HomeMy WebLinkAboutR-96-0891J-96-1279
12/3/96
96-891
RESOLUTION NO.
A RESOLUTION APPROVING THE AWARD OF A CITY-WIDE
CONTRACT FOR THE FRAMING OF PROTOCOL DOCUMENTS,
CERTIFICATES AND PICTURES, UNDER DADE COUNTY
CONTRACT NO. 1865-2/98, TO ART & FRAME MART AND OLD
MAKER & HERMAN D/B/A DIASPORART, FOR A ONE (1) YEAR
PERIOD WITH THE OPTION TO RENEW FOR AN ADDITIONAL ONE
(1) YEAR PERIOD, AT A TOTAL PROPOSED ANNUAL COST OF
$9,250; ALLOCATING FUNDS THEREFOR FROM: THE MAYOR'S
OFFICE, 001000.921125.6340.72211 ($4,500); THE NET
OFFICE PROGRAM, 145001.25113.6340.72200 ($1,000); THE
DEPARTMENT OF NET/CD, 198001.630101.6340.72259
($1,000) AND 799302.452223.6340.72259 ($1,000), THE
DEPARTMENT OF POLICE, 001000.290201.6340.27021
($1,500); DEPARTMENT OF FIRE RESCUE
001000.280301.6340.68029 ($250); AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS SERVICE AND
THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL
ONE (1) YEAR PERIOD, AT THE SAME PRICE, TERMS, AND
CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS.
WHEREAS, the Department of Finance, Procurement Management Division
need to secure a city-wide contract under an existing Dade County Contract
1865-2/98 from Art & Frame and Old Maker & Herman D/B/A Diasporart; and
WHEREAS, this contract will provide various city departments with a
contract for the framing of protocol, documents, certificates and pictures; and
WHEREAS, funds for this service are available from the city departments as
herein specified; and
CITY COMMISSION
MEETING OF
DEC 1 2 1996
Resolution No.
r
WHEREAS, the City Manager, the Director of Finance, and the Procurement
Management Division recommend the contract award for this service, under an
existing Dade County Contract No. 1865-2/98 from Art & Frame and Old Maker &
Herman D/B/A Diasporart at a total proposed annual cost of $9,250.00;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1.The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if
fully set forth in this Section.
Section 2.The award of a city-wide contract for the framing of protocol
documents, certificates and pictures, under Dade County Contract No. 1865-2/98,
to Art & Frame Mart and Old Maker & Herman D/B/A Diasporart, at a proposed
annual cost of $9,250.00, is hereby approved, with funds therefor hereby allocated
from the following city departments:
Mayor's Office 01000.921125.6340.72211 $ 4,500.00
NET Office Program 145001.25113.6340.72200 1,000.00
Department of NET/CD 198001.630101.6340.72259 1,000.00
799302.452223.6340.72259 1,000.00
Department of Police 0010000.290201.6340.27021 1,500.00
Department of Fire -Rescue 0010000.280301.6340.68029 250.00
$ 9,250.00
Section 3.The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for this service and thereafter to
extend this contract for an additional one (1) year period, at the same price, terms,
and conditions, subject to the availability of funds.
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96-81
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Section 4.This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 12th day of December 1996.
