HomeMy WebLinkAboutR-96-0798r
J-96-1156
10/ 16/96
RESOLUTION NOg 6 _ 798
A RESOLUTION, WITH ATTACHMENT, AUTHORIZING THE
ISSUANCE OF A REQUEST FOR PROPOSALS ("RFP"), IN
SUBSTANTIALLY THE ATTACI-IED FORM, FOR NOT -FOR -
PROFIT ORGANIZATIONS THAT OWN AFFORDABLE
RENTAL HOUSING UNITS, TO SUBMIT PROPOSALS FOR
THE USE OF FUNDS FROM THE HOUSING
OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
PROGRAM, FOR OPERATING EXPENSES, INCLUDING
RESIDENT SUPPORT SERVICES, FOR INDEPENDENT
LIVING, LOW INCOME, PERSONS LIVING WITH IJIV/AIDS;
APPOINTING FIVE (5) MEMBERS TO THE HOPWA RFP
REVIEW COMMITTEE TO EVALUATE PROPOSALS AND
MAKE RECOMMENDATIONS THEREON, TO THE CITY
COMMISSION; ALLOCATING FUNDS THEREFOR FROM
THE 1995 HOPWA PROGRAM FUNDING.
WHEREAS, the Housing Opportunities for Persons with Aids ("HOPWA") Program is
authorized by the AIDS Housing Opportunity Act and amended by the Housing and Community
Development Act of 1992 to provide states and localities with resources and incentives to devise
long-term comprehensive strategies for meeting the housing need of persons with acquired
immunodeficiency syndrome, or related diseases, and their families; and
WHEREAS, the HOPWA Program authorizes entitlement grants and competitively
awarded grants for housing assistance and services for persons with AIDS or related diseases;
and
A,TTACHIM Eti T (S)l
CONTAINED
CITY COM USSION
MEETING OF
0 CT 2 4 1996
Resolution No.
g6-- 798
WHEREAS, at the June 17, 1996, HOPWA Advisory Board (HAB) meeting, the attached
Request for Proposals was recommended to be forwarded to the City Commission for its
approval to issue; and
WHEREAS, $500,000 of HOPWA funds are available for said purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section.
Section 2. The City Manager is hereby authorized to issue a Request for Proposals, in
substantially the attached form, for not -for -profit organizations that own affordable rental
housing units, to submit proposals for the use of funds from the Housing Opportunities for
Persons With Aids (HOPWA) Program, for operating expenses, including resident support
services, for independent living, low income, persons living with HIV/AIDS.
Section 3. Funds therefor, for the operating expenses and services as set forth in said
RFP, are hereby allocated from the 1995 HOPWA Program funding.
Section 4. The following individuals are hereby appointed as members to the
HOPWA RFP Review Committee to evaluate each proposal and render a written report of its
evaluation, including any minority opinions, to the City Manager, for consideration and review
by the City Commission:
APPOINTEES:
Mireille Tribe, M.D.
Andrew L. Cherry
Dulce Cuetara
Damian Pardo
Manuel Rico, Jr.
NOMINATED BY:
MAYOR JOE CAROLLO
VICE -MAYOR WIFREDO GORT
COMMISSIONER HUMBERTO HERNANDEZ
COMMISSIONER J.L. PLUMMER, JR.
COMMISSIONER TOMAS REGALADO
96- 798
l
i
i
i Section 5. This Resolution shall become el'iective immediately upon its adoption.
PASSED AND ADOPTED this 24th day of c:tober 96.
.JOE Z O, MAYOR
AT/TES
WALTER ..,F2AN,
CITY CLERK
NET REVIEW: BUDGETARY REVIEW:
'1
ELBEVL. WATERS, DIRECTOR MICHAEL N, ➢IRECTOR
NET
PREPARED AND APPROVED BY: APPROVED AS TO FORM AND
rrn nrrrr^wrrcc.
