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Home My WebLink AboutR-96-0949J-97-29 12/30/96 1w, RESOLUTION N09 6 �v A RESOLUTION, WITH ATTACHMENTS, ACCEPTING THE FINANCIAL RECOVERY PLAN FOR FISCAL YEAR 1996-97 (THE "1997 PLAN") AND AUTHORIZING THE CITY MANAGER TO SUBMIT THE 1997 PLAN, IN FINAL FORMAT, TO THE FINANCIAL EMERGENCY OVERSIGHT BOARD (THE "FOB") ON OR BEFORE JANUARY 3, 1997; FURTHER, THE CITY HEREBY COMMITS TO IMMEDIATELY IMPLEMENT EVERY COMPONENT OF THE 1997 PLAN WITHIN 45 DAYS OF APPROVAL BY THE FOB IN ACCORDANCE WITH THE INTERGOVERNMENTAL COOPERATION AGREEMENT (THE "ICA"). WHEREAS, on December 2, 1996, the City Manager informed the Governor of the State of Florida (the "Governor") of the financial distress of City accounts as required by law; and WHEREAS, on December 3, 1996, the Governor acknowledged that the City is currently in a state of financial emergency, according to the provisions of Section 218.503, Florida Statutes (1996); and WHEREAS, on December 23, 1996, the State of Florida, the Financial. Emergency Oversight Board (the "FOB"), a body duly established by Executive Order 96-391, and the City of Miami entered into an Intergovernmental Cooperation Agreement (the "ICA"); and WHEREAS, said ICA requires the City to approve, by a majority vote of the City Commission, a Financial Recovery Plan for Fiscal Year 1996-97 (the "1997 Plan") and submit same in writing to the FOB on or before January 3, 1997; and ATTACHMENT (s) CONTAINED CITY COMMISSION MEETING OF DEC 3 0 1996 Resolution No. 96-99 i f WHEREAS, said 1997 Plan must: (a) eliminate the approximately $68 million deficit as estimated in the Strategic Financial Recovery Plan as prepared by Merrett R. Stierheim (the "Stierheim Report"), dated November 15, 1996; (b) eliminate at least 60% of the recurring deficit amount, as estimated in the Stierheim Report, and such recurring deficit amount must be reduced with recurring revenues or recurring expense reductions; and (c) base all underlying assumptions and information on the Stierheim Report; and WHEREAS, the City Commission is fully committed and will move forward with the implementation of every component of the 1997 Plan; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this I Section. Section 2. The Miami City Commission hereby accepts the 1997 Plan, attached i hereto and made a part thereof, and further authorizes the City Manager to submit the 1997 Plan, in final format, to the Financial Emergency Oversight Board (the "FOB") on or before January 3, 1997. Section 3. The City hereby commits to immediately implement every component of the 1997 Plan within forty-five (45) days of approval by the FOB in accordance with the Intergovernmental Cooperation Agreement (the "ICA"). Section 4. This Resolution shall become effective immediately upon its adoption. Kj g6-949 I I PASSED AND ADOPTED this 30th day of December, 1996. AROLLO, MAYOR WALTER 6J.E VN CITY CITY CLE APPROVED As To FORM AND CORRECTNESS: A.'QUrNN JO CITY ATTOW W1354:csk-AQJ r, Exhibit I City of Miami Fiscal Year 1997 Financial Recovery Plan Summary As of 12/30/96 (in 000's SS) Fiscal Year 1997 Total Recurring Non -Recurring Breakdown of Deficit per Strategic Plan Year beginning carryover deficit (19,400) (19,400) FY'97 operating deficit (30,400) (30,400) Capital Improvement Program shortfalls (18,200) (S18,200) Total Deficit per Strategic Plan (68,000) (30,400) (37.600) Funding Solution Matrix (Adjusted by Schedule A) Actions taken / Cost Containment Measures 4,995 4,965 30 Union Concessions 10,543 10,543 Pension Contributions 5,172 5,172 Departmental Expenditure Reductions 10,155 10,135 20 Revenue Enhancement Recommendations 19,411 5,821 13,590 Add -Back for Management Enhancements (1,250) (1,250) Subtotal 49,026 24,843 24,183 New Revenues / Cost Savings Not in Strategic Plan Recent sale of property 125 125 Prohibition of Special Events Waivers 1,000 1,000 Long term contract for phone service 29 29 City Clerk - Occupational Licenses for Lobbyists i 30 30 Conferences, Conventions, and Public Facilities- Parking Fees 264 264 Fire - USAR Revenues not budgeted 50 50 Hearing Boards - Increase in Planning and Zoning fees 36 36 Increased Number of Accounts found through Sweeps 2,685 2,462 223 Police - COPS MORE Technology Grant (Pending) 3,000 3,000 Police - Additional 50 officer waiver by COPS (pending) 2,200 2,200 Police - COPS Funding Match Savings 1,000 1,000 Police - LETF Seizures 2,000 2,000 Police - F.Y. 97 Law Enforcement Block Grant 3,000 3,000 Police - Additional un-budgeted overtime reimbursements 150 150 Police - Pawn Shop Fees 185 185 Police - unbudgeted attrition savings 1,000 1,000 Solid Waste - Back billing of collection fees for 2 years 3,109 3,109 Solid Waste - Bedminster Payment 1,000 1,000 Subtotal i 20,863 7,156 13,707 Departmental Enhancements (Additional Starring) Asset Management (95) (95) I City Managees Office (371) (371) Community Planning & Revitalization (58) (58) ` Finance (470) (470) I Law (1.19) (119) j Parks and Recreadon (166) (166) 1 Risk Management - Staff (483) (483) Risk Management - Safety training costs (37) (37) Costs of Special Elections (300) (300) Miscelleneous Recovery Costs (l00) (100) Add Back for Management Add -backs 1,250 1,250 Subtotal (949) (549) (400) Additional Capital Costs Safety Program Costs (660) (660) Public Facilities - Boat Racks (180) (180) Subtotal (840) (660) (180) Grand Total SIN S390 (S290) 12/27/96 6:46 PM 1 gK� 4g r Adjustments to Funding Solutions Nlatrix (Tab 5) (in thousands) Actions Taken/Cost Containment ,Measures Adjust non -union executive anniversary/longevity savings Increase Health Stipend numbers slightly Increase Health Insurance Deductible benefit Union Concessions Adjustment of COLA Savings Revaluation of FOP maintenance savings Schedule A Fiscal Year 1997 Total Recurring Non -Recurring 5.086 5,056 30 (103) (103) 1 1 Il II Subtotal 4,995 4,965 30 12,019 12,019 (966) (966) (510) (510) Subtotal 10,543 10,543 Pension Contributions 6,900 6,900 Final combined number of adjustment from GESE (1,728) (1,728) and FIPO Boards assuming no future adverse adjustments.Subtotal 5,172 5,172 - Departmental Expenditure Reductions 10,589 10,569 20 