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Home My WebLink AboutR-96-0640J-96-1526 9/5/96 RESOLITrION NO 9 6 6 4 0 A RRSOLUT';ION, BY A FOUR-FXVMS (4/5THS) AFFIRMATIVE VOTE OF THE Ml3'MEERS OF THE CITY COMMISSION', RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY; 'WAIVING rAZ R.EQUIR.EMEWS FOR COMPETITIVE SFALED BIDDING PROCROMM-033 AND APPROVING THE ACOUISI'TION OF SECURITY GUARD SERVICES, ON AN INTERIM RASIS FOR THE PERIOD OF OCTOSSR, 1995 THROL?GH MARCH, 1996, FROM MILER SECURITY SERVICES, INC-, IN THE AMOUNT OF $73, 046.00, FOR THE CITY OF MIAMI RIVERSIDE CEM'"i R, LOCATED AT 444 SOUTHWEST 2ND AVENUE, MIAMI , FLORIDA,, FURTHER, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ALLOCATION ON OF FUNDS FROM ACCOUNT CODE NO. 9211.35 AND 'ISE ISSUANCE OF A PURCHASE ORDER. FOR SAID SERVICES. WHEREAS, on October.. 1.6, 1995, the City of Miami purchased the property located at 444 Southwest 2nd Avenue, Miami, Florida, more commonly known as the City of Miami Riverside Center ("MRC"); and WHEREAS, in August, 1995, the City Manager made a finding that the acquisition of security guard services was an emergency so as to provide continued and uninterrupted security and to preserve the City's investment in the property while the formalized bidding pracess was undertaken; and WHEREAS, the interim period for said acquisition was from October, 1995 through March, 1996; and CITE CO?OMSION NUETWC OF SEP1219M Reeohulon No. 9. WHM&S, funds were available from Account Code No. 921135 for said acquisition; NOW, 'Y'`FiEREFORS, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: .Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a. four -fifths (4/5ths) affirmative vote of the members of the City Commission, the City Manager's finding of an emergency is hereby ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are hereby waived, and the acquisition of security guard services, on an interim basis for the period of October, 1995 through March, 1996, in the amount of $73,046.00, from Milex Security Inc., for the City of Miami. Riverside Center, located at 444 Southwest 2nd Avenue, Miami., Florida, is hereby approved. Section 3. The City Maaager's allocation of funds from Account Code No. 921135 and issuance of a purchase order are hereby ratified, approved and confirmed for said services. Section 4. This Resolution shall become effective immediately upon its adoption. 2 - 6,00 0 W; v PASSED AND ADOPTED this v 12th - day of .September , 1996. ROLLO, MAYOR TE4J7.. _ CITY CLERK PREPARED BY: v7z%l/,/9/.FC BD RODRI , DIRECTOR OFFI OF ASSET VIANAGENENT APPROVED AS TO FORK! AND CORRECTNESS: A. Q , III CITY A Y W11.23 : ESS _3 00= A CITY OF WMI, PLOS IDA INTER -OFFICE MEMORANDUM to : The Honorable Mayor & Members of the Cin- Comm, ission Cesar MOM: City 1 RECOMMENDATION: DATE SUBJECT Interim Security Guard Services REFERENCES EMCLOSURES : FILE It is respectfully requested that the City Commission adopt the attached Resolution ratifying, approving, and confirming the City Manager's Finding Of Emergency; waiving, by a 4/5ths affirmative vote of the City Commission, the requirements for competitive sealed bids, and approving the procurement of security guard services, on an interim basis, for The City of Miami Riverside Center located .at 444 S.W, 2nd Avenue, Miami, Florida, from Milex Security Company (a Dade County, Black owned vendor) in the amount of $73,046.00; allocating funds therefore from account code 921135; further ratifying, approving and confirming the City Managor's issuance of an Emergency Purchase Order for this service. BACKGROUND: The Office of Asset Management has prepared the attached Resolution for consideration by the City Commission.' la August 1995, I authorized a Finding Of Emergency to procure security guard services on an emergency basis from Milex Security, Inc. in order to provide continued and uninterrupted security related protection and to preserve the City's investment in file property while the formalized bidding process was being undertaken. Milex Security was utilized in that this contractor was being used by Florida Power &. Light upon the City purchasing the property froin same. The interim service ran from October 1995 through March 1996. Therefore, at this time, it is rexomsmended that the City Commission adopt the attached Resolution ratifying the City Manager's Finding Of Emergency and the issuance of an Emergency Purchase Order for this service for the amount specified.. 90- 640 1 — , i' c ;Fi'C': !N 72=R-Gre`IGE M> MORANf O.M Cesar H. Odio � - ', ;':' _Aust �0. ,'tgg5; __._,..r..._......