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HomeMy WebLinkAboutR-96-0914J-96-1267 11 /26/96 RESOLUTION NO9 i-m 14 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP), IN SUBSTANTIALLY THE ATTACHED FORM, SEEKING NOT -FOR -PROFIT AND GOVERNMENTAL AGENCIES TO PROVIDE HOUSING ASSISTANCE AND RELATED SERVICES TO LOW INCOME PERSONS LIVING WITH HIV/AIDS IN CONNECTION WITH THE 1996 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) PROGRAM. WHEREAS, the Housing Opportunities for Persons with Aids (HOPWA) Program is authorized by the AIDS Housing Opportunity Act and amended by the Housing and Community Development Act of 1992 to provide states and localities with resources and incentives to devise long-term comprehensive strategies for meeting the housing need of persons with acquired immunodeficiency syndrome, or related diseases, and their families; and WHEREAS, the City of Miami is the designated jurisdiction for receiving the HOPWA I resources for the entire Dade County geographic eligible metropolitan statistical area s ("EMSA") by the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, it is incumbent upon the City to seek proposals from not -for -profit and governmental agencies to provide housing assistance and related services to low income i persons living with HIV/AIDS throughout the EMSA; and t i WHEREAS, in March of 1996, the City Commission approved the 1996 HOPWA j ,i Plan through Resolution No. 96-208; and is (5 (1rt{ 1 AiTACHFJ6UNT (53 CONTAINED a WHEREAS, in April of 1996, the City Commission appropriated $8,359,000 in funding to the City from U.S. HUD for the 1996 HOPWA Program through Ordinance No. 1 1355; and WHEREAS, in September 1996, the City Commission revised the 1996 HOPWA Plan through Resolution No. 96-681; and WHEREAS, in November 1996, the HOPWA Advisory Board (HAB) reviewed and recommended the attached Request for Proposals (RFP) be forwarded to the City Commission for its approval, and authorization to issue; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. 1 Section 2. The City Manager is hereby authorized to issue a Request for Proposals, in substantially the attached form, seeking not -for -profit and governmental j agencies to provide housing assistance and related services to low income persons living i with HIV/AIDS in connection with the 1996 Housing Opportunities for Persons with AIDS (HOPWA) Program. Section 3. This Resolution shall become effective immediately upon its adoption. 2 g 6 - 914 PASSED AND ADOPTED this 12thday of December , 1996. a 24 '1, J CAROLLO, MAYOR ATTEST: WALTER AjbqWAN CITY CLERK COMMUNITY DEVELOPMENT/NET REVIEW: ELBERT WATERS, DIRECTOR COMMU ITY DEVELOPMENT/NET REVIEWED AS TO ACCOUNTING AND TREASURY REQUIREMENTS: MICHAEL AVIN, DIRECTOR DEPARTMENT OF FINANCE PREPARED AND APPROVED BY: LINDA KELLY KEARS N ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: 1 NJO E ,III CITY ATTO Y W 1274:CSK 3 '.) 6 --914 HOUSING OPPORTUNITIES FOR PERSONS H AIDS (HOPWA) SERVICES REQUEST FOR PROPOSALS [i EXHIBIT A HOPWA PROGRAM INTRODUCTION The Housing Opportunities for Persons With AIDS (HOPWA) Program was established by the AIDS Housing Opportunity Act of 1990, and revised under the Housing and Community Development Act of 1992. On March 23, 1996, the Miami City Commission authorized the City Manager to submit the City's fiscal year 1996-1997 proposed Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD). This Plan included $8,359,000 in recommended funding projections for the Housing Opportunities for Persons With AIDS (HOPWA) Program. Pursuant thereto, the City of Miami, through its Department of Neighborhood Enhancement Team (NET) / Housing Division, hereby issues this request for proposals (RFP) to fund services for low income individuals and households, wherein at least one member has AIDS. ELIGIBLE APPLICANTS: Governmental agencies, not for profit corporations and not for profit and for profit joint ventures. All entities receiving HOPWA Program funds shall be required to submit quarterly reports, as well as, the HUD required Annual Progress Report (APR). Seven percent (7%) of the funds awarded pursuant to - this RFP may be used for administrative expenses of the applicant; and a reasonable amount may be used for direct service delivery costs. Applications must be submitted to: City of Miami, Department of NET, Housing Division 444 S.W. Second Avenue, Suite 227 Miami, Florida 33130 ATTENTION: Paul A. Eisenhart on or before Thursday, February 20, 1997, by 4:00 P.M. Responses to this RFP after the stated deadline will not be considered. Incomplete responses will not be considered. Contact Paul A. Eisenhart at (305) 416-2098 for further information. One original and six copies must be submitted, in one inch, three ring binders, and tabbed. The City reserves the right to reject any and/or all response(s) at its own discretion; and increase or decrease funding. �6-914 (D 1996 HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS SERVICES REQUEST FOR PROPOSALS TABLE OF CONTENTS Exhibit A: HOPWA Program Introduction :,.Exhibit B: HOP«'A Federal Regulations -Exhibit C ROPNVA Income & Housing Assistance Maximums Form 1: General Response Information Dorm 2: Narrative Summary & Evidence of Capacity (Describe your agency, what it proposes to do, and evidence of its capacity to accomplish what it says it is going to do. No more than 3 double spaced pages.) Form 3: Evidence of Financial Integrity & Not For Profit Status Form 4: Linkage Agreements: Case Management Agencies Other than Case Management Agencies Form 5: Program Budget Form 6 AIRS Surveillance Summary Map EXHIBIT A I-IOPWA Eligibility Activity Description LONG TERM HOUSING FINANCIAL ASSISTANCE: CLIENT BASED PROGRAM FUNDING LEVEL: 1000,000 GOAL: The City seeks one or more applicants to provide approximately 167 eligible households with housing financial assistance for one year. SPONSOR ELIGIBILITY: Entity applying for funding under long term housing financial assistance: client based program must be a governmental or not for profit agency. For profit entities may apply jointly vdth a not for profit agency, and must be named in the response to this RFP. For profit agencies shall not apply solely on their own behalf. SPONSOR'S RESPONSIBILITIES: 1. Medically qualify clients. 2. Financially qualify clients. - 3. Tunely request housing quality standards inspections at Dade County Housing. 4. Timely disbursement of all housing assistance payments. 5. Review the housing quality standards checklist with the client. 6. Provide clients with a list of local area case management providers. 7. Assurance that clients receive case management within 30 days of initial HOPWA housing assistance. in order to receive medical and non -medical services available in the community. 8. Assure that client has applied for disability, if eligible. 9. Mail to client written determination of eligibility, and amount of monthly assistance, if applicable, within 15 business days of receipt of complete application. 10. ,Review the agency's written HOPWA Program guidelines, rules, grievance -. p-rocedures with client, and have client sign an affidavit acknowledging ng client's r6ceipt, understanding, and agreement to comply with them. 1.1. Enter client data on to the Service Delivery Information System (SDIS). 12. Assure that client has paid his/her portion of the rent or mortgage. 13. Attend the HOPWA Advisory Board's monthly meetings, and give a brief written update of the prior month's activity. 14. Submit the quarterly report as specified by the City of Miami-; within 15 days following the end of the quarter. 15. Submit the Annual Progress Report to the City of Miami, by June 15. 16. Submit the agency's audited financial statements to the City of Miami, within 90 days of the agency's fiscal year end. • r EXHIBIT A HOPWA Eligibility Activity Description CLIENT ELIGIBILITY: All clients must meet medical and income eligibility criteria. Medical Eligibility Criteria: Client must submit written documentation, as prescribed by the HOPWA Program, of a diagnosis of Acquired Immunodeficiency Syndrome (AIDS) by a medical doctor, or doctor of osteopath, and, is disabled because of AIDS (and receives income pursuant to said disability), or has applied for disability income because of AIDS, unless client is ineligible to receive disability income due to citizenship status, within 15 business days of a client's application for assistance. The doctor's current Florida license number must be noted on the form with the diagnosis of AIDS. If client does not comply, client will lose his/her place on the waiting list. No other form of documentation shall be accepted. Income Eligibility Criteria: Written documentation, as prescribed by the HOPWA Program, of a client's income must be presented to the agency providing the HOPWA assistance within 15 business days of a client's application for assistance. If client does not comply, client will lose his/her place on the waiting list. Client's household income cannot exceed household income maximums, per household size, listed in Exhibit C. Documentation: 1. Social Security Benefits Statement issued with 15 business days of initial application, or -- 2. Letter from the Social Security Administration confirming client has applied for disability benefits within 15 days of initial application. 3. Evidence documenting all other sources of income. CLIENT'S RESPONSIBILITIES: 1. Complete application for HOPWA assistance within 15 business days. 2. Locating their own affordable housing which meets housing quality standards. 3. ,finely contribute his/her portion toward rent or mortgage, i.e., the greatest of the following, including utilities: 30°0 of the family's adjusted gross income as defined in 24 CFR Part 813.102 and applied in the Section 8 Program, 1090 of the family's gross income, or if the family is receiving payments for welfare assistance from a public agency and part of the payments, adjusted in accordance with the family's actual housing costs, is specifically designated by the agency to meet the family's housing costs, the portion of the payments that is designated (24 CFR Part 573.310 (d)). Respondent must ensure client is paying his/her portion of the rent or mortgage. 