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Home My WebLink AboutR-96-0561J-96-612 7/16/96 RESOLUTION NO. 96- 561 A RESOLUTION ACCEPTING THE BIDS OF FORTY DOLLARS AN HOUR PLUMBING , A HISPANIC/DADS COUNTY VENDOR AND MAIN LINE PLUMBING, A BLACK/DADE COUNTY VENDOR FOR THE FURNISHING OF PLUMBING MAINTENANCE SERVICES, EQUIPMENT, j MATERIALS AND SUPPLIES TO VARIOUS CITY DEPARTMENTS ON AN AS NEEDED BASIS IN ACCORDANCE WITH HOURLY RATES STIPULATED ON BID NO. 95-96-101 R FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS USING CITY DEPARTMENTS FY' 95/96 OPERATING BUDGETS; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES AND THEREAFTER TO EXTEND SAID CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, PURSUANT TO BID NO. 95-96- 101 R, AT THE SAME PRICES, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice sealed bids were received June 19, 1996, for the furnishing of plumbing maintenance Sservices to various City CITY COMMISSION MEETING OF J U L 2 5 1996 Resolution No. departments, on an as needed basis, for a period of one (1) year renewable annually for two (2) additional one year periods; and WHEREAS, invitations were mailed to thirty nine (39) potential bidders and five (5) bids were received; and I WHEREAS, funds for these services are available from the FY '95-96 Operating Budgets of the various user Departments; and WHEREAS, regular and emergency plumbing maintenance services are needed for the various departments and potentially 150 different locations; which include but are not limited to 13 NET/Community Development facilities, Departments of Fire, Police, Public Works, Public Facilities, GSA/Solid Waste and numerous other City locations; and WHEREAS, award of Bid No. 95-96-101 R is for the City - wide plumbing maintenance services which includes labor, equipment, parts and materials on an as needed when needed basis with parts and supplies to be invoiced to the City at i cost; and WHEREAS, the City Manager and the Assistant City Manager of Finance l recommend that the bids received from Forty Dollars an Hour Plumbing, as the primary vendor, and Main Line Plumbing, as the secondary vendor, as the lowest and most responsible and responsive bids be approved. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Page 2 56- 561 Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bids submitted by Forty Dollars an Hour Plumbing and Main Line Plumbing, for the furnishing of plumbing maintenance services including labor, equipment and materials to various City Departments, on an as needed basis, for a period of one (1) with the option to renew for two (2) additional one (1) year periods in accordance with hourly rates stipulated in Bid No. 95-96-101 R, is hereby approved, with funds therefor hereby allocated from the various using Departments' Fiscal Year 1995-96 Operating Budgets. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said services and thereafter to extend said contract for two (2) additional one (1) year periods at the same terms and conditions as stipulated in Bid No. 95-96-101 R and subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25th day of r,�7T 1996. JOE 01OLLO, MAYOR ATTEST: Zf WALTER J. EMAN, CITY CLERK Page 3 96- 561 PREPARED AND APPROVED BY WAEL. DIAZ D PUTY CITY A TORNEY APPROVED AS TO FORM AND CORRECTNESS: W992:CSK Page 4 96- 561 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission Cesa i FROM: City r DATE: FILE: SUBJECT: Resolution Authorizing the award Contract for City Wide Plumbing Maintenance Services REFERENCES :Bid No. 95-96-101 R ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission pass the attached resolution accepting the bid of Forty Dollars an Hour Plumbing, a Hispanic/Dade County Vendor located at 315 W 44 Street, Hialeah, Florida 33012 as the primary vendor and Main Line Plumbing, a Black/Dade County, located at 17400 N W 27 Avenue, Miami, Florida 33056 as the secondary vendor, offering the most responsible and responsive bids to provide City Wide Plumbing Maintenance Services for the various Departments on an as needed when needed basis. These services, to include labor, equipment and materials are to be provided to various City departments