HomeMy WebLinkAboutR-96-0519J-96-561
7/2/96
96- 519
RESOLUTION NO.
A RESOLUTION RELATED TO RESOLUTION
NO. 96-354, ADOPTED MAY 23, 1996, WHEREBY
BIDS WERE ACCEPTED FOR THE FURNISHING OF
SUMMER BUS TRANSPORTATION SERVICE FOR THE
DEPARTMENT OF PARKS AND RECREATION;
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S EMERGENCY ACTIONS IN RESCINDING THE
AWARD OF CONTRACT TO MANOLO SCHOOL BUS
SERVICE AND INCREASING THE AWARD OF CONTRACT
TO J. BALSERA SCHOOL BUS SERVICE; FURTHER
AMENDING RESOLUTION NO. 96-354 TO REFLECT
SAID ACTIONS.
WHEREAS, Resolution No. 96-354, adopted May 23, 1996,
accepted the bids of Manolo School Bus Service and J. Balsera
School Bus Service for the furnishing of summer bus
transportation for the Department of Parks and Recreation on a
contract basis for one year with the option to extend for one
additional year; and
WHEREAS, Manolo School Bus Service has failed to provide
required documentation to verify the location of the firm's
primary office, consequently deeming the company as a non -local
vendor; and
WHEREAS, Manolo School Bus Service has also notified the
City that it can only provide three buses instead of nine buses
as set forth in their bid submittal; and
WHEREAS, due to the commencement date of the Department of
Parks and Recreation's summer programs it was imperative to
CITY COMMISSION
MEETING OF
J U L 1 1 1996
Resolution No.
96- 519
immediately contract with J. Balsera School Bus Service to
provide the needed transportation; and
WHEREAS, consequently, the City Manager's emergency actions
in rescinding the award to Manolo School Bus Service for the
provision of nine buses for an estimated amount of $46,728 and
increasing the contract of J. Balsera School Bus Service from the
provision of two buses at an estimated amount of $6,600 to eleven
buses for a total estimated amount of $53,328 on a contract basis
must now be ratified, approved and confirmed; and
WHEREAS, it is also necessary to amend Resolution No. 96-354
to reflect said actions;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
i
Section.
Section 2. The City Manager's emergency actions in
i
i rescinding the award of contract to Manolo School Bus Service and
i
increasing the award of contract for the furnishing of eleven
buses for an amount not to exceed $53,328 to J. Balsera School
Bus Service is hereby ratified, approved and confirmed.
Section 3. Resolution No. 96-354, adopted May 23, 1996,
is hereby amended in the following particulars:l/
1/ Words and/or figures stricken through shall be deleted. Underscored
words and/or figures shall be added. The remaining provisions are now in
effect and remain unchanged. Asterisks indicate omitted and unchanged
material.
- 2 -
96- 519
"Section 2. The bide submitted on May 15, 1996,
by M-. e Sei. Bus-Ser�e�leeal/Hi=came d
` r i
ewe. (9)-�ees J. Balsera/ School Bus Service,
a local/Hispanic vendor, at an estimated amount of
$6, 699 $53,328, for the furnishing of awe (2) eleven
_(Ill buses, fer a tet4-alnetint e€--$....... 3 '1on a
contract basis for one (1) year, with the option to
extend for an additional one (1) year period, at a
total proposed amount of $53,328L for the furnishing
of summer bus transportation service for the
Department of Parks and Recreation, is hereby
accepted, with funds therefor hereby allocated from
the FY 195-96 Operating Budget, Account Code
No. 580211-530.
Section 3. The City Manager is hereby
authorized to instruct the Chief Procurement Officer to
issue a purchase orders for this service, and
thereafter to extend said contracts for an additional
one (1) year period at the same price, terms, and
conditions, subject to the availability of funds."
Section 4. This Resolution shall become
immediately upon its adoption.
PASSED AND ADOPTED this llth day/o/f Jul
ATTE
W I F
WALTER J . LFOE
CITY CLERK
PREPARED AND REVIEWED BY:
RAFALL O. `DIAZ
DEPUTY CITY ATT EY
W947:BSS
effective
GORT, VICE -MAYOR
APPROVED AS TO FORM AND
CORRECTNESS:
A. Q iNN J ES, III
CITY ATT EY
- 3 -
1996.
96- 519
CITY OF MIAMI, FLORIDA i
INTER -OFFICE MEMORANDUM 2
TO: Honorable Mayor and Members DATE: JUN 2 6 1996 FILE
of the City Commission
SUBJECT: Ratification of Emergency Award
Summer Bus Transportation
FROM: REFERENCES:
Cesar H i
City M ENCLOSURES:
RECOMMENDATION:
It is respectfully recommended that the City Commission, ratify, approve and confirm the City
Manager's finding that an emergency need existed rescinding the Award made to Manolo School
Bus Service, a Hispanic/Dade County vendor at an estimated amount of $46,728.00 on May 23,
1996 and increase the award amount to J. Balsera School Bus Service, a Hispanic/Local vendor
from $6,600.00 to $53,328.00 on a contract basis for one year with the option to extend for an
additional one year period for the furnishing of Summer Bus Transportation Service to the
Department of Parks and Recreation. This emergency action was necessary due to the
Summer Programs imminent starting date of June 17, 1996 and the transportation needs for the
scheduled events of the Department of Parks and Recreation. Funding for this expenditure will
be from the Parks and Recreation Department General Fund Account No. 580211-530.