4. Notify HOPWA assistance provider of any changes in income within 15 days of such event. 5. Follow his/her individual case management plan as provided by his/her case manager. 6. Timely comply with lease or mortgage teens. 7. Enroll. with an agency providing case management within 30 days of initial HOPWA housing assistance, and notify HOPNVA housing assistance provider of t the case management agency chosen by the client. 8. Comply with all the HOPWA Program guidelures and rules of the assistance providing agency. q.6 - 914 [i EXHIBIT A HOPWA Eligibility Activity Description POINT VALUATIONS & EVALUATION CRITERIA: Note: Evaluations of agencies previously funded by HOPWA shall be taken into consideration in the overall scoring of responses to this Request For Proposals. 20 _ Evidence of capacity & experience in processing a volume of clients quickly, professionally, & ei�iciently. 20 ` _ Evidence of geographic accessibility to eligible populations. 20 Evidence of capacity to issue timely numerous rent checks. 10 Multilingual capabilities, specifically: English (4 points), Spanish (3 points), Creole (3 points). 10 Comparative Service Delivery Costs (7 points) and Administrative Costs (3 points). 10 Evidence that staff has received HIV/AIDS and homelessness sensitivity training. 7 Evidence of currently existing linkage agreement(s)with case management agencies. 3 Evidence of currently existing linkage agreements) with HIV/AIDS service organizations other than case management agencies. 5 Bonus Points will be awarded to a respondent which can demonstrate at least a 5% financial contribution from another funding source to this service/activity. This contribution must be identified in the enclosed budget. r EXHIBIT A. HOPNVA Eligibility Activity Description LONG TERM HOUSING FINANCIAL ASSISTANCE: PROVIDER BASED PROGRAM FUNDING LEVEL: $1,000,000 GOAL: The City seeks one or more applicants to provide approximately 167 eligible households with housing financial assistance for one year. SPONSOR ELIGIBILITY: Entity applying for funding under long term housing financial assistance: client based program must be a governmental or not for profit agency. For profit entities may apply jointly with a not for profit agency, and must be named in the response to this RFP. For profit agencies shall not apply solely on their own behalf. SPONSOR'S RESPONSIBILITIES: 1. Medically qualify clients. 2. Financially qualify, clients. 3. Use fair and non-discrnninatory methods of selecting housing and landlords. 4. Identify and secure at least five (5) appropriate and affordable housing units per landlord, for eligible clients, for at least one year. — 5. Timely request housing quality standards inspections at Dade County housing. 6. Timely disbursement of all housing assistance payments. 7. Provide the client with the list of rental units with which the Sponsor has agreements. 8. Provide clients with a list of local area case management providers. 9. Assurance that clients receive case management within 30 days of initial IIOPWA housing assistance in order to receive medical and non -medical services available in the community. 10. Assure that client has applied for disability, if eligible. 11. Avian to client written detennination of eligibility, and amount of monthly assistance, ,if applicable, within 15 business days of receipt of complete application. 3-2... Review the agency's written IiOPWA Program guidelines, rules, ,grievance procedures with client, d and have client sign an affidavit acknowledging client's receipt, understanding, and agreement to comply with them. 13. Assure that client is paying Ws/her portion of the rent. 14. Enter client data on to the Service Delivery Information System (SDIS). 15. Attend the HOPWA Advisory Board's monthly meetings, and give a brief written update of the prior month's activity. 16. Submit the quarterly report as specified by the City of A•Iiami, within 15 days following the end of the quarter. 17. Submit the Annual Progress Report to the City of Miami, by June 15. 18. Submit the agency's audited financial statements to the City of Miami, within 90 days of the agency's fiscal year end. EXHIBIT A HOPWA Eligibility Activity Description CLIENT ELIGIBILITY: All clients must meet medical and income eligibility criteria. Medical Eligibility Criteria: Client must submit written documentation, as prescribed by the HOPWA Program, of a diagnosis of Acquired Immunodeficiency Syndrome (AIDS) by a medical doctor, or doctor of osteopath, and, is disabled because of AIDS (and receives income pursuant to said disability), or has applied for disability because of AIDS, unless client is ineligible to receive disability income due to citizenship status, within 15 business days of a client's application for assistance. The doctor's current Florida license number must be noted on the form with the diagnosis of AIDS. If client does not comply, client will lose leis/her place on the waiting list. No other form of documentation shall be accepted. Income Eligibility Criteria: Written documentation, as prescribed by the HOPWA Program, of a client's income must be presented to the agency providing the HOPWA assistance within 15 business days of a client's application for assistance. If client does not comply, client will lose his/her place on the waiting list. Client's household income cannot exceed household income mamimums, per household size, listed in D d it C. Documentation: 1. Social Security Benefits Statement issued with 15 business days of initial application, or 2. Letter from the Social • Security Administration confirming client has applied for disability benefits within 15 days of initial application. 