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Home My WebLink AboutR-96-09240 J-96-1277 12/2/96 9 6. - 9 2 4 RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF HEAVY EQUIPMENT WELDING FABRICATION FROM B & B WELDING, GENERAL WELDING SERVICES, HYDRAULIC SALES & SERVICES, AND J.C. INDUSTRIAL MANUFACTURING CORP., UNDER DADE COUNTY CONTRACT NO. 0439-0/00, FOR A PERIOD OF ONE YEAR, WITH THE OPTION TO RENEW ON A YEAR-TO-YEAR BASIS UNTIL JANUARY 31, 2000, AT AN ESTIMATED ANNUAL AMOUNT OF $44,500.00 FOR THE DEPARTMENTS OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE AND FIRE -RESCUE; ALLOCATING FUNDS THEREFOR FROM ACCOUNT CODE NUMBERS 509000-420901-6-670 ($40,000.00) AND 280701-670 ($4,500.00); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID ACQUISITION, AND THEREAFTER TO EXTEND THIS CONTRACT ON A YEAR-TO-YEAR BASIS UNTIL JANUARY 31, 2000, AT THE SAME PRICE, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS; FURTHER AUTHORIZING THE CITY MANAGER A 5% CONTINGENCY INCREASE TO COVER UNFORESEEN REQUIREMENTS. WHEREAS, it is necessary for the Departments of General Services Administration/Solid Waste and Fire -Rescue to secure a contract for heavy equipment welding fabrication under existing Dade County Contract No. 0439-0/00 for a one (1) year period with the option to renew on a year-to-year basis until January 31, 2000; and WHEREAS, various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of heavy equipment welding fabrication; and CITY COMMISSION MEETING OF DEC 1 2 1996 Resolution No. 6 - 9 2 4 r WHEREAS, this acquisition will provide a more cost effective manner of refurbishing City equipment and expedite servicing of same; and WHEREAS, funds for said acquisition are available from Account Code Numbers 509000-420901-6-670 ($40,000.00) and 280701-670 ($4,500.00); and WHEREAS, the City Manager, the Assistant City Manager in charge of the Department of General Services Administration/Solid Waste and the Chief of Fire -Rescue recommend the purchase of heavy equipment welding fabrication as specified above be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The purchase of heavy equipment welding fabrication from B & B Welding, General Welding Services, Hydraulic Sales & Services, and J.C. Industrial Manufacturing Corp., under Dade County Contract No. 0439-0/00, for a period of one year, with the option to renew on a year-to-year basis until January 31, 2000, at an estimated annual amount of $44,500 for the Departments of General Services Administration/Solid Waste and Fire -Rescue, is hereby approved, with funds therefor hereby allocated from account code numbers 509000-420901-6-670 ($40,000) and 280701-670 ($4,500). Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said acquisition, and thereafter to extend this contract on a year-to-year basis until January 31, 2000, at the same price, terms and conditions, subject to the availability of funds. tj Section 4. Further authorizing the City Manager a 5% contingency increase to cover unforeseen requirements. Section 5. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 12th day of December 1996. JO AROLLO, MAYOR ATTEST: WALTER J. Y CLERK PREPARED AND APPROVED BY: RAFAEU 0. DIAZ DEPUTY CITY ATTO Y APPROVED AS TO FORM AND CORRECTNESS: �. . L" A./QUIK11 JONES II CITY AT ORNE W1287:csk:ROD 3 i 9 6 M VZ4 h r 1� a TO: Honorable Mayor and Members of the City Commission FROM: Edward MaCq eZ / City Manager RECOMMENDATION: CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM C! DATE: JEi y C FILE: SUBJECT: Authorizing the purchase of Heavy Equipment Welding Fabrications Dade County Contract No. 0439-0/00 REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the purchase of heavy equipment welding fabrication on a contract basis for one (1) year with the option to renew on a year to year basis until January 31, 2000 from B 8t B Welding, a Non- Minority/Dade County vendor, located at 6995 NW 32nd Avenue, Miami, Florida; General Welding Services, a Non-Minority/Dade County vendor, located at 8115 NW 56 Street, Miami, Florida; Hydraulic Sales 8L Services, a Non-Minority/Local vendor, located at 3700 NW South River Drive, Miami, Florida; and ].C. Industrial Manufacturing Corp., a Non-Minority/Local vendor, located at 3631 NW 48 Terrace, Miami, Floorida, under existing Dade County Contract No. 0439-0/00, for an estimated annual amount of $44,500.00 for the Departments of General Services Administration/Solid Waste and Fire -Rescue. Funding Is available from Account Code Numbers 509000-420901-6-670 ($40,000.00) and 280701-670 ($4,500.00). BACKGROUND: Various municipalities and agencies have realized substantial savings utilizing the Dade County contract for the purchase of heavy equipment welding fabrication. This acquisition will provide a more cost effective manner of refurbishing City vehicles and expedite servicing of same. It is therefore recommended that award be made to the various vendors under existing Dade County Contract No. 0439.0/00 for the Departments of General Services Administration/Solid Waste and Fire -Rescue. � �24 e BID AWARD RECOMMENDATION FORM BID NUMBER: DADE COUNTY #0439-0/00 COMMODITY/SERVICE:HEAVY EQUIPMENT WELDING FABRICATION DEPARTMENT / DIVISION: GENERAL SERVICES ADMINISTRATION/SOLID. WASTE AND FIRE RESCUE TERM OF CONTRACT: CONTRACT FOR ONE YEAR WITH THE OPTION_ TO RENEW ON A YEAR TO YEAR BASIS UNTIL JANUARY 2000. NUMBER OF BIDS DISTRIBUTED: . N/A NUMBER OF BIDS RECEIVED: _ N/A METHOD OF AWARD: nADE COUNTY CONTRACT RECOMMENDED VENDOR(S): B&B WELDING GENERAL WELDING SERVICES HYDRAULIC SALES & SERVICES J.C. INDUSTRIAL MANUFACTURING STATUS: CONTRACT VALUE: TOTAL: $44 , 50n _ nn THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: THE DEPARTMENTS OF FIRE RESCUE AND GENEA2tL SERVICES ADMINISTRATION AND SOLID WASTE ARE IN NEED OF THESE SERVICES FOR THE REFURBISHING OF MOBILE EQUIPMENT, USING THIS CONTRACT WILL RESULT IN A MORE COST RFFF:CTTVR AND EXPEDITIOUS MANNER TO SERVICE THESE VEHICLES. ACCOUNT CODE(S): snAnnn _ 49ngpi r,. r,7p 280701-670 4,500.00 Wf BUDGET REVIEW APPROVAL: DF.PARTMENT APPROVAL. PROC EMENT AP P VAL: Departm Director/ Department Director/ Judy S. Carter Designee Chief Procurement Officer i OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: PAGE 2 OF 2 PAGES q (6,WQ v 3 i Fig ' CONTRACT AWARD SHEET 1 NO.: 0439 4/00 (Previous Bid No. 0439-2/97) iVY EQUIPMENT WELDING FABRICATION (TRACT PERIOD: 2/1/96 thru 1/31/97 1MODITY CODE: 929-08 OTR YEARS: Four •(4).. :T #1: VENDORS AWARDED .0. NO.: 591367652' !DOR: B & B WELDING EET: 6995 N.W. 32nd Ave. Y/STATE/ZIP: Miami, Florida 33149 .B. TERMS: Destination MENT TERMS: Net 30 IVERY: As Required 4 NE. (305).696-3621 : (305) 693-1602 1 TACT: Boyd Woodard A .D.- NO.: 591573482 I DOR: GENERAL WELDING SERVICES EET: 8115 N.W. 56th Street Y/STATE/ZIP: Miami, Florida 33166 .B. TERMS: Destination MENT TERMS: Net 30 ;IVERY: As Required NE:- (305) 592-9483 (305) 591-8540 TACT: Jose Cid f.D. NO.: 591692614 DOR: HYDRAULIC SALES & SERVICES EET: 3700 N.W. South River Drive l�/STATE/ZIP: Miami, Florida 33142 .B. TERMS: Destination IBENT TERMS: Net 30 IVERY: As Required !4E: (305) 633-4677 (305) 638-5284 TACT: Fred Orig .D. NO.: 650047880 )OR: J.C. INDUSTRIAL MANUFACTURING CORP. =ET: 3631 N.W. 48th Terrace f/STATE/ZIP: Miami, Florida 33148 .B. TERMS: Destination' :4ENT TERMS: Net 30 �rVERY: As Required 11E: (305) 634-5280 1 (305) 634-5224 FACT: Pindrn AmArinr t�� 9 6 - 924 5 M171. METROPOLITAN DADE COUNTY, FLORIDA ,�Q:��.�+I► METRO•DADE� j E.. _....�_ ...._.•��' STEPHEN P. CLARK CENTER ! GENERAL SERVICES ADMINISTRATION l PROCUREMENT MANAGEMENT DI -VISION SUITE 2350 111 NW Ist STREET MIAMI. FLORIDA 33,28.1989 ADDENDUM NO. 3 43051375.5289 August 29, 1995 TO: ALL PROSPECTIVE BIDDERS SUBJECT: BID NO. 0439-0/00 BID OPENING DATE: September 13, 1995 ._ This Addendum is and does become a part of Bid No. 0439-0/00 entitled: Heavy Equipment Welding and Fabrication. Please note the following change(s): 1. Delete the following paragraphs: 2.7 entitled: PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT 2.28 entitled: HOURLY RATE 2.33 entitled: OVERTIME Section 2.0 Para. 2.6 entitled: METHOD OF AWARD: To all pre -qualified bidders. First paragraph after the list of criteria, beginning with "These awarded bidders... Change second sentence of this paragraph to read as follows: When such work assignments are identified, the pre -qualified bidders shall receive notification for a quotation; review the written specifications regarding the work to be accomplished, inspect the work or work area and offer a price based on their labor rate and the materials to be provided. Page 3 Para. 2.8 of section 2.0, last paragraph delete the name and telephone number for Gary Manon and change the name Rollie Calzadilla to Jil Paiewonsky. Page 7 Section 2.0 Para. 2.25 replace with revised 2.25 below. 96 METROPOLITAN DADE COUNTY Tony Arroyo, CPPB, Supervisor GSA/Procurement Management Division TA/TH/bt ACKNOWLEDGEMENT:. COMPANY: SIGNATURE: TITLE: THIS COPY MUST BE RETURNED WITH YOUR 131D PROPOSAL, IF IT IS NOT RETURNED AND SIGNED, YOUR BID WILL BE CONSIDERED NON -RESPONSIVE 96 2 7