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HomeMy WebLinkAboutR-96-0578J-96-610 7115/96 RESOLUTION NO. 9 6_ 578 A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY COMMISSION, AFTER A DULY ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING THE CITY MANAGER'S FINDING OF SOLE SOURCE; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS AND APPROVING THE PURCHASE OF ONE (1) SATELLITE SCREEN, MODEL H10 HOPPER/FEEDER, FOR THE DEPARTMENT OF GENERAL SERVICE ADMINISTRATION/SOLID WASTE, FROM SATELLITE SCREENS, A NON-LOCAL/NON-MINORITY VENDOR, AT A TOTAL PROPOSED AMOUNT OF $36,605.00; ALLOCATING FUNDS THEREFOR FROM THE SOLID WASTE FY `96 RECYCLING & EDUCATION SPECIAL GRANT FUND, PROJECT NO. 197008, ACCOUNT CODE NO. 421306-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, the Department of General Services Administration and Solid Waste wishes to purchase one (1) Satellite Screen, Model H10 Hopper/Feeder, which will be used in conjunction with the existing screen located at the Virginia Key Yard/Trash Management Facility; and WHEREAS, the H10 Hopper/Feeder is a stand alone multi purpose equipment, operable at variable speeds on the web and conveyor to maximize the production of material used in the composting process; and CITY COMMISSION MEETING OF J U L 2 5 1996 Resolution No. 96- 578 WHEREAS, this purchase is a sole source from Satellite Screens because they are the manufacturer of this equipment and sole source provider; and WHEREAS, funds for this acquisition are available from the FY '96 Solid Waste Reduction, Recycling & Education Grant Fund, Project No. 197008, Account Code No. 421306-840; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the findings of the City Manager; and WHEREAS, the Chief Procurement Officer has adopted a finding that Satellite Screens, is the sole source provider for the Satellite Screen Model H10 Hopper/Feeder as requested by the Department of General Services Administration and Solid Waste; and; WHEREAS, the City Manager and the Assistant City Manager of General Services Administration and Solid Waste recommend that the requirements for competitive formal sealed bids be waived and the acquisition of the Satellite Screen, Model H10 Hopper/Feeder, for the screening of clean yard trash for the composting process at the Virginia Key Yard/Trash Management Facility, located at 3851 Rickenbacker Causeway, from Satellite Screens be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. By a 415THS affirmative vote of the members of the City Commission, after a duly advertised public hearing, ratifying, approving and confirming the City Manager's finding that Satellite Screens is the sole source provider of the one (1) Page 2 96- 5�. I satellite screen , model H10 Hopper/Feeder, required by the Department of General Services Administration/Solid Waste (GSAISW). Section 3. The requirements for competitive sealed bids is hereby waived and the Department of GSA/SW request for the acquisition of the hereinabove specified Hopper/Feeder, at a proposed cost of $36,605.00, is hereby approved, with funds therefor hereby allocated from the FY `96 Solid Waste Reduction, Recycling & Education Special Grant, Fund, Project No. 197008, Account Code No. 421306-840. Section 4. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for this acquisition. Section 5 This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 2 5 thday of July , 1996. EST: WALTER J. FO MAN CITY CLER PREPARED AND APPROVED BY: Jr -A-I,,t� AEL O. DIAZ 'UTY CITY A ORNEY APPROVED AS TO FORM AND CORRECTNESS: A. QUI N JON ,III CITY TTOR Y W986:CSK Page 3 JOE AR LLO, MAYOR 95- 578 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM To: Honorable Mayor and Members DATE: of the City Commission SUBJECT: Cesar o FROM: City REFERENCES ENCLOSURES: RECOMMENDATION ni FILE: RESOLUTION AUTHORIZING WAIVING OF SEALED BIDS FOR THE PURCHASE OF ONE (1) HOPPER/FEEDER FROM SATELLITE SCREENS FOR THE VIRGINIA KEY YARD TRASH FACILITY It is recommended that the City Commission approve the waiving of sealed bids and authorize the purchase of one (1) Satellite Screen Model H10 Hopper/Feeder to be used in conjunction with an existing screen at the Virginia Key Yard Trash Management Facility, located at 3851 Rickenbacker Causeway. Satellite Screens, a non -minority owned company located at P.O. Box 