3. I;%�idence documenting all other sources of income. CLIENT'S RESPONSIBILITIES: 1. Complete application for HOPWA assistance within 15 business days. 2. Choosing their housing fom the HOPIVA Sponsor's list. 3. Timely contribute his/her portion toward rent or mortgage, i.e., the greatest of the following, including utilities: 30% of the family's adjusted gross income, as defused 24 CFR Part 813.102 end applied in the Section 8 Program, 10% of the family's gross income, or if the family is •..:; receivnn� payments for welfare assistance from a public agency and part of the payments, adjusted b ira accordance with the farnily's actual housing costs, is specifically designated by the agency to meet the family's housing costs, the portion of the payments that is designated (24 CFR Part 573.310(d)). 4. Notift HOPWA assistance provider of any changes in income within 15 days of such event. 5. Timely comply with lease terns. 6. EruoI1 with an agency providing case management within 30 days of initial HOPWA housing assistance, and notify HOPWA housing assistance provider of the case management agency chosen by the client. 7. Follow his/her individual case management plan as provided by his/her case manager. 8. Comply with all of the HOPWA Program guidelines and rules of the assistance providing agency. 1 EXHIBIT A HOPWA Eligibility Activity Description POINT VALLZ4TIONS & EVALUATION CRITERIA: Note: Evaluations of agencies previously funded by HOPWA shall be taken into consideration in the overall scoring of responses to tlris Request For Proposals. 15 Evidence of capacity & experience in processing a volume of clients quickly. professionally, & efficiently. 15 Evidence of capacity and experience negotiating with rental housing owners and landlords. 15 Evidence of geographic accessibility to eligible populations. 15 Evidence of capacity to issue timely numerous rent checks. 10 'Multilingual capabilities, specifically: English (4 points), Spanish (3 points), Creole (3 points). 10 — Comparative Service Delivery Costs (7 points) and Administrative Costs (3 points). 10 Evidence that staff has received HIS'/AIDS and homelessness sensitivit3, training. 7 _ Evidence of currently existing linkage agreement(s) with case management agencies. 3 Evidence of currently existing linkage agreement(s) with 1-11V.,.MDS 'ser-\'ice organizations other than case management agencies. 5 Bonus Points wri l be awarded to a Sponsor which can demonstrate at least a 5°o financial contribution from another funding source to this seiNice/acth ity. This contribution must be identified in the enclosed budget. r EXHIBIT A HOPWA Eligibility Activity Description EMERGENCY HOUSING FINANCIAL ASSISTANCE: FUNDING LEVEL: $500,000 GOAL: The City seeks one or more applicants to provide approximately 400 eligible households with emergency housing financial assistance for not more than 60 days. SPONSOR ELIGIBILITi': Entity applying for funding under emergency housing financial assistance program must be a governmental or not for profit agency. For profit entities may apply jointly with a not for profit agency, and must be named in the response to this RFP. For profit agencies'shall not apply solely on their own behalf. SPONSOR'S RESPONSIBILITIES: 1. Medically qualify clients. 2. Financially qualify' clients. 3. Timely disbursement of all housing assistance payments. 4. Rexiew the agency's written HOPWA Program — guidelines, rules, grievance procedures with client. and have client sign an affidavit acknowledging client's receipt, understanding; and agreement to comply with them. 5. Enter client data on to the Service Delivery Information System (SDIS). 6. Provide emergency housing financial assistance for up to 30 days, which may in extraordinary circumstances be extended to 60 days. The goal is to relocate clients to appropriate transitional or permanent housing within the first 30 days. 'Phis type of assistance shall not be granted for more than 60 days within a 52 week period. 7. Assure that housing provrided to clients is reasonably decent. safe, and sanitary. i.e., does not require a housing quality standards inspection; however, someone from the Sponsor shall accept responsibility for assuring that the housing is clean, free of pests, and dry. 8:. Attend the HOPWA Advisory Board's monthly meetings, and give a brief written update of the prior month 's activity. 9. Submit the quarterly report as specified by the City of Miami, within 1.5 days following the end of the quarter. 10. Submit the Annual Progress Report to the City of Miami, by June 15. 