on a contract basis for one year with the option to extend for two (2) additional one (1) year periods, subject to the availability of funds. Funding for these services are available from the FY 95-96 operating budgets of the various user departments. BACKGROUND: Due to the requests to perform plumbing maintenance services from a number of departments for approximately 150 facilities owned and/or operated by the City, the Department of Finance found it necessary to solicit bids to provide City Wide plumbing maintenance services. It has thereafter analyzed the bids received pursuant to Bid No. 95- 96-101 R for the furnishing of plumbing maintenance service, including labor, equipment and materials. Supplies and parts are to be invoiced to the City at their cost. Thirty nine (39) invitations for bids were mailed to potential bidders and five (5) were received. It is therefore recommended that the award be granted to Forty Dollars an Hour Plumbing as the primary vendor and to Main Line Plumbing as the secondary vendor who will be contacted when the primary vendor can not respond on a timely basis or to an emergency, as the lowest responsible and responsive bids submitted. Funds are available from the FY 95-96 operating budgets of the various using departments. Extensions for additional years will be subject to the availability of funds. USER DEPARTMENTS Public Works GSA/Solid Waste Police Department Plus Sub Stations Parks & Recreation Facilities Department of Fire -Rescue 13 NET/Community Development Public Facilities City Hall Plus Other Departments (Needing this service) 96- 561 �ITY OF MIAMI, FLORIDA 31D SHEET (Continued) BID NO. 95-96-'101R IP22ORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. terms: (Include cash discount for prompt payment, if any) &Hai r; nnn 1 d i gcnnnt- of if awarded all items. warranty .and/or guarantee i /,41., /�•� tg6�"�' Delivery: 4r calendar days required upon receipt of Purchase Order or Notice :)f Award. ';5�k'elfra, Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, special 3onditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the attached bid sheet(s). e* NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Jorge Sierra. Maria L. Sierra Andres Sierra a) List principal business address: (street address). 1770 West 40 ST Bay # 7 Hialeah Florida 33012 b) List all other offices located in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MINORITY PR EMENT COMPLIAN The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami an -agrees to comply with all applicable substantive and procedural provisions therein, inclu zany amendments thereto. Bidder: FORTY DOLLARS AN HOUR PLUMB IN%ignature: {company name) Date 6117196 Print Name: ANDRES SIERRA Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [xj HISPANIC [ ] FEMALE AFFIRMATIVE ACTION PLAN If firm has an existing plan, effective date of implementation: If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 �s amended. See Appendix I for sample. C 61 Bidder: FORTY DOLLARS AN HOUR PLUMBING Signature : C 1 �iy�/I��`� `� (company name) �T FAILURE TO .OS)NELET - SIGN. AHD -RETURN THIS FORM MAY DISQUALIFY THIS BID. -- -CITY OF MIAMI, FLORIDA I3ID NO. 95-967-IC)IR BID SHEET (Continued) '.Uip-ORTAIU: BID SHEET AND A.TTACUMENTS MUST BE RETURNED IN TRIPLICATE IN T'' XUTACIIEJU. ENVELOPE IDENTIFIED BY BID NUMBER, TIMES AND DATE OF 13ID OpENINr IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT c BOND IS SUBMITTED IN THIS ENVELOPE. c. T'einns: 30 days (Include cash discount for prompt payment, if any) Additional discount of NIA % if awarded all items. Warranty and/or guarantee.- All work is guarariteed Delivery: calendar clays required upon receipt of Purchase Order or Notic. of Award. Number of calendar clays required to complete work after start. In accordance with. the Invitation to Bid, the Specifications, General Conditions, Speci.: Conditions, and General Information to Bidders, we agree to furnish the Item(e) at Pric indicated on the attached bid sheet(e). -• NAMES OF C014PANY OWNER(S): NAMES OF COMPANY OFFICER(S): Christopher Mallard, President Lynda PIallard, Secretary a) List principal business address: (street address), 1.7400 N.