prepare a line item budget.
Rtcipieru Of Line Unit Total
Line Itene , _ Item m�_o _Price Ouanrit'ti► Cast
SEE ATTACHMENT -II. -
t
Attach aMdonal pages tf'necessary fur item 7.
t�
STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABIUTAnVE SERVICES
July 29,1993
SUBJECT: 1994-95 Emergency Medical Services (EMS) County Award Grant Application
TO: Chairperson, Dade County Board of County Commissioners
i am pleased to provide you with the fiscal year (FY)1994.95 county grant application forduaing
the improvement and expansion of your county EMS system. The application and the enclosed'
booklet titled: "Florida EMS County Grant Program" contain all the Information needed to request
your pmjected funds.
Please remove the application from this booklet and note that Items 2 and 8 (advance pziyment)
require original signatures. Complete the application and return it with the required resolution
described in the application. Retain the booklet for your grant file because it contains grant
requirements and reporting forms you need during the grant period.
The projected figure of your award Is $734,807.60. This projected amount can be used to develop
your budget. Please complete and submit your application using this figure. Your completed
application and resolution must be received by the Department no later than October 1,
1994.
Thank you for your cooperation and support for improved and expanded access to quality EMS.
MORIA WOODS
EMS County Grant Manager
State Health Office
Emergency Medical Services
MPHICOAW194.doo
Enclosure
1. 1994 Florida EMS County Grant Program
_hlatribLtlen List
AIG #28 County Award Contacts
AIG 043 Florida County Commissioners Chairmen
1317 WINEWOOD BOULEVARD + TALLANASSEM FLORIDA 3239"700
LAWI S 01119S. GOVIJU\Y1F1
� r .
11210
Agenda Item ao. 3(A)(34)
7-12-94
IRMOLUT= ON NOo R-1055-94
RESOLUTION AUTHORIZING THE COUNTY MANAGER TO
APPLY FOR, RECEIVE AND EXPEND EMERGENCY
MEDICAL SERVICES GRANT AWARD FUNDS FOR
IMPROVED AND EXPANDED PRE -HOSPITAL EMERGENCY
MEDICAL SERVICES (EMS) PROGRAM
WHEREAS, this Board desires to accomplish the purposes
outlined in the accompanying memorandum and attacbments, copies of
0hich are incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF'DADE COUNTY, FLORIDA, that this Board authorizes
the County Manager to file a 1994-95 grant application for
Emergency Medical Services Award funds to be used to improve and
expand the pre -hospital Emergency Medical System in Dade County,
in substantially the form attached hereto and made a part hereof;
authorizes the County Manager to receive and expend any and all
monies received for such purposes described in the grant
Application; authorizes the County Manager to execute such
contracts and agreements that are required, subject to County
Attorney approval, for and an behalf of Dade County; and to Tile
and execute any amendments to the application.
The foregoing resolution was offt-ed by Commissioner
shecMen r
S. vim , who moved its adoption. The '
motion was seconded by Commissioner firth= B. TWO, Jr.
and upon being put to a vote, the vote was as follows:
11210
STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABIUTATIVE SERVICES
July 29, 1993
SUBJECT: 1994-95 Emergency Medical Services (EMS) County Award Grant Application
TO: Chairperson, Dade County Board of County Commissioners
I am pleased to provide you with the fiscal year (FY) 199"S county grant application fort Wng
the Improvement and expansion of your county EMS system. The application and the enclosed'
booklet titled: "Florida EMS County Grant Program" contain all the information needed to request
your projected funds.
Please remove the application from this booklet and note that Items 2 and 8 (advance piymant)
require original signatures. Complete the application and return it with the required resolution
described in the application. Retain the booklet for your grant file because it contains grant
requirements and repor" forms you need during the grant period.
The projected figure of your award to$734,807.60. This projected amount can be used to develop
your budget Please complete and submit your application using this figure. Your completed
application and nsoiution must be received by the Department no later than October 1,
1994.
Thank you for your cooperation and support for Improved and expanded access to quality EMS.
GLORIA WOODS
EMS County Grant Manager
State Health Office
Emergency Medical Services
rr PKn0AWi94.dcc
Enclosure
1. 1994 Florida EMS County Grant Program
121stributien List
AiG #28 County Award Contacts
AIG 043 Florida County Commissioners Chairmen
1317 WINEWOOD BOULEVARD • TALLAHASSEM FLORIDA 323990700
LA% M 4 019ZS. GOVI'JI. OR
. S•
I1210
Agenda Item ...j. 3 (A) (34 )
Page No. 2
James Burke
eye
Miguel Diaz de la Portilla
aye
Betty T. Ferguson
aye
Maurice A. Ferre
aye
Larry Harkins
aye
Bruce Kaplan
aye
Natacha S. Millan
aye
Dennis C. Moss
aye
Alexander Penelas
aye
Pedro Reboredo
aye
Javier D. Souto
$ve
Sherman S. Winn
aye
Arthur "E.
Teele, Jr. aye
The Chairperson thereupon declared the resolution duly passed
and adopted this 12th day of July, 1994.
.�••GOMI� ,,4 -DADE COUNTY, FLORIDA
/s, ••� BY ITS BOARD OF - -„
_•� pAD �0•0 COUNTY COMMISSIONERS-
CouNTY I Z
.�`bR oq n HARVEY RUVIN, CLERK
Approved by County Attorney as By: 3PLLIAM G. OLIVER
to form and legal sufficiency. "D'eputy Clerk
STATE -OF FLORIDA )
SS:
COUNTY OF DADE )
1, HARVEY RLNIN, Clerk of the Circuit Court In and for Dade County,
Florida, and Ex -Of fIcIo Clerk of the Board of County CwmIssIoners of said
County, DD HEREBY CERTIFY that the above and foregoing is a true and correct
copy of Resolution No. R-1055-94 adopted by the said board
of County Ommissioners at Its meeting held on July 12 1994
1N WITNESS W431EDF, I have hereunto set my hand and officiiai-seal on
this 15th day of July A.D. 19 94
QVrzX C
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04
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HARVEY RUVIN, Clerk
Board of County Carmissioners
Dade County, Florida
By
Deput Clerk
Board of County Catmissioners
Dade County, Florida
ATTACHMENT - I (Revised as of 49-08-94)
HRS-EMS COUNTY GRANT #C9413, FY 1994-95
METROPOLITAN DADE COUNTY
APPLICATION FOR EMS GRANT PROGRAM FOR COUNTIES
WORK PLAN FOR FY 1994-95
It is the intent of the members of the Dade Board of County
Commissioners that the 1994-95 funding for Dade County,
estimated to be $734,807.60 (Per FY 1994-95 HRS-EMS Award
Letter Dated 07-29-94), plus any monies carried forward..-Arom
Grant #C9313 (FY 1993-94) be apportioned and passed through
to the participating municipal fire departments in support of
the projects herein proposed. Performance and financial
reports, as described in the 1994-95 EMS County Grant
Application, will be assembled and forwarded to HRS by Dade
County. However, HRS agrees to conduct performance and
financial compliance audits directly with the municipal fire
department responsible for the individual project.
NOTES:
A) TOTAL ESTIMATED NEW REVENUE TO BE
RECEIVED FROM HRS-EMS FOR COUNTY GRANT
#C9413, FY 1994-95
B) TOTAL ESTIMATED REVENUE AND INTEREST
FROM COUNTY GRANT #C9313, FY 1993-94
C) TOTAL ESTIMATED BUDGET FOR COUNTY GRANT
#C9413, FY 1994-95
$7340.60.60
$1,413,819.00
$2,148,626.60
D) THE TOTAL ESTIMATED BUDGET FOR FY 1994-95 IS PENDING FOR FUTURE
ADJUSTMENTS BASED ON THE ACTUAL REVENUE RECEIVED FROM HRS-EMS FOR
FY 1994-95 AND THE ACTUAL REVENUEIINTEREST CARRYOVER FROM FY 1993-94. -
Y . . SOURCE: WORK/EXP PLANS DISK #2, "FY 94-95 G-WORK PL#3" FILE.-
11210
ATTACHMENT - I (Revised as of 09-08-94)
HRS-EMS COUNTY GRANT #C9413, FY 1994-95
CITY OF MIAMI FIRE DEPARTMENT OBJECTIVES
PROJECTS FOR FY 1994-95
1. CHILDREN SAFETY PROGRAM:
Project# MF.94-95.01 Total Budget $55,260.00
Teacher -Total Hours 1,820
Teacher -Salary Rate $11.4 2 / h r
Teacher -Fringes Rate $0.00/hr
7e,
Aide -Total Hours 1,260
Aide -Salary Rate $9.50/hr
Aide -Fringes Rate $0.00/hr
Provide funds to deliver a Children Safety Program targeted at high
risk children who live in the City of Miami. The Grant Resource
Teacher and Teacher's Aide hired will provide training on Children
Safety to students in the Classroom and provide train -the -trainer
workshops to teach school teachers how ,to utilize the Children Safety
Curriculum and provide students with the life safety behaviors.
Actions and Time Frames:
The Grant Resource Teacher and Teacher's Aide hired will immediately
begin scheduling Children Safety classes at the various public' and
private schools. The teacher training workshops will be scheduled
through the Dade County School Board Teacher Education Center, upon
formal approval and actual receipt of grant funds. In addition,
budgeted funds will also be utilized to purchase or lease the related
student and teacher materials, printing services, training seminars,
and equipment needed to deliver the program.
11210
16
i
ATTACHMENT - I (Revised as of 09-08-94)
HRS-EMS COUNTY GRANT #C9413, FY 1994-95
CITY OF MIAMI FIRE DEPARTMENT OBJECTIVES
PROJECTS FOR FY 1994-95
2. DIGITAL RECORDING EQUIPMENT:
Project# MF.94-95.02 Total Budget $50,000.00
Provide the Digital Recording Equipment needed to assist in the Alarm
Office EMS Dispatch Quality Assurance process by making recordings
easier to access. This will increase the quantity of Q.A. data
reviewing and reporting by the City of Miami.
Identify, purchase, and place into service the new Digital Recording
Equipment and related supplies needed to accomplish this project
throughout the grant period, upon formal approval and actual receipt
of grant funds.
3. EMS OPERATIONS VEHICLE:
Project# MF.94-95.03 Total Budget $20,000.00
Provide an EMS vehicle to be in service daily for the Rescue
Operations Officer that will respond to all medical disasters, mass
casualty incidents, second alarms or larger fires, special events_ and
EOC for emergency management.
Actions and Time Frames:
Identify, purchase, and place into service the new heavy-duty vehicle
needed to accomplish this project throughout the grant period, upon
formal approval and actual receipt of grant funds.