11. Submit the agency's audited financial statements to the City of Miami, within 90 days of the agency's fiscal year end. TYPES OF HOUSING FACILITIES TO BE USED: 1. Apartments. 2. Hotel/Motel. 3. Single roorn occupancy (SRO). 4. Adult congregate living facility (ACLFIALF). 5. Boarding home. 6. Shelters, only as a last resort and for very short term placement. 96-914 EXHIBIT A HOPWA Eligibility Activity Description CLIENT ELIGIBILITY: All clients must meet medical and income eligibility criteria. Medical Eligibility Criteria: Client must submit written documentation, as prescribed by the HOPWA Program, of a diagnosis of Acquired Irmnunodeficiency Syndrome (AIDS) by a medical doctor, or doctor of osteopath. The doctor's current Florida license number must be noted on the form with the diagnosis of AIDS. If client does not comply, client «ill lose his./her place on the waiting list. No other form of documentation shall be accepted. Income Eligibility Criteria: Written documentation, as prescribed by the HOPWA Program, of a client's income must be presented to the agency providing the HOPWA assistance within 15 business days of'a client's application for assistance. If client does not comply, client will lose his/her place on the waiting list. Client's household income cannot exceed household income maximums, per household size, listed in Exhibit C. Documentation: 1. Evidence documenting all sources of income. CLIENT'S RESPONSIBILITIES: - 1. Complete application for HOPWA assistance within 15 business days. 2. Notify HOPWA assistance provider of any changes in income within 15 days of such event. 3. Comply with all the HOPWA Program guidelines and rules of the assistance providing agency. POINT VALUATIONS & EVALUATION CRITERU: —No4.: Evaluations of agencies previously funded by I•10PN A shall be taken into consideration in the o eraff scoring of responses to this Request For Proposals. 20 Evidence of capacity & experience in processing a volume of clients quickly, professionally, & efficiently. 20 Evidence of geographic accessibility to eligible populations. 15 Evidence of capacity to issue timely numerous rent checks. 10 _ Multilingual capabilities, specifically: English (4 pts.), Spanish (3 pts.), Creole (3 pts.). 10 Comparative Service Delivery Costs (7 points) and Administrative Costs (3 points). 10 Evidence that staff has received HIV/AIDS and homelessness sensitivity training. 10 Evidence of currently existing linkage agreement(s) with case management agencies. 5 Evidence of currently existing linkage agreement(s) with HIV/AIDS service organizations other than case management agencies. 5 _ Bonus Points will be awarded to a sponsor which can demonstrate 24 hours a day, oil call capability. j c 914 w,Y M EXHIBIT A I-iOPWA Eligibility Activity Description LFFILITIES ASSISTANCE: FUNDING LEVEL: $500,000 GOAL: The City seeks one or more applicants to provide approximately 800 eligible households with utilities assistance of up to $500 over a 52 week period. Eligible costs include: deposits initial installation/reconnection fee, arrearages to the point of initial HOPWA housing assistance to prevent disconnection, ongoing electricity, gas, sewer, water, and basic local telephone services. SPONSOR ELIGIBILITY: Entity applying for funding under utilities assistance program must be a governmental or not for profit agency. For profit entities may apple jointly with a not for profit agency, and must be named in the response to this RFP. For profit -agencies shall not apply solely on their mvn behalf. SPONSOR'S RESPONSIBILITIES: 1. Medically qualify clients. 2. Financially qualify clients. 3. Timely disbursement of all utilities assistance payments. 4. Review the agency's written HOPWA Program guidelines, rules, grievance procedures with client, and have client sign an afiidmit acknowledging client's receipt, understanding, and agreement to comply with them. 5. Enter client data on. to the Service Delivery Information System (SDIS). 6. Provide utilities assistance of up to $500.00 over a 52 week period. 7. �, Attend the HOPWA Advisory Board's monthly meetings, and give a brief written update .' ,Qf the prior month's activity. 8. Submit the quarterly report as specified by the Cite ol" Miarni, within 15 days following the end of the quarter. 9. Submit the Annual Progress Report to the City of Miami, by Tune 15. 10. Submit the agency's audited financial statements to the Cih of IvIiarni, within 90 days of the agency's fiscal year end. CLIENT ELIGIBILITY: All clients must meet medical and income eligibility criteria, and be receiving HOPWA housing assistance.. 