HomeMy WebLinkAboutR-96-0643J-96-993
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RESOLUTION N0.9 6 - 6 4 3
A RESOLUTION BY A FOUR -FIFTHS (4/I5THS) AFFIRMATIVE
VOTE OF THE MEMBERS OF THE CITY COMMISSION,
RATIFYING, APPROVING AND COWFIRMING THE CITY
MANAGER'S FINDING THAT AN EMERGENCY NEED EXISTED,
WAIVING 'rHE REQUIREMENTS FOR COMPETITIVE SEALED
BIDS AND APPROVING THE PROCUREMENT OF PARTS,
OPERATING SUPPLIES AND MATERIALS TO REPAIR POLICE
PATROL CARS AND OTHER CITY EQUIPMENT FROM PAPCO
AUTO ST0I11IES, A DADE COUNTY VENDOR, AT A TOTAL
COST OF $15,000 FOR THE DEPARTMENT OF GENERAL
SERVICES ADMINISTRATION/SOLID WASTE (GSA/SW),
VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION;
ALLOCATING FUNDS THEREFOR FROM THE GSA/SW,
VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION
FY '95/96 OPERATING BUDGET, ACCOUNT CODE NO.
420501-670; AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE
PURCHASE ORDERS FOR PAYMENT OF SAID PARTS AND
SUPPLIES.
WHEREAS, 'the Department of General Services Administration/Solid Waste
(GSA/SW), Vehicle and Equipment Administration Division, both parts operating supplies
and material from Papco Auto Stores using existing blanket purchase order to repair police
patrol vehicles and rather city equipment prior to April 2, 1996; and
WHEREAS, the Police Department also used these blanket purchase orders to
acquire additional parts, supplies and materials urgently need to repair police patrol
vehicles; and
:d'm comess7aw
MEETMC; OF
SEP 12 1996
hapolution no.
96_ 643
WHEREAS, the departments were in great need to keep the police pursuit cars
1
operational because they are an essential crime -fighting resource; and
i
�i WHEREAS, Invoices from both departments were remitted for payment against the
,same blanket purchase order, thereby resulting in an amount which exceeded the purchase
order balance; and
? WHEREAS, payment is now past due for said parts and supplies; and
r
WHEREAS, funding is available from the GSA/SW, Vehicle and Equipment
. 3
} Administration Division FY '95/96 Operating Budget, Account Code No. 420901-670;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAIISIII, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution
are hereby adopted by reference thereto and incorporated herein as if fully set forth in this
i Section.
{ Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
i
Commission, ratifying approving and confirming the City Manager's finding that a valid
emergency need existed, waiving the requirements for competitive sealed bids, and
approving the procurement of parts, operating supplies and materials to repair Police patrol
j cars and other City equipment from Papco Auto Sales, a Dade County Vendor, at a total
cost of $15,000, with funds therefor hereby allocated from the Department of GSA/SW,
Vehicle and Equipment Administration Division, FY 195196 Operating Budget, Account
Code No. 420901-670.
Section 3, The City Manager is hereby authorized to instruct the Chief
u
Procurement Officor to issue purchase orders for payment of said parts and materials.
Section 4. This Resolution shall become effective immediately upon its adoption.
96- 643
A.
PASSED AND ADOPTED this 12th day o4 —Se tp amber. 1996.
ATTEST,
4WALTER
O AN
CITY CLE
PREPARED AND APPROVED BY:
RA AE O. D1Az
DFPUTY CITY A22181INlEY
APPROVED AS TO FORM AND CORRECTNESS:
,q�. I
A. MANN JONES, III
CITY ATTO EY
Vb1111 0:CSK
'I
96-- 643
SEP-03-1996 14:45 P.02
s 1\
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM 59
TO Honomble Mayor and lV1embets CATE c�o � FtLE
of the City Commission suMu-?
Part. and Materials to Repair
Police Patrol Cam
FROM ARFEAENGES
Ci ENCLOSURE
It Is reMmet ally rwouimended theft the City Commission approve, wify and cnnfiim the
CitlY manager's fading dart an emergency nand existed waivi*tg, by a. four -fib (415ths)
affirmative vote , the re quimnenm for competitive sealed bids and roving the
procur+emmt of parts, operating supplies and materials to repair police pawl mm and
other equipment %om Papco Auto Stom, a Dadc County vendor, at a total cost of
$15,000 for the Deparunent of Oral Swvice5 and Solid Wane CGSA/SW), Vehicle
and Equipment Administration Division (VE,A), FX 195/96 opwating Budget Account
No. 420901-670.
