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HomeMy WebLinkAboutR-96-0554J-96-571 7/17/96 RESOLUTION NO. 9 6 5 5 4 A RESOLUTION ACCEPTING THE BID OF ROYAL RENT -A -CAR, A HISPANIC/LOCAL VENDOR, FOR THE LEASING OF TWENTY EIGHT (28) VEHICLES TO NET/COMMUNITY DEVELOPMENT DEPARTMENT ON A LEASE CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT A PROPOSED ANNUAL AMOUNT OF $150,528.00; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF NET/COMMUNITY DEVELOPMENT ACCOUNT CODE NO: 450264-610-184052; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID VEHICLES AND THEREAFTER TO EXTEND THIS CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME PRICES, TERMS AND CONDITIONS, PURSUANT TO BID NO. 95-96-100, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were advertised for the furnishing of twenty eight (28) leased vehicles on a contract basis for one (1) year with the option to extend for two (2) additional one (1) year periods for the Department of NET Community Development; and WHEREAS, invitations for Bid No. 95-96-100 were mailed to twenty three (23) potential bidders and one (1) bid was received on June 24, 1996; and WHEREAS, ten (10) vehicles will be used for the Summer Youth Employment Program Counseling Staff for a four (4) month period; eighteen (18) vehicles will be utilized year round for all the other programs; and WHEREAS, funds for this service are available from the Department of NET Community Development Account Code No. 450264-610-184052; and 3 i9 CITY COMMISSION MEETING OF J U L 2 5 1996 Resolution No. 96- 554 I WHEREAS, the NET Community Development Department has been awarded Federal and State funds to implement the Summer Youth Employment and Training Program and the year-round JTPA Programs, U. S. Department of Refugee Resettlement Program to provide employment and training assistance to refugee and new entrants, and the U. S. Department of Labor Project Independence Program to provide training, and placement assistance to welfare recipients; and WHEREAS, the City Manager and the Director of the NET Community Development Department recommend that the bid received from ROYAL RENT -A -CAR, be accepted as the only responsive and responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted by Royal Rent -a -Car for the leasing of twenty eight (28) vehicles, to the Department of NET/Community Development, on a lease contract basis, for one (1) year with the option to extend for two (2) additional one (1) year periods, at a proposed annual amount of $150,528.00, is hereby accepted, with funds therefor hereby allocated from the Department of NET/Community Development Account Code No. 450264-610-184052. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue a purchase order for said vehicles and thereafter to extend this contract for two (2) additional one (1) year periods at the same prices, terms and conditions pursuant to Bid No. 95-96-100, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PAGE 2 96- 554 PASSED AND ADOPTED this 25 thday of July , 1996. G� JO AROLLO, MAYOR ATTEST: WALTER J. AN CITY CLERK APPROVED AS TO FORM AND CORRECTNESS: 0,2�01i4o A. 4U N JON II CITY A OR f7 W995:CSK PAGE 3 96® 554 CARLOS F. SMITH, ACM Fax:1-305-416-2159 Jul 1S '96 11:18 F.01/01 CITY OF MIAM4, PLORIDA INTER -OFFICE MEMORANDUM 1� ®� M ; Honorable Maynr anal Member& of the Commission CATS: FfLE JUL 18 1996 sue.►ECT: Resolution Authorising award of watract for Auto Rentableasing of 28 'Vehicles ROM: Cesar REF"NCEs : Bid No. 95-964 00 City . ENCinsuRi,s; 1 k71i A GI �i it is respcctfWly recommended that the City Commission adopt the atMehed Resolution awarding Bid No. 95-96-100 to goyal Rent-A-Car a Hispunic/Local Vendor, located at 1406 N W 42 Avenue, Miam1 Flurid4 .1,126, the orly responsible ;Md responsive bidder to provide ,4u1t1 RestaVLcasing Services, at total proposed annual amount of S150,528,00, for at Community Dcvelopmcnt Division of NET. This scrvic;; is on a contrast basis for one (1.) year With the option to extend for two (2) additional ono (1) year periods, at tho same prices, terms and conditions nipulaWd in Bid No. 95,96-100, subject to the avQ1 abnity of funds. 