96 014 In EXHIBIT A HOPWA Eligibility Activity Description Medical Eligibility Criteria: Client must submit written documentation, as prescribed by the HOPWA Program, of a diagnosis of Acquired Immunodeficiency Syndrome (AIDS) by a medical doctor, or doctor of osteopath. The doctor's current Florida license number must be noted on the form with the diagnosis of AIDS. If client does not comply, client will lose his/her place on the waiting list. No other form of documentation shall be accepted. Income Eligibility Criteria: Written documentation, as prescribed by the HOPWA Program, of a client's income must be presented to the agency providing the HOPWA assistance within 15 business days of a client's application for assistance. If client does not comply, client will lose his/her place on the waiting list. Client's household income cannot exceed household income maximums, per household size, listed in Exhibit C. Documentation: I.. Evidence documenting all sources of income., which may be accessed through the Sen ice Delivery Information System (SDIS). CLIENT'S RESPONSIBILITIES: 1. Complete application for HOPWA assistance within 15 business days. 2. Notify HOPWA assistance provider of any changes in income within 15 days of such event. 3. Comply with all the HOPWA Program guidelines and rules of the assistance providing agency. POINT VALUATIONS & EVALUATION CRITERIA: Note: Evaluations of agencies prei-iously funded by HOPXVA shall be taken into consideration in the overall scoring of responses to this Request For Proposals. •J 2i1'` '' Evidence of capacity &experience in processing a volume of clients quickly, professionally, & efficiently. 20 Evidence of geographic accessibility to eligible populations. 20 Evidence of capacity to issue tunely numerous checks. 10 Multilingual capabilities, specifically: English (4 pts.). Spanisli (3 pts.), Creole (3 pts.). 10 Comparative Service Delivery Costs (7 points) and Administrative Costs (3 points). 10 Evidence that staff has received HIV/AIDS and homelessness sensitivity training. 10 .Ability to coordinate with HOMN"A prmider:s of emergency, short and long term housing assistance. 1• -a 1 'f� (� 9 7C �i EXHIBIT A HOPNIIA Eligibility Activity Description SPECIAL NEEDS AND MOVING ASSISTANCE: FUNDING LEVEL: $240,000 GOAL No. 1: The City, seeks one or more applicants to provide approximately 576 eligible households with assistance for special needs of up to $250 over a 52 week period. Special needs being any non -recurring need of the client. GOAL No. 2: The City seeks one or more applicants to provide approximately 240 eligible households with moving assistance of up to $200 over a 52 week period. SPONSOR ELIGIBILITY: Entity applying for fiindi.ng under special needs and moving assistance program must be a governmental or not for profit agency. For profit entities may apply jointly with a not for profit agency, and must be named in the response to this RFP. For profit agencies shall not apply solely on their own behalf. SPONSOR'S RESPONSIBILITIES: 1. Medically qualify clients. 2. Financially qualify clients. 3. Timely disbursement of all special needs and moving assistance payments. 4. Payments of greater than. $25 must be made directly to the vendor. 5. Payments of $25 or less shall be made to the household. 6. Review the agency's written HOPWA Program guidelines. rules, grievance procedures with client, and have client sign an affidavit acknowledging client's receipt, understanding, and agreement to comply with them. Ts Enter client data on to the Service Delivery hnforrnation System (SDIS). 8." '''Provide utilities assistance of up to S500.00 over a 52 week period. 9. Attend the HOPWA AdNiisory Board's monthly meetings, and give a brief written update of the prior month's activity. 10. Submit the quarterly report as specified by the City of 1\4iarni., within 1.5 days following the end of the quarter. 11. Submit the Annual Progress Report to the City of Miami, by Tune 15. 12. Submit the agency's audited financial statements to the City of Miami, within 90 days of the agency's fiscal year end. h. EXHIBIT A HOPANIA Eligibility Activity Description CLIENT ELIGIBILITY: All clients must meet medical and income eligibility criteria. Medical Eligibility Criteria: Client must submit written documentation, as prescribed by the HOPWA Program, of a diagnosis of Acquired Irnmunodeiiciency Syndrome (AIDS) by a medical doctor, or doctor of osteopath. The doctor's current Florida license number must be noted on the form with the diagnosis of AIDS. If client does not comply, client will lose his/her place on the waiting list. No other form of documentation shall be accepted. Income Eligibility Criteria: Written documentation, as prescribed by the HOPWA Program, of a client's income must be presented to the agency provding the HOPWA assistance within 15 business days of a client's application for assistance. If client does not comply, client will lose his/her place on the waiting list. Client's household income cannot exceed household 'income maximurns, per household size, listed in Exhibit C. Documentation: l . Lnidence documenting all sources of income., which may be accessed through the Service Delivery Information System (SDIS). Additional Eligibility Criteria: Clients who have received special needs grant funds in the past must wait at least two years from the date of initial special needs assistance to be eligible to receive special needs assistance again. CLIENT'S RESPONSIBILITIES: 1. Complete application for HOPWA assistance within 15 business days. 2. Notify HOPNVA assistance provider of any changes in income «-itlun 15 days of such event. 