HomeMy WebLinkAboutR-96-0530A
J-96-577
6/26/96
RESOLUTION NO. 9 6- 530
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, AFTER A
DULY ADVERTISED PUBLIC HEARING, RATIFYING,
j APPROVING, AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED
BIDS AND APPROVING THE PURCHASE OF A WATER
HEATER FOR THE POLICE ADMINISTRATION
BUILDING FROM KEN CLARY & COMPANY, A
NON -MINORITY, NON/LOCAL VENDOR IN THE
AMOUNT OF $5,523.04;. ALLOCATING FUNDS
THEREFOR FROM THE DEPARTMENT OF POLICE
FY' 95-96 OPERATING BUDGET, ACCOUNT CODE NO.
290201-850.
,
WHEREAS, the hot water heater to the locker facilities within the Police
Administration Building was broken and not repairable; and
WHEREAS, without the water heater, officers are unable to shower and
OSHA regulations require the provision of shower facilities in case of possible
contamination to the personnel; and
WHEREAS, due to the inability to provide adequate hot water for this
purpose the water heater had to be replaced on an emergency basis; and
WHEREAS, the City Manager waived the requirements for the formal
competitive bidding process and used informal quotes; and
WHEREAS, the replacement of the water heater was accomplished by Ken
Clary & Company a non-minority/non-local vendor;
CITY COMMISSION
MEETING OF
J U L 1 1 1996
Resolution No.
90- 530
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAM1, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if fully
set forth in this Section.
Section 2. By a 4/5ths affirmative vote of the members of the City
Commission, ratifying, approving and confirming the City Manager's finding that a valid
emergency need existed, waiving the requirements for competitive sealed bids, and
accepting the informal bid of Ken Clary & Company for the replacement of the water
heater at the Police Administration Building, in the amount of $5,523.04, for the
Department of Police, with funds therefor hereby allocated from the Department of
Police Account Code No. 290201-850.
Section 3. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this 11 thday of /,J,61Y 1996.
1
WIFRtdO GORT, VICE -MAYOR
ATTEST-
�LALTER J. FOB N, CITY CLERK
PREPARED AND APPROVED BY:
&� //M , &)
RAFA L O. DIAZ
DEPUtY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
� r
A. QdONJO ,III
CITY ATTO Y
PAGE 2
96- 53
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 6
TO: The Honorable Mayor and Members DATE: JUN 2 6 1996 FILE
of the City Co ission
SUBJECT: Resolution Ratifying City
Manager's Action
FROM: Cesar H. Odlo REFERENCES: Emergency Purchase
City Manager ENCLOSURES:
i
i
RECOMMENDATION:
It is respectfully recommended that a Resolution ratifying the City Manager's emergency action
authorizing the purchase of a water heater, in the amount of $5,523.00, be approved.
BACKGROUND:
The hot water heater, which supplies hot water to the locker facilities within the Police
Administration Building, was broken and not repairable. Without this water heater, officers are
unable to shower. OSHA regulations require that we provide shower facilities, in case of possible
contamination, to any of our employees. Due to the inability to provide adequate hot water for this
purpose, it was imperative that the heater be replaced on an emergency basis.
96- 530
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO
Cesar H. Odio DATE : MAR O 4 1996 FILE : FIN 16-1
City Manager
SUBJECT: Emergency Purchase
FROM: 1��Ilald 11. Warshaw REFERENCES : Water Heater
Chief of Police ENCLOSURES:
The Police Department is in immediate need of a new water heater. The hot water heater, which
supplies the locker facilities within the Police Administration Building, is broken and not
repairable. Without the water heater, personnel are unable to shower. OSHA regulations require
that we provide shower facilities, in the event of contamination, to our personnel.
The Department has located a supplier, Ken Clary & Company, who can supply a suitable
replacement. The water heater is manufactured by PVI, model # 270 N 125 A-E 480 volt, 3 phase
and costs $5,523.00.
Due to our inability to meet OSHA requirements and the delay inherent in the bidding process, I
am requesting your authorization for the emergency purchase of this water heater.
Thank you for your consideration in this matter.
DHW:rph
APPROVED/D
Cesar H. Odio Date
City Manager
916- 530
TO:
FROM
CITY OF MlAiv11. FLORIDA
INTER -OFFICE MEMORANDUM
Walter J. Foeman DATE MAY 13 1996 FILE : LEG 7-2
City Clerk
SUBJECT : Request to Publish Notice for
Public Hearing
Major Jorge L. Manresa REFERENCES
Commander ENCLOSURES:
Business Management Section
Please make arrangements to publish a Notice of Public Hearing for objections to the waiving of
the requirements for formal sealed bids and ratifying the City Manager's finding of an emergency
for the purchase of a hot water heater for the locker facilities within the Police Department's
Administration Building. Attached is the advertisement.
The date and time of this public hearing will be / at a.m.
APPROV
Elvi Gallastegui
Agenda Coordinator
JLM:rph
Attachment
96- 530
CITY OF MIAMI
NOTICE TO THE PUBLIC
A public hearing will be held by the City Commission of the City of Miami, Florida on
Or Vr _, at I a.m in the City Commission Chambers at City Hall,
3566 PaWArnerican Drive, Miami, Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids and ratifying the City Manager's finding of an emergency
for the purchase of a hot water heater for the locker facilities within the Miami Police
Department's Administration Building. The equipment was provided by: Ken Clary & Company,
5825 Glenridge Dr. NE, Building 2, Suite 111, Atlanta, GA, 30328, at a cost of $5,523.04.
Inquiries from other potential sources of such a package who feel that they might be able to satisfy
the City's requirements for this item may contact Danny Lauzan, at the City of Miami Police
Department (305) 579-6161.
95- 530
EMERGENCE' PURCHASE
ITEM: WATER HEATER
DEPARTMENT: POLICE DEPARTMENT
TYPE OF PURCHASE: SHORT TERM CONTRACT
RECOMMENDATION: IT IS RECOMMENDED THAT AWARD
BE MADE TO KEN CLARY & COMPANY
A NON -MINORITY/ NON -LOCAL VENDOR
FOR A TOTAL PROPOSED AMOUNT OF
$5,523.04.
y. Chief Procurement Officer
Date
9s- 530