ATTACHMENT - I (Revised as of 09-08-94)
HRS-EMS COUNTY GRANT SC94130 FY 1994-95
CITY OF MIAMI FIRE DEPARTMENT OBIS '.CTIVES
PROJECTS CARRIED OVER FROM GRANT SC9313 (FY 1993-94)
1. PC'S FOR INCIDENT REPORTING SYSTEM:
Project# MF.93-94.01 Total Budget $42,013.00
Implement a network of P.C. s at Miami Fire -Rescue Headquarters and
all Fire Stations that will allow for backup for the Palm Pad Incident
Reporting System.
Actions and Time Frames:
Identify, purchase, and install twenty-seven (27) IBM compatible
desktop computers to be installed at City of Miami Fire -Rescue
Headquarters and all Fire Stations within the grant period, upon
turmal approval and actual receipt of grant funds.
2. UPGRADE STATION ALERTING SYSTEM:
Project# MF.93-94.02 Total Budget $25,000.00
Provide an enhanced Station Alerting System to improve the level of
service provided to the citizens of the City of Miami, by assuring
rapid responses to alarms.
Actions and Time Frames: -
Identify, purchase, and install an improved Station Alerting System on
a five year lease -purchase plan, upon formal approval and actual
receipt of grant funds.
18
11210
i
ATTACHMENT - I (Revised as of 09-08-94)
HRS-EMS COUNTY GRANT #C9413, FY 1994-95
CITY OF MIAMI FIRE DEPARTMENT OBJECTIVES
PROJECTS CARRIED OVER FROM GRANT #C9313 (FY 1993-94)
3. EMS EQUIPMENT:
Project# MF.93-94.03 Total Budget $29,021.00
Provide new EMS equipment which will enhance the' service
capabilities of the EMS System and improve the level of service
provided to the residents of the City of Miami.
Actions and Time Frames:
Identify, purchase, and place into service new EMS equipment within
the grant period, upon formal approval and actual receipt of grant
funds.
4. CONFERENCES AND SEMINARS:
Project# MF.93-94.04 Total Budget $17,000.00
Provide funds for EMS personnel to participate in national, regional
and local conferences and seminars, to keep the department abreast of
trends and innovations occurring in the EMS field.
Actions and Tlme Frames:
Pay for registration fees and travel expenses incurred in attending
national, regional and local conferences and seminars throughout the
grant period, upon formal approval and actual receipt of grant funds.
19
I1210
ATTACHMENT - I (Revised as of 09-08-94)
HRS-EMS COUNTY GRANT 4C9413, FY 1994-95
CITY OF MIAMI FIRE ' DEPARTMENT OBJECTIVES
PROJECTS CARRIED OVER FROM GRANT SC9313 (FY 1993-94)
S. MASS CASUALTY/FIREFIGHTER/PARAMEDIC REHAB VEHICLE:
$7,086 Amended/see
Project# MF.93-94.05 Total Budget Attached
Letter Dated 11/23/94.to A. Reyes
Provide a Mass Casualty Incident (MIC) Vehicle to be in service daily
for the on -duty Rescue. Battalion Captain that will respond with
proper equipment and supplies to all medical disasters, mass casualty
Incidents and second alarms or larger fires, to improve the 46'61 of
service provided to the residents of the City of Miami.
Actjons and Time Frames:
Purchase and place into service an MCI Gran type) Vehicle within the
grant period, upon formal approval and actual receipt of grant funds.
6. VIDEO EQUIPMENT AND PROCESSOR:
Project# MF.93-94.06 Total Budget $6,500.00
Provide a Video Processing System to improve the level of EMS
preparedness by the production of training and informational videos.
Actions and T1030 Frames:
Identify, purchase, and install a Video Processing System to create
In-house EMS, infection control, safety, continuing education and
information videos, upon formal approval and actual receipt of grant
funds.
20
Al2iO
Of rmTnn
v OP.b
C.A. GIMENEZ CE5AR H. ODIO
Fire Chief 14611S •"r City Manager
November 23, 1994
Metro Dade Fire Department
EMS Division - Suite 301
8175 N.W. 12 Street
Miami, Florida 33126
Am Amelia Reyes, Grants Coordinator
Dear Ms. Reyes: -
As discussed, process the foilowing changes for Fiscal Year 94-95 Grant Work ex
Expenditure Plans.
Attached please find financial reports showing the refund check in the amount of
$98,784.00 for Marquette for returned equipment After researching it was noted that
this check was deposited into project 104009 and should have been deposited to the Fire
Department's capital Improvement Program project 313237. Please make the necessary
corrections to the State of Florida.
In addition, please find our September 30,1 994 FAMIS report for project 104009.
Because payments were made in project 280529 there is a shortfall of $2,181.00 in the
rollover amount. See attached memos. We have made the correction on the new project
104010 under 280540, Mass Casualty/Firefighter/Paramedic Rehab Vehicle Project
#MF 92.93.04 from $9,266.00 to $7,085.00.
Video Equipment and Processing Project # MF93-94.02, please reallocate the, year end
budget balance of $4,630.00 to EMS Equipment Project MF 93-94.03.
Injury Control Program Project MF-93-94.03 please reallocate the year end budget
balance of $11,481.00 to EMS Equipment Project MF 93-94.03.
Mass Casualty/Firefighter/Paramedic Rehab Vehicle Project #MF92-93.04 reallocate the
year end budget balance of $7,085.00 to EMS Operations Vehicle Project # MF 94-
95.03.
FIRE -RESCUE DEPARTMENT/Rescue Division
1121 NW-7th Street/Miami, FL 33136A305) 575-5280
Page 2
Metro Dade Fire Department
Amelia Reyes, Grants Coordinator
November 23, 1994
Allocate $17,905.00 from new Fiscal Year 94-95 revenue to the Upgrade -
Station Alerting System Project # MF 93-94.02 to. equal total budget of $25,000.00.
Allocate balance of $25,121.00 from new FY 94-95 revenue to the EMS Equipment
Project MF 93-94.03. Also, allocate total FY 93-94 Interest income of $4,403.32 to the
same EMS Equipment Project.
If you have any questions, please call me at 575-5280.-
Sincerely,
F. Hernandei, Di hief
Rescue Division
i FHAS
i .
i
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I
1
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I
`COUNTY:
DATES COVERED
BY THIS REPORT:
FROM TO
GRANT EXPENDITURE REPORT FOR EMS COUNTY GRANT
DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES
GRANT NO, —
AMOUNT OF EARNED INTEREST: $
FROM TO
APPROVED LINE ITEMS
BEGINNING
GRANT
BUDGET
REVISED
GRANT
BUDGET
EXPENDITURE
TO DATI.
APPROVED LINE ITEMS
I CERTIFY THE ABOVE REPORT IS A TRUE CORRECT REFLECTION OF THIS PERIOD'S ACTIVITIES AND SERVICES, WHICH ARt
ALLOWABLE AND DIRECTLY RELATED TO THIS ABOVE REFERENCED- GRANT.
SIGNATURE OF COUNTY AUTHORITY SUBMITTING REPORT }
r��rr�r�wesr
SIGNATURE OF STATE EMS GRANT OFFICER '
DATE
DATE
(See Reverse
EMS COUNTY Gh. . fi
GENERAL CONDITIONS
1. The grantee hereby agrees to: (a)
improve the existing quality of prehospital
EMS activities, services, or to decrease
patient mortality and morbidity, and (b) to
expand the extent, size or number of
existing prehospital EMS activities or
services. The activities and services to be
provided are described in the EMS county
grant application and its department
approved revisions on file in the state of
Florida, Department of Health and
Rehabilitative Services, Office of EMS,
Tallahassee, Florida.
2. Prehospita] EMS activities will be
rendered by the grantee in a manner
consistent with Chapter 40�, Florida
Statutes, Chapter IOD-66 Florida
Administrative Code and the work plan in the
grantee's EMS county grant application and
its department approved revisions on file in
the state's Health Office, Emergency Medical
Services.
3. The grantee agrees to implement
provisions of this grant in accordance with
federal, state, and local laws, and rules,
regulations, and policies.
4. The grantee ensures that EMS county
grant funds will not be used to supplant or
replace any other funds. The EMS county
grant funds will not be used for any state
EMS matching grant requirements.
5. The grantee shall not use or disclose
any information concerning a recipient of
prehospital activities under this grant for
any purpose not in conformity with state
regulations and federal regulations (45CFR.
Part 205.50) except upon written consent of
the recipient or his responsible parent or
guardian when authorized by law.
6. Incident Reporting:
a. Client Risk Prevention
If services to clients will be provided
under this grant the provider and any
subcontractors shall, in accordance with the
client risk prevention system, report those
reportable situations listed in HRSR 215-6.
Paragraph 5, in the manner prescribed in
HRSR 215-6 or district operating procedures.
20
b. .uuse, Neglect and Exploitation
Reporting
1n compliance with Chapter 415, F.S., an
employee of the grantee who knows, or has
reasonable cause to suspect, that a child,
aged person or disabled adult is or has been
abused, neglected, or exploited, shall
immediately report such knowledge or
suspicion to the central abuse registry and
tracking system of the department on the
single statewide toll -free telephone number
(1 -800 -96ABUSE).
7. EMS county grants are subject to the
availability of funds. The department's
performance and obligation to pay under this
grant is contingent upon a sufficient annual
appropriation by the Florida Legislature.
8. The grantee is not._ restricted to
staying within the line ¢item amounts
reflected in the approved budget. However.
the grantee must stay within the approved
total grant budget and not exceed any
budgeted individual salary more than 10
percent.
9. Travel and per diem expenses shall be
in compliance with section 112.061. F.S.
10. The grantee shall be responsible for
any amount reflected in the approved budget
which is in excess of the grant award. The
grantee shall be responsible for all
expenses and cost which occur before and
after the grant begins or ends.
11. The department shall provide the
grantee HRS logos and decals. The grantee
shall affix, in a prominent. location. the
HRS logos and decals to alT items purchased
as part of *the approved budget line items
designated by the department as requiring
there.
12, A71 computer equipment (hardware and
software) must be compatible with the state
Office of EMS computer systems. Costs for
computer equipment and activities which are
not compatible with the state Office of EMS
computer system shall be disallowed. For
technical assistance to determine system
compatibility, contact:
i1210
Sara Smith
` Office of Eh.
1317 Winewood Boulevard
Tallahassee, Florida
32399-0700
(904) 487-1911.
A The grantee agrees that all
cmwnications activities and equipment
shall be approved in writing by the Florida
Department of Management Services. Division
of Cammunications as required by section
{ 401.024. F.S. Any costs for communications
j activities and equipment which do not
receive such approval shall be disallowed.
This approval must be dated after the
{ effective date of the grant and prior to arty
carmitment to purchase the requested
equipment andlor services or both. This
approval is required in addition to any
previous Division of Communications
recommendation, review, conceptual or other
approval dated prior to the effective date
of the grant.
