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Home My WebLink AboutR-96-0644J-58••Sg5 81 Odle RESOLUTION NO. 9 6_ 644 ' A RESOLUTION BY A FOUR -FIFTHS l4/5THSI AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT .AN EMERGENCY NEED EXISTS, WAIVIN,03 COMPi TITIVE SEALED BIDS, AND APPROVING THE. EMERGENCY REPAIR OF A CITY BUCKET TRUCK BY TRUCK CITY, A DADE COUNTY MINORITY -OWNED VENDOR, IN THE AMOUNT OF 08,600 FOR THE DEPARTMENT OF GENERAL } SERVICES ADMINISTRATIONISOLID WASTE QGSAISW?, E VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF GSAISW, VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION IrY '95/96 GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 580701-640; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SERVICES. --- WHEREAS, the Department of General Services Administration/Solid Waste (GSAISW), Vehicle and Equipment Administration Division urgently needs to repair and recertify a city bucket truck that lost its aerial bucket section in an accident; and WHEREAS, the Department of Public Works is in great need of said bucket truck for the excessive amount of tree trimming required during the growing season, as well as for electrical line repairs, plus additional maintenance functions; and WHEREAS, informal written quotas have been obtained from three vendors; and WHEREAS, Trock City was determined to be the lowest, most responsive, and responsible quote received, and CITY COMMISSION MEETING OF SEA' 12 1996 Rew1utico No. 96- 644 WHEREAS, funding Is available from the Department of GSA/SW. Vehicle and Equipment Administration FY 195/96 Operating Budget, Account Code No. 580701-840; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, ratifying, approving and confirming the City Manager's finding that a valid emergency need exists, waiving the requirements for competitive sealed bids, and approving the emergency repair of a city bucket truck by Tuck City, a Dade County minority owned vendor, at a total cost of $8,600, with funds therefor hereby allocated from the Department of GSA/SW, Vehicle and Equipment Administration Division FY 195196 Operating Budget, Account Code No. 580701-840. Section 3, The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this repair„ Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 1.2 th. day of Septembez 1996. ATT. EST. WALTER Fofym CITY CLEAN E CAROLLO, MAYOR 96- 644 AfkSO too p4ppSOVED 13y* POEP 0. OIA-Z DEPUTY CATY 'Tt4 rr SS, . APPROVEI) ASTO FOSM CofkfAEC 0 YY r-SK F)s SEP-03-19-96 14:46 P.05 GiTY OF MIRn/it, FLOR GIA INTER -OFFICE MEMORANDUM, 60 TO: Honomble Mayor and Membem of the City Caw iwion OATS _ , ^ FILE SMELT Repair of Bucket Truck FROM City It is wily recommended that th; City Commission approve, wd mnfirm the CIO, MwaWs fording that an emergency need exist4 waivin, by a fouir-fif hs i4/5tbsj affam=ve von* the mquirements for compedtivc seated bids and appmvi4 dw enwiency mpok of a City bait t rwk- by Truck City, a Dade Cca mity minceity owrwd vets kc, locaawd at 10M N.W. South River Drive, Medley. F1wi(* 33179 in the RMAZU of $9,600. Fiords are available from the FY 1995-1996 Offing Budget, A=wx;rt Code No. 580701-840. one of tbie two City bucket tracks used by the Department of Public Works %w damaged as a ,=aft of an aocidea The aerial section of the uuck wa% dmaged beyond repair• and nazods W be raplwA d. The immediate mpgir of thb unit is essential to insure its WdWaty for uw by the Dot of Public Works for swh fira lions as trimming of tacs, clamcal llixw rersaias, and *der City mawwnace dirties. '1 %-nV= q>;xot wee obwwaL Truk City was the lowest, mwA reVomble and responsive vezWor. 