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Home My WebLink AboutR-96-0641aI J-96-992 6/�0196 RESOLUTION NO.9 6 6 41 A RESOLUTION BY A FOUR -FIFTHS (4l5THS) AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINNING THAT AN EMERGENCY NEED EXISTED, WAIVING THE REOUIRE11 ENTS FOR COMPETITIVE SEALED BIOS AND APPROVING THE PROCUREMENT OF PARTS, MATERIALS, AND SUPPLIES FOR POLICE PURSUIT MOTORCYCLES FROM SOUTHWEST KAWASAKI, A DADE COUNTY NON -MINORITY VENDOR, IN THE AMOUNT OF $1%000 FOR THE DEPARTMENT OF GENERAL SERVICES ADMINISTRATIONISOUD WASTE (GSA/SW), VEHICLE AND EQUIPMENT ADMINISTRATION DIVISION FY '95./96 �- OPERATING BUDGET, ACCOUNT CODE NO. 420901-702 07.500) AND THE: DEPARTMENT OF POLICE FLEET SERVICE CENTER FY '95196 OPERATING BUDGET, ACCOUNT CODE NO. 421701-702 ($7,500); AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THE PROCUREMENT OF THESE ITEMS. WHEREAS, the Department of Police Fleet Service Center urgently needed an ongoing and updated inventory of specialized parts to repair its fleet of police pursuit motorcycles; and WHEREAS, Southwest Kawasaki, a Dade County, non -minority vendor located at 6966 Birds Road, Miami, Florida, specializes in carrying the needed parts, and WHEREAS, the departments were in great need to Keep the police pursuit motorcycles operation because they are an essential crime -fighting resource; and WHEREAS, payment for these parts, materials and supplies is now past due; and Is;'1T7E' COMMSSION iff'IE£i'I�TG or SEP121996 84001ution no. 96- 641 WHEREAS, funding is available from the GSAiSW, Vehicle and Equipment Administration Division FY '95/96 Operating Budget, Account Code No. 420901-702 1$7,500) and the Department of Police Fiest Service Center FY '95/96 Operating Budget, Account Code No. 421701.702; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIA)' I, FLORIDA: Section 1. The recitals and findings contained in the Posambis to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this ITZ".1 Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, ratifying, approving and confirming the City Manager's finding that a valid emergency need existed, waiving the requirements for competitive sealed bids, and approving the procurement of parts, materials, and supplies for Police pursuit motorcycles from Southwest Kawasaki, a Dade County Vendor, at a total cost of $15,000, with funds therefor hereby allocated from the Department of GSA/SW, Vehicle and Equipment Administration Division FY '95/9, 6 General Operating Budget, Account Code No. 420901- 702 (87,500) and the Department of Police Fleet Service Center FY '96/96 Operating Budget, Account Code No. 42170 y-702 ($7,500). Section S. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for payment of said (tarts, materials and supplies. Section 4. This Resolution shall become effective immediately upon its adoption. 2- 96- 641 PASSED AND ADOPTED this 1.2th deny of September, 1996. Ci4MOLl0, MAYOR ATTEST: WALTEO.J,Y6EMAN CITY CL AK PREPARED AND APPROVED BY: RA F AEA O. DIAL DEPUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QUINN .A SS. CITY ATTi W1111:CSK S-EP-.03,-190- 14: 4F , V TY OF WAMI, FLORIDA INTER -OFFICE MEMORANDUM 57 Honomble'Vlayor and Members DATE 5EP 3 IWO f"A of tine City Commission SUBJECT Pars to Repair Police Patrol Motorcycle* C'.3' f1EF'eFiE►dCSS C� ENCLOSURES. It is respecdWy recommended driat the City Commission approve, xatth. and cotfiran the City ManaWs finding ati cmerge=y need existed', waiving, by a four'- (415ths) dfiraudve vote the reqwaments, for rive sealed bids and approving the proc +- 1 of part, materials and supplies for police pursuit motorcycles from Sow Kawasaki, a. Dade County soon -minority vendor in the amount of $15,000.00. Pub am available from the Department of feral 5erviees and Solid Wage (GSAlS W), Vehicle and Equipment Adminisaudon Divisim FY ' 95N6 Dp=ting Budget Account No. 420901-702 ($7,500) and the Depar aunt of Police, Fleet Service C ec, FY'95/96 Operates Budget Account No. 421701-702 ($7,500). 411 The Police Deft Was in mat need to keep police pursuit motorcycles in operating ordar bmmm t*y we an dal mime fi&d% resource. The Police AepargmMes Fleet Smic a Cater vw in urgent need of an updated inventory of specialized pans to r Plk its fleet of �. i KZ 1000 police pursuit motorcycles. Southwest K.awasald, a Dade Co=y, noM-minccitY Vendor located. at 9966 Bird Road,N iwni, Florida, R=Wizw in camying the new paw. Paym= for these parts, materials and supplies is now past d11+3'. 96-- 64t 1 r'I CITY OF 1.11AMI FLORDA INTEROFFICE MEMORANDUM �r�.�u.w�wW.wow+ursr+'�uruww�+snru�.w�v�..u�r�ww. r.r �.