Keep 13 NET offices open until management determines best options in this area (pg. 9) (242) (242) Cancel grounds maintenance and having police and Fire officers do it -- not practical (pg 7). (27) (27) Do not close North Police substation and delay South closing until FY 98 (191) (191) Equal Opportunity - eliminate salary savings (8) (9) Finance - Delayed termination due to sweeps (9) (9) Fire - Eliminate saving from 911 call taking protocol (50) (50) Public Facilities - added reductions in contractual services 120 120 Police - adjustment on aviation detail savings (27) (27) Subtotal 10,155 10,135 20 Revenue Enhancement Recommendations 42,116 21,877 20,239 Not counting on initial fee from developer of port expansion property (pg.12) (6,000) (6,000) Not counting on land sales (pg.12) (10,000) (10,000) Failure of Solid Waste Fee Imposition (10,000) (10,000) Increase moneys available from MSEA from 59,266 to S12,617 (pg.12) 3,351 3,351 Net Increase in reprogrammed CDBG funds 174 174 Adjustment for Special Events (pg.12) (300) (300) Building & Zoning - adjustment on home inspection fee (45) (45) Building & Zoning - adjustment of signage enforcement ordinance 123 123 Public Facilities - reduce revenues from new commercial marina rate (86) (86) Public Facilities - eliminate Dinner Key anchorage fee increase (38) (38) Police - adjustment of alarm fee revenue (8) (8) Police - adjustment of service fee revenues 28 28 Police - adjustment of off -duty charges 69 69 Police - adjustment of parking fines revenues 27 27 Subtotal 19,411 5,821 13,590 Add- Backs for Management Enhancements Subtotal (1,250) (1,250) 0 Grand total 12R7/96 S 49,026 S 24,843 S 24,183 6:26 PM City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit H 6V6-96 DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS CITYWIDE EXPENDITURE REDUCTIONS: ACTIONS TAKEN/COST CONTAIMENT MEASURES Reduce take home vehicles/portaVportal user fee $ 200,000 $ 200,000 City light fleet reductions 30,000 30,000 Eliminate all funded vacancies {including appropiate fringes 3,579,600 3,579,600 Eliminate 4% cost of living adjustements for non -union employees 670,457 670,457 Eliminate stipend & health insurance for all City Board members (needs code change) 142,687 142,687 Savings from long term contract for phone service 28,769 28,769 ` Eliminate non -union executive benefits: Car insurance 41,500 41,500 Cellular phones and cellular phone cash allowances 64,800 64,800 Health insurance deductions 22,000 22,000 _ Car allowances 6,000 6,000 Anniversary/Longevity 238,000 238,000 SUB -TOTAL $ 5,023,813 $ 4,993,813 $ 30,000 UNION CONCESSIONS UUNA Delete $500 bonus 118,200 $ 118,200 Worker's compensation/supplemental limited to 80% of pay 115,300 115,300 LIUNA TOTAL $ 2330500 $ 233,500 AFSCME Defer 4% cost of living adjustment until September 1, 1998 $ 1,108,918 $ 1,108,918 Federal forfeiture funds 500,000 500,000 Deferr receipt of uniforms for FY 1996-97 60,000 60,000 AFSCME TOTAL $ 1,668,918 $ 1,668,918 12/27/96 page 1 6:49 PM W City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING -FONT -RECUR. FY97 FY97 FY97 STATUS FOP Defer4% cost of living adjustment until September 1, 1998 $ 1,261,100 $ 1,261,100 Health premium waiver 1,350,000 1,350,000 Take home car maintenance 90,000 90,000 Seven year car rotation schedule 2,000,000 2,000,000 Federal forfeiture funds/fines 224,691 224,691 Worker's compensation/supplemental limited to 80% of pay 115,300 115,300 Defer receipt of uniforms for FY 1996-97 300,000 300,000 Delete President's Day Holiday 183,309 183,309 FOP Health Trust Perform Annual Physicals 175,000 175,000 Earned Personal Leave (4 hrs FY'97 and 14 hrs FY'98) 106,746 106,746 FOP TOTAL $ 5,806,146 $ 5,806,146 1AFF Defer 4% cost of living adjustment until September 1, 1998 $ 976,000 $ 976,000 Reduce 42 hour training shift) FY 96-97 = 8 positions and FY 97098 = 6 positions 496,000 496,000 Reduce 40 hour position (FY 96-97 and FY 97-98 = 6 positions including 1 captain 391,200 391,200 Eliminate 1 vacant position 62,000 62,000 Worker's compensation/supplemental limited to 100% of salary 43,680 43,680 Waive receipt of salary reserves 564,920 564,920 Reduce revenue incentive pay from 2.5% to 1.5% 300.000 300,000 IAFF TOTAL $ 2,833,800 $ 2,833,800 PENSION CONTRIBUTION ADJUSTMENTS General employee's and sanitation employee's retirement trust $ 1,300,000 $ 1,300,000 Firefighters and police officer's retirement trust 3,872,000 3,872,000 SUB -TOTAL $ 5,172,000 $ 5,172,000 CITYWIDE EXPENDITURE REDUCTIONS GRAND TOTAL $ 20,738,177 $ 10,165,813 $ 10,572,364 12/27/96 Page 2 6:49 PM *I City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit 11 DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS DEPARTMENTAL EXPENDITURE REDUCTIONS: ASSETS MANAGEMENT Reduce advertising for RFPs, bids and sale of properties $ 3,000 $ 3,000 Reduce professional engineering services 10,000 10,000 Reduce use of outside attorneys for litigation of city properties 24,932 24,932 Reduce survey services 5,000 5,000 Reduce office and miscellaneous supplies 3,000 3,000 Eliminate Internal service charges for Public Works reproductions 1,500 1,500 SUB TOTAL $ 47,432- $ 47,432 CITY CLERK Reduce tuition reimbursements $ 400 $ 400 Reduce delivery services and limit postage expenses 1,000 Udo Eliminate hiring from temporary employment agency 5,000 5,000 Reduce office supplies 1,000 1,000 SUB -TOTAL $ 7,400 $ 7,400 CITY MANAGER Eliminate reimbursement for parking expenses $ 250 $ 250 Reduce office equipment rental 1,000 1,000 Reduce professional services provided by CBOs ($4,500 checks) 23,000 23,000 Reduce office machine repairs 792 792 SUB -TOTAL $ 25,042 $ 25,042 12127/96 Page 3 6:49 PM City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit H DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS COMMUNITY PLANNING & REVITALIZATION Eliminate Administrative Ass't. I & savings from salary downgrade $ 46,825 $ 46,825 Reduce Unified Development Projects consulting services 17,000 17,000 Do not purchase ESRI software multi-user license and printer 10,000 10,000 Eliminate contracting outside architectural services 8,000 8,000 Reduce various professional services concerning development projects 