14. The grantee shall own all items
Including buildings. vehicles, and equipment
purchased by EMS county grant funds unless
otherwise described in the grant application
and/or award. The grantee shall clearly
document the assignment of facilities,
vehicles, and equipment ownership and usage.
and maintain this documentation so it is
available during any audit. The owner shall
be responsible for the proper insurance,
licensing, permitting, and maintenance of
' facilities, vehicles, and equipment
purchased with county EMS grant funds.
15. The grantee must ensure buildings.
vehicles, and equipment purchased by EMS
county grant funds shall be used solely for
Inproving and expanding prehospital EMS
throughout their useful life whether owned
by the grantee or other recipients.
16. The grantee agrees that a complete
copy of the EMS Notice of Grant Award,
department approved budget, approved grant
changes if any, and grant application and
all appendixes, must be on file with the
county person responsible for directly
administering the grant.
17. The grantee, his sub -grantees) or
contractor(s) and assignees shall provide
access to, and furnish whatever information
is necessary for the department to monitor
21
the grant i "-"'crding access to all client
�,Prnrds .
18. A vendor ombudsman has been
established within the Department of Banking
and Finance. The duties of this individual
include acting as an advocate for vendors
who may be experiencing problems in
obtaining timely payment(s) from a state
agency. The vendor ombudsman may be
contacted at (904) 488-2924 or by calling
the State Comptroller's Hotline, 1-800-848-
3792.
19. The grantee agrees to comply within
the provisions of section 216.347, Florida
Statutes, which prohibits the expenditure of
grant funds for the purpose of lobbying the
Legislature, Judicial branch or a state
agency.
EMS COUNTY GRANT
GEtERAL REQUIREMENTS
The EMS County grant general conditions and
requirements are an integral part of the
county grant agreement between the agency!
organization (grantee) and the state of
Florida, Department of Health and
Rehabilitative Services (grantor or
department). In the event of a conflict,
the following requirements shall always be
controlling:
1. A final financial report shall be
submitted detailing all expenditures of this
grant. Bills for fees or other compensation
for services or expenses shall be,maintained
by the grantee in sufficiedt=-detail for a
proper pre -audit and post=audit of the
grantee's records.
2. To the extent provided by law, the
grantee hereby agrees to indemnify and hold
the department harmless from any and all
claims or demands for any personal injury or
property damage resulting or occurring in
connection with any activities conducted
under the grant agreement and shall
investigate all such claims of every nature
at its expense. In addition, to the extent
provided by law, the grantee hereby agrees
to be responsible for any injury or property
damage resulting. from any activities
conducted under this EMS grant.
i1 `10
3. 'The grantee agrt,to use the
buildings, vehicles, and equipment purchased
under this grant, solely for EMS throughout
their useful life, or the grantee must
return to the department funds equivalent to
the, remaining . value of the buildings,
vehicles and equipment
4. All county grants are made in
accordance with section 401.113(2)(a). F.S.,
and shall be made through an EMS Notice of
Grant Award. The Notice of Grant Award and
Appendix D of this booklet contain by
reference all regulations, rules, and other
conditions governing this grant. The
department agrees to request advance
distribution (payment) of the grant amount
when the Notice of Grant Award is sent to
the grantee. This payment is usually sent
to the grantee by the Department of Banking
and Finance, Office of the Comptroller,
after the notice of award is mailed.
5. Any payments due the grantee under
the terms of this grant may be withheld
until all special and financial reports due
from the grantee, and necessary adjustment
thereto, have been approved by the
department.
6. All terms, conditions, and provisions
of this grant and other applicable documents
In this booklet are , hereby reaffirmed.
Acceptance of the grant terms and conditions
is acknowledged by the grantee when funds
are drawn or otherwise obtained from the
grant payment system.
7. All EMS county grant funds shall be
deposited by the grantee in an account
maintained by the grantee, and shall be
assigned unique accounting code designator
for all grant deposits and disbursements or
expenditures thereof. All EMS county grant
funds in the account maintained by the
grantee shall be accounted for separately
from all other grantee funds.
8. A11 EMS county grant funds shall be
used solely for prehospital activities as
outlined in the attachments to the Notice of
Grant. Award. Any unused EMS county grant
funds remaining in the assigned grantee
account at the end of the grant period,
including accrued interest, shall be
reported to the department, remain in the
grantee's account and shall be applied
toward the next year's EMS county grant
22
funding rec,.A._"',ements . Any d i sa l l owed county
grant expe%...cure sha1I be returned to the
EMS county grant account maintained by the
grantee within 45 days after the issuance of
•the department's notice of determination.
The cost of the disallowed item(s) shall be
the responsibility of the county.
REVISIONS TO EMS COUNTY GRAM� j
The grantee shall obtain written approval
from the department's EMS grant officer on
the EMS County Grant Change Request document
(Appendix B) in this booklet prior to any of
_the following changes to the grant budget:
1. Introducing a new line item in the
approved budget.
2. Increasing any budgeted individual
salary more than 10 percent.
3. Introducing a sub -grantee or
contractor relationship where none is
specifically identified in the -approved
budget.
REPORTS AND DOCUMENTATION
The grantee shall send to the department one
original and one copy of each required
report as follows:
I. The Expenditure Report (Appendix C)
indicates all agreed upon budget
expenditures. The required deadlines for
providing the department. f*,th Expenditure
Reports cover a six, nine --afid twe 1 ve month
period of activities (final," report). The
exact dates reports are due appear in the
department's Notice of Grant Award.
2. The Program Activity Report is due
within 45 days of the end of the grant time
period. It must contain a written summary
indicating the degree to which the EMS
system was improved and expanded through
this grant as follows:
a. Communications Equipment and Systems
If the county grant includes communications
equipment and systems, the grantee agrees to. -
submit a brief one page report to the
department describing the improvement and
expansion brought about by'r �e purchase of
communications activities, services, and
equipment purchased with grant funds and
identified in the grantee's original
application.
b. . Emergency Transport Vehicles
If the county grant includes the purchase.
licensing, basic life support (BLS) or
advanced life support (ALS) permitting of an
emergency transport vehicle, or the
refurbish. a of an existing BLS or ALS
permitted emergency transport vehicle, the
grantee agrees to provide the department the
following information about vehicles
purchased with grant funds: number of
emergency and nonemergency responses: total
mileage accrued: -ntmtber of days in service:
nwber of days out of service: mean response
time (measured from the time an EMS
dispatcher is notified until the crew
arrives on scene) for emergency calls.
C. MedicallRescue Equipment
If the county grant includes purchase and
use of any or all equipment which meets
standards in Chapter 1OD-66, F.A.C., or is
approved by the provider's medical director,
the grantee agrees to provide the department
the following information about equipment
purchased with grant funds: the number of
individual instances where defibrillators
and power rescue tools were used.
d. , Public Education
If the county . grant includes public
education activities or services, the
grantee agrees to provide the department the
following information about activities or
services conducted with grant funds: the
nLe ber of participants and nwber of
participants: ,ho successfully cw pleted the
training course.
e. Continuing Professional Education
If the county grant involves continuing
professional education activities or
services, the grantee agrees to provide the
department the following information about
activities or services conducted with grant
funds: type of training conducted: number
of participants: and the ntxber of
individuals successfully coapleting any
training course.
f. System EvaluationlOuality Assurance
23
If the c :y grant involves system
evaluationlquulity as.,ura7ce, the grantee
agrees to submit a brief one page report
describing the improvement and expansion
brought about by any quality assurance or
evaluation activities conducted with grant
funds.
Program Activity and Expenditure reports
will be used to ensure adequate monitoring
and auditing of the grantee. These reports
must be submitted within the time frames
specified. The grantee, his sub -grantees)
or contractor(s), and assignee(s) shall
provide access to and furnish whatever
information is necessary for the department
to monitor this grant including access to all
client records.
ASSURANCE OF COMPLIANCE
The grantee ensures that where activities
supported by this grant produce original
writing, sound recording, pictorial
reproductions, drawings, or other graphic
representations and works of any similar
nature, notices, informational pamphlets,
press releases. advertisements, descriptions
of the sponsorship of the program, research
reports, and similar public notices prepared
and released by the provider shall include
the statement:
"Sponsored by
Grantee Organization
and the state of Florida, Department of
Health and Rehabilitative Services, Office
of Emergency Medical Services. If the
sponsorship reference is_ in written
material, the words "state°- of Florida,
Department of Health and'- Rehabilitative
Services, Office of Emergency Medical
Services" shall appear in the same size
letters or type as the name of the grantee's
organization.
One copy of any such materials will be sent
to the department.
The grantee ensures that where) activities
supported by this grant produce original
writing, sound recordings, pictorial
reproductions, drawings or other graphic_
representation and works of any similar
nature, the department has the right to use,
11-210
duplicate and disclose '-,p materials in
whole or in part, in ar,,, manner, for any
purpose whatsoever and to have others acting
on beha 1 f of .the department to do so. If
the materials so developed are subject to
copyright, trademark, or patent, legal title
and every right, interest. claim, or demand
of any kind in and to any patent, trademark
or copyright, or application for the same,
will vest in the state of Florida,
Department of State, for the exclusive use
and benefit of the state. Pursuant to
section 286.021, F.S., no person, firm or
corporation, including parties to this
grant, shall be entitled to use the
copyright, patent or trademark without the
prior written consent of the Department of
State.
The grantee ordinarily gives this assurance
in consideration of and for the purpose of
obtaining federal grants, loans, contracts
(except contracts of insurance or guaranty).
property, discounts, or other federal
financial assistance to programs or
activities receiving or benefiting from
federal financial assistance.
No federal funds are provided by this state
grant program, but conp7iance with . civil
rights legislation is required. The grantee
assures that it will carply with:
1. Title VI of the Civil Rights Act of
1964, as amended, 42 U.S.C. 2000d et seq..
which prohibits discrimination on the basis
of race, color, or national origin in
programs and activities receiving or
benefiting from federal financial
assistance.
2. Section 504 of the Rehabilitative Act
of 1973, as amended, 29 U.S.C. 794, which
prohibits discrimination on the basis of
handicap in programs and activities
receiving or benefiting from federal
financial assistance.
3. Title XI of the Education Amendments
of 1972, as amended, 20 U.S.C. 1681 et seq.,
which prohibits discrimination on the basis
of sex in education programs and activities
receiving or benefiting from federal
financial assistance.
4. The Age Discrimination Act of 1975,
as amended. 42 U.S.C. 6101 et seq., which
prohibits discrimination on the basis of age
I
24
in progra, or activities receiving or
benefiting from federal ''7 nanc i a l
assistance.
.5. Section 654 of the Omnibus Budget
Reconciliation Act of 1981, as amended, 42
U.S.C. 9849. which prohibits discrimination
on the basis of race, creed, color, national
origin, sex, handicap, political affiliation
or beliefs.
6. The Americans with Disabilities Act
of 1990, P.L. 101-336, which prohibits
discrimination on the basis of disability
and requires reasonable accommodation for
persons with disabilities.
7. U.S. Department of Health and Human
Services Regulations for Protection of Human
Subjects (45 CFR, as amended) regarding the
protection of human research'subjects.