366, DeWitt, Iowa 52742, (319) 659-3799 is the sole distributor of this equipment. BACKGROUND The Department of General Services and Solid Waste requests approval to purchase the Model H10 Hopper/Feeder to be used in conjunction with the existing satellite screen at the facility. This piece of equipment will maximize the production of quality material to be used in the composting process. In addition the cubic yard capacity will be increased because there is level discharge and it has direct feeding from the satellite screen. It is a stand alone multi -purpose piece of equipment that can be used at variable speeds on the web and the conveyor ensures efficiency in multiple use applications. Funding is available in the FY'96 Recycling and Education Grant Fund; 421306-840 Project No. 197008 for a total amount not to exceed $36,605.00. 96- 55'78 1 TO FROM CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM Judy S. Carter Chief Procurement Officer XFinan artment e M. Macbeth Deputy Director Solid Waste Division DATE: June 28, 1996 SUBJECT: Purchase Approval for One (1) Satellite Screen Model H10 for the Virginia Key Yard/ REFERENCES: Trash Facility ENCLOSURES: Relative to the above subject matter, please be advised that funding is available in the FY'96 Recycling and Education Grant Fund, account code 197008-421306-840 for the purchase of one (1) Satellite Screen Model H10 Hopper/Feeder for the Virginia Key Yard/Trash Facility which will not exceed $36,605.00 and has been approved by the following division: Department of Management and Budget: (I � �J�/ Ma har Surana, Assistant City Manager cc: Henry Jackson ��. fa ( ow c� (o (3c I(,/ 9 96- 578 3 TO: Cesar H. Odio City Manager FROM: / Judy S. Carter Chief Procurement Officer CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 5M DATE : June 28, 1996 FILE: SUBJECT: Sole Source Hopper Feeder REFERENCES: ENCLOSURES: An investigation was conducted by Procurement staff to determine whether Satellite Screens Inc., a non-minority/non-local vendor located in DeWitt, Iowa, is the sole source provider of a hopper feeder to be used in conjunction with a moveable screen already in use by the Solid Waste Division, as requested by the GSA/Solid Waste Division. Contact was initially made with Ms. Adrienne Macbeth and Henry Jackson regarding the hopper feeder they were seeking to be deemed as a sole source. The Solid Waste Division has been in possession of a "satellite screen" which is used in conjunction with compost material to screen desirable/undesirable materials from that which is dumped onto the screen. This moving screen was purchased from its manufacturer, Satellite Screens, Inc., and has to be used in conjunction with a particular specification of hopper feeder due to the movable parts of the screen and for the screen to work effectively. In this regard, the Division is seeking to now purchase the hopper feeder from Satellite Screens, Inc. due to its specifications and total compatibility with the screen already in use. As part of our investigation, seven (7) vendors were contacted nationally to determine whether they could provide a hopper feeder to meet these specifications. No vendor was located that could provide a hopper feeder with those specifications that will be used in conjunction with a screen manufactured by Satellite Screens, Inc. The estimated amount for this purchase is $36,605.00, with funds allocated from the Recycling and Education Grant Fund: 423106-840, Project No. 197008. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that Satellite Screens, Inc. is the sole provider of the hopper feeder with the required specifications to be used in conjunction with a screen manufactured by Satelli Screens, Inc., for the GSA/Solid Waste Division. APPROVED: ���� Cesar H. Odio DATE: —7 /—, 1 4 Enclosure cc: Manohar S. Surana, Assistant City Manager Procurement Bid File to- 96- 578 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Judy S. Carter DATE: June 28, 1996 Chief Procurement officer SUBJECT: Sole Source Hopper Feeder REFERENCES: FROM: Pamela E. Burns Sr. Procurement Contracts officer ENCLOSURES: FILE: An investigation was conducted to determine whether Satellite Screens, Inc., a non- minority/non-local vendor located in DeWitt, Iowa is the sole source provider of a hopper feeder, which is to be used in