25,000 25,000 Reduce outside contractual services for project implementation 3,000 3,000 Reduce allocation for beverage provided to committees 1,500 1,500 Reduce office and miscellaneous supplies 10,000 10,000 Eliminate Internal service charges for Public Works reproductions 3,600 3,600 SUB -TOTAL $ 124,925 $ 124,925 CIVIL SERVICE Reduce contractual legal services provided to the Civil Service Board $ 11,000 $ 11,000 Forego purchases of Meridian Key Expansion Module for office telephones 535 535 Forego purchase of new filing units 1,792 1,792 SUB TOTAL $ 13,327 $ 13,327 EQUAL OPPORTUNITY Eliminate tuition reimbursements 800 800 Eliminate ICMA retirement contribution which is not required 200 200 Do not advertise for workshops and community events 1,000 1,000 Forego reimbursement for parking expenses 380 380 Reduce postage usage and delivery services 900 900 Do not provide plaques/awards to board members 180 180 _ Do not cover miscellaneous expenses associated with sponsoring events 500 500 Reduce office and miscellaneous supplies 1,800 1 1,800 SUB -TOTAL $ 5,760 $ 5,760 12/27/96 Page 4 6:49 PM City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS FINANCE Eliminate 2 filled unclassified positions $ 20,237 $ 20,237 Done as of 12/01/96 Eliminate 5 vacant Resources Specialists and 6 filled Task force temps positions 96,520 96,520 Delayed because of sweeps _ Reduce tuition reimbursements 9,300 9,300 Done Eliminate employees awards 300 300 Done Eliminate electricity and water utility cost 20,074 20,074 Done Reduce office equipment rental 2,000 2,000 Done Reduce payments for licenses to upgrade computer software 50,000 50,000 Done _ Reduce contractual services for microfiche machine maintenance and tem staff 28,046 - 28,046 Done Reduce telephone usage 3,000 3,000 Done i Reduce office equipment repairs and supplies 3,600 3,600 Done Adjust for salary expenses incorrectly charged to GOB service accounts (108,040) (108,040) Done SUB TOTAL $ 125,037 $ 125,037 HEARING BOARD Provide Compensatory for evening work, rather than overtime $ 800 $ 800 Reduce tuition benefit budget 1,000 1,000 Reduce legal service support 10,000 10,000 Use less expensive innovative advertising methods 12,750 12,750 Reduce postage by distributing material from NET offices 6,000 6,000 Reduce office supply use 375 375 Eliminate motor pool expenses 600 600 SUB TOTAL $ 31,525 $ 31,525 LABOR RELATIONS Reduce temporary salaries and operating expenses $ 3,494 $ 3,494 SUB TOTAL $ 3,494 $ 3,494 HUMAN RESOURCES Reduce Operating Expenses $ 30,140 $ 30,140 SUB TOTAL $ 30,140 $ 30,140 12/27/96 Page 5 6:49 PM 01 1 . City of Miami Fiscal Year 1997 Financial Recovery Ilan Exhibit 11 DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS INTERNAL AUDITS Achieve savings from replacement Director $ 16,148 1 16,148 Eliminate one filled unclassified position 27,819 27,819 Defer professional services for one year 20,000 - 20,000 Reduce temporary salaries allocation 16,148 16,148 SUB TOTAL $ 80,115 $ 60,115 $ 20,000 LAW Eliminate two vacant Assistant City Attorneys and no 5% increase for attorneys $ 131,264 $ 131,264 Eliminate reimbursements for court cost and fees 300 300 1 Reduce amount avaliable to repair office equipment 2,007 2,007 Reduce office suplies 4,635 4,635 Do not purchase new chairs or upgrade typewriters 4,200 4,200 SUB -TOTAL $ 142,406 $ 142,406 PUBLIC FACILITIES Close Dinner Key Boatyard effective Jan 1, 1997 (property to be developed) $ 250,324 $ 250,324 Close Bobby Madura, Stadium with insurance paid through 5197 129,541 129,541 �T Eliminate 3 part time positions & reduce operating expenses aTt Dinner Key Marina 78,000 78,000 Reduce part-time salaries and operating expenses at Coconut Grove Convention Center 18,400 18,400 Reduce part-time staff and operating expenses at Miami Springs Golf Course 49,011 49,011 Reduction in contractual services 120,000 120,000 Reduce operating expenses at Miami Convention Center & Orange Bowl 16,500 16,500 SUB TOTAL $ 661,776 $ 661,776 POLICE Reduce general operating expenses $ 188,000 $ 188,000 Eliminate Aviation detail operating expenses 153,000 153,000 COPS funding if full waiver is granted 3,930,000 3,930,000 Reduce LEFT funding to outside organization to help cover overtime for investigation 83,333 83,333 Reduce overtime in operations through internal controls 1,000,000 1,000,000 Reduce D1.11/court overtime through pilot program to control cost 333,333 333,333 Savings from unbudgeted attrition 1,000,000 1,000,000 SUB-TOTALI $ 6,687,666 1 $ 5,687,666 1 $ 1,00070 12/27/96 Page 6 6:49 PM Gl City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit H DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS PUBLIC WORKS -- Reduce overtime and operating expenses $ 193,900 $ 193,900 Eliminate one budgeted permanent part-time position 26,667 26,667 Eliminate one temporary filled position 19,933 19,933 Close Virginia Key Beach - no access 112,167 112,167 Reduce waste disposal budget based on project cost 15,000 15,000 SUB -TOTAL $ 367,667 $ 367,667 SPECIAL PROGRAMS AND ACCOUNTS Eliminate funding for Commission on Status of Women (City provides staff support) $ 40,000 $ 40,000 Done Eliminate funding for Nuisance Abatement Board (Hearing Brd. provides staff support) 89,870 89,870 Done Eliminate funding for International Trade Board 125,000 125,000 Done Eliminate funding for International Trade Board -Promotion 200,000 200,000 Done Eliminate funding for Gibson Memorial Oratorical 50,000 50,000 Done Eliminate funding for BPW Club - Gibson Oratorical 22,000 22,000 Done Eliminate funding for Bay of Pigs 25,000 25,000 Done Eliminate funding for Best Buddies 10,000 10,000 Done Eliminates funding for Boys Club 50,000 50,000 Done Eliminate funding for Ounce Prevention 15,000 15,000 Done Eliminate funding for Kids in Dade Society 20,000 20,000 Done Reduce funding to Sister Cities by 15% 22,500 22,500 Done Reduce funding for Systems Consultants Inc., accounting software 100,000 100,000 $50k will be taken out of enhance-. Reduce Protocol Account by 15% 3,750 3,750 Done Eliminate funding for computer training 90,000 90,000 Done Reduce funding for legislative liaison services 150,000 150,000 Done Reduce funding for