�emw4 u Cesar H. Odio City Manager Ron E. Williams Assistant City Manager B.0 AUG 2 V 1996 ua. ECT Request to Waive Competitive Sealed Bids RVERENCES CCM of Sept. 12, 1996 ENCLOSURES The Department of General Services and Solid Waste (GSA/SW), Vehicle and Equipment Administration Division (VEA) has four (4) agenda items, number 57, 58, 59 and 60 that it is respectfully presenting to the City Commission for approval to waive the requirements for competitive sealed bids, pursuant to Section 18-52.6 of the City Code, for the emergency procurement of equipment parts, materials and repair services. The reasons for the request to waive the requirements for competitive sealed bids on the four (4) agenda items are summarized below: Agenda Item #57 in the amount of $15,000.00: The Police Department's KZ 1000 police pursuit motorcycles are in constant need of specialized factory approved parts to continue to operate in a safe and reliable manner. Southwest Kawasaki which supplies the City with these factory approved specialized parts has always provided parts for these pursuit units and, as a result of is long relationship with the City, continued to do so even though monies ran out in the City's blanket purchase' order. The Police Department Fleet Service Center was in great and urgent nre'ec# of these parts to keep these emergency units in operation, therefore the reason for this expedited action. Agenda Item #58 in the amount $34,619.35: This proposed resolution is to pay for equipment, parts and repair services for police pursuit vehicles that were not covered under the factory warranty and were urgently needed to keep emergency vehicles in service. These parts and repair services were provided by Anthony Abraham Chevrolet, Inc., the City's designated factory warranty dealer for Chevrolet Caprice cars on are emergency effort to sustain the Motor Pool's level of repair service to police pursuit units. The department has verified that these parts, materials, supplies and repair services were received and properly used for City purposes. 641 Cesar H. Odio Page 2 AUG 291 Agenda Item #59 in the amount of $15,000.00: This proposed resolution is to pay for urgently required parts, equipment, supplies and materials that were acquired, on an emergency basis, from Papco auto Stares, Inc. to maintain the Police Fleet Services and the VEA shop repair function in operation. Failure to acquire these parts, equipment, supplies and materials would have resulted in the closing of vital repair operations and lost productivity of mechanics, along with increased downtime for urgently needed emergency vehicles and equipment. Agenda Item #60 in the amount of $8,600.00: This proposed resolution is for the emergency repair of a bucket truck that is urgently needed by the Department of Public Works to trim trees, repair electrical lines and lamp posts. Mirth the hurricane season already here it is a very valuable pied of equipment that is needed promptly back in service. Informal written quotes have already been obtained for the performance of said repair. This Resolution recommends that th$ City Commission approve the waiving of the requirements for competitive sealed bids in order to expedite the repair of this very much needed piece of equipment. All of the above noted agenda items, with the exception of Item #60, cover the cost of parts and repair services to emergency units that were critical to the operation and, in the recent past, had been processed with the use of field purchase orders, which are no longer allowed by the Procurement Management Division of the Finance Department. These actions are the remaining items that must be paid as part of the final Fleet Services reorganization. Once the requested items are presented and approved by the City Commission and the new budget year starts, future requests of this nature should not be required. Please indicate with your signature below the declaration of an emergency and approval of these items purse t to Section 18-52.6 of the City Code. 10 APPROVED:.._.,,...._ � r� Date: Cesar H. Odlo, City Manager 4 96— 641 9.0 ;,. " gvsoI , ram �r 'a6mop PO41 Wr F•. 01 �i�'"' 1 r`�ti 1'➢�JKt a101 V11T uC 'full vuvV1w1 91141 A-V' vovr,r..r rw-�i�.4" l srsan A V • *to lr . lOiA (CITY OF MAW, FLORIDA �11a to : .illT�►' +�. Cart aal►*E • .�: �? sN.P Pub„to Ropaile'Polim POW bvyT% 1U Dapaftm of Gawd Savbim AdmWoudaia rid SAL W vvdftd fivmw6k ag wi, 9 I r of F� 2D covet cue cost & �� of t , M , ad wpllm in polio punk Ada fiM &Mth &d K► d� 0, C*U*, WWUftWdW Val , W&Avd at 2%6 BW PW44 Mon. L Plod& S311650 in tiro a== of AM ftaft WM be mado av * from NYm 1"54 d No. 42MI-702. BUDC!'fiTrR''J P"EW A' NO APPR}M BY: 1_. 1r ,...: � Diu. ai•, .r` y� .'t.-c 96- 641. 7