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Home My WebLink AboutR-96-0642J-96-994 8/30/96 RESOLUTION NO.9 6 - 642 A RESOLUTION 8Y .A FOUR-FIF HS (4/5THS) AFFIRMATIVE MOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING THAT AN EMERGENCY NEED EXISTED, WAIVING THE REQUIREMENTS FOR COMPETITIVE 'SEALED BIDS AND .APPROVING THE PROCUREMENT OF PARTS, AND REPAIR SERVICES FOR POLICE PATROL CARS FROM ANTHONY A9RAHAM CHEVROLET, INC., A CITY OF MIAiMI VENDOR, AT A TOTAL COST OF $34,619.35 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATION/SOLID WASTE (GSA/SW), VEHICLE AND EQUIPMENT ADMINIS'rRATION DIVISION; ALLOCATING FUNDS y THEREFOR FROM THE GSA/SW, VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION FY '95/96 OPERATING @UDG'ET, ACCOUNT CODE NO. 420901-670, AUTHORIZING 'THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR PAYMENT OF SAID PARTS AND REPAIR SERVICES. WHEREAS, the Department of General Services Administration/Solid Waste (GSA/SW), Vehicle and Equipment Administration Division had emergency repair services Performed by Anthony Abraham Chevrolet, the c:ity's designated warranty repair dealer, on vehicles that were out -of -warranty, in an effort to sustain the Motor Pool's level of repair service to police patrol vehicles; and WHEREAS, , the departments were in great need to keep the police patrol cars operational because they aro an essential crime -fighting resource; and -I- CITY COMMYSE10jr PMETUIG or SEP121996 Asolutiou No, 96- 642 WHEREAS„ the department has verified that these parts and services were properly used to repair than palice vehicles; and WHEREAS, this essential work was accomplished prior to April 2, 1996 and payment is now past; and WHEREAS, funning is available from the GSA/SW, Vohicis and Equipment Administration Division FY'95/96 Operating Budget, Account Code No. 420901-670; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, ratifying approving and confirming the City Manager's finding that a valid emergency need existed, waiving the requirements for competitive sealed bids, and approving the procurement of parts and repair services for Police patrol cars from Anthony Abraham Chevrolet. Inc., a City of Miarni vendor, at a total cost of $34,619.35, with funds therefor hereby allocated from the Department of GSA/SW, Vehicle and Equipment Administration Division, FY '95/96 Operating Budget, Account Code No. 420901-670. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for payment of said parts and materials. Section 4. This Resolution shall become effective immediately upon its adoption. t 96- 642 PASSED AND ADOPTED this 12thdey of Septenber., 1996. ` r .� CARQlLO, MAYOR WALTE J. F AN ciTY COW PREPARED AND APPROVED BY: RAFAEL O. DIAZ w DEPUTY CITY 1� ORNEY APPROVED AS TO FORM AND CORRECTNESS: W l 1CIS: CSK 96- 642 SEP-03-1996 1+4: a6 ^.04 C TY OF MIAMI, FLORIDA INTEROFFICE MEMORANDUMsoil i wYV.Yww�.IW+YI1��rwY�i/iY.Y1�lIWt�1[��ItVf�tYMiif�YYA1WV�.�.�..�r A�n'.ftl`..�.�`ArY�.r+�rMf/Au AN'lLIIIY .....dY�eY�rr� TO Honorable Mayor artd Members DATE (FIE- I- , FILE - 3 1596 of the City Commission Rua,ECT PWU and R4*1 Swvim for pollee Patrol Can MOW) City RUERENCi"r.8 . ENCLOUN B It is re ally sanded that the City Commission approve, Y and confirm the City I++innsger's finding dw an eaaergmey wW existed, waiving, by a four- (4/5tb3) affwmsfivs vote, the rtqwm=ts for competitive sealed bids and approving the Ploommm, I of pub and repair services from Anthony Abrabam Chemlet, a City of Wmi vandw, a: a total cov of $34,619.35. Funds we available from Fiscal Year 1993- 1996 Operates Bridget, Ac cownt Code No. 420901-670. Ile Dcp&rtmlent of General Services and Solid Waste, Vehicle ad Equipment Administradon Division, had emergency repair services performed by Anthony Ahern ChevwK the City's designimed warranty dealer, on vehicles thm were out of wamnty in an effort to sustain the Motor Pool's level of service to police patrol vehicles that were urge0y needed to support the Oty's crime fighting eflfmt 7be depummat has verified that Sme pants, watwWs, supplies and services were property used to repair police vdhicas zd remaw unpaid. Cesar H. 4dio City Manager Ron . %#Villiams ,Assistant City Manager C::ITY OF %iIAVI F-ORTA I14TER-OFFICE MEMORANDUM .. E AUG M V 196 .. Request to Waive Competitive Sealed Bids PECERE14CES CCM of Sept. 12, 1998 