'Funds arc available fn)m the Community Development Division of NET Account C:odo No. 4502�Ci-1�10• 184052, K(iROUND '1'hc Community Development Division of NET has analyhcd the bid received pursuant to Bid No, 95-96-100 for the fun iahing of Aµto/Lewing, Twenty three (23) invitations for bids wore mailed and erne (t) response was r©ceiwd. Royal ll ent-A-Car nwt°ts the Departniert's requirements and. speci-F.oatiom and offers the only responsible and responsive Laid, hued upon the lowest monthly, weekly and daily rate of service. It is therefore teconunended tf2- r Royal bent -A -Car, a Hi%mici7,oc41 vendor, receive the Award of Bid as the only responsible anti respomsive bidder for atoW prVosod annual amountorsl5o,52k.0U. Ton (10) wchictea -nill be used for the Sammcc Youth EmplIvyment Program Counseling Staff for a four (4) month period; eighteen (10) vehicles grill be utilized year round for ull the other 1progmmv. Na City of Miami Gcnaral Funds will be usod fos- the lewse of these vehicles. The Cotmliunity Development Division of NET Kati been nwnrded federal and s= funds to implemcut: the Summer Youth Fmployment and Training From and the year-round JTPA llrogmns; U. S. Departruent of Refugee Resatilement Program to provide omployment raid U-&Wag assislunx to refugee and new entx-mta; and the U. S. Department of Labor Project Tudepcudenec Program to provide training anti placement assistance to welfare twipicm% Attachments: 1�1� ' f 96- 554 ROYAL RENT A CAR CITY OF MIAMI, FLORIDA 1406 N.W. 42 AVENUE BID NO. 95-96-100 BID SHEET (Continued) MIAMI, FLORIDA 33126 — - !MPORTAN'1': BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN � ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIA IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT BOND IS SUBMITTED IN THIS ENVELOPE. Terms: NET 30 DAYS (Include cash discount for prompt payment, if any) Additional discount of NONE % if awarded all items. Warranty and/or guarantee: N/A - Delivery: 1 calendar days required upon receipt of Purchase Order or Noti of Award. N/A Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Sped Conditions, and General Information to Bidders, we agree to furnish the Items) at Prig indicated on the* attached bid sheet(s). o NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): ISMAEL PERERA,__PRESIDENT ISMAEL PERERA MANUEL RODRIGUEZ, VICEPRESIDENT ISMAEL PERERA SR., SECRETARY a) List principal business address: (street address). 1406 N.W. 42nd AVENUE, MIAMI, FLORIDA ; - - -- b) List all other offices located. in the State of Florida: (street address) 339 S.E. 24th STREET, FT.LAUDERDALE, FLORIDA 3719 McCOY ROAD, ORLANDO, FLORIDA (Please use the back of this page if more space is necessary) MINORITY PROC[JRRM 'NT COMPL.IANCFs The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 amended, the Minority Procurement Ordinance of the City of Miami and agr es to comply with a applicable substantive and procedural provisions therein, includinn amendments thereto. Bidder:ROYAL RENT -A -CAR SYSTEMS OFSignature: FLA.INC.(company name) Date: JUNE 21, 1996 Print Name: ISMAEL PERERA Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [X] HISPANIC [ ] FEMALE AFETRMATTVE ACTION PLAN If firm has an existing plan, effective date of implementation: 11-01-92 If firm does not have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance 410062— s amended. See Append I for sample. i Bidder: ROYAL RENT -A -CAR SYSTEMS OF Signature: --_ FLA.INC(company name) _ FA11 IIRF TO C(1MPLETE. SIGN, _AND RETURN THIS FORM MAY DISQUALIFY THIS BID- 5 �, BID NUMBER: 95-96-100 COMMODITY / SERVICE: AUTO RENTAL/LEASING DEPARTMENT/CONTACT PERSON: NET/C01MUNT ry DRYF OPMENI T — GWE OLYN DTRECTIONS TO QQMPLETE BID AWARD- RECOMMENDATION FORM ON THE REVERSE SIDE• The top portion of the reverse side of this Bid Award Recommendation Form has been completed by the Procurement Management Division (PMD). The user department (s) is required to complete all remaining sections of this form, including the funding source(s) and all other required approvals prior to forwarding to PM Within 5 days, FAX this completed form, along with approved and signed Bid Tabulation Form to Finance/PMD ATTN: Bid/Contract Section, at 579-6853. These forms will be utilized by PMD to prepare the ambthe Resolution for submission to the Agenda Office for Commission approval. Should the department I Qt concur with the recommendation for award, FAX separate justification memo to PMD immediately. Emergency procurements are exempt. Contact Marit:za Fresno of the Bid/Contract Section at 579-6845 should you have anv questions. APPROVAL TO FORWARD TO DEPARTMENT/OFFICE: Judy S. Cartier . Chief