(J. 27Lh Avenue Plianu_,Po rich 33096 , lj) List all ot-hek offices located in the State of Florida: (street address) NIA (Please use the back of this page if more space is necessary) I4 Id ]R�TY PRfl�[]ItF.t�NT COMPL.I2INGE Tile undersigned bidder. acknowledges that (s)he has received a copy of ordinance 010062 amended, the Minority Procurement ordinance of the city of Miami and agrees to comply with r; applicable substantive and procedural provisions therein, including any amendments th eto. Bidder: Main Line Plumbing Signature; co rp y name Date: 1 Print Name: Christopher Mal I and Indicate if. Business is 51% Minority -owned: (Check D-ae box only) [XX] BLACK [ J HISPANIC j j FEDIALE .aF�FlrulaZt.��rrora P[.AN If firm has an ^xisting plait, effective date of implementation: 1/311£35 If firm does not• have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance W10062 as amended. See Rppen,. I for sample. Bidder: Main Lane Plumbin Signature: (coll1pariy name) F A I LUff-_U _U11 LE1.E.,_S1G1"11D-BEI ML-31M-ENAAY__ILI. U-UAUE-Y--I' 6� 5 BID NUMBER: COMMODITY / SERVICE: DEPARTMENT/CONTACT PERSON: 95-96-101R PLUMBING MAINTENANCE SERVICES ON A CITY WIDE BASIS DIRECTIONS TO COMPLETE BID AWARD RECOMMENDATION FORM ON THE REVERSE SIDE: The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining sections of this form, including the funding source(s), contract value (if applicable), and all other required approvals prior to forwarding to PMD. Within 10 days, FAX this completed form along with approved and signed Bid Tabulation Form to Finance/PME ATTN: Bid/Contract Section, at 579-6853. These forms will be utilized by PMD to prepare the resolution memo and the Resolution for submission to the Agenda Office for Commission approval. Should the department not concur with the recommendation for award, FAX separate justification memo to PMD immediately. Emergency procurements are exempt. Contact Pamela Burns of the Bid/Contract Section at 579-6845 should you have any questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE : Ju S. Carter Chief Procurement Officer BIDRECOM.DOC 5116196 DATE: v PAGE 1 OF 2 PAGES 96- 561 BID NUMBER: 95-96-101R 13ID AWARD RECOMMENDATION FOR. - COMMODITY/SERVICE: PLUMBING MATNTFNANCF. SF.RUTCF.q ON A CITY WIDE BASIS DEPARTMENT / DIVISION: CITY-WIDE One year contract with the option to extend for two (2) TERM OF CONTRACT: additional one (1) year periods. NUMBER OF BIDS DISTRIBUTED: 39 NUMBER OF BIDS RECEIVED: 5 To the two lowest most responsible and responsive bidders. TI METHOD OF AWARD: Primary Vendor - FORTY DOLLARS AN HOUR, will be utilized and the Secondary Vendor - MAIN LINE PLUMBING - will be contacted in case: when the primary vender eann to s. RECOMMENDED VENDOR(S): STATUS: CONTRACT VALUE: FORTY DOLLARS AN HOUR HISPANIC/DARE COUNTY VENDOR MAIN LINE PLUMBING BLACK/DADE COUNTY VENDOR TOTAL: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: The City of Miami is in need for the provision of Plumbing Maintenance__ Services on an as -needed when -needed basis to provide regular maintenance and emergency service at approximately 150 separate locations owned and/or operated by the City of Miami. Services will be required at all of _these potential locations where problems exist or may exist, or emergencies may arise as it relates to plumbing services. When it is determined that plumbing parts and/or supplies are needed to make the necessary repair(s), the vendor will obtain these supplies and parts at cost and invoiced to the City in order to make the repairs.. ACCOUNT CODE(S): SEE ATTACHED: DEPARTMENT APPROVAL: r- • BUDGET REVIEW APPROVAL: M a S Surana Assistanty Manager OTHER FUNDING APPROVALS, IF APPLICABLE: PROCUREMENT APPROVAL: udy S. cart Chie rocurement Officer TITLE: PAGE 2 OF 2 PAGES 8 96- 56- BIDDERS MAR'S PLUMBING, INC. 13093 S.W. 133 COURT MIAMI, FLA. 33186 BLACK/DADE COUNTY ALL HILL ENTERPRISE CORP 673 N.W. 118 STREET MIAMI, FLA. 33167 BLACK/DADE COUNTY I FORTY DOLLARS AN HOUR 315 W. 44 STREET HIALEAH, FLA. 33012 HISPANIC/DADS COUNTY MAIN LINE PLUMBING 17400 N.W. 27 AVENUE MIAMI, FLA, 33056 BLACK/DADE COUNTY BAY PLUMBING CO., INC. 3029 S.W. 28TH STREET MIAMI, FLA. 33133 NON-MIN./LOCAL CITY OF MIAMI Pk JIBING MAINTENANCE SERVICES ON A CITY-WIDE BASIS BID NO. 95-96.101 R BID TABULATION HOURLY RATES OF REQUIRED SERVICE PERSONNEL MASTER JOURNEYMAN APPRENTICE SERVICE PERSON/ PLUMBER PLUMBER PLUMBER REPAIR PERSON HELPS $ 75.00 $ $ 75.00 $ $ 27.00 $ $ 43.00 $ $ 51.90 $ APPROVED BY: V dy S. r Chi Procureement Officer r DATE: 1 1 i Prepared By: Pamela Burns, Procurement Mgmt. June 21, 1996 65.00 $ 25.00 $ 55.00 $ 37.00 $ 27.00 $ 41.50 $ 9.00 $ 15.90 $ 51.90 $ 25.00 $ RATE DEFINITION: Regular Rate: Work taking place between 8:00 a.m. and 5:00 p.m., Monday - Friday. 