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Home My WebLink AboutR-96-0854J-96-1194 11/21/96 RESOLUTION NO.9 6 m 8 5 4 A RESOLUTION ACCEPTING THE BID OF MIAMI ELEVATOR COMPANY TO PROVIDE FULL SERVICE ELEVATOR MAINTENANCE AND REPAIRS FOR VARIOUS CITY OF MIAMI DEPARTMENTS (INCLUDING ON -DUTY MAINTENANCE MECHANICS AT ALL MAJOR ORANGE BOWL EVENTS), ON A CONTRACT BASIS FOR A ONE (1) YEAR PERIOD WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE FISCAL YEAR 1996-1997 OPERATING BUDGETS OF THE DEPARTMENT OF POLICE (ACCOUNT CODE NO. 290201-670), DEPARTMENT OF FIRE -RESCUE (ACCOUNT CODE NO. 280601-670), DEPARTMENT OF GENERAL SERVICES ADMINISTRATION AND SOLID WASTE (ACCOUNT CODE NOS. 420901-340-509000 AND 421101-340-422001) DEPARTMENT OF PUBLIC WORKS (ACCOUNT CODE NO. 311401-670), DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES (ACCOUNT CODE NOS. 415000-350201-340, 350509-670-450001, AND 350503-340-40400), AT A TOTAL FIRST YEAR PROPOSED COST OF $45,112.00; AND AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES AND TO EXTEND SAID CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS AT THE SAME PRICES, TERMS, AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 18, 1996, for the furnishing of full -service elevator maintenance for various departments for a period of one (1) year, with the option to extend for two (2) additional one (1) year periods; and CITY COMMISSION MEETING OF NOV 2 1 1996 �Reaolgv-x x},�To. 9 " 1F=�~ WHEREAS, invitations (Bid No. 95-96-154R) were mailed to sixteen (16) potential bidders and two (2) bids were received; and WHEREAS, funds for said service are available from the Fiscal Year 1996-1997 Operating Budgets of the various City Departments using said service; and WHEREAS, said contract will include the full servicing of elevators and respond to any and all emergencies at facilities owned and/or operated by the City, including all labor, materials and equipment; and WHEREAS, the City Manager and the Director of Finance recommend that the bid received from MIAMI ELEVATOR COMPANY for the furnishing of full service elevator maintenance and repairs for various City departments on a City-wide basis, be accepted as the lowest most responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the { Preamble to this Resolution are hereby adopted by reference f i� thereto and incorporated herein as if fully set forth in this ( Section. j Section 2. The September 18, 1996 bid of Miami Elevator Company is hereby accepted to provide full service elevator maintenance and repairs, for various City of Miami Departments - 2 - 9 85 (including on -duty maintenance mechanics at all major Orange Bowl events) , on a contract basis for a one (1) year period with the option to extend for two (2) additional one (1) year periods, with funds therefor hereby allocated from the Fiscal Year 1996- 1997 Operating Budgets of the Department of Police (Account Code No. 290201-670), Department of Fire -Rescue (Account Code No. 280601-670), Department of General Services Administration and Solid Waste (Account Code Nos. 420901-340-509000 and 421101-340-422001), Department of Public Works (Account' Code No. 311401-670), Department of Conferences, Conventions and Public Facilities (Account Code Nos. 415000-350201-340, 350509 670-450001, and 350503-340-40400), at a total first year proposed cost of $45,112.00. Section 3. The City Manager is hereby authorizedY to instruct the Chief Procurement Officer to issue purchase orders for said service and thereafter to extend said contract for two (2) additional one (1) year periods, at the same terms, prices and conditions, and subject to the availability of funds. I Section 4. This Resolution immediately upon its adoption. shall become effective The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by �; applicable City Charter and Code provisions. PASSED AND ADOPTED this 21st day of November , 1996. og—rJMOLLO, MAYOR ATTEST: WALTER FO MAN CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: A 0 ES, III CITY ATT EY W1255:BSS:kd CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: MAt. C____" RECOMMENDATION: DATE: R1p\f 12 49c6 FiLE : SUBJECT: Resolution Authorizing to award Contract for Elevator Maintenance Services on a Citywide basis under Bid # 95-96-154R REFERENCES: ENCLOSURES: It is respectfully recommended that the City Commission pass the attached resolution accepting the bid of Miami Elevator Company (Dover Corporation, owner), a Non-Minority/Dade County Vendor, located at 7481 N. W. 66 Street, Miami, Florida 33166 offering the lowest most responsible and responsive bid to provide full maintenance Elevator Services for the various Departments and/or facilities and to provide standby maintenance at the Orange Bowl for major