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Home My WebLink AboutR-96-0706J-96-1093 9/19/96 96- 706 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF BEST'S MAINTENANCE & JANITORIAL SERVICE, INC., FOR THE FURNISHING OF CUSTODIAL SERVICES FOR THE DEPARTMENT OF CONFERENCES, CONVENTIONS AND PUBLIC FACILITIES, MANUEL ARTIME COMMUNITY CENTER, AND TO PROVIDE OPTIONAL CLEANING SERVICES ON AN AS -NEEDED BASIS TO THE AUDITORIUM, ON A - CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT AN ESTIMATED TOTAL ANNUAL AMOUNT OF $40,540.00; ALLOCATING FUNDS THEREFOR FROM THE MANUEL ARTIME COMMUNITY CENTER ACCOUNT CODE NO 350509-340 PROJECT NO. 450001 ; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS SERVICE, AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE SAME PRICES, TERMS AND CONDITIONS, PURSUANT TO BID NO. 95-96-1 16, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received September 4, 1996 for the furnishing of scheduled custodial services for Manuel Artime Community Center and Auditorium for one (1) year with the option to extend for an additional one year period for the Department of Conferences, Conventions and Public Facilities, Manuel Artime Community Center; and ' WHEREAS, invitations were mailed to forty-nine (49) potential bidders and five (5) bids were received; and Ei WHEREAS, funds for this service are available from the Manuel Artime Community Center Account Code No. 350509-340, Project No. 450001; and WHEREAS, this service will provide scheduled custodial services for the Manuel Artime Community Center and optional services to clean the Auditorium on an as -needed basis which includes the furnishing of all labor, materials, equipment and supervision; and WHEREAS, the City Manager and the Assistant City Manager of the Department of Conferences, Conventions and Public Facilities, Manuel Artime Community Center recommend that the bid received from Best's Maintenance & Janitorial Service, Inc. be accepted as the lowest most responsible and responsive bidder. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted on September 4, 1996 by Best's Maintenance & Janitorial Service, Inc. for the furnishing of custodial services for the Manuel Artime Community Center and to provide optional cleaning services on an as -needed basis to the Auditorium on a contract basis for one (1) year, with the option to extend for an additional one (10 year period at a total estimated annual cost of $40,540.00, is hereby accepted, with funds therefor hereby allocated from the Manuel Artime Community Center Account Code No. 350509-340, Project No. 450001. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this service, and thereafter to extend this contract for Page 2 90- 706 i an additional one (1) year period at the same prices, terms and conditions pursuant to Bid No. 95-96-1 16, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this loth day of October 1996. E CAROLLO. MAYOR CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and iMemhers of the City CcaTmission FROM nager Cit Ma ice RECC"4EMATIO T: DATE : ---SEP _3 04996 FILE SUBJECT : Resolution and Award of Bid Janitorial Services for the Manuel Artime Community Center Bid No. 95-96-116 REFERENCES: ENCLOSURES: it is respectfully recommended that the City Commission adopt the attached. Resolution, awarding Bid No. 95-96-116 to Best's maintenance and Janitorial Service, Inc., a Female/TZade County Vendor located at *�200 N.W. 2°t Street, Miami, Florida 333142, as the lowest responsible and responsive bidder to provide janitorial services for the Manuel Artime Co mlunity Center at a total estimated amount of 820,340.00. We would like to accept optional services to clean the auditorium on an as -needed basis not to exceed RO request at an additional cost of $11,2nO.00 for a total proposed cost of $40,540.00. This service is on a contract basis for one (1) year with an option to renew for one (1) additional year. Funds are available from the Manuel Artime Cramnunity Center Account Code "To. 350509-340-45n001. The Department of Conferences, Conventions and .public Facilities/Manuel. Artime Comunity Center has analyzed the bids pursuant to Bid No. 95-96-116 for the furnishing of Janitorial. Services for the Mamiel Artime Community Center. Forty nine (49) invitations for rids were Trailed and four W 1-ids were received. Best's Maintenance and