65.00 $ 25.1 53.00 $ 27. 25.00 $ 13. 37.00 $ 12. 25.00 $ 25 b6- J�_° �_� i?$� t PLUMBING MAINTENANCE SERVICES r.---"- w------------------ -.-.--- --------...-.r ------e-w ro-- Y-iw- sit Va. 95-96-1O1R � w-.-�.�.-rrr-r-.----�! s.-�-reer!!!!l.l----ssw� SATE DIDu) OPIRID= DUNE 19, 1996 10:00 a.m. ---M--MI--r..M-.pe!ll--wwr--�i l 7-0M �IDD�R LIa ,¢IIQFN4 S1►M1E1i_i-CRICK ---- MAW S PLUMBING, INC. See attached bi »---r--llrrr..---------ll---rr--�----------ll--...-,-...rr.orr • It 11 -- AL HILL ENTERPRISE CORP. tl It TECHNOLOGY CO. MAIN LINE PLUMBING BAY PLUMBING CO.; INC. FORTY DOLLARS AN HOUR w.rrr---lr! -e.-as-re--re4w es----�--w.�►-s--M��r`.��--oa 11 tt --e----ee-i•-r- 1►-----eMr--per M--r--./� It 11 sentetoiProcureme teDepartmenthe bid which was NO BID SATURN CONSTRUCTION & DEVELOPMENT --s�-wwr-o-wewe---a----i_-6_---r-r-O r -�e w----------e0lree ----------------------- - ---------- ----------------- --' ---------�------ "Offers from the vendors listzrd ;rein are the my offers - .� .� .-��-p-a-try--tie*-ri e�-•c€�-ca..-tt�acaw-t'Ul------------- other offers sul�:�z.tts d in to ift`.; c.t i_t:f � �� if any, aF�'. nG'L F: Jy rE:j�C�L�t,.S ClJ �L!�i'. r-.�--------------------------- ----------------- Lr-----------ert-------rerrrrw-rlee-- ------------------ &-------------- ♦------o------------ f�-rer---------------------------- ---------------------- rTr----------w-------------------r -w•------------------ ---------------------------- ro_e--rr---ewl—e------ r"--------------------------- ----------------------- r--lo------wA.--re---------- &--------------- ---a------ ----4- --------------} ----------------------- e -e---e wr---err--e..-w-eero-r-. ..-re-�--rr-r.••�----r�+- eerwr_e--------------------- ------------�---- ---------- t------ram--r-----------r ---------------r~--------------4----------------------- _ z5r�_w-__,,,_ ®aro2®pes oa &ahai4 of 5zc- r5on recity - bids e:.xz�--=--------------- (City Dcpartaeat' _--� •yuty it 2as1) RECEIVED '96 JUN 19 A10 :00 WALTER J. FOEMAN CITY CLERK CITY OF f l MI, FLA. LEGAL ADVERTISEMENT BID NO. 95-96-101 R Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than June 19, 1996 at 10:00 a.m. for the provision of Plumbing Maintenance Services on a City-wide contract basis for one (1) year for various properties owned and/or operated by the City of Miami. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City's Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return, and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City's Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 2142 ) Cesar H. Odic City Manager `1 > CJO r0 M _< M M > �� n -� A o 1'1 City of Miami ra This number must REQUISITION FOR ADVERTISEMENT appear in the advertisement. K INSTRUCTIONS: Please j1pe and attach a copy of the advertis2ment with this reguisition. 1. Department: city—wide2. Division: 3. Account Code number: 261101-28 7 4. Is this a confirmation: ❑ Yes ❑ No _ 5. Prepared by: Paincla Burns 6. Size of advertisement: 7. Starting date: 8. Telephone number. legal 6/5/96 - 579--0845 9. Number of times this advertisement is to be 10. Type of advertisement: 1 one v Legal ❑ Classified E Display —published: 11. Remarks: T Bid No. 95--96M1.01R Pluinbing Mriin'tenanGe Services 12. Publication .14 P t. }_ U e�rl_d .',.' H a Date(s) of Advertisement Invoice No. Amount MIAMI REVIEW MIAMI TIMES DIARIO LAS JUMERICAS 13. ❑ Approved , ❑ Disapproved ) �lDepartment Director/D,esignee Date Approved for Payment Date C GS/PC 503 Rev. 12/ti9 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. W1Q 1 n1oLP1 wn: nnnv - u.o.M.; a,anbry - unNm unam