FA-
r
i
i
1995
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS
GRANT APPLICATION FOR
s
OPERATING COST SUBSIDIES
7
TABLE OF CONTENTS
Exhibit A:
Production Introduction ................ 0
t
Points
Exhibit B:
HOPWA Federal Regulations................................................... 0
Points
Form 1:
General Application Information ............................................. 0
Points
Form 2:
Thresholds & Certifications...................................................... 0
Points t
Form 3:
Special Needs............................................................................ 20
Points
Form 4:
Capacity & Linkage Agreements .......... 10
Points '
Form 5:
Audit &Management Letter Comments ............................... 10
Points
Form G:
Cost per Unit & Leveraging.................................................... 50
Points }
Form 7:
Certificate of Occupancy & Certificate of Use ............. 10 Bonus Points
Applicant's
overall demonstration to fulfill the intent of the application ... 10
Points
4
i
}
EXHIBIT A
HOPWA PROGRAM INTRODUCTION
The Housing Opportunities for Persons With AIDS (HOPWA) Program was established
by the AIDS Housing Opportunity Act of 1990, and revised under the Housing and
Community Development Act of 1992. On December 23, 1994, the City of Miami was
notified by the U.S. Department of Housing and Urban Development (HUD) of fiscal
year 1995 HOPWA funding availability in the amount of $7,906,000, which was
subsequently decreased to $7,268,000.
As specified in the final rule, the City of Miami, through its Department of NET, Housing
Division, applied for the fiscal year 1995 HOPWA funding on behalf of the eligible
metropolitan statistical area, which includes Hialeah, Miami, Miami Beach, and Dade
County. The City obtained input from representatives from these jurisdictions, from
various Ryan White Comprehensive AIDS Resources Emergency Act funding recipients,
local area AIDS Resources Emergency Act funding recipients, local area AIDS services
providers, persons living with HIV/AIDS, and the community at large.
On October 27, 1995, the City received notification that its HOPWA application had been
funded. Consequently, the City of Miami is issuing this Application for funding
operating expenses, including resident support services, for not -for -profit owned,
affordable, rental units, set aside for independent living, low income, persons living with
HIV/AIDS.
ELIGIBLE APPLICANTS: Not -for -profit corporations.
All entities receiving HOPWA Program funds shall be required to submit quarterly
reports, as well as, the HUD required Annual Progress Report (APR). Applicants may
use up to seven (7%) of the awarded grant amount for administrative expenses.
$500,000 is available in this Application for operating expenses.
Applications must be submitted to:
City of Miami, Department of NET, Housing Division
300 Biscayne Blvd. Way, Suite 401
Miami, Florida 33131
ATTENTION: Paul A. Eisenhart
on or before Monday, November 18, 1996, by 4:00 P.M. Applications submitted after
the stated deadline will not be considered. Incomplete applications will not be
considered. Contact Paul A. Eisenhart at (305) 579-3336 for further information. One
original and six copies must be submitted, in one inch, three ring binders, and tabbed.
The City reserves the right to reject any and/or all application(s) at its own discretion; and
increase or decrease funding.
96- 798
r
I i
EXHIBIT A
HOhWA PROGRAM INTRODUCTION
OPERATING COSTS FOR ROUSING
FUNDING LEVEL $500,000
GOAL: To provide financial assistance to not -for -profit corporations which own
living units that (1) are/will be rented to low income persons living with
HIV/AIDS who are capable of living independently, and (2) have an
operating costs funding shortage/gap.
ELIGIBILITY: Not -for -profit corporations, actively registered in Florida, and
which own residential real estate.
REQUIREMENTS:
I. Living unit(s) must be rented, on an annual basis, to persons living with
HIV/AIDS whose household income does not exceed eighty percent (80%) of the
area median income, as defined by HUD.
i
2. Applicant must assure that tenant(s) shall pay as rent, the highest of:
(a). Thirty percent (30%) of the family's monthly adjusted income (adjustment
factors include the age of the individual, medical expenses, size of family
and child care expenses and are described in detail in 24 CFR 813.102);
(b). Ten percent (10%) of the family's monthly gross income; or
(c). If the family is receiving payments for welfare assistance from a public
agency and a part of the payments, adjusted in accordance with the
family's actual housing costs is specifically designated by the agency to
meet the family's housing costs, the portion of the payments that is
designated.
3. Living unit(s) must pass housing quality standards inspection.
i
96- 798
EXHIBIT A
HOPWA PROGRAM INTRODUCTION
MINIMUM THRESHOLDS: Must be answered yes in order to be eligible to
receive HOPWA funding.
Is the housing for persons living with HIV/AIDS who can live independently. (See Form
2, Exhibit 1) Yes No
Applicant is a not -for -profit corporation registered in the State of Florida, and in active
status. Evidence of this should be inserted behind this form. (See sample Form 2,
Exhibit 2). Yes No
Applicant must have the certificate of occupancy and/or the certificate of use for the
building(s) in which the living units for which operating costs assistance is applied for in
this application within six (6) months of this application's deadline for submission.
