HomeMy WebLinkAboutR-96-0650n»
J-96-10i32
915196
RESOLUTION N0.
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A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENTS, IN A FORM ACCEPTABLE: TO THE
CITY A 7ORNEY, TO THECONTRACTS BETWEEN THE CITY
OF MIAMI AND CONSOLIDATED MEDICAL SERVICES (NOW
MEDIPHIS) AND ADVANCED DATA PROCESSING,
RESPECTIVELY, TO FURNISH MEDICAL TRANSPORTATION
BILLING AND COLLECTIONS SERVICES TO THE
DEPARTMENT OF FIRE -RESCUE, TO EXTEND THE TERM
THEREOF FOR A PERIOD NOT TO EXCEED ONE (1) YEAR
AND TO INCREASE THE AMOUNT OF COMPENSATION BY
$90,000 AND PROVIDE ADDITIONAL FUNDS FOR 'THE
EXTENDED TERM IN AN AMOUNT NOT TO EXCEED $60,000,
FOR A TOTAL AMOUNT OF $ 150,000; ALLOCATING FUNDS
THEREFOR FROM AN ACCOUNT TO BE IDENTIFIED BY THE
DIRECTOR OF FINANCE (490,000) AND THE DEPARTMENT
OF FIRE -RESCUE'S FY '96197 BUDGET, ACCOUNT CODE
280502-340 ($60,000).
WHEREAS, pursuant to Resolution No. 93-385 adopted June 29, 1993, the City
Commission approved the execution of two (2) contracts with Consolidated Medical
Services (now Mediphis) and Advanced Data Processing for the provision of rneftel
transportation billing and collection services for the Department of Fire -Rescue at an
estimated aggregate first year cost of $120,000; and
WHEREAS, pursuant to Resolution No. 94-105, adopted February 17, 1994, the
total amount of compensation under both contracts was increased by $100,000 due to
increases in cost resulting from increased revenue collections; and
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WHEREAS, as of October 1, 1995, the number of medical transports has
dramatically increased resulting in an increase in revenues and corresponding collection
fees, averaging $6,000 per month, per company; and
WHEREAS, as a result of the increases in revenue collections, the funds allocated
for the provision of collection services for fiscal year 1995-1996 were insufficient to cover
the additional collection costs, creating a shortfall of $90,000 for the remainder of the
fiscal year; and
WHEREAS, the term of the contracts will expire at the end of the fiscal year and it
is necessary to extend the terms thereof until new providers are selected pursuant to a
Request for Proposal; and
WHEREAS, there is a need to allocate funding in the estimated amount of $60,000
to compensate the providers for services to be rendered during the extended term of the
contacts; and
WHEREAS, the total sung of $ 150,000 is needed in order to cover the shortfall, and
the additional compensation to be paid during the extended term;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully scat forth in this
Section.
Section 2. The City Manager is hereby authorized' to execute amendments, in a
form acceptable to the City Attomey, to existing contracts between the City of Miami and
IMedlphis and Adv4n ced Data Procaasing, respectively, to furnish medical transportation
` 'tile !Herein authorization is fuether subjwl to compliance vAth all requiremetsts that may be itr pop d by ft City
Attorney, including but M limited to those prescribed by applicable City Chanter and Code; provisions..
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billing and collections services to the Department of Fire -Rescue, thereby extending the
terra thereof on a monthly basis and for a period not to exceed one (1) year, pending the
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issuance of a Request for Proposals and selection of new providers, and to increase the
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amount of compensation by $90,000 and to provide additional funds for the extended
term, in an amount not to exceed $60,000, for a total amount of $150,000, with funds
therefor hereby allocated from an account to be identified by the Director of Finance
($90,000) and the Department of Fire -Rescue's FY '96/97 Sudget, Account Code 260502-
340 ($60,000).
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ,ADOPTED this 12th day of September, 1996.