ATTEST:
AROLLO, MAYOR
>
WALTER AN, CITY CLERK
PREPARED AND APPROVED BY:
RAFAEL 0. DIAZ
DEPUTY CITY ATTOR Y
APPROVED AS TO FORM AND CORRECTNESS:
A. QU N JON II
CITY ATTOR
W 1290:CSK
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CITY OF MIAMI, FLORIDA
a INTER -OFFICE MEMORANDUM CA=5
TO: Honorable Mayor and Members DATE: DEC 3 " 1996 FILE:
of the City Commission
SUBJECT: Resolution Authorizing
Award of Services
�Fw For Various City Departments
FROM: Edward Mar uez REFERENCES: for the Framing of Protocol
City Manag r ENCLOSURES: Documents, Certificates, and
Pictures
RECOMMENDATION:
It is respectfully recommended that the City Commission adopt the attached resolution authorizing
the City Wide contract for services of Framing of Protocol Documents, Certificates and Pictures
under Dade County Contract No. 1865-2/98 from Art 8t Frame Mart, a Local/Non-Minority
Vendor, and Old Maker 8t Herman D/B/A Diasporart, a Local/Female Vendor for the
requirements of the Mayor's Office, Net Office Programs/Net/CD, Department of Police, and the
Department of Fire -Rescue. The Finance Department, Procurement Management Division has
received requests for these services with the designation of fund allocations from the various
FY196/97 Budget Account Codes as listed below in the proposed total annual amount of
$22,750.00 for this expenditure. Contract is for one (1) year for this service, with the option
to extend for an additional one (1) year at the same price, terms and conditions, subject to the
availability of funds.
BACKGROUND:
The Department of Finance, Procurement Management Division finds it most cost effective to utilize
the services of the Framing of Protocol Documents, Certificates and Pictures under the Dade
County Contract which has been the practice in excess of 5 years and therefore recommends award
of this Contract under Dade County Contract No. 1865-2/98, in order to accommodate the needs
of the various departments in the City requiring this service.
DEPARTMENTS REQUESTING THIS SERVICE
MAYOR'S OFFICE
NET OFFICE PROGRAM
DEPARTMENT OF NET/CD
DEPARTMENT OF NET/CD
DEPARTMENT OF POLICE
001000.921125.6340.72211
145001.25113.6340.72200
198001.630101.6340.72259
799302.452223.6340.72259
001000.290201.6340.27021
DEPARTMENT OF FIRE RESCUE 001000.280301.6340.68029
MEMOFRAME.DOC
$ 4,500.00
1,000.00
1,000.00 ANY-
1,000.00 ;4
15,000.00
Abe-
250.00 -1-�C"
$ 22,750.00
96-891
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AWARD UNDER METRO DADE COUNTY
CONTRACT NO. 1865-2/98-OTR-CW
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
RECOMMENDATION:
i
AWARD FRAW.DOC
FRAMING OF PROTOCOL DOCUMENTS,
PICTURES, CERTIFICATES, ETC.
CITY WIDE -FOR VARIOUS
DEPARTMENTS
CONTRACT BASIS FOR ONE (1) YEAR
WITH OPTION TO RENEW FOR ONE (1)
ADDITIONAL YEAR.
The services are required by various
City Departments for the framing of protocol
documents, pictures, certificates, etc.
IT IS RECOMMENDED THAT AWARD BE
MADE TO Art & Frame Mart (Don
Murphy, Owner), a Local Vendor, located
at 1549 W. Flagler Street and Old Maker
Herman D/B/A Diasporart (Kathleen Herman,
(Owner), a Local Vendor, located at 130 N. E. 40
Street, utilizing the Dade County contract at a
total proposed amount of $22,750.00.
iefProcurement ticer
Date
9 6 - 8 91'
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C0NTRAC1T AWARD SHEET
BID NO.: 1865-2/98-1 (Previous Bid No. 1865-2/98-OTR-CW)
FRAMING OF PROTOCOL DOCUMENTS, PICTURES AND CERTIFICATES FOR
METRO DADE
COUNTY DEPARTMENTS AND OTHER GOVERNMENTAL ENTITIES
CONTRACT PERIOD: November 1, 1996 thru October 31, 1997
COMMODITY CODE: 962-35
OTR YEARS: Two (2)
PART #1: VENDORS AWARDED
PRIMARY VENDOR: Art & Frame Mart
STREET: 1849 W. F1agler Street
CITY/STATE/ZIP: Miami, F1 33135
TERMS: Net 30 Days
DELIVERY: 10 Days ARO (Rush orders accommodated)
PHONE: (305) 643-2520
FAX: (305) 649-8969
CONTACT: Don Murphy, President
F.I.D. NO.: 59-2049767
SECONDARY VENDOR: Old Maker & Herman D/B/A Diasporart;
STREET: 130 N.-E. 40th Street
CITY/STATE/ZIP: Miami, Florida 33137
TERMS: Net
DELIVERY: 10 Days ARO
PHONE: (305) 576-0555
` FAX: (305) 576-0555
CONTACT: Kathleen Herman, President
F.I.D. NO.: 65-0585767
i
PART #2: ITEMS AWARDED
Furnish all Materials, Labor, Equipment and Services to frame
Protocol
Documents, Pictures, Certificates, etc.
