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Home My WebLink AboutR-96-0838r J-96-1186 11/13/96 RESOLUTION NO.., 68 A RESOLUTION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF EMERGENCY CIRCUMSTANCES AND AUTHORIZING AN INCREASE IN THE CONTRACT DATED MARCH 28, 1995, IN AN AMOUNT NOT TO EXCEED $37,033, BETWEEN THE CITY OF MIAMI, AND W.P. AUSTIN CONSTRUCTION CORPORATION FOR THE MIAMI POLICE HEADQUARTERS 3RD AND 4TH FLOOR ADDITIONS PROJECT, B-2920- A; ALLOCATING FUNDS THEREFOR AS PREVIOUSLY APPROPRIATED BY ORDINANCE NO. 11337, AS AMENDED, FROM CAPITAL IMPROVEMENT PROJECT NO. 312029. WHEREAS, on March 28, 1995, the City of Miami and W.P. Austin Construction Corporation, entered into a contract for the Miami Police Headquarters 3rd and 4th Floor Additions Project, B-2920-A, Capital Improvement Project No. 312029; and WHEREAS, an increase in the contract, in an amount not to exceed $37,033 was required to cover costs associated with extra conduit, computer and phone outlets, window glazing, additional drywall and replacing existing ceiling; and WHEREAS, based on information supplied by the Director of Public Works and pursuant to Section 18.52.6 of the Code of the City of Miami, as amended, the City Manager made a written finding that emergency circumstances existed justifying the increase in the contract and the additional work was required to satisfy the project particulars; and L v r WHEREAS, the funds for said increase will be allocated from funds appropriated by Capital Improvements Ordinance No. 11337, Project No. 312029 for the Miami Police Headquarters 3rd and & 4th Floor Additions, Project, B-2920-A; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission after a duly advertised public hearing, the City Manager's finding of emergency circumstances is hereby ratified, confirmed and approved and an increase in the contract, in an amount not to exceed $37,033, between the City of Miami, Florida, and W.P. Austin Construction Corporation dated March 28, 1995, for the Miami Police Headquarters 3rd and 4th Floor Additions, Project B-2920-A, is hereby authorized, with funds therefor hereby allocated as previously appropriated by Capital Improvement Ordinance No. 11337, as amended, Project 312029. Section 3. This Resolution shall become immediately upon its adoption. - 2 - effective 9 6 . °m 8 3 L.J PASSED AND ADOPTED this 21st day of November 1996. CAROLLO, MAYOR 7404a4 WALTER J CITY CLE CAPITAL IMPROVEMENT) PROJECT REVIEW: G SHEEHAN, COORDINATOR PREPARED AND APPROVED BY: INnOL MIRIAM MAER CHIEF ASSISTANT CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: i CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Honorable Mayor and Members DATE : NOV 12 1996 FILE of the City Commission SUBJECT : Approval of Emergency Action Miami Police Headquarters 3RD & 4T" Floor Additions { FROM : REFERENCES: Project, B-2920-A e tt er elm ENCLOSURES: City Manager G RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached Resolution, after a duly advertised public hearing; ratifying, approving and confirming the City Manager's finding of emergency circumstances resulting in an increase in the amount of $37,033, from $261,461 to $298,494 in the contract with W.P. Austin Construction Corporation, whose sole owner is William Phillip Austin, President and Secretary, for the Miami Police Headquarters 3R1 & 41" Floor Additions Project B-2920-A. LAST FIVE {5) PROJECTS WITH CITY OF MIAMI: • B-2920A, Miami Police Headquarters 31 and 41 Floor Additions, $261,461 • None BACKGROUND: On March 28, 1995, after a formal -competitive bidding process, the City of Miami and W.P. Austin Construction Corporation entered into a contract for the Miami Police Headquarters 3RD & 4" Floor Additions Project B-2920-A, Capital Improvement Project No. 312029. The Project's scope of work consist of structural plumbing, mechanical and architectural modifications to the third and fourth floors of the Miami Police Headquarters, 400 N.W. 2 Avenue. The work involved merging some of the existing plumbing, mechanical and electrical systems with the proposed addition. The plans for the project were prepared by an outside consultant. During the construction several additional adjustments and modifications were necessary to accommodate the floor additions required. Extra work required: 1. Rerouting of conduit bank which required extra conduit, circuit for box heater change to 3- phase from 2 pole 1-phase, and increase in wire size from #12 to #10 AWG, change required by the consultant. 2. Additional computer outlets, circuits, phone outlets, and conduit were installed on the fourth floor, required by the Police Department. 96-8381 3. Change in windows glazing as required by the Building Department. 4. The furring installation of drywall, taping, floating and painting of (3) walls on the fourth floor and (2) walls on the third floor, required by the Police Department, 5. Replace 5/8" gypsum wall board in lieu of %2' with 16 gauge metal studs and tracks as required by the Building Department and spray (2) additional beams with fireproofing. 6. Remove existing ceiling in corridors A, B and C on fourth floor to electrical conduit, and replace with USG white firerated DXL grid and USG frost tile #415 for 3,136 sq. ft. plus cost of dumpster and cleanup, required by the Police Department. 