(See Form 2) Yes No
Is there a gap / short fall / do expenses exceed income for the units to be rented to persons
living with HIV/AIDS? (See Form 6) Yes No
EVALUATION CRITERIA:
Points Category
30 Cost per unit (See Form 6).
20 Leveraging / other funds available for operating expenses. (See Form 6).
20 Special needs of clients / tenants. (See Form 3)
10 Applicant's HIV/AIDS service capacity and linkage agreements with other
HIV/AIDS service providers. (See Form 4)
10 Applicant has submitted with this application its financial statements,
which have been audited by a Certified Public Accountant, who has
rendered an unqualified opinion thereon (See Form 5); and,
applicant has submitted the related Management Letter and the applicant's
response thereto (See Form 5).
10 Applicant has met the intent of the Application.
BONUS POINTS:
10 Applicant has the certificate of occupancy and/or the certificate of use for
the building(s) in which the living units are located. (See Form 7)
96- 798
Exhibit I3
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
i
office of the Secretary
24 OFR Pasts 50 and 574
[Docket No. R-94-1606; F'R-3178-^F-061 RIN 2501-AB41
S
Final hole for Housing Opportanities '
for Persons With AIDS
SUMMARY: This final rule is being issued for the Housing Oppor-
tunities For Persons with AIDS (HOPWA).Program. The program
Provides States and localities with resources and incentives to
devise long-term comprehensive strategies for meeting the -housing
needs of persons with acquired immunodeficiency syndrome (AIDS)
-or related diseases axfd their families. The program authorizes
entitlement grants and competitively awarded grants for housing
assistance and servicesd This final rule includes changes mado
fin response to public comments. -
s
Public Comments' andHUD Responses: - The• following. provides
changes to the HOJPWA regulations. A discussion of the public
comments and HUID.responses on these matters can be found in the
Final Rule as published in the FEDERAL REGISTER on.April 11,
i Parts 50 and 574 of `title 24 of the Code of Federal Regulations'
are amended, as follows:
" 1P'aL't 50-=-Pft&ECTION .--AND* EIi$A lCE VM- OF vEHi -XRON EN .'AL •;QL7A�Ci22'Y'. i
1. The authority citation for part 50 i-s revised to read as
I f ..follows: E
.'._�_-AUHOi2i•:- 42,:,.[i.S C. 3535.(d) i 4332; 'and -Executive :4rdee 11991,,
42= FR 26967" (May' 24
55 50.3 and 50.17 [Adopted as published].
2. This rule adopts without change as final the amendments --
�? made to 55 50..3(i) and 50.17, as they were published in the
interim rule on July 20, 1992 (57 FR 32110). f
55 50.19 and 50.20 [Adopted -as published and amended] F
3. Sections 50.19 and 50.20 are adopted as final as they €
were published on July 20, 1992 (57 FR 32110), as amended on
j August 3, 1993 (57 FR 41337).
t
96- 798
1995 Housing Opportunities for Persons With AIDS FORM 1
Operations Application PAGE 1 of 1
General Application Information Points 0
I. HOPWA operating cost subsidy amount being applied for: S
II. Number of living units for which HOPWA subsidies are applied for:
III. Applicant Information:
Name:
Address:
Telephone: (_ ) Fax: ( )
Federal Identification Number:
Designated Contact Person:
Address:
Telephone: ( ) Fax:
Relationship to Applicant
IV. Certification:
The undersigned applicant certifies that the information in this application is true,
correct, and authentic. The applicant further certifies that if the City of Miami
finds that the applicant has engaged in any fraudulent actions or intentionally
misrepresented facts in this application, this application may be rejected and the
applicant may be barred from participating in any and all programs administered
by the City of Miami.
t
i
Additionally, the applicant certifies that it has read, understands, and agrees to
t
comply with all federal regulations, including but not limited to, 24 CFR Part 574, s
all applicable state, county, and local laws.
Authorized Official (Signature) Witness (Signature)
r
c
t
Name and Title (Typed) Name (Typed)
1 j
Date Date
i
9798
1995 Housing Opportunities for Persons With AIDS
Operations Application
Minimum Thresholds / Certifications
This form must be completed and executed in order to be considered for HOPWA
funding.
I. Describe how the housing will benefit low income persons with HIV/AIDS
who can live independently. Insert directly behind this form and tabbed
Form 2, Exhibit 1. (No more than one, double spaced, page.)
II. Applicant is a not -for -profit corporation registered in the State of Florida,
and in active status, i.e., State of Florida Department of State's certification
should be dated after August 5, 1996. Evidence of this should be inserted
directly behind this form and tabbed Form 2, Exhibit 2. (See Sample Form
2, Exhibit 2)
III. Applicant hereby certifies that the living units, for which operating cost
subsidies from HOPWA funds are sought in this application, shall have, and
shall submit to the City of Miami, the certificate of occupancy and/or
certificate of use within six (6) months of the date of this application's
deadline. Failure to submit the aforementioned may result in forfeiture of ;
any funding awarded under this application.
