HomeMy WebLinkAboutR-96-0591J-96-864
7/25/96
RESOLUTION NO 9 6" 5 9 1
A RESOLUTION BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION, RATIFYING, APPROVING AND
CONFIRMING THE CITY MANAGER'S FINDINGS THAT A
VALID EMERGENCY EXISTS AND WAIVING THE
REQUIREMENTS FOR COMPETITIVE BIDDING
PROCEDURES FOR THE PROCUREMENT OF PARTS FOR
MECHANICAL STREET SWEEPERS, IN AN AMOUNT NOT
TO EXCEED $60,000.00, FOR THE DEPARTMENT OF
GENERAL SERVICES ADMINISTRATION AND SOLID
WASTE, VEHICLE AND EQUIPMENT ADMINISTRATION
DIVISION; AUTHORIZING THE CITY MANAGER TO
AWARD THE PROCUREMENT OF SAID PARTS FROM OLD
DOMINION BRUSH, IN AN AMOUNT NOT TO EXCEED
$20,000.00, AND TO RAY PACE WASTE EQUIPMENT,
IN AN AMOUNT NOT TO EXCEED $40,000, AND
FURTHER TO INSTRUCT THE CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR SAID
PROCUREMENT; AND ALLOCATING FUNDS THEREFOR
FROM THE FY 195-96 OPERATING BUDGET, ACCOUNT
CODE NO. 420901-702, PROJECT CODE 509000, IN
AN AMOUNT NOT TO EXCEED $60,000.
WHEREAS, the Mechanical Street Sweepers maintained by the
Department of General Services Administration and Solid Waste
("GSA/SW"), Vehicle and Equipment Administration Division, are in
a severe state of disrepair; and
WHEREAS, Old Dominion Brush, located at 5118 Glen Alden
Drive, Richmond, Virginia, and Ray Pace Waste Equipment, located
at 2210 Southwest 59th Avenue, Hollywood, Florida, are two
responsible and responsive vendors that specialize in those parts
required by the City's Mechanical Street Sweepers; and
CITY COMMISSION
MEETING OF
J 1) I. 2 5 1996
Resolution No,
96- 591
i
WHEREAS, the Solid Waste Division of GSA/SW must maintain
the Mechanical Street Sweepers in operational condition in order
to clean up after City sponsored special events and to keep the
City streets clean; and
WHEREAS, funding, in the amount of $60,000.00, for the
procurement of said parts is available from the FY 195-96
Operating Budget, Account Code No. 420901-702, Project
Code 509000;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a four -fifths (4/5ths) affirmative vote of
the members of the City Commission, the City Manager's finding
that a valid emergency exists for the procurement of parts for
Mechanical Street Sweepers, in an amount not to exceed
$60,000.00, for the Department of General Services Administration
i
and Solid Waste, Vehicle and Equipment Administration Division,
j is hereby confirmed, ratified, and approved and the requirements
for competitive bidding procedures are hereby waived for said
procurement, with funds for said parts therefor hereby allocated
from the FY 195-96 Operating Budget, Account Code No. 420901-702,
Project Code 509000, in an amount not to exceed $60,000.00.
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96- 59
Section 3. The City Manager is hereby authorizedl/ to
award the procurement of said parts from Old Dominion Brush, in
an amount not to exceed $20,000.00, and to Ray Pace Waste
Equipment, in an amount not to exceed $40,000.00 and, further, to
instruct the Chief Procurement Officer to issue purchase orders
for said procurement.
Section 4. This Resolution shall become effective
immediately upon its adoption.
PASSED AND ADOPTED this 25th day of _ July 1996.
ATTEST: ROLLO, MAYOR
"WALTERJ.IF, CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
W017:BSS
r� The herein authorization is further subject to compliance
with all requirements that may be imposed by the City
Attorney, including but not limited to those prescribed by
applicable City Charter and Code provisions.
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96- i
y
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Honorable Mayor and Members DATE
FILE
of the City Commission
SUBJECT : Parts to Repair Street
Sweepers
FROM : Cesar H. Odlo REFERENCES:
City Manager ENCLOSURES:
W
Ii I 01131M_
It is respectfully recommended that the City Commission waive the requirements for
competitive sealed bids and approve the procurement of $60,000 worth of parts for
Mechanical Street Sweepers. $20,000 to be awarded to Old Dominion Brush, located at
5118 Glen Alden Dr., Richmond, Virginia, 23231 and $40,000 to be awarded to Ray Pace
Waste Equipment, located at 2201 S.W. 59th Avenue, Hollywood, Fl. 33033. Funds are
available from Fiscal Year 1995-1996 Operating Budget, Account Code No. 420901-
702, Project Code No. 509000.
Mechanical street sweepers are in constant need of maintenance for they operate in an
very dusty and abrasive environment. Among the specialized parts and materials that
are in constant need of replacing are the brooms, which are made of steel wire.
Unavailability of steel wire for the brooms, or damage to any other vital part, means that
the street sweepers will not be able to clean the City streets until those damaged or worn
out elements are replaced.
These two vendors specialize on the parts that the City's street sweepers utilize and will
be required to competitively quote on the cost and availability of each part at the time of
purchase.
96- 59,