Miami River Center from project level 400,000 400,000 Done Reduce funding for Bayfront Park Management Trust by 13% 144,200 144,200 Done SUB TOTAL $ 1,557,320 $ 1,557,320 FIRE Reduce general operating expenses $ 37,500 $ 37,500 SUB -TOTAL $ 37,500 $ 37,500 12/27/96 Page 7 6:55 PM City of Miami Fiscal Year 1997 Financial Recovery' Plan Exhibit II FL 09 DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS GENERAL SERVICES ADMINISTRATION Reduce equip., tire, and fuel due to service adjustments from project level $ 97,500 $ 97,500 SUB -TOTAL $ 97,500 $ 97,500 SOLID WASTE Reduce disposal costs for trash by delivering a max. of 40% to transfer stations 900,000 $ 900,000 SUB TOTAL $ 900,000 $ 900,000 PARKS Transfer partial expense of two positions to CDBG $ 31,515 $ 31,515 Reduce 2 year-round to 8-week program (Hadley & Jose Marti Parks) 150,000 150,000 Cut Tacolcy grant-in-aid by 15% 13,905 13,905 Cut Little Havana grant-in-aid by 15% 10,425 10,425 Additional cut in grant-in-aid 3,070 3070 SUB -TOTAL $ 208,915 $ 208,915 DEPARTMENTAL EXPENDITURE REDUCTIONS GRAND TOTAL $ 11,154,947 $ 10,134,947 1 $ 1,020,000 12/27/96 Page 8 6:55 PM City of Miami Fiscal Year 1997 Financial Recovery' Plan VLJ Exhibit H DESCRIPTION TOTAL RECURRINT1 NON -RECUR. - -- - - FY97 FY97 FY97 STATUS REVENUE ENHANCEMENTS RECOMMENDATIONS: CITY CLERK Establish annual lobbyist registration fee $' 15,000 $ 15,000 New Occupational License for lobbyist 30,000 30,000 SUB -TOTAL $ 45,000 $ 45,000 COMMUNITY PLANNING & REVITALIZATION Increase class 2 special use permit by 50% $ 26,250 $ 26,250 ` Reimbursement of RFP expenses from Parrot Jungle project 30,000 30,000 SUB TOTAL $ 56,250 $ 26,250 $ 30,000 PUBLIC FACILITIES Marina rate increase - eliminate 20% discount for City residents (ordinance change) $ 109,152 $ 109,152 Marina rate increase - sightseeing increase from$.401f to $.80 If (ordinance change) 37,170 37,170 Marina rate increase - commercial increase from $.201f to $.38 If (ordinance change) 49,259 49,259 Parking fees 263,832 263,832 SUB TOTAL $ 459,413 $ 459,413 BUILDING AND ZONING Fully enforce collection of glazing inspection fee (glass building) already part of code Institute a mandatory inspection fee on homes for sale (requires ordinance) $ 10,000 30,000 $ 10,000 30,000 Pending filling vacant inspectors Resolution - Ist reading 1/9/97 Close out active back -log of code compliance cases 100,000 100,000 Pending filling vacant inspector_ Fully enforce collection of certification fee of $100 for buildings older than 40 years 10,000 10,000 Pending filling vacant inspectors Fully enforce permitting of buildings with full-time maintenance crews Fully enforce signage ordinance Increase electrical and burglar alarm fees to County level (requires ordinance) 25,000 220,500 26,625 25,000 220,500 26,625 Pending filling vacant inspectors Pending filling vacant inspectors Done 12/12/96 Emerg. Ordinance Increase structural fees to County level (Requires ordinance) 16,688 16,688 Done 12/12/96 Emerg. Ordinance Increase mechanical (elevator) fees to County level 235,000 235,000 Done 12/12/96 Emerg. Ordinance SUB -TOTAL $ 673,813 $ 673,813 6:49 PM City Of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit H DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS FIRE ---- -- - - - Agressively pursue EMS collections (use agency for delinquent accounts) USAR Revenues not budgeted $ 175,000 50,000 $ 175,000 50,000 SUB -TOTAL $ 225,000 $ 175,000 $ 50,000 HEARING BOARDS Increase in Planning & Zoning Fees 36,000 $ 36,000 SUBTOTAL $ 36,000 $ 36,000 NEIGHBORHOOD ENHANCEMENT TEAM i Reprogram available CDBG funds to support general fund -related programs/projects $ 1,774,232 $ 1,774,232 SUB TOTAL $ 1,774,232 $ 1,774,232 PARKS Increase park user fees $ 100,000 $ 100,000 Reinvest park user fees into park programs (100,000) $ (100,000) SUB -TOTAL $ - $ - POLICE COPS MORE Technology Grant $ 3,000,000 $ 3,000,000 Additional 50 officers waiver by COPS 2,200,000 2,200,000 COPS Funding match savings 1,000,000 1,000,000 LETF Seizures 2,000,000 2,000,000 FY97 Law Enforcement Block Grant 3,000,000 3,000,000 Additional unbudgeted overtime reimbursements 150,000 150,000 Pawn Shop Fees 185,000 185,000 Sell two OH-6 Helicopters from Aviation detail 300,000 300,000 Enforce parking code particularly in downtown area 227,000 227,000 Increase towing Administrgtive Fee to $20.00 from $15.00 172,000 172,000 Increase private property towing Administrative Fee to $15.00 from $5.00 24,750 24,750 Amend City Ordinance to include $500.00 fee for cars used in crimes 750,000 750,000 Amend City's Alarm Ordinance 392,000 392,000 Hire collection agency to collect delinquent fines 193,000 193,000 Amend City Code 42-8 to increase service fees (records) 97,750 97,750 Replace off -duty surcharge of $8.00 per officer per shift with hourly surcharge of $3.00 318,978 318,978 12/27/96 Page 10 6:49 PM City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit 11 DESCRIPTION TOTAL RECURRING NON -RECUR. _ FY97 FY97 FY97 STATUS SUB -TOTAL $ 14,010,478 $ 5,317,478 $ 8,693,000 SOLID WASTE Back billing of collection fees for years $ 3,109,000 $ 3,109,000 Bedminster payment 1,000,000 1,000,000 SUB -TOTAL $ 4,109,000 $ 4,109,000 NON -DEPARTMENT SPECIFIC Recent sale of property $ 125,000 $ 125,000 Increase number of accounts found through sweeps 2,685,000 2,462,000 223,000 Charge for special events costs; create guidelines for fee waivers 1,000,000 1,000,000 Receive deposit on sale of motor pool 300,000 300,000 Receive payment for WASD easement on Virginia Key 150,000 150,000 Establish fire inspection fee; coordinate enforcement of CU. OL thru fire inspectors 970,000 970,000 Utilize accumulated and available MSEA funds for eligeble projects 12,917,000 300,000 12,617,000 SUB TOTAL $ 18,147,000 $ 4,732,000 $ 13,415,000 REVENUE ENHANCEMENTS RECOMMENDATIONS GRAND TOTAL $ 39,536,186 $ 13,239,186 $ 26,297,000 12/27/96 Page 11 6:49 PM VU City of Miami Fiscal Year 1997 Financial Recovery Plan 61 Exhibit H DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 -I-FY97 FY97 STATUS ADD -BACKS: DEPARTMENTAL ADDITIONAL COSTS Asset Management - additional staffing $ (94,700) $ (94,700) City Manager's Office - additional staffing (370,500) (370,500) Building & Zoning - Add 11 inspectors and staff to ensure revenue collection (292,000) (292,000) Community Planning & Revitalization - additional staffing (58,000) (58,000) Finance -_additional staffing (470,000) (470,000) ($50k for S.C.I. software) Law _"adjional staffing (118,415) (118,415) Parks & Recreation - additional staffing (166,000) (166,000) Risk Management - additional staffing (483,152) (483,152) Risk Management - safety training costs (36,345) _(_3_6,345) Costs of Special Elections -(300,000) (300,000) ,hriscalleneous Recovery Costs (100,000) (1001000)1 SUB -TOTAL $ (22,489,112) $ (2,089,112) $ (400,000)1 ADDITIONAL C.I.P. COSTS Safely Program Costs $ (660,000) $ (6_60,0_00) Public Facilities - Boat Racks (180,000) (180,000) SUB -TOTAL $ (840,000) $ - (660,000) $ (180,000) [FINAL GRAND TOTAL (NET OF ADD -BACKS) $ 68,100,198 $ 30-,790,834 1 $ 37,309,364 6:49 PM City of Miami Fiscal Year 1997 Financial 12/27196 Page 13 Exhibit H 6:49 PM W 1 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To Honorable Mayor and Members of the City Commission FROM : Edward Mar ue6 City Manag DATE : December 27, 1996 FILE SUBJECT : 1997 Financial Recovery Plan REFERENCES: ENCLOSURES: i Enclosed is the latest draft of the Fiscal Year 1997 Financial Recovery Plan (the "Plan"). It is broken down into two exhibits. Exhibit I is a summary of the Plan's elements reconciled to Tab #5 of the Strategic Financial Recovery Plan submitted to you by the former City Manager, Merrett R. Stierheim, on November 15, 1996. Exhibit II is the Plan's elements broken down into a format similar to that which was contained in Tab #5. The Plan before you complies with the requirements of the State's Financial Oversight Board (FOB) outlined in the Intergovernmental Cooperation Agreement; that is, it uses the Stierheim report as a baseline; it provides for at least 60% of the recurring deficit number to be covered by recurring revenues or expense reductions, and it begins to address the funding of certain operational/managerial short -comings, such as, the lack of claims adjusters in the self-insurance area. It also has been structured keeping in mind the Commission's direction from the last meeting not to include land sales or the proposed lease revenues from the Maritime Project (i.e. the FEC/Bicentennial parcels). Should the Board adopt the attached resolution, I will continue working with Staff to finalize the Plan. The final plan submission will have a transmittal letter to the FOB; substantial documentation of the various components and projections contained within the Plan; and the status of each component as to its implementation. As required by the Intergovernmental Cooperation Agreement, the Plan will be delivered no later than January 3, 1997. 96 99 1i City of Miami Fiscal Year 1997 Financial Recovery Plan Summary As of 12/30/96 (in 000's $$) Fiscal Year 1997 Total Recurring Non -Recurring Breakdown of Deficit per Strategic Plan Year beginning carryover deficit (19,400) (19,400) FY'97 operating deficit (30,400) (30,400) Capital Improvement Program shortfalls (18,200) ($18,200) Total Deficit per Strategic Plan (68,000) (30,400) (37,600) Funding Solution Matrix (Adjusted by Schedule A) Actions taken / Cost Containment Measures 4,995 4,965 30 Union Concessions 10,543 10,543 Pension Contributions 5,172 5,172 Departmental Expenditure Reductions 10,155 10,135 20 Revenue Enhancement Recommendations 19,411 5,821 13,590 Add -Back for Management Enhancements (1,250) (1,250) Subtotal 49,026 24,843 24,183 New Revenues / Cost Savings Not in Strategic Plan Recent sale of property 125 125 Prohibition of Special Events Waivers 1,000 1,000 Long term contract for phone service 29 29 City Clerk - Occupational Licenses for Lobbyists 30 30 Conferences, Conventions, and Public Facilities- Parking Fees 264 264 Fire - USAR Revenues not budgeted 50 50 Hearing Boards - Increase in Planning and Zoning fees 36 36 Increased Number of Accounts found through Sweeps 2,685 2,462 223 Police - COPS MORE Technology Grant (Pending) 3,000 3,000 Police - Additional 50 officer waiver by COPS (pending) 2,200 2,200 Police - COPS Funding Match Savings 1,000 1,000 Police - LETF Seizures 2,000 2,000 Police - F.Y. 97 Law Enforcement Block Grant 3,000 3,000 Police - Additional un-budgeted overtime reimbursements 150 150 Police - Pawn Shop Fees 185 185 Police - unbudgeted attrition savings 1,000 1,000 Solid Waste - Back billing of collection fees for 2 years 3,109 3,109 Solid Waste - Bedminster Payment 1,000 1,000 Subtotal 20,863 7,156 13,707 Departmental Enhancements (Additional Staffin Asset Management (95) (95) City Manager's Office (371) (371) Community Planning & Revitalization (58) (58) Finance (470) (470) Law (119) (119) Parks and Recreation (166) (166) Risk Management - Staff (483) (483) Risk Management - Safety training costs (37) (37) Costs of Special Elections (300) (300) Miscelleneous Recovery Costs (100) (100) Add Back for Management Add -backs 1,250 1,250 Subtotal (949) (549) (400) Additional Capital Costs Safety Program Costs (660) (660) Public Facilities - Boat Racks (180) (180) Subtotal (840) (660) (180) 12/27/96 Grand Total $100 $390 ($290) Exhibit I 6:46 PM 96-9 9 P I - Adjustments to Fundine Solutions Matrix (Tab 5) Schedule A (in tnousands) Fiscal Year 1997 Total Recurring Non -Recurring Actions Taken/Cost Containment Measures 5,086 5,056 30 Adjust non -union executive anniversary/longevity savings (103) (103) Increase Health Stipend numbers slightly 1 1 Increase Health Insurance Deductible benefit I 1 I I Subtotal 4,995 4,965 30 Union Concessions 12,019 12,019 Adjustment of COLA Savings (966) (966) Revaluation of FOP maintenance savings (510) (510) Subtotal 10,543 10,543 Pension Contributions 6,900 6,900 Final combined number of adjustment from GESE (1,728) (1,728) and FIPO Boards assuming no future adverse adjustments. Subtotal 5,172 5,172 - Departmental Expenditure Reductions 10,589 10,569 20 Keep 13 NET offices open until management determines best options in this area (pg. 9) (242) (242) Cancel grounds maintenance and having police and Fire officers do it -- not practical (pg 7). (27) (27) Do not close