HomeMy WebLinkAboutR-96-0507J-96-568
7/ 1 /96
RESOLUTION NO.
95- 507
A RESOLUTION, BY A FOUR -FIFTHS (4/5THS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE CITY
COMMISSION, AFTER A DULY ADVERTISED PUBLIC
HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF SOLE SOURCE,
WAIVING THE REQUIREMENTS FOR COMPETITIVE
SEALED BIDS AND APPROVING THE ACQUISITION,
INSTALLATION, AND PROGRAMMING OF JOHNSON
CONTROLS METASYS PMI SOFTWARE, THE
ACQUISITION AND INSTALLATION OF AN ARCNET
CARD IN A CITY PROVIDED COMPUTER, AND THE
ASSOCIATED TIE-IN TO THE EXISTING METASYS
BUILDING MANAGEMENT SYSTEM AT THE CITY OF
MIAMI RIVERSIDE CENTER, LOCATED AT 444
SOUTHWEST 2ND AVENUE, MIAMI, FLORIDA, TO BE
PROVIDED BY 30HNSON CONTROLS, INC., 200
OAKWOOD LANE. HOLLYWOOD. FLORIDA (A NON -
MINORITY / NON -LOCAL VENDOR), AT A PROPOSED
COST, NOT TO EXCEED $7,000.00. ALLOCATING FUNDS
THEREFOR FROM ACCOUNT CODE NUMBER 921135-
670, FURTHER AUTHORIZING THE CITY MANAGER TO
INSTRUCT THE CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS ACQUISITION.
WHEREAS, The City of Miami Riverside Center facility contains a Johnson Controls
Metasysr"1 Building Management System which monitors fire detection, security and HVAC
systems. and
WHEREAS, Johnson Controls, Inc. is the sole manufacturer of the existing Metasys"m
Building Management System; and
CITY COMMISSION
MEETING OF
J U L 1 1 1996
Aesolution No.
96507
WHEREAS, the operating and maintenance software for the system is proprietary to
Johnson Controls, Inc.. and
WHEREAS, it is in the bust interest of the City of Miami to have a Building Management
System Workstation located at the main lobby security desk to provide the facility's 24-hour a day
security guard force the capability to monitor and respond to fire safety and security related alarms
and notifications for the purpose of protecting the occupants and property associated with tilt City
of Miami Riverside Center; and
WHEREAS, finding for said service is available from Account Code No. 921135-670.
NOW, THEREFORE, BE iT RESOLVED BY THE COMMISSION OF THE CITY OF
MiAMi, FLORIDA,
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference thcrcto and incorporated herein as if filly set forth in this Section.
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Section 2. By a four -fifths (4/5ths) affirmative vote of the members of the City
Commission, after a duly advertised public hearing, the City Manager's finding that Johnson
Controls, Inc. is the sole source provider of certain professional services and products as required
to operate and maintain the Metasys"" Building Management System, is hereby ratified, approved
and confinucd.
Section 3. The requirement for competitive scaled bids is hereby waived and the
engagement of Johnson Controls, Inc., a sole source provider, to provide installation and
programming services of the Metasys""1 Building Management System is hereby approved, with
fiords therefor hereby allocated. in an amount not to exceed $7,000.00, from Account Code No,
921 135-670.
Section 4. The City Manager is hereby further authorized to instruct the Chief
Procurement Officer to issue a purchase order for these services.