3. Comply with all the HOPWA Program guidelines and rules of the assistance providing agency. .J POINT VALUATIOi1S & EVALUATION CRITERIA: Note: Evaluations of agencies previously funded by HOPWA shall be taken into consideration in the overall scoring of responses to this Request For Proposals. 20 Evidence of capacity & experience in processing a volume of clients quickl}, professionally, & efficientlY. 20 Eiidence of geographic accessibility to eligible populations. 20 Evidence of capacity to issue timely numerous checks. r 10 _ 1\4ultilingual capabilities, specifically: English (4 pts.), Spanish (3 pts.). Creole (3 pts.). 10 Comparative Service Delivery Costs (7 points) and Adttunistrative Costs (3 points). 10 E-vidence that staff has received MWAIDS and homelessness sensitivity training. 10 ` Ability to coordinate with other 11OPWA ser1,•ices providers. 1. I Exhibit A U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Office of the Secretary. 24 CPR Parts 50 and 574 (Docket -No. R-94-1606; FR-3178-F-061 RIN 2501-AB41 Final Rule for-Hous0 g Opportunities for Persons With AIDS SM*MRY: This final rule is being issued for the Housing Oppor- tunities For Persons with AIDS (HOPWA) Program. The program provides States and localities with resources and incentives to devise. long-term comprehensive strategies for meeting the.housing needs'cf persons with acquired immunodeficiency syndrome (AIDS) - or related diseases avid their families. The program authorizes entitlement grants and competitively awarded grants for housing' assistance and services: 'This final rule includes changes made in response to public comments. Public Comments and HUD Responses: The following provides changes to the HOPWA regulations. A discussion of the public comments and HUD.responses on these matters can be found in the Final Rule as published in the FEDERAL REGISTER on April 11, 1994. Parts 50 and 574 of title 24 of the Code of Federal Regulations are amended, as follows: Part 50--PROTECTION AND ENHANCEMENT OF ENVIRONMENTAL QUALITY 1. The authority citation for part 50 is revised to read as follows: ` AUTHORITY: 42 U.S.C. 3535(d), 4332; and Executive Ordee 11991, 42-FR 26967 (May 24, 1977). :50:3 and 50.17 [Adopted as published] F 4 f �' R 2. This rule adopts without change as final the amendments -- made to 55 50.,3(i) and 50.17, as they were published in the interim rule on July 20, 1992 (57 FR 32110). .65 50.19 and 50.20 [Adopted as published and amended] 3. Sections 50.19 and 50.20 are adopted as final as they were published on July 20, 1992 (57 FR 32110), as amended on August 3, 1993 (57 FR 41337). c)6-914 Federal Register / 55, . a f9 /Monday, April 11, 199i! •,_:talc. A Regulations 17201 (ii) A certification that the grantee has (a) A certification that the project with funds f din other Federal programs on file an analysis of the service level• sponsor ,or the service provider is that -are subject to the Act.. heeded for each community residence, a qualified to.provide the services. IIatecl Apri! i, ssa: statement of which granteo agency, ' 1. A new.§ 57.4.655 Is added, .to read' project sponsor,pr service provider will : as follows: FCenry G. (:i saeras;; ' provide the needed services, -'and a Statement of hbw tho.services will bew §574.=: Wage rates. (FR Doc.:9"543 Filed 4-8-44: 8:45 em) funded; and The•provisions of the Davis -Bacon Act' bw w coon 110:� (3) Capobllltj: (i) A•certification that . , (40 U.S..a-'276e-278a-5).do not apply to' the grantee is qualified to 'rovide the _ this program: except where funds secuice�: rr received under this part are combined J% EXI-IIBIT C HOPWA PROGPAN HOUSEHOLD INCOME & HOUSING ASSISTANCE LIMITS HOUSEHOLD SIZE MONTHLY INCOME )i2 -XIMU I LEVELS ASSISTANCE 1 to 2 persons $0 to $525 S500 3 to 4 persons $0 to $840 $650 i 5 or more persons $0 to $840 $800 'Clients' receiving long term housing assistance must contribute toward the cost of their housing according to 24 CI+R Part 574.310(d ). Clients receivnig emergence and/or short term housing assistance are prohibited from contributing toward their rent or mortgage cost. NOTE: These amounts are maximum amounts for housing assistance only; and do not include utilities assistance. .J rii 1996 HOPINIA SERVICES REQUEST FOR PROPOSALS GENERAL RESPONSE INFORMATION Points 0 FORM 1 PAGE I of I I. Service category being applied (only one category per response to RFP): Long term, client based housing assistance (S ) Long term, provider based housing assistance (S ) Emergency housing financial assistance (S ) Utilities assistance ($ ) Special needs and Moving assistance ($ ) II. Applicant Information: Name: Address: Telephone: ( ) Fax: Federal Identification Number: Designated Contact Person: Address: Telephone: ( ) Fax: Relationship to Applicant III. Certification: The undersigned respondent certifies that the information in this proposal is true, LA6rrect, and authentic. The respondent further certifies that if the City of Miami finds fh�t' the respondent has engaged in any fraudulent actions or intentionally misrepresented facts in this