Janitorial. Service, Inc. meets the Department's requirements and specifications and offers the lowest most responsible andresponsive hick based upon the lowest annual cost of service. It is, therefore, rec&Trriended that Best's Maintenance and Janitorial Service, Tnc., a 'Female/T)ade County '11ndor at a total. annual amount of $40,540.110 receive the Award of Bid as the lowest responsible and responsive bidder. A1'9-UDTP OF BID: 540, r,40.00 SOTTRCE OF FUNDS: Manuel. Artime C n munity Center Project No. 45n001 Index Code 350509-340 Attachments 96- 706 ri CTY OF MIAMI, FLORIDA BID NO. 95-96-'116 JD SHEET (Continued) BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. -arms: (Include cash discount for prompt payment, if any) iditional discount of % if awarded all items. 3rranty and/or guarantees alivery: S calendar days required upon receipt of Purchase Order or Notice f Award. Number of calendar days required to complete work after start. i accordance with the Invitation to Bid, the Specifications, General Conditions, Special Snditions, and General Information to Bidders, we agree to furnish the Items) at Prices idicated on the, attached bid sheet (s). V1- NAMES OF COMPANY OWNER(S): NAME OF C'NPANY OFFICER(S): Susana Diazsana Diaz Pedro M. Diaz Pedro M. Diaz List principal business address: (street address). 3290 MI 29th Street Miami, Florida 33142 List all other offices Located in the State of Florida: (street address) N/A Please use the back of this page if more space is necessary) MTNORI= PROCI7RkEMENT COMPLIANCE he undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as vended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all pplicable substantive and procedural provisions therein, including any amendments thereto. k idder: Best's Maintenance & Janitorial Signature: •rvice , Inc. ( company name) ate: 09/03/96 Print Name: Susana Diaz ndicate if Business is 51% Minority -owned: (Check one box only) J BLACK [ ] HISPANIC [XJ FEMALE AFPIEMATTj�,-A f firm has an existing plan, effective date of implementation: June 1991 f firm does not have an existing plan, the Successful Bidder(s) shall be required to stablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix for sample. Bidder: Best's Maintenance & Janitorial Signature: rice, Inc. ( company name) 3• A I LU RE�UMT1. .� - r� 3 6 BID NUMBER: 95 — 96 — 116 COMMODITY / SERVICE: CUSTODIAL SERVICES FOR THE MANUEL ARTIME CENTER DEPARTMENT/CONTACT PERSON: _ T,TTAy R AS DIRECTIONCOMPLETE BID AWARD REQ2h1MENDA1I0N FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining ' sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals pfm to forwarding to PMD. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form to FinanceIPMD, ATTN: Bid/Contract Section, at 579-6853. These forms will be utilized by PMD to prepare the resolution memo . and the Resolution for submission to the Agenda Office for Commission approval. Should the department = concur with the recommendation for award, FAX separate justification memo to tiI PMD immediately. Emergency procurements are exempt. I Contact PAMELA BURNS of the Bid/Contract Section at 579-6845 should you have any questions. i APPROVAL TO FORWARD TO DEPARTMENT/OFFICE Judy S. Carter Chief Procurement Officer ( DATE: BIDRECOM.DOC 5/16/96 PAGE 1 OF 2 PAGES 5 96- 706 DID AWARD RECOMMENDATION FORM BID NUMBER: 95-96-116 COMMODITY/SERVICE: Custodial Services for the _j1,qnt1P1 Art -imp C:pntPr DEPARTMENT / DIVISION: Department of Public Facilities TERM OF CONTRACT: One 1) year with an option to renew for one (1) additional year NUMBER OF BIDS DISTRIBUTED: 49 NUMBER OF BIDS RECEIVED: Four (4) METHOD OF AWARD: To the lowest most responsible and responsive bidders -whn mpptg; t•he aPt—aalriP reqidrPmPnts_ RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Best's Maintenance & Janitoria Services, Inc. Female/Local _540,540.00 TOTAL: $40, 540.00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The iani.torial services specified under hi G b; d�rovi�3Qs for the cleaning of the Manuel Artime Cx=nity Center., 9b0 & 970 buildings. This facility is operational 1.7 hours a day, from Sundav through Saturday. It receives a high amount of traffic. The services provided will keep the buildings in a highly maintained condition that will help prolong the longevity of the buildings, along with the -Droner standards for a good working environment for the ermloyees