96— 644 TOTAL R 05 1 I � M TO . Cesar H. Odio City Manager FROM : ROn E. Williams Assistant City Manager CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM DATE AN 2 9 19% FILE SUIUECT Request to Waive Competitive Sealed Bids REFERENCES :CCM of Sept. 12, 1996 ENCLOSURES: The Deparbxrent of General Services and Solid Waste (GSAIS", Vehicle and Equipment Administration Division (VEA) has four (4) agenda items, number 57, 53, 59 and 60 that it is respec tfully pre%enting to the City Commission for approval to waive the requirements for competitive sealed bids, pursuant to Section, 16-52.6 of the City Code, for the emergency procurement of equipment parts, materials and repair services. The reasons for the request to waive the requirements for competitive sealed bids on the four (4) agenda items are summarized below: Agenda Item #57 in the amount of $15,ODO.00: The Police Departments KZ, 1000 police pursuit motorcycles are in constant need of specialized factory approved parts to continue to operate in a safe and reliable manner. Southwest Kawasaki which supplies the City with these factory approved specialized parts has always provided parts for these pursuit units and, as a result of its bang gslationship With the City, continued to do so even though monies ran out in the Chys blanket purchase order. The Police Department Fleet Service Center was in great and urgent need of these parts to keep these emergency units in operation, therefore the reason for this expedited action. Agenda Item 955 in the amount $34,819.35: This proposed resolution is to pay for equiprwnt, parts and repair services for police pursuit vehicles that were not covered under the factory warranty and were urgently needed to keep emergency vehicles in .service. These parts and repair services were provided by Anthony Abraham Chevrolet, Inc., the City's designated factory warranty dealer for Chevrolet Caprice tars on an emergency effort to sustain the Motor Rotas Level of repair service to police pursuit units. The department has verified Met these. parts, materials, supplies and repair services, were received and properly used for City purposes. 96- 644 3 I Ad, 4 Cesar H. Odio Page 2 29 Agenda Item 956 in the amount of $16,000.00: This proposed resolution is to pay for urgently required parts,, equipment, supplies and materials that were acquired, on an emergency basis, from Papoo Auto Stores, Inc. to maintain the Polioa Fteet Services and the VEA shop repair function .in operation. Failure to acquire these parts, equipment, supplies and materials would have resulted in the closing of vital repair operations and lost productivity of mechanics, along with increased downtime for urgently needed emergency vehicles and equipment. Agenda Item #60 in the amount of $8,600.00: This proposed resolution is for the emergencyrepair of a bucket track that is urgently needed by the Department of Public Works to trim trees, repair electrical lines and lamp posts. idVith the hurricane season already here it is a very valuable piece of equipment that is needed promptly back in service. Informal written quotes have already been obtained for the performance of said repair. This Resolution recommends that theCity Commission approve the waiving of the requirements for competitive sealed bids in order to expedite the repair of this very much needed piece of equipment. All of the above noted agenda items, with the exception of Item #60, cover the cot of parts and repair services to emergency units that were critical to the operation and, in the recent past, had been processed with the use of field purchase orders, which are no longer allowed by the Procurement Management Division of the Finance !Department. These. ac dons am., the remaining items that must be paid as part of the final Fleet Services, reorganization. Once the requested items are presented and approved by the City Commission and the new budget year starts, future requests of this nature should not be required. Pilea4a indicate with your signature below the declaration of an emergency and approval of these iterns pursu t to Section 18-52.6 of the City Code. APPROVED: � Date: Cesar K radio, City Manager 96- 644 ifpm1 taaaow ILIfsm >, VaI 'A"k&W m mm4ar CaY CR MIAMI, PLClR*tA INTEP,OFFICQ MEMORANDUM VU�r Repair 6f Bad* Truck fxC4: P.01 P-01 T1 Dat GOOK4 9"C+lt: Admniiftaildn Md Solid WSM bW tGM*4 a0"62 hWKUS WIdt &0 DqttaM A4 'ice tO 0~ tht r 099 br IVIAITS tO s MY bu.kirt trjakuft hdaml w,imt gumm to Th2ek dify, ImaW is' IOW1N.W. 6 River Ddv@, &Uft. FWds, 33178, a Da& Comy. &mmle wade, ia, to amoma of $ ,400, Fmads am avdW& &= FY 1995-19% Opemdng Budget Aunt Code No. OILWWARY REVIEW APPROM BY. w w - DRIPAMM OIF PUBLIC WORSS �X4-a,aat: Oise3c�Qr 96-M 644 5