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96-- 507
Section 5. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 11 th
ATTEST:
WALTER J(`FOCIVIA , CITY CLERK
ASSET MANAGEMENT APPROVAL:
/4 IF6
�,DrARMDO D GUEZ, DIRECTOR
NAGEMENT
PREPARED AND APPROVED BY:
Qll A/ w1j,'Atiu
OLG A IREZ- IJA
ASST TANT Ci AT ORNEY
APPROVED AS TO FORM AND
CORRECTNESS:
A.`QUrTTO�XY
N JOJ,
CITY
3
BUDGETARY APPROVAL:
'a '
A OHAR S. SURANA
ASSISTANT CITY MANAGER
96- 50,
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and Members 16 May 1996
TO : DATE : FILE
of the City Commission
SUBJECT : Finding Of Sole Source
For The City Of Miami
Riverside Center
FROM : Ce O REFERENCES:
Ci r ager
ENCLOSURES:
RECOMMENDATION:
It is hereby requested that the City Commission adopt the attached Resolution, by a four -
fifths (4/5') affirmative vote of the members of the City Commission, after a duly
advertised public hearing, ratifying, approving, and confirming the City Manager's
Finding of Sole Source; waiving the requirements for competitive sealed bids and
approving the one-time acquisition, installation, and programming of Johnson Controls
Metasys PMI software, the acquisition and installation of an Arenet Card in a City
provided computer, and the associated tie-in to the existing Metasys Building
Management System at the City of Miami Riverside Center located at 444 Southwest 2"
Avenue, Miami, Florida to be provided by Johnson Controls, Inc., 200 Oakwood Lane,
Hollywood, Florida, at a proposed not to exceed cost of $7,000.00; allocating funds
therefor from account number 921135-670; further authorizing the City Manager to
instruct the Chief Procurement Officer to issue a Purchase Order for this acquisition.
BACKGROUND:
The Office of Asset Management has prepared the attached Resolution for consideration
by the City Commission. The City of Miami Riverside Center facility is equipped with a
Johnson Controls, Inc. Metasys Building Management System which monitors and
controls the facility's fire safety, security, and air conditioning sub -systems. The
software which manages this system is proprietary to Johnson Controls, Inc.
In order to provide the facility's security guard force the capability to monitor and
respond to fire safety and security related alarms and notifications on a 24-hour basis it is
recommended that the City Commission approve the installation of specified software
and the programming of same.
It is therefor recommended at this time that the City Commission ratify the City
Manager's Finding of Sole Source and authorize the City Manager to execute a Purchase
Order for Johnson Controls, Inc. to install and program applicable software to provide the
specified monitoring capability at the main lobby security desk at the City of Miami
Riverside Center at a cost of not to exceed $7,000.00,
90- 50'1
TO A. Quinn Jones III, Esq.
City or
FROM Walter J. Foeman
City Clerk
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE July 15, 1996 FILE
SUBJECT : Parliamentary Issues during
City Commission Preceding
REFERENCES:
ENCLOSURES
At the meeting of IJu v :33 1996, during the roll call in connection with agenda item
and 10A, several actions occured which have parliamentary impact in pack to this o ce.
Listed herein below is what occurred:
(1) Agenda #5
On this particular issue, a four -fifths vote was needed to pass item. Because
only three (3) of the Commission members were present during the roll call
vote, the Resolution did not pass. Motions are merely an expression of intent,
and since a Resolution is a formalization of that intent, would it then be proper
to assign a motion to the above cited, or since the item presented (in Resolution
form) did not pass, not to assign a number at all?
(2) Agenda #10A
City Commission chose to use the "yea/nay" method of voting on said item
instead of the roll call. The question is whether or not if the usage of the
"yea/nay" method (for a unanimous roll call) is a permissible method instead of
voting by the roll call under Masons Rules of Parliamentary procedures, if one
of the members voting votes nay?
WJF:tm
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Cesar H. Odio 16 May 1996
TO City Manager DATE : FILE
SUBJECT : Finding Of Sole Source
For The City Of Miami
Riverside Center
FROM : Jud S. Carter REFERENCES:
Chie Proc eme it Officer
ENCLOSURES:
invest' ion was conducted by the Procurement Management Staff to determine
r John n Controls, Inc., a non -minority, non -local vendor, is the sole source
supplier of the oducts and services for the existing Johnson Controls Metasys Building
Management Sy tem which monitors and controls the facility's fire safety, security, and
HVAC systems.
Johnson Controls designed and installed the present system and the operating software is
proprietary to same. This vendor is the only service provider in South Florida with
Johnson Controls factory trained and licensed technicians capable and authorized to
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service this Johnson Controls Building Management System.
The proposed Purchase Order is for a one-time purchase for the not to exceed amount of
$7,000.00.