OLD MAKER
ART &
i Mouldings:
& MERMAN
FRAME
MART
1.1 1/4 X 3/4 Metal Sectional Gold/Chrome/Black......
$1.40/Ft.
$1.30/Ft.
1.2 5/8 X 1-1/8 Metal - Wood Core
Chrome .......................
$1.60/Ft.
$1.55/Ft.
Gold .........................
$1.75/Ft.
$1.60/Ft.
1.3 5/8 X 7/8 Metal - Wood Core
Chrome ......................
$1.75/Ft.
$ 1.50/Ft.
Gold ........................
$1.75/Ft.
$ 1.50/Ft.
G
i,.�ilVlj([jlil f1t1L11\U .Jl4LL1
OLD MAKER
ART &
Mouldings: (Continued)
& HERMAN
FRAME
MART
1.4
3/4 X 5/8 Wood - Ash .............................
$1.75/Ft.
$ 1.30/Ft.
1.5
112 X 112 Wood - Various Colors ...............:..
$1.00/Ft.
$ .80/Ft.
1.6
112 X 3/4 Mica finish - Wood Core - Various
Colors ...........................................
$1.50/Ft.
$ 1.40/Ft.
1.7
5/8 X 1-3/8 Mica finish - Wood Core - Various
Colors ...........................................
$2.00/Ft.
$ 2.00/Ft.
OPTION:
Current Price List for other available Mouldings available
on request.
2.0 Glass
2.1
4 X 5 Regular ....................................
$ .35/Ea.
$
.30/Ea.
2.2
4 X 5 Non -Glare .................................
$ .45/Ea.
$
.40/Ea.
2.3
5 X 7 Regular .............................. ...
$ .45/Ea.
$
.40/Ea.
2.4
5 X 7 Non -Glare ..................................
$ .60/Ea.
$
.50/Ea.
2.5
8 X 10 Regular ...................................
$ .75/Ea.
$
.75/Ea.
2.6
8 X 10 Non -Glare .................................
$1.00/Ea.
$
1.00/Ea.
2.7
9 X 12 Regular ...................................
$ .90/Ea.
$
.85/Ea.
2.8
9 X 12 Non -Glare .................................
$1.50/Ea.
$
1.50/Ea.
2.9
11 X 14 Regular ..................................
$1.25/Ea.
$
1.00/Ea.
2.10
11 X 14 Non -Glare ................................
$2.00/Ea.
$
2.00/Ea.
OPTION:
Current price list for other sizes of available
glass in regular and non -glare, up to 48 X 60:
14 X 18 Regular ..................................
$3.15
$
3.15/Ea.
14 X 18 Non -Glare ................................
$5.60
$
5.60/Ea.
16 X 20 Regular ..................................
$3.00
$
3.65/Ea.
16 X 20 Non -Glare ................................
$6.00
$
7.00/Ea.
18 X 24 Regular ..................................
$5.25
$
5.25/Ea.
18 X 24 Non -Glare ................................
$10.50
$10.50/Ea.
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96-891
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20
X
24
Regular ..................................
$4.30/Ea.
$ 5.60/Ea.
20
X
24
Non -Glare ................................
$8.85/Ea.
$10.85/Ea.
22
X
28
Regular ..................................
$5.75/Ea.
$ 7.00/Ea.
22
X
28
Non -Glare ...............................
.$11.00/Ea
$13.30/Ea.
24
X
30
Regular ..................................
$8.00/Ea.
$ 8.05/Ea.
24
X
30
Non -Glare ................................
$11.00/Ea.
$15.75/Ea.