8. A11 regulations, gurde71nes. and
standards as are now or may be lawfully
adopted under the above statutes.
The grantee agrees that compliance with this
assurance constitutes a condition of
continued receipt of, -or benefit from state
EMS funds, and that it is binding upon the
grantee, successors, transfers, and
assignees for the period during which such
assistance is provided. The grantee further
ensures that all contractors,
subcontractor, sub -grantees, or others with
whom it arranges to provide services or
benefits to participants or employees in
connection with any of its programs and
activities are not discriminating against
those participants or employees in violation
of the preceding statutes, regulations,
guidelines, and standards. In the event of
failure to .cony, ly, the. grarit'ae understands
that the department may, at "its discretion.
seek a court order requiring compliance with
the terms of this assurance or seek other
appropriate judicial or administrative
relief, to include assistance being
terminated and further assistance being
denied.
The grantee shall ensure
working papers or other
related to this project
to the department or'
request, for a period of
ending date of the grant.
that any financial
official documents
are made available
its designee upon
five years from the
11210
This part is applicable if the provider is a
local government entity or nonprofit
organization and receives a total of $'25,000
or more from the department during its
fiscal year. The provider has "received"
funds when it has obtained cash from the
department or when it has incurred expenses
which will be reimbursed by the department.
The provider agrees to have an annual
financial and cwpliance audit performed by
independent auditors in accordance with the
current Qovernment. Auditing Standards
("Yellow Book") issued by the Comptroller
General of the United States." , Local
governments shall cone ly with Office 0
t&aaggmt and &Ld=t (OMB) Circular A-128.
Audits of State and Local Government.
Nonprofit providers receiving federal funds
passed through the department shall corply
with the audit requirements contained in
Circular A-133. Audits of Institutions of
Higher -- Learning and Other Nonprofit
Institutions, except as modified herein.
Such audits shall cover the entire
organization for the organization's fiscal
year, not to exceed 12 months. The scope of
the audit performed shall include the
financial audit requirements of the "Yellow
Book," and must include reports on internal
control and compliance. The audit report
shall include a schedule of financial
assistance that discloses each state
contract by number. An audit performed by
the Auditor General shall satisfy the
requirements of this attachment.
Compliance findings related to contracts
with the department shall be based on the
contract requirements, including any rules,
regulations, or statutes referenced in the
contract. Where applicable, the audit
report shall include a computation showing
whether or not matching requirements were
met. A11 questioned costs and liabilities
due to the department shall be calculated
and fully disclosed in the audit report with
reference to the department contract
involved. These requirements do not expand
the scope of the audit as prescribed by the
"Ye I low Book. "
If the provider has received any funds from
a grants and aids appropriation, the
provider will also submit a compliance
25
report(s) in,"'cordance with the rules of
the Audit 6,..ara1, chapter 10.600, and
indicate on the schedule of financial
assistance which contracts are funded from
state grants and aids appropriations.
Copies of the financial and compliance audit
report, management letter, and all other
correspondence, if any, related to audits
performed by independent auditors, other
than the Auditor General, shall be submitted
within 120 days after the end of the
provider's fiscal year, unless otherwise
required by Florida Statutes, to the
following:
A. Office of Audit and Control
Services, 1317 Winewood Boulevard, Building
5, Room 116: Tallahassee, Florida 32399-
0700
B. Contract Manager._ for the
department
C. Submit to this address only
those reports prepared in accordance with
OMB Circular A-133:
Federal Audit Clearinghouse
U.S. Bureau of the Census
Jeffersonville, Indiana 47132
D. Submit to this address only
those reports prepared in accordance with
the rules of the Auditor General, chapter
10.600:
Jim Dwyer
Office of the Auditor General
Post Office Box 1735
Tallahassee, Florida 32302
The provider *shall ensure thab..audit working
papers are made available to the department,
or its designee, upon request for a period
of five years from the date the audit report
.t is issued, unless extended in writing by the
department.
This part is applicable if the provider is
awarded funds from a grants and aids
appropriation, and is either (1 ) a local
government entity or nonprofit organization
receiving a total of less than $25, 000 from
the department during its fiscal year or (2)
a for -profit organization receiving any
amount from the department. The provider
11210
receiving a total of les! man $25,000 from
the department during its ..scat year or (2)
a for -profit organization receiving any
amount from the department. The provider
has "received" funds when it has obtained
cash from the department or when it has
incurred expenses which will be reimbursed
by the department.
If the amount received from grants and aids
appropriation award exceeds $100,000. the
provider agrees to have an audit performed
by an independent certified public
accountant and submit a corpliance report(s)
In accordance with the rules of the Auditor
General, chapter 10.600. The audit report
shall include a schedule of financial
assistance that discloses each state
contract 'by number and indicates which
contracts are funded from state grants and
aids appropriation.
Cmpliance" findings related to contracts
with the department shall .be based on the
contract requirements, including any rules,
regulations, or statutes referenced in the
contract. Where applicable, the audit
report shall include a computation showing
whether or not matching requirements were
met. A71 questioned costs and liabilities
due to the department shall be calculated
and fully disclosed in the.audit report with
reference to the department contract
Involved.
If the amount received from grants and aids
appropriation awards exceeds $25,000, but
does not exceed $100,O0O, the provider may
have an audit as described above or have a
statement prepared by an independent
certified public accountant which attests
that the provider has co plied with the
provisions of all contracts funded by a
grants and aids appropriation.
If the amount received from grants and aids
appropriation awards does not exceed
$25,000. the provider will have the head of
the entity or organization attest, under
penalties or perjury, that the organization
has conp7led with the provisions of all
contracts funded by a grants and aids
appropriation.
Copies of the audit report and all other
correspondence, if any, related to audits
performed by the independent auditor, or the
attestation statement, shall be submitted
26
K
within 120 _ ys after the provider's fiscal
year end to the following:
A. Office of Audit and Control
'Services; 1317 Winewood Boulevard, Building
5, Room 116; Tallahassee, Florida 32399-
0700
B. Contract Manager for the
department
C. Jim Dwyer
Office of the Auditor General
Post Office Box 1735
Tallahassee, Florida 32302
The provider shall ensure that audit working
papers are made available to the department,
or its designee, upon request for a period
of five years from the date. the audit report
was issued, unless extended in writing by
the department.
This part is applicable if the provider is
not awarded funds from a grants and aids
appropriation, and is either (1 J a -local
government entity or'nonprofit organization
receiving a total of less than $25.000 from
the department during its fiscal year or (2)
a for profit organization receiving any
amount from the department. The provider
has "received" funds when it has ,obtained
cash from the department or when it has
incurred expenses which will be reimbursed
by the department.
The provider has no audit or attestation
statement required by this.attachment.
11210
r^�
ATTti.;IHMENT - I (Revised as of u9-08-94)
HRS-EMS COUNTY GRANT #C9413, FY 1994-95
CITY OF MIAMI FIRE DEPARTMENT OBJECTIVES
PROJECTS CARRIED OVER FROM GRANT #C9313 (FY 1993-94)
7. INFECTION CONTROL:
Project# MF.93-94.07 Total Budget $3,000.00
Provide and upgrade protective clothing, Inoculations and devices to
prevent and reduce job related injuries and illnesses among the City
of Miami Emergency Medical Services personnel.
Agtions and Time Frames:
Identify, purchase, upgrade and place into service protective clothing,
inoculations and devices within the grant period, upon formal approval
and actual receipt of grant funds.
ATTACHMENT - II PAGE 1 OF 7
Revised as of 09-08-94
METROPOLJTAN DADE COUNTY
EXPENDITURE PLAN FOR FY 1994-95
HNS - EMS COUNTY GRANT #C94I3
0
REVENUE AND EXPENDITURE SUMMARY FOR FY 1994-95
TOTAL
EST. ORIGINAL
TOTAL GRANT AMOUNT FUNDED BY:
94.95 BUDGET
ESTIMATED NEW REVENUE FROM HRS-EMS FOR COUNTY GRANT #C8413, FY 1994.95
$734,807.60
ESTIMATED REVENUE BALANCE FROM GRANT #C9313, FY 1993-94
$1,365,583.00
ESTIMATED INTEREST INCOME FROM GRANT 0=13 , FY 1993-94
$48,236.00
TOTAL ESTWED REVENUE FOR FY 1994.95 - (SEE NOTE -A ON PAGE #1)
$2,148,626.60
TOTAL
TOTAL
TOTAL
EST. ORIGINAL
EST. ORIGINAL
EST. ORIGINAL
REWNTEREST
NEW REVENUE
GRANT BUDGET
GRANTEE/SUB-GRANTEES: FROM FY 93.94
FOR FY 94.95
FOR FY 94-95
1 DADECOUNTY FIRE DEPARTMENT $1,095.672.00
$405,387.60
$1,501,059.60
2 CITY OF MIAMI PRE DEPARTMENT $88,775.00
$168,286.00
$267,061.00
3 CITY OF MIAMI BEACH FIRE DEPARTMENT $52,748.00
$70.426.00
$123,174.00
4 CITY OF HIALEAH FIRE DEPARTMENT $157,654.00
$64,118.00
$221,772.00
5 CITY OF CORAL GABLES FIRE DEPARTMENT $18,970.00
$26,590.00
$45,560.00
TOTAL ALLOCATION FOR ALL GRANT PROJECTS $1,413,819.00
$734,607.80
$2,148,626.60
i,
NOTE -A:
THE TOTAL ESTIMATED BUDGET FOR FY 1994-951S PENDING FOR FUTURE ADJUSTMENTS BASED ON THE ACTUAL REVENUE
RECEIVED FROM HRS-EMS FOR FY 1994-95 AND THE ACTUAL REVENUE/INTEREST CARRYOVER FROM FY 1993-94.
SOURCE (PAGE 1 of 7): HRS-EMS COUNTY GRANT WORKIEXP PLANS DISK #2, "FY
94-95 G-EXP PL#3-A" FILE.
ATTACIMNT - H PAGE 4 OF 7
Revised as Of 09-08-94
METROPOLITAN DADE COUNTY
EXPENDITURE PILAF FOR FY 1994-95
HRS - EMS COUNTY GRANT #C9413
CITY OF MIAMI FIRE DEPARTMENT OBJECTIVES
TOTAL
EST ORIGINAL
PROJECT#
94-95 BUDGET
PROJECTS FOR FY 1994-95:
1
Children Safety Program
MF.94.95.01
$56,260.00
2
Digital Recording Equipment
MF.94.95.02
$60,000.00
3
EMS Operations Vehicle
MF.94.95.03
$20,000.00
TOTAL - NEW PROJECTS
$125,260.00
PROJECTS CARRIED OVER FROM GRANT #C9313 (FY 1993-94):
1
PCs for Incident Reporting System
MF.93-94.01
$42,013.00
2
Upgrade Station Alerting System
MF.93-94.02
$25,000.00
3
EMS Equipment
MF.93.94.03
$29,021.00
4
Conferences and Seminars
MF.93-94.04
$17,000.00
5
Mass Casualty/Firelighter/Paramedic Rehab Vehicle
MF.93-94.05
$9,267.00
6
Video Equipment and Processor
MF.93-94.06
$8,500.00
7
Infection Control
MF.93-94.07
$3,000.00
TOTAL - CARRIED OVER PROJECTS
$131, 801.00
TOTAL - CITY OF MIAMI FIRE DEPARTMENT
$257,081.00
SOURCE (PAGES 2 - 7): HRS-EMS COUNTY GRANT WORKIEXP PLANS DISK #2, "FY 94-95 G-EXP PL#3-B" FILE.