IV. Applicant hereby certifies that tenant(s) shall have income no greater than
80% of median income as defined by HUD , and pay as rent, the highest of:
(a). Thirty percent (30%) of the family's monthly adjusted income
(adjustment factors include the age of the individual, medical
expenses, size of family and child care expenses and are described in j
detail in 24 CFR 813.102);
(b). Ten percent (10%) of the family's monthly gross income; or
(c). If the family is receiving payments for welfare assistance from a
public agency and a part of the payments, adjusted in accordance
with the family's actual housing costs is specifically designated by the
agency to meet the family's housing costs, the portion of the payments
that is designated; and
V. Applicant hereby certifies that living unit(s) shall meet HUD's housing I
quality standards at all times; and, pass inspections therefore at least once a
year or before and after a tenant moves in / out, whichever is more frequent.
Applicant's Name
Applicant's Authorized Signature
Applicant's Authorized Signature (Typed)
1i
2, Exhibit 2
r
Bepartment of f t.WU
I certify from the records of this office that
INC. is a.c®rporation,_profr:arganizod-under -the laws -of the.
State of. RdRda; filed oh
The document number of this corporation is
I further certify That said &orporation has paid all faas and penalfies due_this office
_ - through ,that its most recent annual rdport was filed on
and its status'is active,-
I further certify that -said corporation has not filed Artioles of Dissolution.
�'A'•"il'1::,y���
CR2EO22 (1-95)
(bibert under mp hanb anb t5e
Ore4t,Oeat of the state of 116riba,
at Cl.abaswe, the CLpital, *!6 the
;;tap 'of ., 1995 -
�2lttZti2z �- �'tfi� r.�n� :A
9�- r98 o
1995 Housing Opportunities for Persons With AIDS FORM 4
Operations Application PAGE 1 of 1
Sponsor's Capacity & Linkage Agreements Points 10
I. Describe the applicant's capacity and experience to provide services to
persons living with HIV/AIDS. Insert directly behind this form It should be
tabbed Form 4, Exhibit 1. (No more than one, double spaced, page.) (6
points)
II. Provide legible copies of all linkage agreements between the applicant and
other agencies which shall provide services to the tenants benefiting from
the HOPWA operating cost subsidies applied for in this application. Insert
directly behind this form It should be tabbed Form 4, Exhibit 2. (4 points)
z
I
M .
1
1995 Housing Opportunities for Persons With AIDS FORM 6
Operations Application PAGE 1 of 1
Cost per unit & Leveraging Points 50
Rev. Aug. 19, 1996
Complete the Proforma Operating Budget (below) for the year (12 months) during
which the HOPWA Operating Sudsidies are needed. Up to 30 points will be
awarded to the lowest operating cost per unit; 20 points will be awarded for
leveraging other funds for operating costs,
PROFORMA OPERATING BUDGET
I
Income:
Gross potential rent I
Less: Vacancy % i
Effective Gross Income
Other Income (Specify)
j Other Funding Sources (Specify)
i
4 Effective Gross Income
Direct Service Costs Expenses:
Management
Telephone
Office supplies
Maintenance Staff Payroll
Elevator Maintenance
Other Mechanical
Repairs & Maintenance
Exterminating i
Lawn & Landscaping
Garbage/Trash Removal
Common Area Electricity
Water
Sewer r
c
Property Insurance
Real Estate Taxes
Other (Specify) ,
t,
Total Direct Service Costs Exp's
Ile
r:
Administrative Expenses: 4
Management Fee % (_ _ %)
Accounting & Auditing {
Advertising & Marketing
Legal Expenses
Other (Specify)
Total Administrative Expenses
Resident Support Services +'
Total Expenses f
Net Income / (Net Loss / Gap) (3 7 9 Q
C+ `
JLD 9 JO E
Honorable Mayor and Members
TO:
of the City Commission
FROM: Me tt
Cit M age
0-
RECOMNTEINDATION:
CITY OF MIAM1, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: OCT 16 1996 FILE
SUBJECT: Resolution Authorizing the RFP
and Appointments to HOPWA
RFP Review Committee
REFERENCES: City Commission Agenda
Item - October 24, 1996
ENCLOSURES:
It is respectfully recommended that the City Commission adopt the attached resolution authorizing
the issuance of a Request for Proposals (RFP), in substantially the attached form; for the funding
of operating expenses, including resident support services, for not -for -profit owned, affordable
rental units, set aside for independent lising, low income, persons living with FJ'- AIDS; in
connection with the Housing Opportunities for Persons With AIDS (HOPWA) Program: and,
appointing five (5) members to the HOPWA RFP Review Committee to evaluate each proposal
and render a written report to the City Manager of its evaluation, including minorih- opinions, for
consideration by the City Commilssion.