BACKGROUND
Award was made by Resolution No. 96-354 on May 23, 1996 to Manolo Bus Service, a Local -
Hispanic Vendor at an estimated amount of $46,728.00 for furnishing of Nine (9) Buses and to J.
Balsera School Bus Service a Local -Hispanic Vendor at an estimated amount of $6,600.00 for
furnishing of two (2) buses for a total estimated amount of $53,328.00 on a contract basis for
one (1) year with the option to extend for an additional one (1) year period.
Manolo School Bus Company has failed to provide the required documentation to verify the
location of the firm's primary office, consequently deeming the company non -local. Further, the
Firm notified the City that they could only provide three (3) buses instead of the nine (9) buses
awarded.
Due to the starting date of June 17, 1996 for the Parks Department Summer Programs this
emergency action was necessary to fulfill the needs for the events of the Department of Parks
and Recreation for the furnishing of approximately 11 buses daily: J. Balsera School Bus
Service qualified as the next lowest local responsible and responsive bidder able to furnish the
use of 11 buses daily at a total annual amount of $53,328.00 and is hereby recommended to
receive the Award of Bid.
Attachments:
(t 96- 519
TO: Cesar H. Odio
City Manager
FROM
Manohar S.
Assistant Ci
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : May 28, 1996 FILE:
SUBJECT: Emergency Action
Bid No. 95-96-095R
Summer Bus Transportation Services
REFERENCES:
ENCLOSURES:
The Department of Finance is requesting your approval for the emergency
rescinding/award of the subject bid for Summer Bus Transportation Services at a total
proposed amount of $53,328.00.
The above subject bid was presented to the City Commission for award on May 24, 1996.
Award was made to Manolo School Bus Company for the furnishing of nine (9) buses
and to J. Balsera School Bus Service for two (2) buses, Due to the short time span
between the opening date of the bids and Commission Meeting, and the immediate need
for this service, local vendor verification had not been completed.
Manolo School Bus Company has failed to provide required documentation to verify the
location of the firm's primary office, consequently deeming the company non -local. In
addition, Manolo School Bus Company notified us today that they can only provide
three (3) buses instead of the nine (9) buses awarded. It is requested, therefore, that this
award be rescinded and award of the eleven (11) buses be made to J. Balsera School Bus
Service, the next lowest/local most responsible and responsive bidder, whose bid does
not exceed 110% of the first lowest bidder.
Legislation for formal ratification will be prepared for the forthcoming City Commission
Meeting,
By your signature below, I will initiate the necessary purchase order,
Approval:
Cesar H. Odio
City Manager
96- 519
BID AWARD RECOMMENDATION FORM
BID NUMBER: 95-96-095R COMMODITY/SERVICE: sumEg R TS TRANSPORATTON
DEPARTMENT / DIVISION: PARKS AND RECREATION
TERM OF CONTRACT: ONE YEAR WITH OPTION TO EXTEND FOR ONE ADDITIONAL YEAR
NUMBER OF BIDS ISSUED: 0.c )NINE NUMBER OF BIDS RECEIVED: 3
METHOD OF AWARD: Award 9 buses to the lowest most responsible and responsive
Bidder and 2 buses to the next lowest most responsible and
RECOMMENDED VENDOR(S): responsive local BiddfATUS: CONTRACT VALUE:
MANOLO SCHOOL BUS COMPANY HISPANICZLOCAL
J BALSERA SCHOOL BUS SERVICE FEMALEIL0CAL
TOTAL:
THE FOLLOWING TO BE COMPLETED BY USER DEPARTMENT:
JUSTIFICATION:
ACCOUNT CODE(S): a 8* / 1-530 General Fund
DEPARTMENT APPROVAL: BUDGET REVIEW APPROVAL:
' Department Dir or Manohar S. Surana
Assistant City Manager
OTHER FUNDING APPROVALS, IF APPLICABLE:
PROCUREMENT APP OVAL:
Judy S. Carter
Chief Procurement Officer
TITLE:
5
96- 519
RATIFICATION
OF EMERGENCY AWARD
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
RECOMMENDATION:
SUMMER BUS TRANSPORTATION
PARKS & RECREATION DEPARTMENT
SHORT TERM CONTRACT
IT IS RECOMMENDED THAT AWARD
BE MADE TO J. BALSERA SCHOOL
BUS SERVICE A HISPANIC/LOCAL
VENDOR IN THE AMOUNT OF
$53,328.00.
96- 519