HRS-EMS COUNTY GRANT #C9413, FISCAL YEAR 1994-95
A. M. REYES
DISTRIBUTION OF ESTIMATED NEW GRANT REVENUE EXPECTED FROM HRS-EMS
REVISED: 08-19.94
TOTAL UN CUIVALARMB "REPORTED" EXCLUDING BUILDm FIRE
HAZARDOUS SITUATION CALLS AND TOTAL GROUND RESWE UNITS
A LISTED BELOW FOR CALENDAR (JAN.-DEC.) YEAR 19N3, WAS
A
B
C
D
E
F
G
VOW BY PROPER WMTEFI9UB4RIJIM PERSONNEL
TOTAL
TOTAL
TOTAL
TOTAL
AVERAGE %
ES'TIMATED
TOTAL EST. REV.
_
EMS CALLS
EMS CALLS
RESCUE UNITS
RESWE UNITS
EMS CALLS i
GRANT REV.
ALLOCATION
YEAR 1993
YEAR 1993
YEAR 1993
YEAR 1993
RESCUEUWM
FOR FY 94-95
FOR FY 94.9$
ANTEMB-GRANTEE:
(UNITS)
(%)
(UNITS)
(%)
COL.(B+D)12
($)
COL (E-F)
METRO DADE COUNTY FIRE DEPARTMENT
114,414
54.78286%
30
55.55556%
55.16921%
$734,807
$405,387
(PER GENE DURNEl, MGMT. INFO. SYSTEMS SPECIALIST, ON 05.05-94
AND ANTONIO BARED, LOGISTICAL SERVICES DIVISION CHIEF, ON 08-02-94
CITY OF MIAMI FIRE DEPARTMENT
66,966
27.28561%
10
18.51852%
22.90207%
$734,807
$168,286
(PER STUART J. W UJG, RESCUE OPERATIONS OFFICER, ON 06.11-94
CITY OF MIAMI BEACH FIRE DEPARTMENT
16,828
8.05746%
6
11.11111 %
9.58428%
$734,807
$70,426
(PER LUIS GARCIA, RESCUE DMSION CHIEF, ON 05.13.94
CITY OF HIALEAH FIRE DEPARTMENT
(PER H. LORENZO. FIRE CHIEF, ON 05�
17,1101
8.192489E
5
9.25926%
8.72587%
$734,807
$64,118
jC17YOFCORAL GABLES FIRE DEPARTMENT
3,512
1.68159%
3
5.55556%
3.61857%
$734,807
$26,590
(PER RO ARD P. COOK, OPERATIONS DMSION CHIEF, ON W11.94)
TOTAL
208,850
- 100.00%
54
100.00%
100.00%
$734,807
$734,807
rES :
f
ITHE ESTIMATED COUNTY GRANT AWARD AMOUNT EXPECTED
FROM HRS-EMS FOR FY 1994.95 IS $734,807.60
JOR $734,807 (ROUNDED), PER HRS-EMS LETTER FROM GLORIA WOODS, EMS COUNTY GRANT MANAGER, DATED
107-29.1993 YEAR SHOULD BE 1994).
THE TOTAL $n4,807 EQUALS THE ESTIMATED NEW GAANT REVENUE EXPECTED FROM HRS-EMS
+ '
FOR FY 199"S, PLUS $0.00 IN ACTUAL CARRYOVER FROM COUNTY WIDE PROJECTS FOR GRANT 0=13,
FY 1993.94, LESS $0.00 IN TOTAL COST OF COUNTY WIDE PROJECTS FOR FY 1994.95.
SOURCE: HRS-EMS COUNTY GRANT GENERAL FY 94-95 DISK#1, "FY 94-95 G-'REV-DIST B" FILE.
GRANT EXPENDITURE REPORT FOR EMS COUNTY GRANT #C93131 FY IM94
Revised:
ADJUSTED TO REFLECT THE ESflMATED
REVENUE CARRYOVER FOR THE FY 1994-95 WORK PLAN
05.1 s-94
PAGE 3 OF 7
DATESCOVERED BY THIS REPORT: I
I_
COUNTYINAME/ADDRESS:
FROM 1041-M TO 004044 FOR DADE COUNTY FIRE PROJECTS
Dade County Board Of County Commissioners
FROM 10.0143 TO 0930.94 FOR CITIES PROJECTS
I I I NW tat. Street
ENDING TOTALS ARE BASED ON ACTUAL EXPENDITURES PAID AND ESTIMATED
Miami, FL 33128
E OM=URES PENDING FOR OPEN ENCUMBRANCES
AND APPROVED ORDERS.
BEOINNW
REVISED
E)P8JXnfiWS
AWMOKAL EW
TOTAL
'TOTAL ES TIMATED
CITY OF IMAMI RRE DEPARMENT OBJECT M
GRANT BUDGET
GRANT 13W T
REPORit:D
f BCIORDOM PMO
ACT/EST EXP
CARRYOVER REV SAL
APPROVED LINE ITEMS:
AS OF 10-01.93
AS OF 04-M-94
AS OF 03.30-94
AS OF 09-W24
AS OF 09.30.94
AS OF M30.94
PROJECTS FOR FY 1993.94:
1
1 PCs for Incident RoWing System
$60.000.00
$60,000.00
$0.00
$17,987.00
$17,987.00
$42,013.00
2
Video E u ent and Processor
$31,070.00
$45,000.00
$38,600.00
$0.00
$39,500.00
$6.600.00
3
Injury Control Program
$38,000.00
$55,260.00
$7,449.00
$47,811.00
$65,260.00
$0.00
4
Upgrade Station Alerting System
$25,000.00
$25,000.00
$0.00
$25,000.00
$25,000.00
$0.00
TOTAL -NEW PROJECTS
$154 070.00
$1B5 260.00
$45 949.00
$90 798.00
$136 747.00
$48 513.00
PROJECTS CARRIED OVER FROM GRANT 009213 FY 1992.93:
1
Conferences and Seminars
$10,919.00
$14,425.00
$1,857.00
$568.00
$2,425.00
$12,000.00
2
EMS Equipment
$10,000.00
$14,583.00
$0.00
$0.00
$0.00
$14,683.00
3
Additional Rescue Vehldo-Ambulance
$35,000.00
$0.00
$0.00
$0.00
$0.00
$0.100
4
Mass Casual /Fire hter/Paramedic Rehab. Vehicle
$25.000.00
$30,000.00
$48.00
$20,685.00
$20,733.00
$9,267.00
5
EMS and Video E u em
$47,005.00
$0.00
$0.00
$0.00
$0.00
$0.00
6
Infectlon Control
$18,000.00
$3,000.00
$0.00
$0.00
$0.00
$3,000.00
7
Twelve -Lead EKG Monitor Defibrillators
$11,259,00
$0.00
$0.00
$0.00
$0.00
$0.00
8
Hand Held Computer for EMS Incident Reporting
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL - CARRIED OVER PROJECTS
$157 183.00
$62,008.00
$1,905.00
$21 233.00
$23,158.00
$36650.00
TOTAL -CITY OFMkWFIRE PROJECTS BEFORE RRERESI
$311253.00
$247,288.00
$47,854.00
$112,051.00
$159,905.00
$07,363.00
PLUS TOTAL ESTIMATED INTEREST EARNED THRU 09.30.94 8 EXCLUDED FROM THE REVISED BUDGET.
SEE NOTE -A, PAGE 0 7 ATTACHED.
$1,412.00
TOTAL- CITY OF MMM FIRE PROJECTS AFTER INTEREST
$88,775.00
SOURCE: FY 94.95 HRS-EMS COUNTY GRANT DISK Nt "FY 93.94 CAR/OVERW FILE.
GRANT EXPENDITURE REPORT FOR EMS COUNTY GRANT #C93139 FY 1993.94 Revised:
ADJUSTED TO REFLECT THE ESTIMATED REVENUE CARRYOVER FOR THE FY 1994.95 WORK PLAN 05-18-94
PAGE 7 OF 7
Dade County Board of CounV Commissioners FROM 1041.23 TO 0940-M FOR CTTIES PROJECTS
111 NW 1st. Sheet ENDM TOTALS ARE BASED ON ACTUAL EXPENDITURES PAID AND ESTIMATED
Miami, FL 33128 E RESPEN DM ROOM ENCUMBRANCES AND APPROVED ORDER&
C17YOFMIAMIBEACH RREDEPARTMENT i $1.113 $900 $2 013
MV t%C UlAl reu LID= nFDAGTUPW I S2.339 1 91,3001 $3.939
0
F- ---FSOUWC& FY 94.95 HRS-EMS COUNTY GRANT DISK 01, -FY 93.94 CAR/OVERAI- FLL I I I i
•1 yr\ ���\�
. �MMMRI. dKl�i•" �"� 7• . 11rD,R. / �� + � T rJl. -• c Ci f
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doNo Met . .
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7
'. � - "".� , t;,�+.`� •�.,�,a„e`��'y�'.' ;tea+.. #� ," �: y
eye
////��
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1
Jam,'• .. .. _ ' -
W
ACKNOWLEDGMENTS
The Department of Health and Rehabilitative Services, State Health Office,
Emergency Medical Services would like to thank the Emergency Medical Services
Organizations for their help in providing the cover and Inside photographs for this
booklet.
Metro -Dade Fire Rescue (outside cover)
Manatee County EMS
North River Fire Rescue
Palm Beach County EMS
Lake County EMS
Florida Regional EMS
Wakutla County EMS
St. Johns County EMS
Dixie County EMS
Old Town Volunteer Fire Department
Cedar Hammock Fire Control Fire District
Cross City Volunteer Fire Department
Sarasota County Fire Department
The theme for this booklet "No Matter When - No Mafter Where - ...EMS. Care"
was created by Gloria Woods, State Health Office, Emergency Medical Services. The
cover design and format was developed by Ann Kozeliski, Director Public Information,
Florida Department of Education.