conjunction with a moveable screen already in use by the Solid Waste Division. This screen was manufactured by Satellite Screens Inc. and has been in use for several years by the Solid Waste Division. This hopper feeder now requested is to be purchased from Satellite Screens Inc. as a sole source due to its specifications and compatibility with the screen already in use. Contact was initially made with Ms. Adrienne Macbeth and Henry Jackson regarding the hopper feeder they were seeking to be deemed as a sole source. The Solid Waste Division has been in possession of a "satellite screen" which is used in conjunction with compost material to screen desirable/undesirable materials from that which is dumped onto the screen. This moving screen was purchased from its manufacturer, Satellite Screens, Inc., and has to be used in conjunction with a particular specification of hopper feeder due to the movable parts of the screen and for the screen to work effectively. In this regard, the Division is seeking to now purchase the hopper feeder from Satellite Screens, Inc. due to its specifications and total compatibility with the screen already in use. As part of my investigation, I subsequently made contact with Satellite Screens Inc. to obtain the exact specifications that would be required to be used in conjunction with the satellite screen already in use. Mr. Bradley J. Schnittjer, President of Satellite Screens Inc. provided those specifications in a letter and faxed them to me. in an effort to determine if other manufacturers were available who could also manufacture a Hopper Feeder with those required specifications, I researched the Thomas Register and located the following potential vendors. Contact was subsequently made with each, and my findings are indicated per vendor. 1. Kai -Tech Corp. Eatontown, N.J. 2. Sharpsville Container Corp. Sharpsville, Pa. 3. McCullough Industries Kenton, Ohio 4. New London Engineering New London, Wisconsin Unable to meet specifications. Unable to meet specifications. Unable to meet specifications. Unable to meet specifications. 96- 578 5. Automation Devices, Inc. Fairview, Pa. 6. Feed -All Automation Willoughby, Ohio 7. Eriez Magnetics Erie, Pa. Unable to meet specifications. Unable to meet specifications. Unable to meet specifications. Following extensive research and telephonic contacts with manufacturers of Hopper Feeders, I was unable to locate any firm that would be able to manufacture a Hopper Feeder meeting these required specifications to be used in conjunction with a screen manufactured by Satellite Screens, Inc., with the exception of Satellite Screens, Inc. The estimated amount for this purchase is $36,605.00, with funds allocated from the Recycling and Education Grant Fund: 423106-840, Project No. 197008. Therefore, I am recommending that the requirements for competitive bidding be waived and the above findings be approved: that Satellite Screens, Inc. is the sole provider of the hopper feeder to be utilized in conjunction with a screen manufactured by Satellite Screens, Inc. for the GSA/solid Waste Division. APPROVED: Judy S. Carter Chief Procurement officer �J DATE: Enclosure cc: Manohar S. Surana, Assistant City Manager Ron Williams, GSA/Solid Waste Adrienne Macbeth, Solid Waste Olga Ramirez, Assistant City Attorney Sole Source File CITY OF MIAMI, FLORIDA Il1V U 1r a-�l�'L ii L tC IV,l R&C. ':.�*�i�1ti,LL ILI, WU To: Judy Carter DATE aline 13, 1996 FILE: Chief Procurement Officer Department SUBJECT: Sole Source Award Satellite Screens Adrienne M. Macbeth Row, Deputy Director REFFRENCES; Solid Waste Division �NCLOSU�.-S: The Department is seeking the waiver of the requirements for formal sealed bids for the purchase of one (1) Satellite Screen Model H1.0 topper feeder for the Virginia Key 'Yard/'Trash Management Facility located at 3851 Rick-en'backer Causeway. The purchase of this equipment will be used in conjunction with the existing screen at the site and will greatly increase the production by discharging and metering the flow of material at the top of the screen so it can cascade down evenly rather than being just a lump discharge with a loader. Satellite Screens is the sole distributor of this hopper feeder and is a non -minority vendor located at P.O. Box 366, DeWitt, Iowa 52742, (319) 659- 3799. Funding is available in the f'Y`96 Recycling and Education Grant Fund, 423106-840 Project NLo. 197008 for a total amount not to exceed $36,605.00. 