24
X
36
Regular ..................................
$9.25/Ea.
$10.35/Ea.
24
X
36
Non -Glare ................................
$16.00/Ea.
$20.00/Ea.
30
X
40
Regular .................................
$11.00/Ea.
$14.00/Ea.
30
X
40
Non -Glare ...............................
$21.00/Ea.
$26.40/Ea.
36
X
48
Regular ..................................
$22.50/Ea.
$25.25/Ea.
36
X
48
Non -Glare ......... ................. ...
$37.00/Ea.
.$43.25/Ea.
40
X
60
Regular ..................................
$29.00/Ea.
40
X
60
Non -Glare ................................
$36.00/Ea.
48
X
60 Regular.: ................................
$46.20/Ea.
3.0
Matting:
r
3.1
4
X
5 Regular ....................................
$ .60/Ea.
$
.30/Ea.
3.2
4
X
5 Imitation Texture ..........................
$ .75/Ea.
$
.30/Ea.
3.3
4
X
5 Black Core .................................
$ .75/Ea.
$
.30/Ea.
i
3.4
5
X
7 Regular ....................................
$ .85/Ea.
$
.40/Ea.
3.5
5
X
7 Imitation Texture ..........................
$ .90/Ea.
$
.45/Ea.
3.6
5
X
7 Black Core .................................
$ .90/Ea.
$
.45/Ea.
3.7
8
X
10 Regular ...................................
$1.00/Ea.
$
.85/Ea.
3.8
8
X
10 Imitation Texture ..........................
$1.20/Ea.
$
.90/Ea.
3.9
8
X
10 Black Core .................................
$1.20/Ea.
$
.90/Ea.
3.10
9
X
12 Regular ...................................
$1.50/Ea.
$1.00/Ea.
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3.0 Matting: (Cont'd)
3.11 9 X 12 Imitation Texture .......................... $1.25/Ea.
3.12 9 X 12 Black Core ................................. $1.25/Ea.
3.13 11 X 14 Regular .................................. $1.85/Ea.
3.14 11 X 14 Imitation Texture ......................... $2.00/Ea.
3.15 11 X 14 Black Core ................................ $2.00/Ea.
OPTION: Current price list for other sizes of matting
including imitation textures and Black Core
Mats up to 40 X 60:
OLD MAKER
$1.10/Ea.
$1.10/Ea.
$1.50/Ea.
$1.60/Ea.
$1.60/Ea.
•& HERMAN
ART & FRAME MART
14
X
18
Regular
$ 4.00
$ 3.10
Imitation Texture
$ 5.90
$ 5.90
Black Core
$ 5.25
$ 5.25
16
X
20
Regular
$ 4.75
$ 3.50
Imitation Texture
$ 7.25
$ 7.00
Black Core
$ 7.00
$ 7.00
18
X
24
Regular
$ 5.75
$ 5.25 .
Imitation Texture
$10.50
$10.50
Black Core
$ 8.60
$ 8.60
20
X
24
Regular
$ 7.00
$ 6.30
Imitation Texture
$12.00
$12.00
Black Core
$ 9.75
$ 9.75
22
X
28
Regular
$ 8.00
$ 8.40
Imitation Texture
$15.50
$15.50
Black Core
$10.85
$10.85
24
X
30
Regular
$ 9.50
$ 9.80
Imitation Texture
$19.25
$19.25
Black Core
$13.00
$13.00
24
X
36
Regular
$10.00
$10.50
Imitation Texture
$19.50
$19.25
Black Core
$14.00
$14.00
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�.V1Vlritll�l nirnl�L ..)1luu+.
30 X
40 Regular $11.00
$10.85
Imitation Texture $28.00
$28.00
Black Core $17.00
$17.00
36 X
48 Regular $20.00
$24.00
40 X
60 Regular $22.00
$25.50
OLD MAKER
&
HERMAN
4.0
Dry
Mounting:
4.1
4 X
5 Regular ....................................
$ .40/Ea.
4.2
4 X
5 Foam Core ..................................
$ .50/Ea.