North Police substation and delay South closing until FY 98 (191) (191) Equal Opportunity - eliminate salary savings (8) (8) Finance - Delayed termination due to sweeps (9) (9) Fire - Eliminate saving from 911 call taking protocol (50) (50) Public Facilities - added reductions in contractual services 120 120 Police - adjustment on aviation detail savings (27) (27) Subtotal i 10,155 10,135 20 Revenue Enhancement Recommendations 42,116 21,877 20,239 Not counting on initial fee from developer of port expansion property (pg.12) (6,000) (6,000) Not counting on land sales (pg.12) (10,000) (10,000) Failure of Solid Waste Fee Imposition (10,000) (10,000) Increase moneys available from MSEA from $9,266 to $12,617 (pg.12) 3,351 3,351 Net Increase in reprogrammed CDBG funds 174 174 Adjustment for Special Events (pg.12) (300) (300) Building & Zoning - adjustment on home inspection fee (45) (45) Building & Zoning - adjustment of signage enforcement ordinance 123 123 Public Facilities - reduce revenues from new commercial marina rate (86) (86) Public Facilities - eliminate Dinner Key anchorage fee increase (38) (38) Police - adjustment of alarm fee revenue (8) (8) Police - adjustment of service fee revenues 28 28 Police - adjustment of off -duty charges 69 69 Police - adjustment of parking fines revenues 27 27 Subtotal 19,411 5,821 13,590 Add- Backs for Management Enhancements Subtotal (1,250) (1,250) 0 12/27/96 Grand total $ 49,026 $ 24,843 $ 24,183 6;26 PM 96 - 949 RM City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit YI A RCTtONS TAKENlCfJST CONTAIMENT MEASURES Reduce take home vehiclestporia!lportai user fee City light fleet reductions $ 200,000 $ 200,001 Eliminate all funded vacancies (including pp p 9 a ro iate fringes 30,000 Efiminate 4% cost of living adjustements for non -union employees 3,579,600 3,579,601 Eliminate stipend & health insurance for all City Board members (needs code change) 670 670,45; Savings from long term contract for phone service 1 42,687 42,7 142,68i 28,769 28,76E eliminate non -union executive benefits: Car insurance Cellular phones and cellular phone cash allowances 41,500 41,500 Health insurance deductions 64,800 64,800 Carallowances 221000 22,000 LIUNA Delete $500 bonus Worker's compensation/supplemental limited to 80% of pay 118,200 $ 118,20C 115,300 LIUNA TOTAL $ 233,500 115,30C AFSCME $ 233,500 Defer 4% cost of living adjustment until September 1, 1998 Federal forfeiture funds $ 1,108,918 $ 1,108,918 Deferr receipt of uniforms for FY 1996-97 500,000 500,000 CC0 60,000 AFSCME TOTAL $ 1,668,9i8 60,000 $ 1.668,918 Q0 12/27/96 ._..-- -.. ..__. .._. _ part.1 City Of Miami Exhibit II Fiscal Year' 997 Financial Recovery Plan DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS FOP Defer 4% cost of living adjustment until September 1, 1998 $ 1,2611100 $ 1,261,100 Health premium waiver 1,350,000 1,350,000 Take home car maintenance 90,000 90,000 Seven year car rotation schedule 2,000,000 2,000,000 Federal forfeiture funds/fines 224,691 224,691 Workers compensation/supplemental limited to 80% of pay 115,300 115,300 Defer receipt of uniforms for FY 1996-97 300,000 300,000 Delete President's Day Holiday 183,309 183,309 FOP Health Trust Perform Annual Physicals 175,000 175,000 1 Earned Personal Leave (4 hrs FY'97 and 14 hrs FY'98) 106,746 106,746 FOP TOTAL $ 5,806,146 $ 5,806,146 IAFF Defer 4% cost of living adjustment until September 1, 1998 $ 976,000 $ 976,000 Reduce 42 hour training shift ) FY 96-97 = 8 positions and FY 97098 = 6 positions 496,000 496,000 Reduce 40 hour position (FY 96-97 and FY 97-98 = 6 positions including 1 captain 391,200 391,200 Eliminate 1 vacant position 62,000 62,000 Workers compensation/supplemental limited to 100% of salary 43,680 43,680 Waive receipt of salary reserves 564,920 564,920 Reduce revenue incentive pay from 2.5% to 1.5% 300,000 300,000 IAFF TOTAL $ 2,833,800 $ 2,833,800 PENSION CONTRIBUTION ADJUSTMENTS General employee's and sanitation employee's retirement trust $ 1,300,000 $ 1,300,000 Firefighters and police officers retirement trust 3,872,000 3,872,000 SUB -TOTAL $ 5,172,000 $ 5,172,000 CITYWIDE EXPENDITURE REDUCTIONS GRAND TOTAL $ 20,738,177 3 10,165,813 $ 10,572,364 12/27/96 Paqe 2 6-4q PM Wi Exhibit H DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 STATUS DEPARTMENTAL EXPENDITURE REDUCTIONS: ASSETS MANAGEMENT Reduce advertising for RFPs, bids and sale of properties $ 3,000 $ 3,000 Reduce professional engineering services 10,000 10,000 Reduce use of outside attorneys for litigation of city properties 24,932 — 24,932 Reduce survey services 5,000 5,000 Reduce office and miscellaneous supplies Eliminate Internal service charges for Public Works reproductions 3,000 1,500 -4774-32- 3,000 1,500 SUB TOTAL $ 7F-47,432 CITY CLERK - Reduce tuition reimbursements 400 $ 400 Reduce delivery services and limit postage expenses 1,000 1,000 Eliminate hiring from temporary employment agency Reduce office supplies 5,000 1,000 5,000 1,000 SUS TOTAL $ 7,400 $ 7,400 CITY MANAGER Eliminate reimbursement for parking expenses $ 250 $ 250 Reduce office equipment rental 1,000 1,000 Reduce professional services provided by CEOs ($4,500 checks) Reduce office machine repairs 23,000 792 23,000 792 --75—,042 SUB _ROTA L $ 25,042 1$ 6-49 PMPaoe 3 CD City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS COMMUNITY PLANNING & REVITALIZATION Eliminate Administrative Ass't. I & savings from salary downgrade $ 46,825 $ 46,825 Reduce Unified Development Projects consulting services 17,000 17,000 Do not purchase ESRI software multi-user license and printer 10,000 10,000 Eliminate contracting outside architectural services 8,000 8,000 Reduce various professional services concerning development projects 25,000 25,000 Reduce outside contractual services for project implementation 3,000 3,000 Reduce allocation for beverage provided to committees 1,500 1,500 Reduce office and miscellaneous supplies 10,000 10,000 Eliminate Internal service charges for Public Works reproductions 3,600 3,600 SUB TOTAL $ 124,925 $ 124,925 CIVIL SERVICE Reduce contractual legal services provided to the Civil Service Board $ 11,000 $ 11,000 Forego purchases of Meridian Key Expansion