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Ah,.1 1 J A PP"LICA I IOtVS • . . ompost, . 0- To S. W. Backfifl Dirt N Aggregates w� �Sawd 'si _ - -.� • Wood Chips; � r�` �• �.. � - • Mulch x , . i � Berk ` • ;' Many. Others. ELL' I SCREENS =�► . LASON SYSTEM'S 6954 N.W. 12 STREET, MIAMI, FLORIDA 33126 305-477-9149 •800-287-4799• FAX 305-477-7526 condition FC 017 CITY OF MIAM1, FLORIDA TO FROM INTER -OFFICE MEMORANDUM Cesar H . Odio DATE: FILE : City Manager RESOLUTION AUTHORIZING P&d SUBJECT: THE WAIVING OF SEALED BIDS FOR THE PURCHASE Williams ONE (1) HOPPER/FEEDER Assistant City Manager REFERENCES: FROM SATELLITE SCREENS FOR THE VIRGINIA KEY ENCLOSURES: YARD TRASH FACILITY The Solid Waste Division's continued attempts at diversion activities to the Virginia Key Yard Trash Management Facility and the associated revenue savings that have been and are to be realized through this effort make it important to ensure that the required equipment and personnel are available to provide the operation of the satellite screen which is used to maximize the efficiency of screened yard trash delivered to the facility for the composting process. The Solid Waste Division of the Department of General Services Administration and Solid Waste is requesting the City Commission's approval to purchase the Satellite Screen Model RIO Hopper/Feeder to be used in conjunction with the heavy duty screening machine at the facility. The feeder is an attachment to the existing machine that will maximize the production of a cleaner finished product of yard debris. Funding is available in the FY'96 Recycling and Education Grant Fund; 421306-840 Project No. 197008 for a total amount not to exceed $36,605.00. 916- 578 15 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Walter J. Foeman City Clerk 7 Ron E. Williams FROM: Assistant City Manager DATE: June 28, 1996 FILE SUBJECT: Request to Publish Notice for Public Hearing REFERENCES: ENCLOSURES: Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of the requirements for formal sealed bids for the purchase of one (1) Satellite Screen Model H10 Hopper/Feeder from Satellite Screens, a non -minority owned company located at P.O. Box 366, DeWitt, Iowa 52742, (319) 659- 3799 is the sole distributor of this equipment. Attached is the advertisement. The date and time of this public hearing will be CU& Z-y at �.m. ry APPROVED Elvi Gallastegui Agenda Coordinator 96- 578 1. CITY OF MIAMI, FLORIDA NOTICE TO THE PUBLIC PLEASE ALL TAKE NOTICE THAT a public hearing will be held by the City Commission of the City of Miami, Florida, on , 1996 at 9.00 a.m., in the City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering waiver of services and equipment, for which Satellite Screens holds the privileges. These items will be provided by Satellite Screens, P.O. Box 366, DeWitt, Iowa 52742, at a total cost of $36,605.00. Inquiries from other potential sources of such a package who feel that they might be able to satisfy the City's requirements for this item may contact Henry Jackson, at the City of Miami Virginia Key Yard/Trash Management Facility at (305) 365-0978. All interested persons are invited to appear and may be heard concerning this item. Should any person desire to appeal any decision of the City Commission with respect to any matter considered at this hearing, that the person shall ensure that a verbatim record of the proceedings is made, including all testimony and evidence upon which any appeal may be based. (CITY SEAL) WALTER J. FOEMAN CITY CLERK 96- 5'78 19 AWARD SOLE SOURCE ITEM: HOPPER FEEDER DEPARTMENT: General Services Administration/Solid Waste Division TYPE OF PURCHASE: Single Purchase REASON: To be used in conjunction with the existing screen at the Virginia Key yard/Trash Management Facility and will greatly increase the production by discharging and metering the flow of material at the top of the screen, which is also manufactured by Satellite Screens, Inc. RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO SATELLITE SCREENS, INC., A (NON-MINORITY/NON-LOCAL) FOR THE ACQUISITION OF A HOPPER FEEDER AT THE VIRGINIA KEY YARD/TRASH FACILITY AT A TOTAL PROPOSED AMOUNT OF $36,605.00. CHIEF PROCUREMENT OFFICER Date 96- 578