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HomeMy WebLinkAboutM-95-0361CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 9 TO HONORABLE MAYOR STEPHEN P. CLARK DATE April 20, 1995 FILE AND MEMBERS OF THE CITY COMMISSION SUBJECT Terms Served by City Commissioners as Members of Authorities, Trusts, Boards, or Committees GROM REFERENCES CES O ENCLOSURES City er In accordance with provisions of City Code Section 2-15 ("Term of commissioner as member of any authority, board or committee; annual review"), the appointment of each City Commissioner currently a member of any authority, board or committee created by resolution/ordinance shall be subject, on an annual basis, to review by the City Commission, such review to take place on or before the anniversary date of such appointment. It is the intent of the City Commission that each Commissioner be considered for appointment before any one Commissioner shall have served a consecutive term; however, there shall be no prohibition against any Commissioner being reappointed to serve consecutive terms. Furthermore, the City Clerk is directed to take necessary steps to implement the above -cited section by providing to the City Commission and the City Manager information concerning the affected authorities, boards or committees concerning length of past service (term of office) presently being served by each Commissioner on said positions. Yearly, no later than 60 days before June 1 st, the Manager shall present the City Commission with a report on this subject for the Commission's review and consideration "at a meeting no later than 30 days before June 1 st, which means it would be in order for the City Commission to consider this issue at the Commission meeting presently scheduled for May 11 th. Attached hereto, in keeping with requirements under the above -cited section, please find an updated list of City Commissioners presently serving in said authorities/boards/committees, as well as the term of office presently being served by them. CHO:MH:sI cc: Elvi Gallastegui, Agenda Coordinator (w/encl.) ENC: a/s 95- 361 y-� TONER .oner Gort, on SCHEDULE OF CITY COMMISSIONERS PRESENTLY SERVING AS MEMBERS OF CITY OF MIAMI AUTHORITIES, TRUSTS, BOARDS AND/OR COMMITTEES Downtown Development Authority History: Mayor Suarez served as Chairperson from 11 /13/85 to 6/13/92. Commissioner De Yurre served as Chairperson from 6-13/92 to 5/31 /93. Commissioner Plummer served as Chairperson from 6-1-93 to 5-5-94. --------------------------------------------------------------------------------------------------- Bayfront Park Management Trust or Dawkins, on ark, Co -Chairperson History: Commissioner Plummer served from 7-13-89 to 5-5-94. RESOLUTION R-94-319 APPOINTED 5-5-94 EXPIRE 6-1-95 ------------------ --------------------------------------------------- R 94-319 5-5-94 6-1-95 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ;ioner De Yurre, International Trade Board R 94-319 5-5-94 6-1-95 son History: Vice Mayor Dawkins served as Chairperson from 6-9-88 through 4-24-90 (when he resigned). Commissioner Plummer served as Chairperson from 6-7-90 through 5-31-93. Commissioner De Yurre served from 6-1-93 to the present. ----------------------------------------------------------------------------------------------------------------------------------------- sioner Plummer, Miami Sports And Exhibition Authority R 94-319 'son History: Commissioner De Yurre served as Chairperson from 2-15-90 to 5-31-92. Vice Mayor Dawkins served as Chairperson from 6-1-92 to 5-5-94. . of 2 --------------------------------- 5-5-94 6-1-95 4/20/ SSIONER CY o, nonvoting member 6M.-up Coconut Grove Standing Festival Committee RESOLUTION APPOINTED History: Commissioner Plummer served as chairperson of the Special Events in Coconut Grove Committee from 9-8-88 to 7 ai committee recommended the guidelines which were later formalized by Ordinance 10764, which created the Coconut( Standing Festival Committee. Ord. 10764 also provided one City Commissioner may be an ex-officio nonvoting member of committee and Commissioner Plummer served in that capacity from 5-9-91 to November 1991. Since then, said position hp vacant. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ RR �� Performing Arts Center Trust (PACT) R-94-319 5-5-94 12 )O GORT History: For the first time on March 11, 1993, two Commissioners (Commissioners Dawkins and former Commissioner Alon appointed to the Performing Arts Center Trust on 3-11-94. Prior to that date, appointments had been non -Commissioners. Commissioner Gort replaced Mrs. Alonso on 2-17-94. * NOTE: Commissioner Miller Dawkins and former Commissioner Miriam Alonso were technically removed from this Trust d excessive absences. The City of Miami Commission has appointed Commissioner Wifredo Gort as one of two City represer second appointment by the City Commission is still pending to be made. IMMER, JR. Tax-exempt Property Steering Committee R-94-363 5-23-94 5-2- History: For the first time on May 23, 1994, a Commissioner was appointed to the Tax-exempt Property Steering Committee Commissioner Plummer served from 5/23/94 to the present. of 2 4 /' 1 2.13 MIAMI CODE Three A copy of requests, petitions and applica- tions shall be placed before each member of the city commission, supported by departmental mem- orandum and such information as may be nec- essary to enable the city commission to reach an intelligent decision. All such requests, petitions and applications, except in cases of extreme emergency, shall be in the hands of the city manager for a period of five (5) days prior to a regular meeting, to enable the heads of the departments affected to prepare nec- essary and intelligent memoranda, data or reports. Four. A copy of each resolution and ordinance shall be fuunished the members of