Module for office telephones 535 535 Forego purchase of new filing units 1,792 1,792 SUB-TOTALI $ 13,327 $ 13,327 EQUAL OPPORTUNITY Eliminate tuition reimbursements 800 800 Eliminate 1CMA retirement contribution which is not required 200 200 Do not advertise for workshops and community events 1,000 1,000 Forego reimbursement for parking expenses 380 380 Reduce postage usage and delivery services 900 900 Do not provide plaques/awards to board members 180 180 Do not cover miscellaneous expenses associated with sponsoring events 500 500 Reduce office and miscellaneous supplies 1,800 1,800 SUB TOTAL $ 5,760 $ 5,760 12/27/96 Page 4 6.49 PM Q ,4k Cc� City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit H DESCRIPTION TOTAL - RECURRING NON -RECUR. FY97 FY97 FY97 STATUS FINANCE - Eliminate 2 filled unclassified positions $ 20,237 $ 20,237 Done as of 12/01/96 Eliminate 5 vacant Resources Specialists and 6 filled Task force temps positions 96,520 96,520 Delayed because Of sweeps Reduce tuition reimbursements 9,300 9,300 Done Eliminate employees awards 300 300 Done Eliminate electricity and water utility cost 20,074 20,074 Done Reduce office equipment rental 2,000 2,000 Done Reduce payments for licenses to upgrade computer software 50,000 50,000 Done Reduce contractual services for microfiche machine maintenance and tern staff 28,046 - 28,046 Done Reduce telephone usage 3,000 3,000 Done i Reduce office equipment repairs and supplies Adjust for salary expenses incorrectly charged to GOB service accounts 3,600 (108,040) 3,600 (108,040) Done Done SUBTOTAL $ 125,037 $ 125,037 HEARING BOARD Provide Compensatory for evening work, rather than overtime $ 800 $ 800 Reduce tuition benefit budget 1,000 1,000 Reduce legal service support 10,000 10,000 Use less expensive innovative advertising methods 12,750 12,750 Reduce postage by distributing material from NET offices 6,000 6,000 Reduce office supply use 375 375 Eliminate motor pool expenses 600 600 SUB -TOTAL $ 31,525 $ 31,525 LABOR RELATIONS Reduce temporary salaries and operating expenses is 3,494 $ 3,494 SUB-TOTALI $ 3,494 $ 3,494 HUMAN RESOURCES Reduce Operating Expenses $ 30,140 $ 30,140 SUB TOTAL $ 30,140 $ 30,140 12/27/96 Page 5 6:49 PM WE City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS INTERNAL AUDITS Achieve savings from replacement Director $ 16,148 1 16,148 Eliminate one filled unclassified position 27,819 27,819 Defer professional services for one year 20,000 - 20,000 Reduce temporary salaries allocation 16,148 16,148 SUB TOTAL $ 80,115 $ 60,115 $ 20,000 UAW - Eliminate two vacant Assistant City Attorneys and no 5% increase for attorneys $ 131,264 $ 131,264 Eliminate reimbursements for court cost and fees 300 300 ' Reduce amount avaliable to repair office equipment 2,007 2,007 Reduce office suplies 4,635 4,635 Do not purchase new chairs or upgrade typewriters 4,200 4,200 SUB -TOTAL $ 142,406 $ 142,406 PUBLIC FACILITIES Close Dinner Key Boatyard effective Jan 1, 1997 (property to be developed) $ 250,324 $ 250,324 Close Bobby Maduro Stadium with insurance paid through 5/97 129,541 129,541 Eliminate 3 part time positions & reduce operating expenses aTt Dinner Key Marina 78,000 78,000 Reduce part-time salaries and operating expenses at Coconut Grove Convention Center 18,400 18,400 Reduce part-time staff and operating expenses at Miami Springs Golf Course 49,011 49,011 Reduction in contractual services 120,000 120,000 Reduce operating expenses at Miami Convention Center & Orange Bowl 16,500 16,500 SUB -TOTAL $ 661,776 $ 661,776 POLICE Reduce general operating expenses $ 188,000 $ 188,000 Eliminate Aviation detail operating expenses 153,000 153,000 COPS funding if full waiver is granted 3,930,000 3,930,000 Reduce LEFT funding to outside organization to help cover overtime for investigation 83,333 83,333 Reduce overtime in operations through internal controls 1,000,000 1,000,000 Reduce DUI/court overtime through pilot program to control cost 333,333 333,333 Savings from unbudgeted attrition 1,000,000 1 1 1,000,000 SUB-TOTALI $ 6,687,666 1 $ 5,687,666 1 $ 1,000,000 12/27/96 Pane R R•AO DRA il DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS PUBLIC WORKS Reduce overtime and operating expenses $ 193,900 $ 193,900 Eliminate one budgeted permanent part-time position 26,667 26,667 Eliminate one temporary filled position 19,933 19,933 Close Virginia Key Beach - no access 112,167 112,167 Reduce waste disposal budget based on project cost 15,000 15,000 SUB TOTAL $ 367,667 $ 367,667 SPECIAL PROGRAMS AND ACCOUNTS Eliminate funding for Commission on Status of Women (City provides staff support) $ 40,000 $ 40,000 Done Eliminate funding for Nuisance Abatement Board (Hearing Brd. provides staff support) 89,870 89,870 Done Eliminate funding for International Trade Board 125,000 125,000 Done Eliminate funding for International Trade Board -Promotion 200,000 200,000 Done Eliminate funding for Gibson Memorial Oratorical 50,000 50,000 Done Eliminate funding for BPW Club - Gibson Oratorical 22,000 22,000 Done Eliminate funding for Bay of Pigs 25,000 25,000 Done Eliminate funding for Best Buddies 10,000 10,000 Done Eliminates funding for Boys Club 50,000 50,000 Done Eliminate funding for Ounce Prevention 15,000 15,000 Done Eliminate funding for Kids in Dade Society 20,000 20,000 Done Reduce funding to Sister Cities by 15% 22,500 22,500 Done Reduce funding for Systems Consultants Inc., accounting software 100,000 100,000 $50k will be taken out of enhG_...a. Reduce Protocol Account by 15% 3,750 3,750 Done Eliminate funding for computer training 90,000 90,000 Done Reduce funding for legislative liaison services 150,000 150,000 Done Reduce funding for Miami River Center from project level 400,000 400,000 Done Reduce funding for Bayfront Park Management Trust by 13% 144,200 144,200 Done SUB TOTAL $ 1,557,320 $ 1,557,320 FIRE Reduce general operating expenses is 37,500 $ 37,500 PUB-TOTALI $ 37,500 $ 37,500 12/27/96 Paoe 7 F:•r,r. DR4 DESCRIPTION TOTAL RECURRING NOWRECUR. FY97 FY97 FY97 STATUS GENERAL SERVICES ADMINISTRATION Reduce equip., tire, and fuel due to service adjustments from project level $ 97,500 $ 97,500 SUB TOTAL $ 97,500 $ 97,500 SOLID WASTE Reduce