Procurement Officer n n�r,F.R lop r„- — 810 AWARD RECOMMENDATION FORM v BID NUMBER: 95-96-100 COMMODITY/SERVICE: AUTO RENTAL/LEASING DEPARTMENT / DIVISION: NET/COMMUNITY DEVELOPMENT - GWENDOLYN TERM OF CONTRACT: CONTRACT FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR njQ (2) _ ADDITIONALT ONE (1) YEAR PERIODS. NUMBER OF BIDS ISSUED: Twenty three (23) NUMBER OF BIDS RECEIVED: one (1) METHOD OF AWARD: Lowest most responsible and responsive bidder. RECOMMENDED VENDOR(Sh STATUS: CONTRACT VALUE: ROYAL RENT -A --!CAR HISPANIC /LOCAI THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: ACCOUNT CODE(S): 450264_610-184092 DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: Depart nt Director/ Manohar S. Surana Design e Assistarit"city Manager OTHER FUNDING APPROVALS, IF 1 PLlCABLE: 6 PAGE 2 OF 2 PAGES TOTAL: $150,528 PROCUREMENT APPROVAL: Judy S. Carter Chief Procurement Officer TITLE: 0 96— 554 d BID NO. 95-96-100 AUTO RENTAULEASING TABULATION OF BIDS VENDORS: MANUFACTURER/YEAR/MAKE MODEL BIDDER INTENDS TO SUPPLY: ITEM DESCRIPTIQN 1 MONTHLY RATE WEEKLY RATE DAILY RATE Prepared by Maritza Fresno, 6/25/96 ROYAL RENT -A -CAR 1406 NW 42 AVENUE MIAMI FL 33126 HISPANIC/LOCAL 1996 PONTIAC GRAND AM 1996 CHEVROLET CORSICA RENTAL RATE EXCESS MILEAGE RATE $ 588.00 FREE $ 168.00 FREE $ 32.00 FREE Approval: J_ partment Director/Desi! 1 of 1 RID—SlCURITY LIST RID iTE.lSs AUTOMOBILE LEASE / RENTAL SERVICES —_--------�—__N--rM►---i�—N—M�.�M_ RID /O.a 95-96-100 SATE XID(S) CPZNRD: JUNE 4,-1996---].0:00 a.m. h TOTAL DID Z0ND_jorj DIDDSR DIDAMOU T SH®ISlI_S CBECR— ROYAL RENT -A -CAR See attached id �•w_ !lam-- NO BID ------------- .BELL CHEVROLET E'rS PrOM Vo 1'enclors {'sir'-1 i1^t'riTZ rro t -n n''j a`{ T5 CJeF tii'..i'r; J:i.�?.. ."...� 2;A 'iCii:;'1!1'.,.:v :a CCU,1,i lrI1jt, me l------se—w� --w—N—•so�o �. —Y—Y--N--- -------- J C -� r • --M4— --.ems—l—N—�. �~r�a f a - r �received (�z) savelopes on behalf of (!ason reeeleind bids) GSA/SOLID WASTE -PROCUREMENT DIVISION Ga tCitl DeDart�ent) RE CE IV P. r, 096 JUN 24 A10'00 WAOER J. FOEMAN CITY CLERK CITY OF MIAMI, FLA. l� CITY OF MIAMI, FLORIDA s BID NO, 95-96-100 AUTOMOBILE LEASE/RENTAL SERVICES n in BID DOCUMENT CHECK LIST`S o r.. cj ►�1 a) Bid Sheet (Complete Set) Forms YES b) Current Copy of Occupational License YES c) Proof of Insurance/Acknowledgment YES d) Minority/Women Business Affidavit YES f) Affirmative Action Policy/Plan YES g) Primary Office Location Affidavit YES h) Public Entity Crimes Affidavit YES i) Debarment and Suspension Certificate YES FAILURE TO SUBMIT A RESPONSE AFTER THREE (3) TIMES WITHOUT A SUFFICIENT JUSTIFICATION OF "NO BID" WILL BE CAUSE FOR REMOVAL FROM THE BID MAILING LIST. FAILURE TO SUBMIT, SIGN AND RETURN ALL THE ABOVE DOCUMENTS MAY DISQUALIFY THIS BID. LEGAL ADVERTISEMENT BID NO. 95-96-100 Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than June 24, 1996 at 10:00 a.m. for the furnishing of automobile lease/rental services on a contract basis for one year for the Department of Community Development. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all goods and services to Black, Hispanic and Women Minority Business Enterprises, on an equal basis. (See Ordinances 10062 and 10538) . Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 1 10 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. Detailed specifications for the bids are available upon request at the City's Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 2143 Cesar H. Odio City Manager =+ ,� -c r rn n S-e ' City of Miami CREQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. INSTRUCTIONS: Please Wee and attach a coov of the advertisement with this n. 1. Department: Cottiwulaita/ De e10 anon: 2. Division: ,3. Account Code number: E504"64-J)'10--1.84052 4. Is this a confirmation: ❑ Yes 12 No 5. Prepared by: Maxi.tza .Frc>siio 6. Size of advertisement: Lea1 7. Starting date: 6 i--96 8. Telephone number: 579-6845 9. Number of times this advertisement is to be published: .1.1 came 10. Type of advertisement: [�] Legal ❑ Classified ❑ Display 11. Remarks: B1ll ii0. 95_ 9,6--100 ?1CI`.00N10BILE RENT..AL/:Lt?:[a:3J:1`.(:i :iF':JRV. CL';S 12, Publication G: .A: z Date(s) of Advertisement Invoice No, Amount ,M.1F i "sI 1:E'I 1 t`l V is "Z li'I .ti S --4 . D• —t m c C'7 =^ rn < r S =i 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C JGS/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department