The criteria for awarding or denying any county grant
application, award procedure, grant requirements and conditions
( except critical dates, and addendum regarding audit requirements)
are the 1992 Florida EMS county Grant Program edition of the booklet
adopted by reference in
Florida Administrative Code Rule 10D-66.250
WHERE I ...EMS CA�
e
"THE GRANT PROGRAM HAS BEEN A BLESSING..... without it
we would not have been able to upgrade our EMS radio system"
Bay County
"WE WOULD NOT BE ALS TODAY IF IT HADN'T BEEN FOR
EMS GRANT FUNDS .... and financial help from the board of
county commissioners"
"THE STATE OF FLORIDA'S GRANT PROGRAM HAS PLAYED
A VITAL ROLE IN ASSISTING US ..... in establishing excellence
in our Quality Assurance and Public Education programs"
Pinellas County
"OUR DREAMS HAVE BECOME REALITIES ONLY BECAUSE
OF THE STATE OF FLORIDA'S EMS GRANT
PROGRAM..... these funds enabled us to develop quality
assurance and continuing education programs"
Orange County
4`
"FLORIDNS EMS GRANT FUNDS HAVE BEEN A GOD
SEND ..... for providing equipment that we could never have
afforded"
Broward County
i
"FOR OUR RURAL AREAS THE EMS GRANT FUNDS HAVE
MADE A TREMENDOUS IMPACT IN IMPROVING
PREHOSPITAL QUALITY CARE"
Gadsden County
"FLORIDA'S EMS GRANT FUNDS HELPED US MOVE TEN
YEARS AHEAD.....of where we would have been without them"
Manatee County
Qw-artment of Health and Rehabilitative Services
Charles S. Mahan, M.D., Deputy Secretary
for Health and State Health Officer
Emergency Mediiai Services
Telephone: (904) 487-1911
Suncom: 2771911
Michael S. Williams, Director
Roger B. Twitchell, Supervisor program Coordination and Development
Alan Van Lewen, Manager - Matching Grants
Gloria C. Woods, Manager - County Grants
Pattie Holt, Administrative Secretary
11210
3
ra;t 7e of Contents
Pages
Definitions........................................................... 5
Description of Florida's EMS County Grant Program ..................... 7
Appendixes
A. EMS Notice of Grant Award ....................................... 11
B. EMS County Grant Change Request ................................. 13
C EMS Count Grant Re ort
iy p......................................... 15
D. EMS County Grant - General Conditions and Requirements.. 19
E Radio Equipment Planning Worksheet .............................. 27
4
11210
_ •- r � ... f;
'�Mr,' -., w}�.+r . • flN �a ♦ #. .e-+ tip_
~ t
,
WHEN
o Matte
DEHNITIONS
Comptroller - Comptroller of Florida,
Department of Banking and Finance.
Department - Department of Health and
Rehabilitative Services.
Div. Corm. - Florida Department of
Management Services. Division of
Comwnications.
EMS County Grant - Funds awarded to each
eligible county according to the respective
proportion of each county's annual
contribution to the EMS grams program. -
portion of the state -EMS Trust Fund.
Expand - An increase in the extent, size, or
number of existing pref•>spital EMS
activities and services.
Expenditure Plan - A line item budget
identifying services and equipment to be
purchased. r
Fiscal Year - Designation of a 12 month
period for EMS county grant program.
Grant Funds - Money deposited into the state
EMS Trust Fund for distribution under
Chapter 401. Part 11. F.S.
Grantee - The legally accountable county
which submits an application, receives and
assumes responsibility and accountability
for both the awarded funds and for the
performance of the grant supported activity.
Improve - To advance or to make better the
existing quality of prehospital EMS
activities and services, or to decrease
patient mortality and morbidity.
Notice of Grant Award - The letter sent by
the state EMS Office authorizing the grant
award amount, budget, time period, work plan
and any special conditions in the grant.
Prior Approval - Written permission by the
department for the grantee to use awarded
grant funds for certain purposes not
included or specified in the current
approved budge" r to change certain aspects
of the budget.
Remaining Value - The value of the
facility, vehicle or equipment at that point
in time which it ceased to be used solely
for EMS.
Request for Grant Distribution - A written
request for advance payment of awarded grant
funds, signed by the grantee (county
official) and returned to the state Office
of EMS for approval and transmittal to the
state Department of Banking and Finance.
Office of the Comptroller.
6 -1110
DESCRIPTION OF
PROGRAM
The Department of Health and Rehabilitative
Services. Office of Emergency Medical
Services is authorized by Chapter 401, Part
II, Florida Statutes, to distribute county
grant funds. A portion of these funds are
made available to eligible county
governments to improve and expand
prehospital emergency medical services (EMS)
systems in their county. The grant program
is an innovative process which helps boards
of • county comnissioners (BCCs) -to -fmprove
and expand the EMS systems of public and
private EMS agencies and organizations
within their respective counties.
Ori-going costs for EMS and the replacement
of equipment cannot be funded under this
grant program. They remain the
responsibility of the counties and EMS
agencies and organizations.
County grant funds are derived from
surcharges on the fines for various traffic
violations. Funds are not obtained from any
tax upon the general public or private
businesses.
County grants are awarded only to BCCs.
However, each BCC should determine its
countywide EMS needs before submitting a
grant application. The assessment should be
coordinated with area EMS councils, when
they are available. The county may use
county grant funds to help public and
private EMS agencies and organizations to
improve and expand prehospital EMS including
licensed EMS providers, first responder
organizations, the American Red Cross, the
American Heart Association, EMS training
centers, and academic institutions.
The grant application process is quite
s7mp e:
1. The BCC completes and returns the
county grant application along with the
necessary resolution (see Item 5 in the
application) tr--:he department. No other
documents are rn ,ed to apply.
Completed applications and resolutions must
be -received by the department no later than
the deadline advertised in the Florida
Administrative Weekly.
2. The BCC retains this booklet because
it contains grant requirements and other
information and forms needed to comply with
the grant.
3. The department processes the
application and sends a Notice of Grant
Award (Appendix A) to the BCC. This notice
contains the grant beginning and ending
dates and other conditions governing the
grant- awawrd . - �-
4. After the department sends the Notice
of . Grant Award, it will request the
Department of Banking and Finiance, Office of
the Comptroller, to issue your advance
paymwnt check.
Coplete and submit the'grant application to
the department, with the resolution
requested by Item 5 of the application.
Remember, the resolution must certify that
the funds you receive from this program will
inorove and expand your county's prehospital
EMS system, and that the funds wi 11 not be
used to supplant the existing county EMS
budget allocations. Items two and eight of
the application must have the original
signatures of the authorized county
official. The department cannot process any
application which is incomplete. Mail your
application, and resoluti-on to the
department by certified mail, return receipt
requested:
Gloria Woods
Department of Health and Rehabilitative
Services
Office of Emergency Medical Services
EMS County Grant Application
400 W. Robinson Street
Room 832, South Building
Orlando, Florida 32811
After the grant begins, changes in the
original grant application must be requested
on the Grant Change Request docugent in this
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book let (Appendix B) . change must
receive' department writte,, ipprova1 before
making expenditures which are not consistent
with the current approved budget.
The grantee is required to maintain complete
and accurate accounting and program records.
These records must be readily a va i 1 ab l e for
inspection by state and independent audit
personnel.
The grantee is required to submit program
activity and expenditure reports to the
department as requested (Appendix C).
Off,=TY OF GRANTS
It is inportant to ensure your next grant
begins after this one ends, with no unfunded
time between them, contact your state EMS
grant officer for special procedures.
CHECK FACSIMILE PRESENTATION
The grantee may request a public
presentation by us to you, of the county's
grant , check at the time the grant is
awarded. This could result in favorable
publicity for the BCC, your EMS system, and
the state's EMS grant program. If
interested, please contact your state EMS
grant officer for further details.
EMS MATCH_tNG GRANTS
A17 counties are also eligible for the state
EMS matching grant program. Contact your
state EMS grant officer for information.
County grant funds cannot be used to fulfill
any state EMS matching grant program
requirements.
11.
Appendix A
EMS NOTICE of GRAw AWARD
EMS NOTICE OF GRANT AWARD
EXAMPLE - Not To Be Used
EMS Notice of Grant Award
CHAIRMb4N, Board of County Commissioners
ADDRESS
CITY STATE ZIP
It gives me great p 1 easure to inform you that an Emergency Medi ca 1 Services
(EMS) County Grant No. has been awarded to you in the amount of
$ This grant award is for the purchase of the prehospital
activities, services, and items in your county grant application and its
department approved budgettrevisions on file with the state's off -roe of EMS
(copy attached).
The grant must be executed within the limits of the amount awarded to you.
Any costs above the grant amount, awarded under section 401.123(2)(a), Florida
Statutes, are the responsibility of the county. The grant begins
and ends
The purchase of any carrmunications equipment or services during the grant
period must have the written final approval of the state Department of General
Services. Division of Communications, before the purchase is made: otherwise,
we will disallow the co mnunications costs, as required.
Your grant application on file with us acknowledges and ensures that you have
read, understood and will comply fully with Appendix D of the booklet titled:
"Florida EMS County Grant Program" by the Department of Health and
Rehabilitative Services.
Acceptance of the grant terms and conditions is acknowit�dged by the grantee
when funds are drawn or otherwise obtained from the grant payment system.
Thank you for your continued support and involvement in imprOVing and
expanding the prehospital emergency medical services system.
Attachment
Sincerely,
Michael S. Williams
Director
State Hea 1 th Office
Emer,lancy Medical Services
12 11210
Appendix B
rY GRANT CHANGE REQUEST
13
-- RANT CHANGE REQUEST ""°
DEPARTMENT OF HEALTH AND REHABILITA & WE SERVICES
EMS COUNTY GRANT CHANGE REQUEST
Name of County (grantee) GRANT No.
LINE ITEM
CHANGE FROM
CHANGE TO
TOTAL
$
Reason(s) For Change
Other Change, If Any:
Si nature of County Authority: Date-
For use only by. -
Department of Health and Rehabilitative Services
Office of Emergency Medical Services
Approved Yes [:] No Change No:
Signature of State Authority or EMS Granticer
14
ae
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18
EMS COUNTY
GENERAL CONDITIONS
1. The grantee hereby agrees to: (a)
in the existing quality of prehospital
Ero
MS activities, services, or to decrease
patient mortality and morbidity: and (b) to
expand the extent, size or number of
existing prehospital EMS activities or
services. The activities and services to be
provided are described in the EMS county
grant application and its department
approved revisions on file in the state of
Florida, Department of Health and
Rehabilitative Services, Office of EMS,
Tallahassee, Florida.
2. Prehospital EMS activities will be
rendered by the grantee in a manner
consistent with Chapter 401. Florida
Statutes, Chapter 10D-66 Florida
Administrative Code and the work plan in the
grantee's EMS county grant application and
its department approved revisions on file in
the state's Health Office, Emergency Medical
Services.
3. The grantee agrees to implement
provisions of this grant in accordance with
federal, state, and local laws, and rules,
regulations, and policies.
4. The grantee ensures that EMS county
grant funds will not be used to supplant or
replace any other funds. The EMS county
grant funds will not be used for any state
EMS matching grant requirements.