proposal, that this proposal may be rejected and the respondent may be barred from participating in any and all programs administered by the City of Miami. Additionally, the respondent certifies that it has read, understands, and agrees to comply iNith all federal regulations, including but not limited to, 24 CFR Part 574, all applicable state, county, and local laws. Authorized Official (Signature) Name and Title (Typed) Date NAVitness (Signature) Name (Typed) Date r 1996 HOPWA SERVICES REQUEST FOR PROPOSALS EVIDENCE OF FINANCIAL INTEGRITY & NOT FOR PROFIT STATUS FORM 3 PAGE 1 of 1 This form and related exhibits must be included in order to be considered for HOPWA funding. I. Submit the respondent's most recent audited financial statements, including the accountant's report, accompanying footnotes, management letter comments, and the respondent's response to the management letter comments. Insert directly behind this form and tab Form 3, Exhibit 1. II. Respondent is a not for profit corporation registered in the State of Florida, and in active status, i.e., State of Florida Department of State's certification should be dated after December 31, 1996. Evidence of this should be inserted directly behind this form and tabbed Form 3, Exhibit 2. (See Sample Form 2, Exhibit 2) 1996 HOPWA LINKAGE AGREEMENTS FORM 4 SERVICES REQUEST FOR PROPOSALS PAGE 1 o f 1 I. Submit the linkage agreement(s) the respondent has with one or more case management agencies. Insert directly behind this form and tab Form 4, Exhibit 1. II. Submit the linkage agreement(s) the respondent has with one or more AIDS service agencies other than case management agencies. Insert directly behind this form and tab Form 4, Exhibit 2. 1996 HOPWA SERVICES REQUEST FOR PROPOSALS PROGRAM BUDGET FORM 5 PAGE 1 of 1 PROGRAM BUDGET AMOUNT Program Income: HOPNIIA g Other Total Program Income Program Expenses: Direct:(Clients'Rent for example) $ Service Delivety Costs: S (Social J Case Worker Salary for example) • �16 Administrative Costs (Maximum 7% of Grant): (Accounting for example) g ,I Total Grant Requested S CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM7 TO : Honorable Mayor and Members DATE : DEC 3 4SD9 FILE of the City Commission SUBJECT : Resolution Authorizing the 1996 HOPWA RFP FROM : Edward tq a REFERENCES : City Commission Agenda City Mar Item -December 12, 1996 ENCLOSURES: Revised RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution authorizing the issuance of a Request for Proposals (RFP), in substantially the attached form, funding governmental and not -for -profit agencies, for the provision of housing assistance and related services, to low income persons living with HIV/AIDS, in connection with the 1996 Housing Opportunities for Persons With AIDS (HOPWA) Program. BACKGROUND: NET respect ally recommends that the City Commission adopt the attached resolution authorizing the issuance of a Request for Proposals (RFP), in substantially the attached form, funding not for profit and governmental agencies, for the provision of housing assistance and related services, to low income persons living with HIV/AIDS, in connection with the 1996 Housing Opportunities for Persons With AIDS (HOPWA) Program. The HOPWA Grant Program was created under the AIDS Housing Opportunity Act, and revised under the Housing and Community Development Act of 1992. More specifically, Section 606(d)(2) in the revision stipulates that the City, being the most populous unit of general local government in an eligible metropolitan statistical area (EMSA), not including county government, must be the applicant for the HOPWA Grant and be allocated the related funding. Beginning with HOPWA fiscal year 1993, the City of Miami has been allocated the HOPWA funds for our EMSA, which includes Dade County, and the cities of Hialeah, Miami, and Miami Beach. The 1996 Housing Opportunities for Persons With AIDS (HOPWA) Program Plan was approved in March 1996, by the City Commission through Resolution No. 96-208, and revised in September 1996, by the City Commission through Resolution No. 96-681. Funding in the amount of $8,359,000 from U.S. HUD for 1996 was appropriated by the City Commission in April 1996, through Ordinance No. 11355. In November 1996, the HOPWA Advisory Board (HAB), which is responsible for the review and recommendation to the City Commission, reviewed and recommended approval of the attached Request For Proposals (RFP) seeking not for profit and governmental agencies to provide housing assistance and related services to low income persons living with AIDS; and recommended City Commission authorization to issue the RFP. g6we14 g1* 1 The Administration agrees with the HAB's recommendation, and seeks City Commission approval of, and authorization to, issue the RFP. It is recommended that the attached resolution approving and authorizing issuance of the RFP, be adopted in its entirety, including the RFP. Issuance to be on Thursday, December 19, 1996, with proposals due on, or before, Thursday, February 20, 1997, at 4:00 p.m. City Commission ratification of the attached resolution is recommended.