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Home My WebLink AboutR-96-0630J-96-1006 8/16/96 RESOLUTION NO. 9 6 r 630 A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF AN EMERGENCY, WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE OF 1WO (2) 15- PASSENGER VANS FOR THE POLICE DEPARTMENT ,FROM DADELAND DODGE, A NON-MINORITY/DARE COUNTY VENDOR, IN A TOTAL AMOUNT OF $47,003.00; ALLOCATING FUNDS THEREFOR FROM THE "'GANG REDUCTION ACTIVITIES AND SPORTS PROGRAM" SPECIAL_ REVENUE FUND, INDEX CODE ,. 290606-84 0 ($315,252.25) AND THE POLICE DEPARTMENT FY `995-96 GENERAL OPERATING BUDGET, INDEX CODE 290201-M ($11,750.75); FURTHER RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S ISSUANCE OF AN EMERGENCY PURCHASE ORDER FOR THIS PURPOSE. WHEREAS, the City Manager has adopted a finding that the purchase of two' (2) 15 passenger vans by the Department of Police to transport ex -Bang members and/or potential gang members to activities that will discourage their involvement in pangs, is an emergency; and .�.b1.YYs4Yw COMMSSION PM ETURYC OF Rttv�uciou Ylo. 96- 630 M�IR�eYM�sAYp1�1M.N=9.Ifo . f�- rw WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive formal sealed bids be waived and the procurement of said passenger vans from Dedeland Dodge ba approved; and WHEREAS, Informal quotes were solicited from three vendors and the quote from iDadeiand Dodge was the lowest most responsible and responsive response; and WHEREAS, funds are available from the "twang Reduction Activities and Sports Program" Special Revenue Fund, Index Code 250606-540, Project No. 148001 ($35,252.25), and from the Police Department General Operating Budget, Index Code 290201-540 ($11, 750.75) for a total amount of $47 ,003.001: NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITE' OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City Commission, after a duly advertised public hearing; ratifying, approving, d fi i• C' M f' an con rmmg t IV sty onager s mu ins o an ermergPncy, wa ving t e requirements for competitive sealed bids and approving the purchase of two (2) 15-passenger vans for the Police Department from Dedeland Dodge, a non- minority/Dade County vendor, in a total amount of $4�',003..00, with funds therefor hereby allocated frorn the "Gang Reduction Activities and Sports Program' special revenue fund, Index code 290608-M (435,252.25), and the Police Department FY "95.96 General Operating Budget, index code 290201.840 (411,750.75). Section 9. The City Manager's issuance of an emergency purchase order for this purpose Is further ratified, approved and confirmed. Section 4. This Resolution shall become effective imilne' diately upon Its adoption. PASSED AND ADOPTED this _ 12 th day of S e tember '1996. r..AROLI.O, MAYOR c/ ATTEST: ell WALTEO J. WE , CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ r� DEPUTY CITY ; �7r �,,Rh EY W1042:CSK 3 APPROVED AS TO ' FORM AND CORRECTNESS: 630 Y_ CITn' OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO The. Honor le Mayor and Members DATE: ALIG 2,71 1996 FILE: of the C° umrn,xssiord SUBJECT: Ratifying City Managers Action FAaca : Cow H. Odio aEFISaENCES : Emergency Purchase of City Manager ENCLOSURM Vans N�2ATIt7N: It is respectfittly recommended that a Resolution ratifying the City Manager's emergency actit3n authorizing the expenditure of fiends for the purchase of two (2) 15-passenger•, vans, for the Police Apartment's Gang Reduction Activities and Sports Program (GRASP), in an amount not to exceed $47,003.00, be approved. Funding will be as follows: $35,252.25 from the Gang Reduction Activities and Sports Program Special Revenue Fund, Index Code 290606-840, Project' No' 148001, acid.'$11,750.75 from the Police Department General Operating Budget, Index Cade 2902-01-840. 8ACK_CvRQItP Q: The Miami Police Department was awarded a grant, from Metro -Dade: County, to implement the Gangs Reduction Activities and Sports Program (GRASP). On February 29". 