5. The grantee shall not use or disclose
any information concerning a recipient of
prehospital activities under this grant for
any purpose not in conformity with state
regulations and federal regulations (45CFR.
Part 205.50) except upon written consent of
the recipient or his responsible parent or,
guardian when authorized by law.
6. Incident Reporting:
a. Client Risk Prevention
If services to clients will be provided
under this grant the provider and any
subcontractors shall, in accordance with the
client risk prevention system, report those
reportable situations listed in HRSR 215-6,
Paragraph 5, in the manner prescribed in
HRSR 215-6 or district operating procedures.
20
b. abuse, Neglect and Exploitation
Reporting
.In compliance with Chapter 415, F.S.. an
employee of the grantee who knows, or has
reasonable cause to suspect, that a child,
aged person or disabled adult is or has been
abused, neglected, or exploited, shall
immediately report such knowledge or
suspicion to the central abuse registry and
tracking system of the department on the
single statewide to11-free telephone number
0-800-96ABUSE).
7. EMS county grants are subject to the
availability of funds. The department's
performance and obligation to pay under this
grant is contingent upon a sufficient annual
appropriation by the Florida Legislature.
8. The grantee is no.t._,_ restricted to
staying within the line '-'item amounts
reflected in the approved budget. However.
the grantee must stay within the approved
total grant budget and not exceed bny
budgeted individual salary more than 10
percent.
9. Travel and per diem expenses shall be
in co p7iance with section 112.061. F.S.
10. The grantee shall be responsible for
any amount reflected in the approved budget
which is in excess of the grant award. The
grantee shall be responsible for all
expenses and cost which occur before and
after the grant begins or ends.
11. The department shall provide the
grantee HRS logos and decals, The grantee
shall affix, in a prominent location, the
HRS logos and decals to a11- ftems purchased
as part of the approved budget line items
designated by the department as requiring
their.
12. A11 computer equipment (hardware and
software) must be compatible with the state
Office of EMS computer systems. Costs for
computer equipment and activities which are
not compatible with the state Office of EMS
computer system shall be disallowed. For
technical assistance to determine system
compatibility, contact:
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Sara Smith---,
Office of Et.
1317 Winewood Boulevard
Tallahassee, Florida
32399-0700
(904) 487-1911.
13. * The grantee agrees that all
cmmunications activities and equipment
shall be approved in writing by the Florida
Department of Management Services. Division
of Communications as required by section
401.024. F.S. Any costs for communications
activities and equipment which do not
receive such approval shall be disallowed.
This approval must be dated after the
effective date of the grant and prior to arty
commitment to purchase the requested
equipment andlor services or bath. This
approval is required in addition to any
previous Division of Communications
recommendation, review, conceptual or other
approval dated prior to the effective date
of the grant.
14. The grantee shall own all items
including buildings, vehicles, and equipment
purchased by EMS county grant funds unless
otherwise described in the grant application
andlor award. The grantee shall clearly
document the assignment of facilities,
vehicles, and equipment ownership and usage,
and maintain this documentation so it is
available during any audit. The owner shall
be responsible for the proper insurance.
licensing, permitting, and maintenance of
facilities, vehicles, and equipment
purchased with county EMS grant funds.
15. The grantee must ensure buildings,
vehicles, and equipment purchased by EMS
county grant funds shall be used so 1 e ly for
improving and expanding prehospital EMS
throughout their useful life whether owned
by the grantee or other recipients.
16. The grantee agrees that a complete
copy of the EMS Notice of Grant Award.
department approved budget, approved grant
changes if arty, and grant application and
all appendixes, must be on file with the
county person responsible for directly
administering the grant.
17. The grantee, his sub-grantee(s) or
contractor(s) and assignees shall provide
access to, and furnish whatever information
is necessary for the department to monitor
21
the grant it tuding access to all client
^Prords .
Id. A vendor ombudsman has been
established within the Department of Banking
and Finance. The duties of this individual
include acting as an advocate for vendors
who may be experiencing problems in
obtaining timely payment(s) from a state
agency. The vendor ombudsman may be
contacted at (904) 488-2924 or by calling
the State Comptroller's Hotline. 1-800-848-
3792.
19. The grantee agrees to comply within
the provisions of section 216.347, Florida
Statutes, which prohibits the expenditure of
grant funds for the purpose of lobbying the
Legislature, Judicial branch or a state
agency.
EMS COUNTY GRANT
GENERAL REQUIREMENTS
The EMS County grant general conditions and
requirements are an integral part of the
county grant agreement between the agencyl
organization (grantee) and the state of
Florida, Department of Health and
Rehabilitative Services (grantor or
department). In the event of a confl t'ct,
the following requirements shall always be
controlling:
1. A final financial report shall be
submitted detailing all expenditures of this
grant. Bills for fees or other compensation
for services or expenses sha1Z be maintained
by the grantee in sufficient=detail for a
proper pre -audit and post=audit of the
.grantee's records.
2. To the extent provided by law, the
grantee hereby agrees to indemnify and hold
the department harmless from any and all
claims or demands for any personal injury or
property damage resulting or occurring in
connection with any activities conducted
under the grant agreement and shall
investigate all such claims of every nature
at its expense. In addition, to the extent
provided by law, the grantee hereby agrees
to be responsible for any injury or property
damage resulting. from any activities
conducted under this EMS grant.
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3. The grantee agrt., l to use the
buildings, vehicles, and equipment purchased
under this grant. solely for EMS throughout
their useful life, or the grantee must
return to the department funds equivalent to
the remaining . value of the buildings,
vehi c l es and equipment
4. A11 county grants are made in
accordance with section 401.113(2)(a), F.S.,
and shall be made through an EMS Notice of
Grant Award. The Notice of Grant Award and
Appendix D of this booklet contain by
reference all regulations, rules, and other
conditions governing this grant. The
department agrees to request advance
distribution (payment) of the grant amount
when the Notice of Grant Award is sent to
the grantee. This payment is usually sent
to the grantee by the Department of Banking
and Finance. Office of the Conptrol ier,
after the notice of award is mailed.
5. Any payments due the grantee under
the terms of this grant may be withheld
until all special and financial reports due
from the grantee, and necessary adjustment
thereto, have been approved by the
department.
6. A17 terms, conditions, and provisions
of this grant and other applicable documents
In this booklet are , hereby reaffirmed.
Acceptance of the grant terms and conditions
is acknowledged by the grantee when funds
are drawn or otherwise obtained from the
grant payment system.
7. All EMS county grant funds shall be
deposited by the grantee in an account
maintained by the grantee, and shall be
assigned unique accounting code designator
for all grant deposits and disbursements or
expenditures thereof. Al] EMS county grant
funds in the account maintained by the
grantee shall be accounted for separately
from all other grantee funds.
8. All EMS county grant funds shall be
used solely for prehospital activities as
outlined in the attachments to the Notice of
Grant Award. Any unused EMS county grant
funds remaining in the assigned grantee
account at the end of the grant period,
including accrued interest, shall be
reported to the department, remain in the
grantee's account and shall be applied
toward the next year's EMS county grant
22
funding rer '---cements . Any d i sa l l owed county
grant expe.. tore shall be returned to the
EMS county grant account maintained by the
grantee within 45 days after the issuance of
the department's notice of determination.
The cost of the disallowed item(s) shall be
the responsibility of the county.
REVISIONS TO EMS COUNTY GRA;d j
The grantee shall obtain written approval
from the department's EMS grant officer on
the EMS County Grant Change Request document
(Appendix B) in this booklet prior to any of
.the following changes to the grant budget:
1. Introducing a new line item in the
approved budget.
2. Increasing any budgeted individual
salary more than 10 percent,
3. Introducing a sub -grantee or
contractor relationship where none is
specifically identified in the -approved
budget.
REPORTS AND DOCUMENTATION
The grantee shall send to the department one
original and one copy of each required
report as follows:
1'. The Expenditure Report (Appendix C)
indicates all agreed upon budget
expenditures. The required deadlines for
providing the department- with Expenditure
Reports cover a six, nine -aid twelve month
period of activities (final, report). The
exact dates reports are due appear in the
department's Notice of Grant Award.
2. The Program Activity Report is due
within 45 days of the end of the grant time
period. It must contain a written summary
indicating the degree to which the EMS
system was improved and expanded through
this grant as follows:
a. Communications Equipment and Systems
If the county grant includes communications
equipment and systems, the grantee agrees to_
submit a brief one page report to the
department describing the improvement and
1121.0
expansion brought about b, she purchase of
comunications activities, services, and
equipment purchased with grant funds and
identified in the grantee's original
application.
b. • Emergency Transport Vehicles
If the county grant includes the purchase,
licensing, basic life support (BLS) or
advanced life support (ALS) permitting of an
emergency transport vehicle, or the
refurbishing of an existing BLS or ALS
permitted emergency transport vehicle. the
grantee agrees to provide the department the
following information about vehicles
purchased with grant funds: number of
emergency and nonemergency responses: total
mileage accrued, number of days in service;
number of days out of service; mean response
time (measured from the time an EMS
dispatcher is notified until the crew
arrives on scene) for emergency calls.
C. MedicallRescue Equipment
If the county grant includes purchase and
use of any or all equipment which meets
standards in Chapter IOD-66, F.A.C., or is
approved by the provider's medical director,
the grantee agrees to provide the department
the following information about equipment
purchased with grant funds: the number of
Individual instances where defibrillators
and power rescue tools were used.
d. Public Education
If the county grant includes public
education activities or services, the
grantee agrees to provide the department the
following information about activities or
services conducted with grant funds: the
number of participants and number of
participants who successfully completed the
training course.
e. Continuing Professional Education
If the county grant involves continuing
professional education activities or
services. the grantee agrees to provide the
department the following information about
activities or services conducted with grant
funds: type of training conducted; number
of participants: and the number of
individuals successfully completing any
training course.
f. System Evaluation/Quality Assurance
23
If the c ty grant involves system
evaluation/quality assurance, the grantee
agrees to submit a brief one page report
describing the improvement and expansion
brought about by any quality assurance or
evaluation activities conducted with grant
funds.
Program Activity and Expenditure reports
will be used to ensure adequate monitoring
and auditing of the grantee. These reports
must be submitted within the time frames
specified. The grantee, his sub-grantee(s)
or contractor(s), and assignee(s) shall
provide access to and furnish whatever
information is necessary for the department
to monitor this grant including access to all
client records.
ASSURANCE OF COMPLIANCE
The grantee ensures that where activities
supported by this grant produce original
writing, sound . recording, pictorial
reproductions, drawings, or other graphic
representations and works of any similar
nature, notices, informational pamphlets,
press releases, advertisements, descriptions
of the sponsorship of the program, research
reports, and similar public notices prepared
and released by the provider shall include
the statement:
"Sponsored by "
Grantee Organization
and the state of Florida, Department of
Health and Rehabilitative Services. Office
of Emergency Medical Services. If the
sponsorship reference . is- in written
material, the words "state- of Florida,
Department of Health and' --Rehabilitative
Services. Office of Emergency Medical
Services" shall appear in the same size
letters or type as the name of the grantee's
organization.