APPROVED:
Cesar H. Odio, City Manager
5 Z
�-,-3 ra
Date
96- 507
TO: Judy S. Carter
Chief Procurement Officer
FROM: �p
Pamela E. Burns
Sr. Procurement Contracts Officer
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE: May 20, 1996
SUBJECT: Sole Source Acquisition,
Installation & Programming
of Johnson Controls Metasys
REFERENCES: PMI Software, etc. at the MRC
ENCLOSURES:
FILE:
An investigation was conducted to determine whether Johnson Controls, Inc., a non-minority/non-local vendor
located in Hollywood, Florida, is the sole source provider for the acquisition, installation and programming of
Johnson Controls Metasys PMI software, the acquisition and installation of an Arcnet Card in a City provided
computer, and the associated tie-in to the existing Metasys Building Management System at the Miami Riverside
Center (MRC) as requested by the Office of Asset Management.
Johnson Controls Inc. was previously deemed by this Division to be the sole manufacturer of the existing Metasys
(TM) Building Management System at the Miami Riverside Center. This Metasys Building Management System
monitors and controls the facility's fire safety, security, and air conditioning sub -system. The engineering, original
design and maintenance software for the system is proprietary to Johnson Controls. Johnson Controls is the only
service provider in South Florida with factory trained and licensed technicians capable and authorized to service the
system.
The Office of Asset Management is seeking to obtain and have installed the above -mentioned applicable software in
order to provide specified monitoring capability at the main lobby security desk. In addition to the requested
software, the acquisition and installation of an Arcnet Card in a Miami City computer and the associated tie-in to the
existing management systems at the MRC is requested.
In an analysis of the above request, the Office of Asset Management is seeking to obtain additional software for an
existing system by Johnson Controls Inc., previously deemed to be sole source. The estimated amount for this
request is not to exceed $7,000.00, with funds allocated from account number 921135-670.
Therefore, I am recommending that the requirements for competitive bidding be waived and the following findings
be approved: that Johnson Controls, Inc. is the sole provider for the acquisition, installation and programming of
Johnson Controls Metasys PMI software, the acquisitic
associated tie-in to the existing building management syst(
APPROVED:
DATE:
Enclosure
cc: Manohar S. Surana, Assistant City Manager
Eduardo Rodriguez, Asset Management
Olga Ramirez, Assistant City Attorney
Bid File
96- 507 5
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Judy Carter 16 May 1996
To ` Chief Procurement Officer DATE : FILE
SUBJECT : Finding Of Sole Source
For The City Of Miami
Riverside Center
FROM : Eduardo o riguez, Director REFERENCES:
Office f A set Management
ENCLOSURES:
This memorandum serves -to request that you approve a Finding of Sole Source for
Johnson Controls, Inc. to provide products and services for the enhancement of the
Johnson Controls Metasys Building Management System as found in the City of Miami
Riverside Center (MRC) located at 444 Southwest 2°d Avenue as allowed by Florida
Statute 255.04 on Public Property and Publicly Owned Buildings.
Johnson Controls, Inc. is the sole source of the existing Metasys Building Management
System at the MRC. This system was installed and programmed by Johnson Controls
and the software for same is proprietary to Johnson Controls.
The proposed Purchase Order in the not to exceed amount of $7,000.00 is to cover the
cost of software, installation, and programming as required to effect a remote Building
Management System Workstation at the main lobby security desk to provide the facility's
security guard force the capability of monitoring and responding to fire safety and
security alarms and notifications.
APPROVED:
DENIED:
Judy jCayter, Chief flrociff lement Officer
Judy Carter, Chief Procurement Officer
96- 507
AWARD
SOLESOURCE
ITEM: Building Management System Enhancement
DEPARTMENT: Office of Asset Management
TYPE OF PURCHASE: One -Time Purchase
REASON: The implementation of a remote Building Management System
Workstation to provide the City of Miami Riverside Center's
Security Guard force the capability of monitoring and responding
to fire safety and security alarms.
RECOMMENDATION: It is recommended that award be made to Johnson Controls, Inc.,
a non -minority, non -local vendor at a proposed not to exceed cost
of $7,000.00.