events. These services, for a total proposed amount of $45,112.00, including labor, equipment and materials, are to be provided to various City departments on a contract basis for one year, with the option to extend for two (2) additional one (1) year periods, subject to the availability of funds. Funding for these services are available from the FYI 96-97 operating budgets of the various user departments. BACKGROUND: Due to the requests to perform Elevator Maintenance Services from a number of departments for approximately 11 facilities owned and/or operated by the City, the Department,of Finance found it necessary to solicit bids to provide City Wide Elevator Maintenance Services. It has thereafter analyzed the bids received pursuant to Bid No. 95-96-154R for the furnishing of annual full -service elevator maintenance including all labor, equipment and materials. Sixteen (16) bids were mailed and two (2) bids were received. It is therefore recommended that the award be granted to Miami Elevator Company, a Non-Minority/Dade County Vendor, as the lowest most responsive and responsible bidder. Funds are available from the FYI 96/97 operating budgets of the various using departments. Extension for additional years will be subject to the availability of funds. The Procurement Management Division has determined that since 1991, Miami Elevator Company was awarded three (3) bids for a total of $71,904.00. FACILiTES AT USER DEPARTMENTS Miami Police Department (3 Locations) Miami Fire Department (2 Locations) GSA Administration Solid Waste memo154R M_ Orange Bowl Coconut Grove Convention Center Manuel Artime Community Center Miami City Hall 96;".8541 4 �i 'ITY OF MIAMI, FLORIDA BID NO. 95-96=154R 3ID SHEET (Continued) -BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE .IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND- DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. `erms : Net 30 Days ( Include cash discount for prompt payment, if any) additional discount of q if awarded all items. ?arranty and/or guarantee: NIA )elivery: NIA. calendar days required upon receipt of Purchase Order or Notice f Award. .NIA Number of calendar days required to complete work after start. n accordance with the Invitation to Bid, the Specifications, General Conditions, Special :onditione, and General Information to Bidders, we agree to furnish the Item(s) at Prices .ndicated on the•attached bid sheet(s). ' 4 NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): DOVER CORPORATION MICHAEL PACE 280 PARK AVENUE, NEW YORK NY LINDA HARPER t) List principal business address: (street address). 7481 N.W. 66TH STREET MIAMI,.FL 33166 List all other offices located in the State of Florida: (street address) PLEASE SEE ATTACHED LIST. Please use the back of this page if more space is necessary) MIMETTy PROMMEMBST C 90LIA he undersigned bidder acknowledges that (s)he has received a copy of yni te #10062 as vended, the Minority Procurement Ordinance of the City of Miami d a eemply with all pplicable substantive and procedural provisions therein, •inc i an thereto. idder: Miami Elevator Company Signature: (company name) ate: September 18, 1996 Print Name: Michael A. West ndicate if Business is 51% Minority -owned: (Check ane box only) ] BLACK [ ] HISPANIC [ ] FEMALE AEPTRMATTME A=TON P .Atd f firm has an existing plan, effective date of implementation: •Novembel 1989 * firm does not have an existing plan, the Successful Bid r(s) sh i e required to stablish an Affirmative Action Policy, pursuant to ordinance 10 62 a am n See Appendix for sample. idder: Miami Elevator Company Signature: (company name) ,ATI 11097 Tn rump) FTC'. CTRN. ANn •RrT11RN T�JTC FORM MAY WSO(IALIFY THIS%fiL7 85 J 0, POLICE POLICE POLICE FIRE FIRE GSA/S.W. GSAIS.W. Conferences & Conventions Conferences & Conventions Conferences & Conventions Property Maint. ITEM #12 ITEM #13 i Approved By: _ 1 I Date: CITY OF MIAMI, FLOR" - ELEVATOR MAINTENANCE ; _RVICES ON A CITY-WIDE BASIS BID NO.96-96-154R LOCATION OF ELEVATORS MIAMI POLICE DEPARTMENT NORTH SUB -STATION MIAMI POLICE DEPARTMENT SOUTH SUB -STATION MIAMI POLICE DEPARTMENT ADMINISTRATION BUILDING MIAMI FIRE TRAINING CENTER SUPPORT SERVICES BLDG. GSA/SOLID WASTE BUILDING GENERAL SERVICES BUILDING ****ORANGE BOWL STADIUM NUT GROVE EXHIBITION MANUEL ARTIME CENTER MIAMI CITY HALL TOTAL ***Hrly cost to provide maintenance mechanic at the Orange Bowl for approx. 