The Police Department was in great nod to keep police pursuit vehicles and other cline
fighting equipment in operatic order. lbo lDepaMent of Cw=W Sen ices and Solid
BVasu. Vehicle and EquirAmm Administration Division, was using an existing blanket
purcbase order to order and pay for parts, operating supplies and materials to repair
MmIMOY vehicles At t& same time., the Police Department's Flect Service Center was
in urgent ned of P&U, operating supplies and inaterials to repair pavol cars and used the
ame blanke, purchase older to do so, thereby rauithag in an amount tbt mmeoded the
p=h= order lice.
96- 643 1
Cesar H. Odio
City Manager
Ron E. Williams
,Assistant City Manager
CITY OF '01ANAI FLORIDA
INTER -OFFICE MEMORANDUM
0A'E ADS 2 9 i9s G.i.E
1U8JEC' Request to Waive Competitive
Sealed Bids
PEFERENCES CCM of Sept. 12, 1996
ENCLOSURES
The Department of General Services and Solid Waste (GSA/SW), Vehicle and
Equipment Administration Division (VEA) has tour (4) agenda items, number 57,
68, 59 and 60 that it is respectfully presenting to the City Commission for
approval to waive the requirements for competitive sealed bids, pursuant to
Section 18-52.6 ofthe City Code, for the emergency procurement of equipment
parts, materials and repair services.
The reasons for the request to waive the requirements for competitive sealed
bids an the four (gib) agenda items are summarized below:
Agenda Item #57 in the amount of $15,000.00, The Police Department's KZ
1000 ,police pursuit motorcycles are in constant need of specialized factory
approved parts to continue to operate in a safe and reliable manner. Southwest
Kawasaki which supplies the City with these factory approved specialized parts
has always provided parts for these pursuit units and, as a olasuli of its long
relationship with the City, continued to do so even though monies ran out in the
City's blanket purchase order. The police Department Meet Service Center was
in groat and urgent need of these parts to keep these emergency units in
opemfion, therefore the reason for this expedited action.
agenda Item #58 in the amount $84,619,35: This proposed resolution is to pay
for equipment, parts and repair services for police pursuit vehicles that were not
covered render ft factory warranty and were urgently needed to keep
emergency vehicles in service. 'These part; and repair services were provided
by Anthony Abraham Chevrolet, Inc., the City°s designated factory warranty
dealer for Chevrolet Caprice cars on an emergency effort to sustain the Motor
Pool's level of repair service to police pursuit units. The department has verified
that these parts, materials, supplies and repair services were received and
propady used for City purposes.
4
Cesar Fl. Odlo
Page 2
AUG 2 9 19%
Aagendi Item #59 in the amount of $15,000,00: This proposed resolution is to
pay for urgently required parts, equipment, supplies and materials that were
acquired, on an emergency basis, from Paps o Auto Mores, Inc. to maintain the
Police Fleet Services and the VF.A shop repair function in operation. Failure to
acquire these parts, equipment, supplies and materials would have resulted in
the Closing of vital repair operations and lost productivity of mechanics, along
with increased downtime for urgently needed emergency vehicles and
equipment.
Agenda Item #50 in the amount of $8,600.00: This proposed resolution is for the
emergency repair of a bucket truck that is urgently needed by the Department of
Public Works to trim trees, repair electrirral lines and lamp posts. With the
hurricane season already here it is a very valuable piece of equipment that is
needed promptly back in service. Informal written quotes have already been
obtained for the performance of said repair. This Resolution recommends that
the City Commission approve the waiving of the requirements for competitive
sealed bids in order to expedite the repair of this very much needed piece of
equipment.
All of the above noted agenda items, with the exception of Item #60, cover the
cost of parts and repair services to emergency units that were critical to the
operation and, in the recent past, had been processed with the use of field
purchase orders, which are no longer allowed by the Procurement Management
[division of the Finance Department.
These actions are the remaining items that roust be paid as part of the final Fleet
Services reorganization. Once the requested items are presented and approved
by the, City Commission and the new budget year starts, future requests of this
nature should not be required.
Please indicate with your signature below the declaration of an emergency and
approval of these Rams pursu t to Section 15-52.6 of the City Code.
APP__ /.�lci
i�C3ifEC: � Date: _
Cesar H. Cttio, City Manager
96- 643
AUG-12-96 NON 14,45 CITY OF MIAMI BUDGET
"ALGWO?-19% 08-*59
FAX NO, 3055796081
P. 02
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GTY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
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=KkET'ARY REVEEW AND APPROVED BY:
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96- 643