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Home My WebLink AboutR-96-0542J-96-620 7/18/96 RESOLUTION NO. 9 6 - 542 A RESOLUTION ACCEPTING THE BID OF APRICOT OFFICE SUPPLIES, A BLACK/DADE COUNTY VENDOR, FOR THE PROVISION OF OFFICE SUPPLIES FOR CITYWIDE USE, ON A CONTRACT BASIS FOR SIX (6) MONTHS, AT A TOTAL PROPOSED AMOUNT OF $100,000; ALLOCATING FUNDS THEREFOR FROM VARIOUS CITY DEPARTMENTS' AND DIVISIONS' OPERATING BUDGETS AT TIME OF REQUISITION; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SUPPLIES. WHEREAS, pursuant to public notice, sealed bids were advertised for the provision of office supplies for citywide use for a period of six (6) months; and WHEREAS, invitations were mailed to twenty-six (26) potential bidders and one (1) bid was received; and WHEREAS, the City will no longer be able to stock supplies due to the elimination of Central Stores, therefore items requested by departments will be delivered on an as -needed, basis within a twenty-four (24) hour time period; and WHEREAS, the Department of Finance/Procurement Management Division has analyzed the bid for office supplies and the City Manager and the Assistant City Manager, Finance Department, recommend that the bid received from Apricot office Supplies be accepted as the only responsible and responsive bid; and CITY COMMISSION MEETING OF J U L 2 5 1996 Resolution No. 96- 542 WHEREAS, funds for said supplies are available through the various using city departments' operating budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The July 1, 1996 bid of Apricot Office Supplies for the provision of office supplies for citywide use, on a contract basis for six (6) months, at a total proposed amount of $100,000, is hereby accepted, with funds therefor hereby allocated from various city departments' and divisions' operating budget at time of requisition. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said supplies. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 25th day of July 1996. JO OLLO, MAYOR ATTEST• WALTER J FO CITY CLER APPROVED AS TO FORM AND CORRECTNESS: i%► W. 6- - A W1003:CSK -2- CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Cesa I City er DATE: JUL 16 1996 FILE : SUBJECT: Resolution Authorizing the award Of Bid No. 95-96-106-M/WBE Office Supplies REFERENCES: ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the City Commission adopt the attached resolution accepting the bid of Apricot Office Supplies a Black/Dade County Vendor located at 386 N. E. 191 Street, Miami, Florida 33179 for the provision of office supplies at a total proposed amount of $100,000.00 for city-wide usage. This contract will be on an as needed when needed basis for six (6) months. Funds are available through the various City departments' and divisions' operating budgets at time of need. BACKGROUND: The Department of Finance/Procurement Management Division has analyzed the bid from Apricot Office Supplies the only bid received, pursuant to the specifications of Bid No. 95- 96-106-M/WBE. With the elimination of Central Stores, the City will no longer be able to stock office supplies, therefore items requested by the department will be delivered on an as -needed, when -needed basis within a twenty-four (24) time period. This bid was designed a set aside for Black, Female, and Hispanic vendors registered and currently certified with the City of Miami's Minority/Women Business Enterprise Program, the State of Florida or any of its political subdivision, agencies or municipalities. Therefore, it is recommended that award be made to Apricot Office Supplies for the furnishing of office supplies to various City departments on an as -needed basis for one (1) year with the option to extend for an additional one (1) year period. Funds are available through various City departments' operating budgets at the time of need. 96-- 542 IT-2- OF MIAMI, FLORIDA ID SHEET (Continued) MRTANr: BID SHEET AND ATTACHMENTS ATTACHED ENVELOPE IDENTIFIED BY BID IF SECURITY IS REQUIRED, A BID WILL BOND IS SUBMITTED IN THIS ENVELOPE. 04 BID NO. 95-96-106, MUST BE RETURNED IN TRIPLICATE IN T. NUMBER,. TIME AND DATE OF BID OPENINi NOT BE ACCEPTED UNLESS THE DEPOSIT r erms: nclude cash discount for prompt payment, if any) j .dditional discount of % if awarded all items. 'arranty and/or guarantee: „ lelivery: �'"� calendar days required upon , receipt of Purchase Order or Notic f Award. I Number of calendar days required to complete work after start. n accordance with the Invitation to Bid, the Specifications, General Conditions, Speci: 'onditions, and General Inforation to Bidders, we agree to furnish the Item(s) at Pric- ndicated on the attached bid sheet(s). 4 Nis--oF-eempmFf-IOWNE� (-S-)-:- NAMES OF COMPANY OFFICER S ) : 3) List principal business address: tstreet address). 'J D) List all other offices located in the State of Florida: (street address) ;(Please use the back of this page if more space is necessary) MINORITY PROCURFMENT M- HE .IANC*F The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 .amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with a !applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: i��t c'C Signature:-;�.-�_:,= c�ti (company name) -= c :'Date: t�� h.-L[ 1��c-� Print Name: Indicate it Business is 51% Minority -owned: (Check one box only) �k BLACK [ ] HISPANIC If firm has an existing plan, [ J FEMALE AFFIRMATIVE A -TTON PLAN effective date of implementation:_ If firm does not have an existing plan, the Successful Bidder(s) shall be required establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Append I for sam le .