8 major events. Hourly costs to respond to any other City locations not cited above & on-duty/stand-by at Orange Bowl Judy S. Carter Chief Procurement Officer Prepared by: Pamela Burns 9/24/96 MILLAR ELEVATOR SERVICE 10126 N.W. 116 WAY, #18 MIAMI, FLORIDA 33178 NON-MINORITY/DADS CO. ANNUAL SERVICE COST $ 1,320.00 $ 1,320.00 $ 11,160.00 $ 3,300.00 $ 1,440.00 $ 1,440.00 $ 1,440.00 $ 11,880.00 $ 1,440.00 $ 1,776.00 $ 1,440.00 $ 37,956.00 $ 75.00 per hour $ 75.00 per hour Approve - 1 Dire t r/Desi ee 96 854 5 Date:t,- 0 r BID AWARD RECOMMENDATION FORM BID NUMBER: 95-96-354R COMMODITY/SERVICE: ELEVATOR MAT- NTENATlC E CITY WIDE DEPARTMENT / DIVISION: FINANCE TERM OF CONTRACT: ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL. ONE (1) YE R NUMBER OF BIDS DISTRIBUTED: '• 6 NUMBER OF BIDS RECEIVED: 2 METHOD OF AWARD: LOWEST MOST RESPONSIVE AND RESPONSIBLE BIDDER QUALIFIED RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: MIAMI ELEVATOR COMPANY NON-MINORITY/DARE COUNTY VENDOR $45,112.00 TOTAL: $45,112.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: Elevator maintenance services, to include all labor, materials, and equipment necessary to maintain on an annual basi,sand repair any i and all emergencies on an aG-nPedPd haci s,_i—regilize atyari "S facilities owned and/or operated by +hP ritp This seruice 4a necessary i n order' to keep in good work; ng order all at i eleven (11) faci l i ties opPratPd by A ni mber of aegartmes�ts Wi thol,t j this all-inclnsiVP 1 _v 1-r)maintenance seruie-es, no one else would I be able to repair fihp ga,mp,, thereby creating prAblems in -accessing City fa ili i s above the first floar_ ACCOUNT CODE(S): Per Exhibit A - Attached. BUDGET REVIEW APP Dipal M. Parekh Deputy Director OTHER.FUNDING APPROVALS, IF APPLICABLE: AL: PROCUREMENT APPROVAL: v Judy arter C ief Procurement Officer TITLE: PAGE 2 OF 2 PAGES 96 - 854' ri USER DEPARTMENTS OF ELEVATOR MAINTENANCE SERVICE DEPARTMENT ' LOCATION ACCOUNT CODE COST $10,560.00 Police: Administration Bldg. 290201-670 North Sub -Station 290201-670 $ 1,308.00 41, South Sub -Station 290201-670 $ 1,308.00 u Fire: Training Center 280601-670 $ 2,940.44 (cif Support Services Bldg. 280601-670 $ 1,308.00 GSA/Solid Waste: GSA Admin. Bldg. 420901-340-SQ9000 $ 1,380.00 Solid Waste Bldg. 421101-340-422001 $ 1,200.00 L'tu• Conferences - Conventions & Public Facilities: Orange Bowl Stadium 350503-34040400 $10,728.00 ti�� (Additional Funds for t1 On Duty & Stand -By Mechanics at Scheduled O/B Events) 350503-340-40400 $10,000.00 (i Coconut Grove Exhibition Center 350201-34 1Yj '000 $ 1,200.00 �,,,•� Manuel Artime Center 350509-670-450001 $ 1,980.00 t;c;a.tl3 i Public Works: i I I sum 154R.Doc City Hall 1,200.00 0,% 4311401 Total: $ 45,112.00 96-8549 °A2 or ELEVATOR hIAINTENANCE SERVICES — ��— sID IT&Xt ----------- "-------- — SID Do. r-�--------N�--'r'owNM-----�-----oraeMYa-s- �q g5-96-154R f----o�►-�e---------�rr-o.�-sir--�.-----m-- SEPTEMBER 18, 1996 10:00 a.m. sass DYD t �) ossllgD s-----MM�-OI-----N-O---r----aYe-----------�- ff 0 0 HD s®un-S•:� stabs& I AMU It-ai�Re� call. �B�fy ssesiess e�i oeoolop�►• oo �obeYt of �losso aoeai�is` bids)- -GSA/SOLID WASTE -PROCUREMENT DIVIS103 o• �,, ,:.�.�-----------�------- --- -o--- -- -r-� (City Doyatts®at) RECENFI-) -96 SEP 18 AlO *00 WALTER J. FOEMAN CITY CLERK CITY OF 171 LEGAL ADVERTISEMENT BID NO. 95-96-154R Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than September 18, 1996 at 10:00 a.m. from qualified firms regularly engaged in the provision of Elevator Maintenance Services, for preventive maintenance, repairs and adjustments as necessary, to include all labor, materials and equipment, at eleven (11) sites throughout the City, and for the attendance of a mechanic to attend major events held at the Orange Bowl on an as needed basis, on a contract basis for one (1) year for various City Departments. Voluntary Pre -Bid examination of sites are highly recommended and can be conducted in conjunction with the liaisons of the facilities as reflected in the Special Conditions. Failure to inspect any of these elevator systems will in no way exempt Bidder from adhering to all requirements cited in the solicitation. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City's Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return, and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 04178 ) upon requ�t �t t[A Cims rn 0 :C 1:,'1 Cesar H. Odio T- y, '' City Manager z °° r .All City of Miami 141 REQUISITION FOR ADVERTISEMENT This number must appear in the �ca A.y g advertisement. INSTRUCTIONS: Please j1pe ind attach a copy of thR gdverl:12�ment i. Department: 2. Division: Cif Yw-i.dca 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 261.101�-287 ❑ Yes ❑` No Pam i�u szs 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: i Legal ❑ Classified ❑ Display 11. Remarks: }3_t�, Ncj., ti9,5-.96--1,54R } i 12. Publicatlon Date(s) of Advertisement Invoice No. Amount ivilAMI `.PIM MIAM1 REVIEW f D M n� N M .^=M D i 13. f ❑ Approved ❑ Disapproved # Department Director/Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department