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Home My WebLink AboutR-96-0563J-96-619 7/15/96 RESOLUTION NO. 9 6_ 563 A RESOLUTION ACCEPTING THE BID OF MOTOROLA, FOR THE FURNISHING OF PORTABLE RADIOS TO THE DEPARTMENT OF FIRE -RESCUE AT A TOTAL PROPOSED AMOUNT OF $18,843.00; ALLOCATING FUNDS THEREFOR FROM THE FIRE -RESCUE ACCOUNT CODE NO. 280401-840; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS ACQUISITION. WHEREAS, pursuant to public notice, bids were advertised for the furnishing a portable radios for the Department of Fire -Rescue; and WHEREAS, invitations were mailed to twelve (12) potential bidders and one bid was received on July 8, 1996; and WHEREAS, funds for this purchase are available from Account Code 280401-840; and WHEREAS, the City Manager and the Fire Chief recommend that the bid received from Motorola be accepted as the lowest most responsible and responsive bid; CITY CONMISSI• MEETING OF J U L 2 5 199 Resolution No, 96- 563 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted by Motorola, for the furnishing of portable radios to the Department of Fire -Rescue, at a total proposed amount of $18,843.00 is hereby accepted, with funds therefor hereby allocated from Fire -Rescue Account Code No. 280401-840, Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said acquisition. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25 th day of July 1996. J 0 E ROLLO, MAYOR ATTEST: WALTER 4.,F61EMAN CITY CLERK Page 2 96- 5 PREPARED AND APPROVED BY: FAEL 0. DI�& PUTY CITY ATTORNEY APPROVED AS TO FORM AND CORRECTNESS: A. Q N JO ,III CITY ATTO Y W988:CSK Page 3 96- 56 TO: Honorable Mayor and Members of the City Commission FROM: Cesar . P City M CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 42 DATE: �.. IG�� PILE: v,1,_ l r.,9b SUBJECT: Resolution Authorizing the award Of Bid No. 95-96-1 11 Portable Radios REFERENCES: ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of Motorola, Inc. for the furnishing of portable radios at a total proposed amount of $18,843.00 for the Department of Fire -Rescue. Funds are available from the FY 95-96 operating budget of Miami Fire -Rescue Account No. 280401-840. BACKGROUND: The Department of Fire -Rescue and the Procurement Management Division has analyzed bids received pursuant to Bid No. 95-96-1 11 for furnishing portable radios. The bid submitted by Motorola, Inc. was the only responsible and responsive bid received in the amount of $18,843.00 for furnishing portable radios. Said bid meets all City requirements and is therefore recommended for award. Funds for this purchase are available from the Fire -Rescue Account Code No. 280401-840. 90 _I..7. 96- 563 1 '-TY OF MIAMI, FLORIDA BID NO. 95-96-'111 3ID SHEET (Continued) L=8T8HT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN 7 ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER,, TIME. AND DATE OF BID OPENI2 IF SECURITY IS REQUIRED,, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT BOND IS SUBMITTED IN THIS ENVELOPE. Perms: Net 30 days (Include cash discount for prompt payment, if any) Additional discount of S if awarded all items. Rarranty and/or guarantee's Two (2) years Delivery: ? calendar days required upon receipt of Purchase Order or Notj of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Spec Conditions, and General Information to Bidders, we agree to furnish the Item(a) at Pri. indicated on the'attached bid sheet(s). e- NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Please see attached annual report. Please see attached annual report. a) List principal business address: (street address). 