disposal costs for trash by delivering a max. of 40% to transfer stations 90D,000 $ 900,000 SUB TOTAL $ 900,000 $ 900,000 PARKS Transfer partial expense of two positions to CDBG $ 31,515 $ 31,515 Reduce 2 year-round to 8-week program (Hadley & Jose Marti Parks) 150,000 150,000 Cut Tacolcy grant4n-aid by 15% 13,905 13,905 Cut Little Havana grant-in-aid by 15% 10,425 10,425 Additional cut in grant-in-aid 3,070 3070 SUB TOTAL $ 208,915 $ 208,915 DEPARTMENTAL EXPENDITURE REDUCTIONS GRAND TOTAL $ 11,154,947 $ 10,134,947 $ 1,020,000 12/27/96 Paqe 8 A•r%g Phi j. City of Miami Exhibit II Fiscal Year 1997 Financial Recovery* Plan ' DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS REVENUE ENHANCEMENTS RECOMMENDATIONS: - - CITY CLERK -�- -- Establish annual lobbyist registration fee $ 15,000 $ 15,000 New Occupational License for lobbyist 30,000 30,000 SUB -TOTAL $ 45,000 $ 45,000 COMMUNITY PLANNING & REVITALIZATION Increase class 2 special use permit by 50% $ 26,250 $ 26,250 Reimbursement of RFP expenses from Parrot Jungle project 30,000 30,000 SUB -TOTAL $ 56,250 $ 26,250 $ 30,000 PUBLIC FACILITIES Marina rate increase - eliminate 20% discount for City residents (ordinance change) $ 109,152 $ 109,152 Marina rate increase - sightseeing increase from$.401f to $.80 If (ordinance change) 37,170 37,170 Marina rate increase - commercial increase from $.2011' to $.38 If (ordinance change) 49,259 49,259 Parking fees 263,832 263,832 SUB -TOTALS $ 459,413 $ 459,413 BUILDING AND ZONING Fully enforce collection of glazing inspection fee (glass building) already part of code $ 10,000 $ 10,000 Pending filling vacant inspec Institute a mandatory inspection fee on homes for sale (requires ordinance) 30,000 30,000 Resolution - Ist reading 1/9/9f Close out active back -log of code compliance cases 100,000 100,000 Pending filling vacant inspectors Fully enforce collection of certification fee of $100 for buildings older than 40 years 10,000 10,000 Pending filling vacant inspectors Fully enforce permitting of buildings with full-time maintenance crews 25,000 25,000 Pending filling vacant inspectors Fully enforce signage ordinance 220,500 220,500 Pending filling vacant inspectors Increase electrical and burglar alarm fees to County level (requires ordinance) 26,625 26,625 Done 12/12/96 Emerg. Ordinance Increase structural fees to County level (Requires ordinance) 16,688 16,688 Done 12/12/96 Emerg. Ordinance Increase mechanical (elevator) fees to County level 235,000 235,000 Done 12/12/96 Emerg. Ordinance SUB -TOTAL $ 673,813 $ 673,813 12/27/96 PanP s R•dQ PAII City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS _FIRE Agressively pursue EMS collections (use agency for delinquent accounts) $ 175,000 $ 175,000 USAR Revenues not budgeted 50,000 50,000 SUB TOTAL $ 225,000 $ 175,000 $ 50,000 HEARING BOARDS Increase in Planning & Zoning Fees 36,000 $ 36,000 SUB TOTAL $ 36,000 $ 36,000 NEIGHBORHOOD ENHANCEMENT TEAM ' Reprogram available CDBG funds to support general fund -related programs/projects $ 1,774,232 $ 1,774,232 SUB TOTAL $ 1,774,232 $ 1,774,232 PARKS Increase park user fees $ 100,000 $ 100,000 Reinvest park user fees into park programs (100,000) $ (100,000) SUB -TOTAL $ - $ - POLICE COPS MORE Technology Grant $ 3,000,000 $ 3,000,000 Additional 50 officers waiver by COPS 2,200,000 2,200,000 COPS Funding match savings 1,000,000 1,000,000 LEM Seizures 2,000,000 2,000,000 FY'97 Law Enforcement Block Grant 3,000,000 3,000,000 _ Additional unbudgeted overtime reimbursements 150,000 150,000 Pawn Shop Fees 185,000 185,000 Sell two OH-6 Helicopters from Aviation detail 300,000 300,000 Enforce parking code particularly in downtown area 227,000 227,000 Increase towing Administrqtive Fee to $20.00 from $15.00 172,000 172,000 Increase private property towing Administrative Fee to $15.00 from $5.00 24,750 24,750 Amend City Ordinance to include $500.00 fee for cars used in crimes 750,000 760,000 Amend City's Alarm Ordinance 392,000 392,000 Hire collection agency to collect delinquent fines 193,000 193,000 Amend City Code 42-8 to increase service fees (records) 97,750 97,750 Replace off -duty surcharge of $8.00 per officer per shift with hourly surcharge of $3.00 1318,978 1 318,978 12/27/96 Page 10 6.49 PM 61 City of Miami Fiscal Year 1997 Financial Recovery Plan Exhibit II DESCRIPTION TOTAL RECURRING NON -RECUR. FY97 FY97 FY97 STATUS SUB -TOTAL $ 14,010,478 $ 5,317,478 $ 8,693,000 SOLID WASTE Back billing of collection fees for 2 years $ 3,109,000 $ 3,109,000 Bedminster payment 1,000,000 1,000,000 V SUB-TOTALI $ 4,109,000 $ 4,109,000 NON -DEPARTMENT SPECIFIC Recent sale of property $ 125,000 $ 125,000 Increase number of accounts found through sweeps 2,685,000 2,462,000 223,000 Charge for special events costs; create guidelines for fee waivers 1,000,000 1,000,000 Receive deposit on sale of motor pool 300,000 300,000 Receive payment for WASD easement on Virginia Key 150,000 150,000 Establish fire inspection fee; coordinate enforcement of CU, OL thru fire inspectors 970,000 970,000 Utilize accumulated and available MSEA funds for eligeble projects 12,917,000 300,000 12,617,000 SUB TOTAL $ 18,147,000 $ 4,732,000 $ 13,415,000 REVENUE ENHANCEMENTS RECOMMENDATIONS GRAND TOTAL $ 39,536,186 $ 13,239,186 $ 26,297,000 12/27/96 n- 44 G•Af1 MA City of Miami Fiscal Year 1997 Financial Recovery' Plan ADD -BACKS: DEPARTMENTAL ADDITIONAL COSTS Asset Management - additional staffing City Manager's Office --additional staffing $ (94,700} $ Building & Zoning - Add 11 inspectors and staff to ensure revenue collection Community . (370,500) (292,000) Planning & Revitalization - additional staffing Finance (58,000) - additional staffing Law - additional staffing (470,000) Parks 8 Recreation - additional staffing (118,415) Risk Management - additional staffing (166,000) Risk Management - safety training costs (483,152) Costs of Special Elections (36,345) Misceileneous Recovery Costs (300,000) (100,000) SUB -TOTAL $ (2,489,112) $ ADDSTS NAL G.l.�.ks Safetyram Costs Public ties - Boat $ (660,000) $ Exhibit 11 �REGlJR. .YRE—-STATU�--- J$ k for S.G.1- sofiwarpl - City of Miami Exhibit H Fiscal Year 1997 Financial Recovery Plan W 12/27/96 Pace 13 9*4Q PAA