the city com- mission five (5) days before meeting, to enable the heads of the departments affected to pre- pare necessary and intelligent memoranda, data or reports. Five: All notices of all intentions to ask questions, together with a copy of such questions, shall be given to the city manager five (5) days before each regular meeting. In all questions of policy presented to the city commission by the city manager or any departmental head, notice thereof, together with a copy of questions sup- ported by memorandum setting forth the rules of action by the city commission, shall be filed three (3) days before the meeting and given to each member of the city commission. Six: All ordinances shall be read by title only prior to passage. All resolutions shall be briefly de- scribed upon a printed agenda, which agenda shall be furnished the members of the city com- mission five (5) days before each city commis- sion meeting. Seven: (1) Unless further time to speak is granted by the chairperson of the city commission, any person addressing the commission shall limit his or her address to two (2) minutes. (2) Unless impractical to do so, the agenda por- tion entitled "consent agenda" shall be scheduled among the initial items for com- mission consideration on the date of any commission meeting; the portions entitled "public hearings," "public discussion," and Supp. No. 40 § 2.15 "personal appearances" shall be scheduled to be heard no earlier than 4:00 p.m. on the date of the city commission meeting. Eight: Nothing herein contained shall prevent any member of the city commission from presenting at a meeting any ordinance or resolution for consideration or adoption or both, subject to the right of any member of the city comm;ion or the mayor to assert the privilege of rule four of this section. Nine: Nothing in this section shall prohibit the mayor from calling special meetings at any time he may deem proper for the consideration of any business of public import and without com- plying with the provisions of this section. (Code 1967, § 2.9; Ord. No. 8857, § 1, 9-28.78) City charter reference —Authority of commission to de- termine its own rules of procedure, i 4(e). Sec. 2.14. Vice -mayor. A member of the city commission shall be elected to an office hereby created and hereby designated "vice -mayor." The election of a vice -mayor shall be by resolution and be held at the regular city commission meetings on the first Wednesday in November. The term of once for vice -mayor shall be one (1) year. All of the powers and duties of the mayor under the Charter, this Code or other ordinances of the city shall be performed by the vice -mayor during the absence or disability of the mayor. (Code 1967, § 2.10; Ord. No. 10927, § 1, 10-3.91) City charter reference —Duties of mayor to be performed by member of city commission elected for that purpose during disability or absence of mayor, 1 4(g). Sec. 2.15. Term of commissioner as member of any authority, board or com- mittee; annual review. (a) In accordance with the provisions of law and with the provisions of this section, the appoint- ment of each city commissioner currently serving as a member of any authority, board or committee created by resolution or ordinance shall be subject to the review of the city commission on an annual basis commencing June 1, 1990, such review to take place on or before the anniversary date of 234.2 95- 361 N I_ l-' r § 2.15 ADMINISTRATION such appointment. It is the intent of the city com- mission that each commissioner be considered for appointment to an authority, board or committee before any one (1) commissioner shall have served a consecutive term; however, there shall be no prohibition against any commissioner from being reappointed to serve consecutive terms. (b) The city clerk is hereby directed to take nec- essary steps to implement the provisions of para. graph (a) hereof by forthwith providing the city commission and city manager with information concerning the affected authority, boards or com- mittees in regard to the length of past service by those city commissioners so serving thereon. In each succeeding year and not later than sixty (60) days before the first day of the month set forth in paragraph (a) above, the city manager shall present the city commission with a report on this subject for commission review and consideration at a city commission meeting scheduled to take place no later than thirty (30) days before the first day of the month set forth in paragraph (a) above. (Ord. No. 10715, § 1, 3.8-90) Editor's note —Ord. No. 010715, §§ 1, 2, adopted March 8, 1990, did not specifically amend the Code; hence, inclusion herein as § 2.15 was at the discretion or the editor. Secs. 2.16-2.20. Reserved. ARTICLE III. CITY OFFICERS DIVISION 1. GENERALLY Secs. 2.21-2.30. Reserved. DIVISION 2. CITY MANAGER* Sec. 2.31. Powers and duties in general. The city manager shall be appointed pursuant to and shall have the powers and duties enumer- *City charter references —Prohibition against commis• sion dictating appointments or interfering with city manager, § 4(d); election of city manager by commission, § 4(e); city manager generally, if 15-17. City code cross references —City manager to supervise internal audit and review, § 2.234; authority to prohibit sales of alcoholic beverages during emergencies causing or tending to cause public disorder, etc., § 4.8. Supp. No. 40 235 § 2.32 ated in the laws of the state, the city charter, this Code and other city ordinances. (Code 1967, § 2.11) Sec. 2.32. Assistant city manager and admin. istrative assistant to the city man• ager—Positions created. The offices and positions of assistant city man- ager and of administrative assistant to the city manager are hereby created and established. (Code 1967, § 2.12) 95- 361