1303 East Algonquin Road, Schaumburg, IL 60196 b) List all other offices located in the State of Floridan (street address) "Please see attachment. (Please use the back of this page if more space is necessary) MT&MTTY PR0=MMWLcQMPL1ANCR The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with applicable substantive'and procedural provisions theteln, inc ding an a nts theret . Bidder: Motorola 'Inc. t�. Sign t e: ( company name) u ly'1��i Date: June 27, 1996 Cfiknt Xame': C Indicate if Business is 51% Minority=owned: (Check tom, box only) { j BLACK [ J HISPANIC [ j FEMALE A IEMTVE Zj=TON PLAN If firm has an existing plan, effective date of implementation: E f f e c t i vP a n n uA 7 1-y i If firm does not have an existing plan, the Successful Bidder(s) shall be required eatablish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appel► I for sample. - Bs.dder•: Motorola, Inc. ci, 41 k) (company name) Signature: — f�••, „If• TA nis a. w. ��.w w�r�. ..... wawa...._.. BID NUMBER: 95-96-111 COMMODITY / SERVICE: Portable radios DEPARTMENT/CONTACT PERSON: Fire —Rescue — Chief Jackson DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to PMD: Within 10 days,* VAX this completed form along with approved and signed Bid Tabulation Form to Finance/PMD, ATTN: Bid/Contract Section, at 579-6853. These forms will be utilized by PMD to prepare the resolution memo and the Resolution for submission to the Agenda Office for Commission approval. Should. -the department not 3oncur with the recommendation for award, FAX separate justification memo to PMD immediately. Emergency procurements are exempt. Contact Maritza Fresno of the Bid/Contract Section at 579-6845 should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : GU Judy S. Carter Chief Procurement Officer DATE: BIDRECOM.DOC 5/16/96 PAGE 1 OF 2 PAGES ' 96- 5-63 5 BID i,,dARD RECOMMENDATION FORT.. BID (NUMBER: Bid No. 95-96-111 COMMODITY/SERVICE: Portable Radios DEPARTMENT / DIVISION: Fire -Rescue - Chief Jackson TERM OF CONTRACT: Single Purchase NUMBER OF BIDS DISTRIBUTED: Twelve (12) NUMBER OF BIDS RECEIVED: one (1) METHOD OF AWARD: Lowest most responsible and responsive bidder. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: Motorola Inc. _ Non-Minority/Non-Local $190843-00 THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(Sh 280401-840 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: jDi rtment Director/ nohar S. Surana nee As istant City Manager OTHER FUNDING APPROVALS, IF APPLICABLE: PAGE 2 OF 2 PAGES 0 TOTAL: $18,843.00 OCUREMENT APP OVAL:.,-___ dy S. Carter Chief cerement Officer TITLE: 96- 563 DID ZTXII& 20 MOTOROLA 3 WATT VISAR TRUNKED PORTABLE DID so. 95-96-111 DATZ DID(S) 07392DI JULY 8-j 1996 11:00 a.m. it TOTA Up "OV31T FCASBIRR's CHICK MOTOROLA INC. See attached id NO BID I SUPERIOR COMMUNICATION . J. 142. 1 :s AiVill 1JAW V V. u cm ',he e 1) c} A A' .I o:hr off ors Subrail!c-d W1, kj;gnlgr rn;Q�JQJ- cgs L'flot E-77777 (Iny-, received 2 j OUT610pes an behalf - (largei GSA/SOLID WASTE -PROCUREMENT DIVISION on 7-8 ------------ lark) REGEIVI.` n '96 JUL -8 A11 :00 WALTER J. FOEMAN CITY CLERK CITY 01- MI MI. FLA. LEGAL ADVERTISEMENT P BID NO. 95-96-111 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than July 8. 1996 at 11:00 a.m. for the furnishing of twenty (20) Motorola 3 Watt Visar Trunked Portable Type 1 800 MHZ Trunked Radios for the Department of Fire -Rescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2148 ) Cesar H. Odio :* City Manager -+ n 61, m c 0 s, M O < ,)KM I11 D z CKJ City of Miami This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. INSTRUCTIONS: Please type and attach a copy of thg aQvedt. Aith this reagisition. 1. Department: '.ire--i�osru.e 2. Division: 3. Account Code number: 280401V-287 4. Is this a confirmation: ❑ Yes fl No 5. Prepared by: Marltza Fresno 6. Size of advertisement: Ldgal 7. Starting date: 6 24/96 8. Telephone number: 579--6845 9. Number of times this advertisement is to be published: 1 oiie 10. Tye of advertisement: �: Legal ❑ Classified ❑ Display 11. Remarks: Bid No. 95-96-111 Pox -table Radios 12.r' Publication ► Date(s) of Advertisement Invoice No. Amount MIA1,1T TIMES MIAMI REVIEW DIARIO .LM AMERIC AS i 13. ❑ Approved ❑ Disapproved Department Director/Designee Date r Approved for Payment Date C IGS/PC 503 Rev. 12/89 j Routing: Forward White and Canary to G.S.A. (Procurement Management) ana retain rinK copy. DISTRIBUTION: White - G.S.A.; Canary - Department