4.3
5 X
7 Regular ....................................
$ .60/Ea.
4.4
5 X
7 Foam Core ..................................
$ .80/Ea.
4.5
8 X
10 Regular ...................................
$ .90/Ea.
4.6
8 X
10 Foam Core ............. .................... I
$1.20/Ea.
4.7
9 X
12 Regular ... i................................ .$1.30/Ea.
4.8
9 X
12 Foam Core .................................
$1.75/Ea.
4.9
11 X
14 Regular ..................................
$1.75/Ea.
4.10
11 X
14 Foam Core ................................
$2.00/Ea.
OPTION:
Current
price list for other sizes of mounting
up
to 40 X 60:
OLD MAKER
& HERMAN
FOAM
REG.
CORE
14
X
18................
$4.00
$6.50
16
X
20.................
$4.00
$7.50
18
X
24................
$5.00
$8.50
20
X
24................
$5.00
$8.50
22
X
28................
$5.00
$8.50
24
X
30................
$6.00
$8.75
Page
5
ART & FRAME
MART
$ .30/Ea.
$ .40/Ea.
$ .50/Ea.
$ .60/Ea.
$ .80/Ea.
$1.10/Ea. '
$1.00/Ea.
$1.SO/ Ea.
$1.50/Ea.
$2.00/Ea.
ART & FRAME MART
FOAM
REG.
CORE
$
4.00
$ 7.00
$
4.00
$ 7.70
$
5.00
$ 9.00
$
5.00
$ 9.00
$
5.20
$ 9.00
$ 7.70 $10.50
24 X 36................ $7.85
$9.25
$ 7.70
.$10.50 '
30 X 40... ........... $10.00 $11.00
$ 10.00*
$11.50
1
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36 X 48................ $14.00
$20.50
$16.00
$21.50
I
40 x 60................ $18.00
$30.50
$16.25
$31.50
48 x 60.. ..............
$31.50
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5.0
Custom Framing:
ART & FRAME MART
,
Discount off price lists for custom
frames:
25 % Discount
(Price List 95, Pages 1-5)
OLD MAKER & HERMAN
Discount off price lists for Custom
Frames:
20 % Discount
PART
#3: AWARD INFORMATION
BCC AWARD DATE: 8-30-95 County Manager/Ratification
AGENDA
ITEM: 1.5
ADDITIONAL ITEMS ALLOWED: N/A
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AFFIDAVITS RECEIVED: YES
OTR YEAR:
ORIGINAL YEAR
D.
SPECIAL CONDITIONS: Multiple award
for availability
and proximity to
using agencies.
E.
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TOTAL VALUE: $146,650.00
MODIFIED VALUE: $
M
Page
6
10
USER
DOLLAR AMOUNT
DEPARTMENT
ALLOCATED
I
Aviation Dept.
$19,500.00
Building & Zoning
$ 500.00
Clerk of Courts
$ 500.00
Communications
$17,500.00
Corrections & Rehabilitation
$ 2,500.00
County Commission/Chairman's Office
$15,000.00
Cultural Affairs/Art in Public Places
$ 3,500.00
Development & Facilities Mgmt. (DDFM)
$ 9,000.00
Environmental Resources (DERM)
$ 4,000.00
Fire Department
$ 2,000.00
GSA Procurement Mgmt.
$ 500.00
Housing & Urban Development (HUD)
$15,000.00
Human Resources Dept.
$ 2,400.00
Judicial Administration
$ 750.00
Justice Assistance
$ 1,500.00
Library Dept.
$101000.00
Metro Dade Police Department
$10,000.00
Metro Dade Transit Agency
$ 6,500.00
Park & Recreation
$ 9,000.00
Personnel Dept
$ 0.00
Seaport
$ 4,500.00
Special Housing Programs
$ 8,000.00
State Attorney Fiscal Div.
$ 0.00
Water & Sewer Dept. (WASAD)
$ 4,500.00
PROCUREMENT SPECIFICATION SPECIALIST: Dee Harvard
07-09-96
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