1996, the City Commission 4provedd the creation of a special revenue fluid (turd. # 11339) for this prom and authorized aoGeptance of the grant. The purchase of two (2) 15-•passenger vans is included within the GKA,SP grunt. These vans will be used to transport ex -gang membeas,.ared/or potential gang members to activities that will discourage their involvement in gangs. In order to meet the Grants decline, an emergency fs=base was necesjsary. Normal procrAures for laid a -►girds would not have allowed the Police Department sufficient time to submit proper invoices for reimbu cement; therefore, they would have been forced to forges purclmsing the vas ,affecting their ability to meet the Grant's standerds. Police Department solicited quotes from three different vendors. The lowest bidder is able to g r�vide, there with the type of vehicle they require. The total cost for the vans will not exceed $47,003.00 and the funding sources are as follows; 75% frorn the GRASP Oral k and 25% fmrn' the Polio Department Generic Operating Budget (the Grant requires a 25% mach with City futirds). The GRASP grmt is for one year and all requests for reimbursement must be .subrait e-d by the end of f!%W year 1995-1996. 9 96— 630 CITY OF MIAMI, FLORIDA TO: Cesar H. Odlo DATE. MAY 2 81996 FILE FIN 16-1 City Manager SUBJECT: Emergency Purchase FROM : /on491dH. Wars%.aw REFERENCES : GRASP Vam Clef of Police ENCLOSURES. The Miami Police Department was awarded a grant, from Metro -Dade County, to implement the Gangs Reduction Activities and Sports Program (GRASP). On PebnzM 29'', � 1996, the City Concession approved the creation of a special revenue fund (Ord. W113,19) for this program and aut,horized acceptance. of the brut, The purchase of mo (2) 15-passenger vans is included within. the GRASP grant. These, vans will be used to transport ex -gang members and/or potential gang members to activities that will discourage their involvement in gangs. Tire: Police Department requested and received your authorization to a ffize an existing Dade County bid to purchase these vans. The bid's factory deadline has, however, expired. 1n oider to meet the. Grant's deadline, we have solicited quotes from d v-&.- different vendors. The lo'kvest bidder is able to provide us with the type of vehicle we require;. The total cost for the vans will not exceed $48,0010.00 Rmd the funding sowves are as follows; 75% fmm the GFLASP G-rarrt and 25% from the Police Department General OperatingBudget (The Grant requires a 25% match with City funds.) 'l lie GRASP grant is for one year and all requests for'rebnbursement must be submitted by the end of fiscal year 1995-1996. I am, tlgam, requesting yota- authorization for the emergency purchase of t iese vans hosed on the Hlomving: 1) the need is immediate; and 2) reimbursement requests must be submitted to Dade County by the end of fiscal year 1995-1996., Normal procedures for bid awarea will not allow the Department s�cient time to submit proper invoices for reimbursement; &erefore, we would be forced to forgo purchasing the van, affecting our ability to meet the Grant's standards. Thank you for your consideration in this matter. DIIW.rph ,r PP1Z4 1) .D: Cesar H. Odio City Manager Date tl =L Re. JUL 11 1"6 b6- 630 3 EKT-Z zMMVMs-DM RATIFICATION OF EMERGEN V PIfin/ R.C...H.ASE PURCHASE OF TWO 15 PASSENGER VANS I POLICE DEPARTMENT SINGLE PURCHASE IT IS RECOMMEN-6ED THAT THE 'PURCHASE FROM DADELAND DOD, GE9 A NON-MINORITYIDADE COUNT ITNDOR FOR A TOTAL PROPOSED ,010UNT'.0F $47,003.00 BE RATIFND. Z�pProcurement Oer -ni Date C" OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Walter J. Foetnan TIATE JUL 10 1995 FILE LEG 7-2 City Clerk SUBJECT: Request, to Publish Notice for Public Hearing FFOM av"'Z'O"Ot, REFIESENCSS: Major Jo&r'ge L. Mahmsa Commander ENCLOSURES: Business Management Section Please make arrangements to publish a Notice of Public Hearing for objeaions to the waiving of the requirements for formal sealed bids and ratifying the City Manager's finding of an emergency and authorizing the expenditure of funds to purchase two (2) 15-passenger vans for the Police Department's GRASP Program. AttacheAl is the advertisement. The date and time of this public hearing will be . Z7/__ at 1P a.m. APPROAb Elvi Gallast6gui Agenda Coordinator 7 96- 63,0 i „ CITY OF MI L NOTICE TO THE PUBLIC A public hearing wiU be held by the City Commission of the City of Mimi, Florida on at am in the City Commission Chambers at City Hall, I 3500 Ilan American, Drive., Miami, Florida, for the purpose of cc nsiden a waiver of the requirements of obtaining sealed bids and ratifying the City Manager's finding of an emergency and a ffionzing for the expendituire of funds to purchase two (2) 15-passenger vans for the Miami Police Daepaiiment's GRASP Program. The vans were provided by Dadeland Dodge, 84.55 S. Owe, Highway,, Miami, FL, 33156, at a cost of $ 47,003.00. ,t i 630