One copy of any such materials will be sent
to the department.
The grantee ensures that where activities
supported by this grant produce original
writing, sound recordings, pictorial
reproductions, drawings or other graphic -
representation and works of any similar
nature, the department has the right to use.
t1210
dup ticpte and disclose st'"0) materials in
who 1 e or in part, in any Indnner, for any
Purpose whatsoever and to have others acting
on beha 1 f of the department to do so. If
the materials so developed are subject to
copyright, trademark, or patent, legal title
and every right, interest, claim, or demand
of any kind in and to any patent, trademark
or copyright, or application for the same.
will vest in the state of Florida,
Department of State, for the exclusive use
and benefit of the state. Pursuant to
section 286.021, F.S., no person, firm or
corporation, including parties to this
grant, shall be entitled to use the
copyright, patent or trademark without the
prior written consent of the Department of
State.
The grantee ordinarily gives this assurance
in consideration of and for the purpose of
obtaining federal grants, loans, contracts
(except contracts of insurance or guaranty),
property, discounts, or other federal
financial assistance to programs or
activities receiving or benefiting from
federal financial assistance.
No federal funds are provided by this state
grant program, but copliance with .civil
rights legislation is required. The grantee
assures that it will comply with:
1. Title VI of the Civil Rights Act of
1964, as amended. 42 U.S.C. 2000d et seq.,
which prohibits discrimination on the basis
of race, color, or national origin in
programs and activities receiving or
benefiting from federal financial
assistance.
2. Section 504 of the Rehabilitative Act
of 1973, as amended, 29 U.S.C. 794, which
prohibits discrimination on the basis of
handicap in programs and activities
receiving or benefiting from federal
financial assistance.
3. Title XI of the Education Amendments
of 1972. as amended, 20 U.S.C. 1681 et seq..
which prohibits discrimination on the basis
of sex in education programs and activities
receiving or benefiting from federal
financial assistance.
4. The Age Discrimination Act of 1975,
as amended, 42 U.S.C. 6101 et seq., which
prohibits discrimination on the basis of age
24
in programs/."""r activities receiving or
benefiting from federal financial
assistance.
5. Section 654 of the Omnibus Budget
Reconciliation Act of 1981, as amended, 42
U.S.C. 9849, which prohibits discrimination
on the basis of race, creed, color, national
origin, sex. handicap, political affiliation
or beliefs.
6. The Americans with Disabilities Act
of 1990, P.L. 101-336, which prohibits
discrimination on the basis of disability
and requires reasonable accommodation for
persons with disabilities.
7. U.S. Department of Health and Human
Services Regulations for Protection of Human
Subjects (45 CFR, as amended) regarding the
protection of human research'subjects.
8. A17 regulations, guidelines, and
standards as are now or may be lawfully
adopted under the above statutes.
The grantee agrees that corpp1iance with this
assurance constitutes a condition of
continued receipt of. -or benefit from state
EMS funds, and that it is binding upon the
grantee, successors,' transfers, and
assignees for the period during which such
assistance is provided. The grantee further
ensures that all contractors,
subcontractors, sub -grantees, or others with
whom it arranges to provide services or
benefits to participants or employees in
connection with any of its programs and
activities are not discriminating against
those participants or enpployees in violation
of the preceding statutes, regulations.
guidelines, and standards., in the event of
failure to conpply, the grenfee understands
that the department may, at its discretion,
seek a court order requiring cwpoliance with
the terms of this assurance or seek other
appropriate judicial or administrative
relief, to include assistance being
terminated and further assistance being
denied.
The grantee shall ensure
working papers or other
related to this project
to the department or'
request, for a period of
ending date of the grant.
that any financial
official documents
are made available
its designee upon
five years from the
I1210
A Q rT ORE LI R_EMI
This part is applicable if the provider is a
local government entity or nonprofit
organization and receives a total of $25,000
or more from the department during its
fiscal year. The provider has "received"
funds when it has obtained cash from the
department or when it has incurred expenses
which will be reimbursed by the department.
The provider agrees to have an annual
financial and compliance audit performed by
independent auditors in accordance with the
current Govern n. Auditing _Stand
("Yellow Book") issued by the Controller
General of the United States. ' Local
governments sha l 1 comply with Office of
Management and BudaPt (OMB) Circular_A-128•
Audits of State and Local Government.
Nonprofit providers receiving federal funds
passed through the department shall comply
with the audit requirements contained in 22
Circular A-133 Audits of Institutions of
Highgar_ arning and Other Nonprofit
Institutions, except as modified herein.
Such audits shall cover the entire
organization for the organization's fiscal
year, not to exceed 12 months. The scope of
the audit performed shall include the
financial audit requirements of the "Yellow
Book.` and must include reports on internal
control and compliance. The audit report
shall include a schedule of financial
assistance that discloses each state
contract by nraaber: An audit performed by
the Auditor General shall satisfy the
requirements of this attachment.
CoWlance findings related to contracts
with the department shall be based on the
contract requirements, including any rules,
regulations, or statutes referenced in the
contract. Where applicable, the audit
report shall include a computation showing
whether or not matching requirements were
met. All questioned costs and liabilities
due to the department shall be calculated
and fully disclosed in the audit report with
reference to the department contract
involved. These requirements do not expand
the scope of the audit as prescribed by the
"Ye11ow Book."
If the provider has received any funds from
a grants and aids appropriation, the
provider will also submit a compliance
25
report(s) in :ordance with the rules of
the Audit General, chapter 10.600, and
indicate on the schedule of financial
assistance which contracts are funded from
state grants and aids appropriations.
Copies of the financial and compliance audit
report, management letter, and all other
correspondence, if any. related to audits
performed by independent auditors, other
than the Auditor General, shall be submitted
within 120 days after the end of the
provider's fiscal year, unless otherwise
required by Florida Statutes, to the
following:
A. Office of Audit and Control
Services: 1317 Winewood Boulevard, Building
5, Room 116: Tallahassee, Florida 32399-
0700
B. Contract Manager for the
department
C. Submit to this address only
those reports prepared in accordance with
A"i8 Circular A-133:
Federal Audit Clehringhouse
U.S. Bureau of the Census
Jeffersonville, Indiana 47132
D. Submit to this address only
those reports prepared in accordance with
the rules of the Auditor General, chapter
10.600:
Jim Dwyer
Office of the Auditor General
Post Office Box 1735
Tallahassee, Florida 32302
The provider shall ensure that -..audit working
papers are made available to the department,
or its designee, upon request for a period
of five years from the date the audit report
is issued, unless extended in writing by the
department.
This part is applicable if the provider is
awarded funds from a grants and aids
appropriation, and is either (1) a local
government entity or nonprofit organization
receiving a total of less than $25,000 from
the department during its fiscal year or (2)
a for -profit organization receiving any
amount from the department. The provider
i1210
receiving a total of les ` - an $25. 000 from
the department during its ,►scal year or (2)
a for -profit organization receiving any
amount from the department. The provider
has "received" funds when it has obtained
cash from the department or when it has
incurred expenses which will be reimbursed
by the department.
If the amount received from grants and aids
appropriation award exceeds $100.000, the
provider agrees to have an audit performed
by an independent certified public
accountant and submit a co pliance report(s)
in accordance with the rules of the Auditor
General, chapter 10,600. The audit report
shall include a schedule of financial
assistance that discloses each state
contract 'by number and indicates which
contracts are funded from state grants and
aids appropriation.
CorWliance findings related to contracts
with the department shall be based on the
contract requirements, including any rules.
regulations, or statutes referenced in the
contract. Where applicable, the audit
report shall include a conputation showing
whether or not matching requirements were
met. All questioned costs and liabilities
due to the department shall be calculated
and fully disclosed in the audit report with
reference to the department contract
involved.
If the amount received from grants and aids
appropriation awards exceeds $25.000. but
does not exceed $100.000. the provider may
have an audit as described above or have a
statement prepared by an independent
certified public accountant which attests
that the provider has complied with the
provisions of all contracts funded by a
grants and aids appropriation.
If the amount received from grants and aids
appropriation awards does not exceed
$25,O00. the provider will have the head of
the entity or organization attest, under
penalties or perjury, that the organization
has corfolied with the provisions of all
contracts funded by a grants and aids
appropriation.
Copies of the audit report and all other
correspondence, if any, related to audits
performed by the independent auditor, or the
attestation statement, shall be submitted
26
within 120 -''Ys after the provider's fiscal
year end to One following:
A. Office of Audit and Control
Services; 1317 Winewood Boulevard, Building
5, Room 116; Tallahassee, Florida 32399-
0700
B. Contract Manager for the
department
C. Jim Dwyer
Office of the Auditor General
Post Office Box 1735
Tallahassee, Florida 32302
The provider shall ensure that audit working
papers are made available to the department.
or its designee, upon request for a period
of five years from the date.the audit report
was issued, unless extended in writing by
the department.
This part is applicable if the provider is
not awarded funds from a grants and aids
appropriation, and is either (11 a 'local
government entity or'nonprofit organization
receiving a total of less than $25,000 from
the department during its fiscal year or (2)
a for -profit organization receiving any
amount from the department. The provider
has "received" funds when it has obtained
cash from the department or when it has
incurred expenses which will be reimbursed
by the department.
,The provider has no audit or attestation
statement required by this .attachment .
11210
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Dada County, Florida.
STATE OF FLORIDA
COUNTY OF DADE:
Before the undersigned authority personally appeared
Octelma V. Ferbeyre, who on oath says that she is the
Supervisor, Legal Notices of the Miami Daily Business
Review Vida Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami In Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF MIAMI
ORDINANCE NO. 11210
inthe......................Xis`?£X........................................ Court,
was published in said newspaper in the Issues of
Feb 27, 1995
Afflant further says that the said Miami Daily Business
Review Is a newspaper published at Miami in said Dade
County, Florida, and that the said newspaper has heretofore
been continuously published In said Dade County, Florida,
each day (except Saturday, Sunday and Legal Holidays) and
has been entered as second class mail matter at the post
office in Miami In said Dade County, Florida, for a period of
one year next preceding the first publication of the attached
copy of, advertisement; and afNent further says that she has
neither paid nor promised any person, firm or corporation
an4dIscount,,,9.bat9 , commissfo for the purpose
of advertiaem r ubtic ion in the said
ne
Sworn to and subscribed before me this
27 February 95
........day of............................................................. A.D.19......
(SEAL)
Octelma V. Ferbeyre personally known
--+srmTARY 68AL
t)FF1C{A4 NOTARY
C}IEKYL H w4ARiA8R
Crj! (tAl'SSION N t91642
R.
MY COMMMION 8xP Ap12,19*