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APPROVE -
ie Procurem nt icer
1�� I _)"Q11 ,
Date
96- 507 9
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Walter J. Foeman °nrE FILE
. May 16, 1996
City Clerk
SUBJECT: Sole Source Ad for
June 13, 1996
Commission Agenda
FROM : Eduar odriguez, Director REFERENCES:
j Offic o Asset Management
ENCLOSURES:
i
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Please find attached for publication a legal advertisement for a sole source hearing awarding a
contract to Johnson Controls, Inc. This item is being scheduled for the June 13, 1996 and the ad
must appear in the newspaper at least 15 days prior to such hearing.
If you have any questions, please call me at 416-1450.
AP OV OR AD ERTISING
Agenda Office
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96- 5(
CITY OF MIAMI, FLORIDA
NOTICE OF PUBLIC HEARING
A public hearing will be held by the City Commission of Miami, Florida on June 13,
1996 at AM in the City of Miami Commission Chambers at City Hall, 3500 Pan
American Drive, Miami, Florida, for the purpose of considering a waiver of the
requirements of obtaining sealed bids for the acquisition, installation and programming of
Johnson Controls MetasysTm PMI Software and related peripherals from Johnson
Controls, Inc. in order to provide a security desk workstation to tie-in to the existing
Johnson Controls Metasys' Building Management System at the City -owned building
located at 444 SW 2 Avenue, Miami, Florida at a cost not to exceed $7,000.00
Inquiries from other potential sources of providers who feel that they might be able to
satisfy the City's requirements in the provision of these services may contact Stephen
Shaw, Office of Asset Management, at (305) 416-1465.
All interested persons are invited to appear and may be heard concerning such proposed
waiver and purchase. Should any person desire to appeal any decision of the City
Commission with respect to any matter considered at this hearing, that person shall
ensure that a verbatim record of the proceedings is made, including all testimony and
evidence upon which any appeal may be based.
(City Seal)
Walter J. Foeman
City Clerk
Miami, Florida
96- 507
J-96-568
V 1 /96
RESOLUTION NO.
A RESOLUTION. BY A FOUR -FIFTHS (4/5TEfiS)
AFFIRMATIVE VOTE OF THE MEMBERS OF THE,.jeITY
COMMISSION, AFTER A DULY ADVERTISED PUBLIC
HEARING. RATIFYING. APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF SOLE, SOURCE.
'WAIVING THE REQUIREMENTS FOR COMPETITIVE
Sa�L'El) BIDS AND APPROVING THE ,yACQUISITION,
INS'3ALLATION. AND PROGRAMMING~" OF JOHNSON
CON�IPLS METASYS PMI SOTWARE, THE
ACQUI TION AND INSTALLATION' OF AN ARCNET
CARD A CITY PROVIDED COMPUTER, AND THE
ASSOCIA ,ED TIE-IN TO THE rEXIST[NG METASYS
BUILDING MANAGEMENT SY,$TEM AT THE CITY OF
MIAMI RIVERSIDE CENTEIR, LOCATED AT 444
SOUTHWEST 2ND AVENUE; MIAMI, FLORIDA, TO BE
PROVIDED BY <;,JOHN$&' CONTROLS, INC., 200
OAKWOOD LANE,' -FLORIDA (A NON-
MINORJTY / NON -LOCAL VENDOR), AT A PROPOSED
COST, NOT TO EXCEEp $7,000.00, ALLOCATING FUNDS
THEREFOR FROM'�ACCOUNT CODE NUMBER 921135-
670, FURTHER AUTHORIZING THE CITY MANAGER TO
INSTRUCT THK CHIEF PROCUREMENT OFFICER TO
ISSUE A PURgf1ASE ORDER FOR THIS ACQUISITION.
�Y
WHEREAS e City of Miami Riverside Center facility contains a Johnson Controls
/gManagement
g Management System which monitors fire detection, security and HVAC
AS, Johnson Controls; Inc. is the sole manufacturer of the�'existing Metasys""
System. and
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