_._.._,_.. City Manager 1=aitiof Emergency j. : suejr°'" '90ding Services for 400 SW 2 Avenue Eduard odriguez, Director FROM Ice of iset Management F1EFFAEENCES and Capita mprovements ENCIOSUAES This memorandum serves to request that you approve a finding of emergency for the provision of property maintenance services for the building located at 400 SW 2 Avenue (commonly referred to as the "FPL building") proposed for purchase: by the City of Miami. With the closing presently scheduled for October 2, 1995, it will be necessary to provide certain services immediately upon the City taking possession of the property in order to maintain the facilities in a clean, safe and sanitary condition. We have investigated the use of ®ade County and Dade County School Board bids for similar type facilities but, unfortunately, the Chief Procurement Officer and the City Attorney's Office have stated we cannot utifize these bids' as they were bid on a per site basis rather than on a unit cost basis. The City therefore has no means by which to compare the cost quoted to the City to that quoted in the respective bid. As a consequence, the City will need to seek formal competitive bids for these services which will require approximately two to three months to procure inclusive of the time it takes for Commission approval. Therefore, it is requested at this time that you authorize the Chief Procurement Officer to issue emergency purchase orders to the following vendors previously utilized by FP&L for the essential services for a period not to exceed four months. An estimated cost is being provided, however, written proposals are being requested from each vendor. Estimated 1) Air Conditioning Preventative Maintenance & Repair Carrier Building $ 600.00 mo. 2) Elevator Preventative Maintenance & Repair Miami Elevator Co. 2,000.00 mo. 3) Security Milex Security Co. 3,192.00 wk. 1. 71 Cesar H. Odic Page 2 August 30, 1995 4) Landscaping 5) Pest Control 6) Water Treatment (for chiller) 7) Janitorial Lawnscapes by Dynasery 1,500.00 mo. Nozzle Bolan 350.00 ma. Anderson Chemical 170.00 rno. Advanced 500.00 mo. The vendors will be requested to provide services similar to that provided to FP&L while the City undertakes its competitive process. The knowledge these venders hold as to the service needs of the existing facility shall provide the most efficient and comprehensive service while. maintaining continuity for the building and protecting our newgy acquired asset. Failure to ,provide these services at this time could result in increased operating costs in the future particularly as it reiates to potential earlier replacement of major equipment components that are not property maintained. Ratification ation of those procurements in excess of $4,500 shall be sought from the C ty Commission in accordance with City Code procedures. APPROVED:/...✓ Cesar H. Odio - — Date � � 640 t C'ITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO Cesar H. Odio DATE February 2, 1996 FILE Labor Relations "WeJECT : Building Services for ,. Miami Riverside Center j �� 1 FIROM : Ed 0 -�� JDir>ectcsr .REFERENCES OfI•roe of �en3 ENCLOSURES: ' lbss memorandum smvs to re4uesl that you authorize the Chief Procurement Officer to extend the time periods for an additiaiW two, month period for the provision of building services at the City of Miami Riverside Qatar by the hallowing vendors: Service Venda Cost 1) . Air Conditioning Preventative Maintenance & Repair Carrier Building $ 554.00/mo 2) Elevator Preve;nbwve Maintenance & Repair Miami Elevator Co. $1,706.00/mo 3) Security Milex Security Co. $3,192.00/wk 4) Landscaping Lawnscapes by Dynasery $1,500.00/mo 5) Pest Control Nozzle Nolan $ 300.00/mo 6) Water'Tmatment (r chiller) Anderson Chemical $ 140.00/mo These services were procured ort an emergency basis, as authorized by you on September 1, 1995, in onlar to flow rung for the City to seek formal competitive bids for these services. A. copy of your, approval is attached for reference. Bids for items 1, 2, 3 and 4 above have already been issued and should be n9ady for consideration by the City Commission at the next regularly scheduled meeting of Febauery 2 - Hid specifications for items 5 and 6 above are being prepared and should be ready to be issued shortly. It is hoped that these bids will be less than $4,500 thus minimizing the time frame betwven "mipt of bids and award of bids. 'Thank you for your consideration of this matter. Your signature belo I constitute approval of the above request. APPROVED: Cesq H. Pdio -a-7 q t Date Attachment 96- 640 5