BACKGROL 7D:
There are $500.000 of Housing Opportunities for Persons With AIDS ("HOPWA") funds to assist
not -for -profit agencies in meeting the operational expenses of rental units owned and set aside for
independent living by low income persons living with H[V AIDS .
The HOPWA Advisory Board (I-I.AB) established a subcommittee to develop the selection criteria
to be considered in the RFP, and the HAB approved the attached RFP at its June 17, 1996,
meeting for your consideration. Staff concurs with the HAB's recommendation.
It is further recommended that a five (5) member RFP Re-%,iew Committee be appointed to
independently evaluate proposals, in compliance with Ordinance No.11379. The appointments
can be members of the public at large, other than existing HAB members. A listing of existing
HAB members, which cannot be appointed, is provided for your information. A HAB member to
be selected by the HA-B board will also serve as an ex-officio member of the HOPWA Review
Committee.
It is recommended that the attached resolution, including the RFP, be adopted in its entirety,
authorizing the RFP to be issued on Thursday, October, 31, 1996, with proposals due on, or
before, Monday, November 18, 1996, at 4:00 p.m.
Further, it is recommended that the Cite- Commission appoint the fn•e (5) members to the
HOPWA RFP Re -view Committee in order to evaluate proposals to the above RFP, and
subsequent proposals to forthcoming RFD's.
96- 1798
0
1995 Housing Opportunities For Persons With AIDS Advisory Board
HAB
AM ORGANIZATION PHONEZEAX
Frank Castaneda
City of Miami
579-2454 Ext. 135
CDBG Coordinator
300 Biscayne Blvd. Way, Suite 420
Miami._FlQrida 33131
F 579-1450
Yvonne Edwards
SFAN / Jackson Memorial Hospital
585-5241
Ryan White
1611 NW 12 Ave. O.M.E. Bldg
F 545-5693
Title II
Miami, Florida 33136-1094
Franklin Zavala-Velez
900 West Avenue, Apt.# 927
534-4750
$,van White Title T
Miami Beach, Florida 33139
Ruth Nina
City of Hialeah, Office of the Mayor
883-5942
CDBG Program
Dept. of Economic & CD
883-8017
Coordinator
501 Palm Avenue, PO Box
Hialeah Florida 33010
F 883-5817
_
Shanita Parker
2032 NW 5 Place
576-9721
PWA
Miami, Florida 33136
Beverly Press
Stanlely C. Myers CIVIC
538-8835
Ryan White
710 Alton Road
Title III
Miami Beach, Florida 33139
F 532-5766
Gene Suarez
800 West Ave, Apt.# 744
P 531-0012 B 737-9822
PWA
Miami Beach Florida 33139
F 531-2694
Frankie Swain
Economic Opportunity FHC
637-6512
Alt. Alphonso Oates
5361 NW 22 Ave
Services Provider
Miami, Florida33142
F 637-6523
Laverne Taylor
Dade Co. Human Resources Dept.
375-2196
Administrator,
Ofe of Community Services, Suite 2130
Special Services
Miami, Florida 33128-1985
F 375-2181
Miguel del Campillo
City of Miami Beach
673-7260
Director, Housing
Dept. of Housing & CD
1700 Convention Center Drive
F 673-7772
Miami Beach Florida 33139
Mary Frances Weldon
CCSA
649-5885
1398 SW First Street
Services Provider
Miami Florida 33135-2302
F 649-5628
Rufus Witherspoon
PWAC
573-6010
3892 Biscayne Blvd.
PWA
Miami, Florida 33137
F 576-4470
Robert Robertson
1227 Euclid Ave, Apt# 6
672-6924
PWA Alternate
Miami Beach, Florida 33139
F 532-9167
Vivian Rolon
PWAC
573-6010
3892 Biscayne Blvd.
PWA Alternate
Miami, Florida 33137
F 576-4470
Eva Tillman
8885 NE 8 Court, Apt. A
757-1805
PWA Alternate
Miami, Florida 33138
Revised Wednesday. August 11. 1996
2
y ..
RJ vR � 9 R� lJ