- `` c�--�� • Bidder> `; Signature ( co pany name) �-�9 6 - 5 4 BID AWARD RECOMMENDATION FORM BID NUMBER: 95-96-106-M/WBE COMMODITY/SERVICE: Office Supplies _ DEPARTMENT / DIVISION: Citywide _ TERM OF CONTRACT: On a Contract basis for six (6) months NUMBER OF BIDS DISTRIBUTED: Twenty-six (26) NUMBER OF BIDS RECEIVED: one (1 METHOD OF AWARD: Lowest most responsible and responsive bidder. RECOMMENDED VENDOR(S): Apricot Office Supplies STATUS: CONTRACT VALUE: THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT: JUSTIFICATION: In October 1995 the City isshed and awarrhprl Rid Nn Q4-9';-1Rg to pr_jjQr,t Office Supplies for office supplies }loweyer, clip to inrreacorl ncaoo related to the moving of City nffires to t-be Riverside Rnilding, the contract funds have been utilized in full. In addition, departments still require to purchase supplies for the remaining part of the fiscal year. utilizing federal and state grants and funds, which were not anticipated in the above bid. ACCOUNT CODE(S): DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL: DepartmenTDil'r/ Manoh S. Surana Designee Assistant City Manager OTHER FUNDING APPROVALS, IF APPLICABLE: PROCUREMENT APPROVAL: Judy S. Carter Chief Procurement Officer n TITLE: PAGE 2 OF 2 PAGES 96- 5 • • • RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF APRICOT FFICE SUPPLIES, A BLACK/DADE COUNTY VENDOR, R THE PROVISION OF OFFICE SUPPLIES FOR C IDE USE, ON A CONTRACT BASIS FOR SIX (6) MO S, AT A TOTAL, PROPOSED AMOUNT $10\FOR LOCATING FUNDS THEREFOR F VARIDEPARTMENTS' AND DIVISI S' OPERGETS AT TIME OF REQUIS ON; AUTHHE CITY MANAGER TO INSTR THE CHIEMENT OFFICER TO ISSUE CHASE ORDED SUPPLIES. WHEREAS, pursuant to publ\notice, sealed ds were advertised for the provision of office supplies fode use or a period of six (6) months; and WHEREAS, invitations were mailed and one (1) bid was received;.and WHEREAS, the City will no l .ger be twenty-six (26) potential bidders elimination of Central Stores, erefore items : be delivered on an as -nee basis within a period; and stock supplies due to the tested by departments will e y-four (24) hour time WHEREAS, the Dep ment of Finance/Procurement Mana ment analyzed the bid fo office supplies and the City Manager City Manager, Fin a Department, recommend that the bid receiv Office Supplies a accepted as the only responsible and responsi Division has the Assistant from Apricot %Vid; and BID ITLg t OFFICE SUPPLI FS _r a_r_-_a�s__aM-a__ AID go.. 95-96-106_____ SST= B I D t S) OFINN D e-,yi1JLY lam_ 1996-____11 Oo AM OY____O_r _00__0_rOr� ®TAL �rg_gong�orl PIAD,.aR AX0VN! �is�Tslt�� c_ascxe_ APRICOT OFFICE SUPPLIES NO BID: BLUMBERG OFFICE SUPPLY LASER ACTION PLUS SECO SUPPLIES, INC. SYSTEMS - rYr•___-�_- -__YO _OOMO_00_Y_Y_.. received `,S ) envelopes on lebelt of arson seceivia` D-ids) GSA/SOLID WASTE -PROCUREMENT DIVISION On _ (City DopettneOt) SIGN=D_ `a•-:1� /�, �', =� �� vrc�..i,�,i (Deut--C-iL+iCli�rk------- p ? ' ) RECEIVFP1 '96 JUL -1 All :00 WALTER J. FOEMAN CITY CLERK CITY OF tilAPI). FLA. LEGAL ADVERTISEMENT BID NO. 95-96-106-M/WBE Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than July 1, 1996 at 1 1:00 a.m. for the furnishing of Office Supplies on a contract basis for approximately six (6) months to various City departments on an as needed basis for the Department of Finance/Procurement Management Division. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. This bid has been designated as a set aside for Black, Hispanic and Female vendors certified with the City of Miami's Minority/Women Business Enterprise (M/WBE) Program. M/WBE firms currently certified with Dade County Public Schools or Metro -Dade County must be certified with the City's M/WBE program, prior to bid award. M/WBE certification as a Black, Hispanic or Female vendor must be current and valid at the time of bid opening and proof must be submitted with your bid. (See Special Conditions No. 2 Page 1 of 7 for complete M/WBE requirements) FAILURE TO MEET THE ABOVE SET ASIDE REQUIREMENTS MAY DEEM YOUR BID NON- RESPONSIVE. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all goods and services to Black, Hispanic and Women Minority Business Enterprises, on an equal basis. (See Ordinances 10062 and 10538) . Detailed specifications for the bids are available upon request at the City's Procurement Office. r, =� n• The City Manager may reject all bids and readvertise. m (Ad No. 2146) -�; iT>I > 'fl Cesar H. Odio 'xx= City Manager > o a vc L City of Miami j, ` REQUISITION FOR ADVERTISEMENT This number must appear in the r advertisement. INSTRUCTIONS: Please type and attach a copy of the dv rti m nt ith thi§r 71. Department: Finance (Proc:urement. Managemetls: ) 2. Division: 3. Account Code number: _ 4. Is this a confirm tion: 5. Prepared by: ❑ Yes D No Maritza Fresno 6. Size of advertisement: 7. Starting date: June 17, 1t�96 8. Telephone number: 5y�_b8�;� Lega). 9. Number of times this advertisement is to be 10. Tye of advertisement: published: one (1) `' Legal ❑ Classified ❑ Display 11. Remarks: BIll NO. 95-96-000-MUIBF. Off --ice SupplieG 12. :A' t, ';c '- Date(s) of Advertisement Invoice No. Amount Publication Miami R view >:Iiami Times Diario Las AMerieas -G A ("T1 C— {� {Tj C OIM -n s- r > > _. 13. ❑ Approved ❑ Disapproved I � F Department Director/Designee Date Approved for Payment Date i C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department