OE CAROLLO, MAYOR
j ATTEST
G tt,ECl
WALTER J. _ Efill �
CITY CLERIC
PREPARED AND APPROVE+O BY:
11/x 4 AN.4
cX-rj-*A IFIEZ..SEI
ASSIATANT CITY A rl OR V EY
APPROVED AS TO FORM AND CORRECTNESS:
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CITY ATTOt�ly
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CJY OP FLORIDA
INTER -OFFICE MEMORANDUM 52
'0 Honorable Mayor and Members
of the City Commission
FROM
Cesar 11
City Ma
RECOMME A7f'ICI4.
DATE G2 FILE i �r_ Sao,
SUBJECT
Extension of contract for
Medical Lulling
REFERENCES.
ENCLOSURES,
It is respectfully recommended that the City Commission adopt the attached
resolution authorizing the City Manager to extend the terms of an existing contract
on an interim basis until formal proposals are issued and a new contract is secured,
and effect an increase in compensation in the amount of $150,000.00 to two (2)
companies, Advanced Data Processing and Mediphis, for the purpose of furnishing
medical transportation billing and collection services for the Department of Fire -
Rescue. This increase in compensation is due to higher than estimated revenues to
the City due to increased emergency responses and medical transportation and
resulting in successful user fee collection efforts.
BACKGROUND:
The Department of Fire -Rescue, pursuant to Resolution No. 93-385 and 94-1.05,
entered into a contract with the above companies for the collection of fescue
ZYansport user fees, in a total approved amount of $120,000.00. however, as of
October 1, 1995 the Department of Fire Rescue dramatically increased the number
of medical transports resulting in an increase in revenues and a corresponding
increase in collection fees, averaging $12,000.00 per month higher than the fees
paid in 1994-1.995.
Because of these increases, the funds allocated, for fiscal year 1995-1996 are
insufficient to cover the costs of these collection services, creating a shortfall of
90,000.00 for the remainder of the fiscal year.
Additionally there is a need to allocate funding in the estimated amount of
$60,000.00 from the Department of Fire -Rescue's FT 1996-1997 budget, Account
Gade 260501-340, to allow for continuing collections in the new fiscal year as this
contract will expire and be put out for formal bids.
This situation necessitates the extension of the terms of the current contract as well
as atllomtion of an additional $3,50,000.00 to allow for uninterrupted revenue
collections.
E m oollu dom rxtIMion Cho2A msh-e*c
5(a— GNU t
All
CITY OF MIAM!. FLORIDA
INTER -OFFICE MEMORANDUM
TO Cesar H. Odio C,ATE August 13,1996 FILE
City Manager SUBJECT
Extension of contract for
Medical Billing
FROM . . ` PIEFERENCES
i i9h 4ez, ;Di r e c t o r
Depart ent ciftire-Rescue ENCLOSURES
The Department of Tire- Rescue is experiencing a shortfall of funds necessary to
cover the costs of collecting Rescue Transport user fees, due to higher than
estimated revenues to the City as a result of increased emergency responses and
medical transportation, resulting in a corresponding increase in collection fees. It is
estimated that we will need $90,000.00 for the remainder of this fiscal year. Since
this current contract wall expire in the new fiscal year, we will also need approval
to expend an additional estimated $60,000.00 from the fiscal year 1996-97 budget,
account code 280501-340, to allow for continued collections until a new Request For
Proposal is issued and approved.
I am requesting a temporary extension of the current contract and an increase in
compensation to Advanced. Data Processing and Mediphis for the collection of
Rescue Transport Laser fees; in a total approved amount of $150,000.00.
Elm Ceiieodom Vamiman2 boAx
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INTER -OFFICE MEMORANDUM
To Judy S. Carter C,4"E August 13, 1996 F't�
Chief Procureincrit Officer
Finance Dept. Procurement Division SUaiECT Extension of contract
for Medical Billing
FRONA : REPERENGES
ttnyate , Director
Department o r' e:scue ENCLOSURES
This department; has verified that funding is available to cover the cost of the above
subject contracts in the amounts of $ 90,000. from an account to be designated by
the. Director of Finance and $60,000. from the Depar.tment of Fire -Rescue's Fk"
1996-1.99 i budget, Account Code 280501- 340, for a total amount of $150,000.
,BI DGBTARY REVIEW .AND APPROVAL BY:
Manghar, B. j5urana, Director
Department of Finance
961- 00
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