7. Additional duct work for unit connection due to relocation of air handler unit in fourth floor mechanical room, required by the Consultant. 8. Settle contractor delay claims due to resolution of shutters requirements and selection of exterior tile. Consequently, based on the above information provided by the Department of Public Works and pursuant to Section 18.52.6 of the City Code, the City Manager made a written finding that emergency circumstances existed justifying the increase in the contract and the additional work in order to safeguard the welfare of the City by bringing the Project to meet the requirements of the South Florida Building Code. To keep the work proceeding as scheduled, in October, 1995 $25,000 was made available pursuant to the emergency provisions by the City Manager. This was done to maintain the planned move of Fire Department Central Communications from the old Administration Building to the Police Headquarters Building. Finally, it is respectfully recommended that the City Commission adopt the attached Resolution in its entirety, ratifying, approving and confirming the City Manager's finding of emergency circumstances justifying an increase in the contract with W.P. Austin Construction Corporation. 96- 838 I To : File CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE : -October 24, 1995 FILE: B-2920A Sua,ECT EMERGENCY FINDING - Increase in contract for Miami Police Headquarters 3rd & 4th Floor Addition Project FROM : REFERENCES Cesar H. Odio City Manager ENCLOSURES Q /I Based on information supplied to me by the Director of the Department, of Public Works and pursuant to Section 18.52.6 of the City Code, I have found that an EMERGENCY exists justifying an increase in the contract for additional work for the Miami Police Headquarters Third and Fourth Floor Addition Project, B-2920A. The reason for the emergency need and subsequent authorization for the work is as follows: Miami Police Headquarters Third and Fourth Floor Addition Project, B-2920A, was awarded to W.P. Austin Construction Corporation in the amount of $261,461.00 by the City Commission on March 28, 1995. The project consists of structural, plumbing, and architectural modifications to the third and fourth floors of the Miami Police Headquarters, 400 N.W. 2nd Avenue. During the construction, the following unexpected items occurred and extra work was required: 11 1. Rerouting of conduit bank which required extra conduit, circuit for box heater change to 3-phase from 2 pole 1-phase, and increase in wire 2. Additional computer outlets, circuits, phone outlets, and conduit required on the fourth floor. 3. Change in window glazing as required by the Building Department. 4. The furring, installation of drywall, taping, floating, and painting of (3) walls on the fourth floor and (2) walls on the third floor. 5. Replace 5/8" gypsum wall board in lieu of 1/2" with •16 gauge metal studs and tracks as required by the Building Department, and spray (2) additional beams with fireproofing. 6. Remove existing ceiling in corridors A, B, and C on fourth floor to run electrical conduit, and replace with USG white firerated DXL grid and USG frost the #415 for 3,136 sq.ft. plus dumpster and cleanup. 9 6,- 8 3 8 3 �i Page (2) From: Cesar H. Odio City Manager 7. Additional duct work for unit connection due to relocation of air handler unit in fourth floor mechanical room. The aforementioned items resulted in an increase of $25,000. Funds for these additional costs are available in Capital Improvement Project No. 312029. JHJ / CAS cc: Donald H. Warshaw, Chief of Police Lt. Joe Longuiera, Police Department W E Dl • S: 5 2 P. 04 ! . ' CITY OF MIAMI, FLORIDA, INTER -OFFICE MEMORANDUM 4. Waitpr J. Foeman °ATE FILE Octobe ,1996 8-2920-A City Clerkur��c:1 Request To Publish Notice of Hearing -Miami Police Headcloarters 310 & 411 Floor Additions 4 ncrcncNcc& : Increase in Contract 41derng E. Lee AssistanfCity Manager/Director EWLosuAES.; j'ubic Works Ceparlment Advertisement } 'lease make arangement try publish: A Notice of public Hearing for objections to a propo$ed' 1n&ranic. n the Contract with W. Austin Construction Corporation for the construction of Miami kteddquarters 31d & 4"'•Fioor Additions, Project f3-2920-A, C.I,P. 31209. The Pu*- Hearing has teen sch&luled for NovEmber 21,1996: j Please c arge to Capital tmctovement Project 312029. i JHJfaa APPROVZO I' Etvi Gallas*ui 1 Agenda Coordinator S 1 1 �74 i i y .`_1 x � 5 9 838 Ii. NO',!,- S--360 DIED } CITY OF MIAMI NOTICE TO THE PUBLIC P.OS A Pubiic;Mearing will be held by the Commission of the City of Miami, Florida *on November 21, 71P96, at 10:00 a.m., In the City Commission Chambers at City Hall, 3500 Pdii Amef r;an drive, Miaml,'F1' dda, for the purpose of hearing any ubjectiumis riuin any interested parties affected by an IncreaseIn the contract betwden W.P, Austin Construction Corporation. and tie City of Miami in an amount riot to exceed_ 07,033,00 for the construction of Miami Force Hcpdqu&aM '3RD & aTM Floor Adtitlons Project, B72020-A, All intere' ted persons are invited to appear and may be heard concerning this item. Should any a pets n "ire to appeal any decision of the City Commission with respect to any muter pqhslde .dat this hP.aring, that person shall ensure that a verbatim record of the prxeedinds is i'n20e, ln�luding all testimony and evidence upon which any appeal may be based. I, Walter J. Foeman City Clerk Miami, Florida