ENCLOSURES The Department of General Services and Solid Waste (GSAI'SW), Vehicle and Equipment .Administration Division (VFW►) has four (4) agenda items, number 57, 58, 59 and 50 that it is respectfully presenting to the City Commission for apprwal to waive the requirements for competitive sealed bids, pursuant to Section 18-5.6 of the City Code, far the emergency procurement of equipment parts, inaierials and repaW services. The reasons for the request to waive the requirements for competitive sealed bids on the fbur (4) agenda items are summarized below: .Agenda Item #57 in the amount of $15,000.00: The Police Departments KZ 1000 police pursuit motorcycles les are in constant need of specialized factory approved parts to continue to operate in a safe and reliable manner. Southwest Kawasald which supplies the City with these factory approved specialized parts leas arrays provided parts for these pursuit units and, as a result of its long relationship with the Cite, continued to do so even though monies ran out in the City's blanket purr! Ease order. The police Department Fleet Service Center was in great and urgent need of these parts to keep these emergency units in operaWn, therefore the reason for this expedited action. Agenda !tern #58 in the .amount $34,619.35: This purposed resolutions is to pay for equipment, parts and repair services for police pursuit vehicles that were not covered under the factory warranty and were urgently needed to keep emergency vehki s in service. These parts and repair services were provided by Anthony Abraham Chevrolet, inc., the Citfs designated factory warranty deader for Chevrolet Capdoe cam on an emergency effort to sustain the Motor Pool's level of repair service to police pursuit units. The department has verified that these parts, materials, supplies and repair services were received and properly used 1`or City purposes. 96- 642 Cesar H, ddio Page 2 G 2 9 19% Agenda Item #59 in the amount of $15,000.00: This proposed resolution is to pay for urgently required parts, equipment, supplies and materials that were acquired, on an emergency basis, from Pape o Auto Mores, Inc. to maintain the Police Fleet Sow►ces and the `EA shop repair funeVon in operation,. failure to acquire these parts, equipment, supplies and materials would have resulted in the closing of vbl repair operations and lost productivity of mechanics, along with increased downtime for urgently ,seeded emergency vehicles and equipment. Agenda Item #60 in the amount of $8,600.00: This proposed resolution is for the emergency repair of a ,bucket trurdc that is urgently needed by the Depadment of Public Works to is trees, repair electrical lines and lamp posts. With the hurricane season already here it is a very valuable plena of equipment that is needed promptly back in service. informal written quotes have. already been obtained for the performance of said repair. This Resolution recommends that the City Commi ion .approve the waiving of the requirements for competitive: sealed bids in order to expedite the repair of this very much needed piece of equipment. All of the above noted agenda items, with the exception of Item 0, cover the cost of parts and repair services to emergency units that were oftcal to the operation and, ih the reoent past, had been processed with the use of field purchase orders, which are no longer allowed by the Procurement Management DMsion of the Finance Department. These actions are the mining items that must be paid as part of the final fleet Services reorganization. Once the requested items are presented and approved by the City Commission and the new budget year starts, future requests of this nature should not be required. Please indicate with your signature below the: declaration of an emergency and approval of these items pursu t to S-echon 18-52.6 of the City Code. APPROVED: _ Date: 9 Cesar H. Cdlo, City Manager i I ' �- 642 s to AUG-13?-1996 09* 14 %. NO-40-Im 11126". P. 01 0" Or, WAUL nQAVA IWIWOWICS vsk"W"Wo 1. C&W pits: cwlP**w&swm Ofta to *dft POW Cwt Im Aubm" aw Maw Tw V*mftt* of OWMd SwVkM A*rMXUVUOA sad Wd MM hM VKIW 9M ad M* W&W &w pan M*d ft% pwvWlod p4or le A4 2, Mg. I* AWbMV Ab"m CAM", 11 Smmk M� vanAw. WlaW 9 4181 M Ob W=4 radd% 3$134 1& Aw mv" at IMAPIP.B. Vtmdl 31TO mmi"S *m Pt" Yew IM29% o"Ift "044 Amolft MOM14". IL SM04odor i� cby bm"W 642