and the public we serve. ACCOUNT CODE(S): 390509-W-450001 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: (----PROCUREM NT APPROVAL: Department Director/ JP' dCarter Designee �Chiefcurement Officer OTHER FUNDING APPROVALS, IF APPLICABLE: TITLE: 6 PAGE 2 OF 2 PAGES (�' ^ 706 CITY OF MIAMI, FLORIDA _ CUSTODIAL SERVICES FOR THE MANUEL ARTIMIE COMMUNITY CENTER BID NO.95-96-116 BID TABULATION FIRMS ANNUAL COST TO SERVICE THE CENTER N & K ENTERPRISES, INC. _ 1495 N.E. 129TH STREET NORTH MIAMI, FLA, 33161 $ 46,800.00 BLACKIDADE COUNTY OMEGA MAINTENANCE CO. 13735 S.W. 176 TERRACE MAIMI, FLORIDA 33177 $ 34,804.80 FEMALE/DADE COUNTY VISTA BUILDING MAINTENANCE SERVICES, INC. 8200 CORAL WAY MIAMI, FLORIDA 33155 $ 45,616.56 HISPANIgC�IDADE COUNTY N I N J 1 Trj�T _f�d may, V` 1p► (��` �,p}(� to�},�rrl.�l,�� T I C 1 iI��V1i (( pp 1T QQQ (� n r�.r�y�'T,,'�`t �� / .�. Z' ed�., _ .., a... .. .- ._� .. �f:��i I�YI��i . F'!•i-1.-..SwI a tea' x `- �:. PRICES DO NOT INCLUDE OPTIONAL SERVICES TO CLEAN THE AUDITORIUM ON AN AS -NEEDED BASIS. APPROVED BY: J> d S. Caher- Approved By: Director/ Designee Chieffocurement Officer DATE: Date: /6 Prepared By: Pamela Burns September 6, 1996 96- 706 ID EECDRiTT LIST sis ITZX& CUSTODIAL SERV ICES FOR i•iA,JUEL ARTImE _oa.q.NNwos.►Moowl —___ A_Yr____wr__o0_oi.__��. BID :0•• 96-9ii-11u si?E DID(S) ®PENEDi SEPTEHBER 4, 1996 10:00 a.m. i4E'�JAY SYSTEPI Ii�C. See attached bid IJ a K E11TERPRISES, IIJC. OiriEGA i,IAINT. CO. ISTA BLOC. HAINTEMICE SERVICES ORIAL SERVICES., IIVC. PRIME SERVICES OF AHERICA HERIOIA,l NA[MGEHEIJ i1R. CLEA'd RELIABLE SERV . rtw�Gaca�ap.m>@Pm+.®MA*�4a.. �•m. �d4�sL'.�aY.N®60 Ga TCA¢DKi>Caa.'M1®+�0.9.G2�p�R'+G.64.m iCO.co�OOWa .If?CI®F11(o31,7!!1 m�sa ®ao C(�,.{',k,{;).irf�'��b'�d.he�::e�' ea. as__ I �eo._,oe�� .sN•e+o.o.sa.osm.�_0 __ i �_se___�o__ Om _OYOM �Y .�i.O Oi�O�Ai_Oa0 M Ora@O•s .�,p—_�MO�fY �� ®M��.®f1000 MMMO Os.YN_M it MOMO_ _ ADO_ NY.O�y _ _ N _�"�� _�_Yr rOOOOOM �O_Nor • /lai��a,t,J�� araeai�as ems) ®anal®qae on behalf of i - �Tasaoa secainq bids) GSA/SOLID WASTE -PROCUREMENT DIVISION Q1/ t /f -3�•��.�elnY .s_ o4 �o;oUY YO �.�f.--OEM—MA®� �__�.---s_Y—r (city G ast�ant)s _"—__..»._.` r a-- LEGAL ADVERTISEMENT BID NO. 95-96-1 16 Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than September 4, 1996 at 10:00 a.m. from qualified firms regularly engaged in the provision of Custodial Services for the Manuel Artime Community Center, 900 - 970 S.W. 1 st Street, Miami, Florida, on a contract basis for one (1) year for the Department of Conferences, Conventions, and Public Facilities. A Mandatory pre -Bid Conference will take place at the Manuel Artime Community Center, 900 S.W. 1st Street, Lobby area, on August 27, 1996 at 9:00 a.m. Failure to attend shall disqualify any bid submitted. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program. M/WBE firms currently certified with Dade County Public Schools or Metro -Dade County must be certified with the City's M/WBE program prior to bid award. M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the time of bid opening and proof must be submitted with your bid. (See Special Conditions No. 3 Page 1 of 11 for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NON- RESPONSIVE. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return, and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami mkt pr�✓ide;6 copy of their City Occupational License with their bids. rn Detailed specifications for the bids are available upon requesta.t then, CityyM Procurement Office. The City Manager may reject all bids and readverfise. a, (Ad No. 04172) Cesar H. Odio City Manager il City of Miami c± REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement, INSTRUCTIONS: Please type and attach a coo of the advertisement with this reauisition. 1. Department: 2. Division: 3, Account Code number: :; `? 4. Is this a confirmation: _ ❑ Yes ❑ No 5. Prepared by: 6. Size of advertisement: 7. Starting date: 8. Telephone number: 9. Number of times this advertisement is to be published:`. ' 10. Tye of advertisement: Le al ❑ Classified El Display 11. Remarks: 12. Publication ga A. Pr ,. M, Date(s) of Advertisement Invoice No. 7 Amount �� J 1�1 r i�ti 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C GS/PC 503_ Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Mananementl and retain Pink cnnv UI, I KRJU 11UN: Mite - U.S.A.; Canary - Department