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HomeMy WebLinkAboutR-96-0500J-96-575 7/1 /96 96- 500 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF OMB POLICE SUPPLY, A NON-MINORITY/DADS COUNTY VENDOR, FOR THE FURNISHING OF BADGES, WALLETS AND INSIGNIAS TO THE DEPARTMENT OF POLICE, ON A CONTRACT BASIS FOR ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL PROPOSED ANNUAL COST OF $15,481.10; ALLOCATING FUNDS THEREFOR FROM THE POLICE DEPARTMENT GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-075; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE ACQUISITIONS AND THEREAFTER TO EXTEND THIS CONTRACT FOR AN ADDITIONAL ONE (1) YEAR PERIOD, AT THE SAME PRICES, TERMS, AND CONDITIONS PURSUANT TO BID NO. 95-96-075 AND SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received May 6, 1996 for the purchasing of badges, insignias and wallets on a contract basis for one (1) year with the option to extend for one (1) additional year for the Department of Police; and WHEREAS, invitations were mailed to eighteen (18) potential bidders and eight (8) Bids were received; and WHEREAS, funds for this service are available from the Department of Police General Operating Budget, Account Code No. 290201-075; and WHEREAS, these purchases will enable the Police Department to replace, refurbish or issue new badges, wallets and insignias to their personnel; and CITY COMMISSION MEETING OF J U L 1 1 1996 Revolution No. 96- 500 WHEREAS, the City Manager, and the Chief of Police recommend that the bid received from OMB Police Supply be accepted as the lowest most responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The May 6, 1996 Bid of OMB Police Supply for the furnishing of i badges, insignias and wallets to the Department of Police on a contract basis for one (1) year with the option to extend for an additional one (1) year period, at a proposed annual amount of $15,481 .10 is hereby accepted, with funds therefor hereby allocated from the Department of Police General Operating Budget, Account Code No. 2902201-075. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for these acquisitions and thereafter to extend this contract for an additional one (1) year period, at the same terms, prices and conditions, in accord with Bid No. 95-96-075, and subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 11 thday of ATTEST: ALTER J. AN, CITY CLERK PREPARED AND APPROVED BY: RAFAEL 0. DIAZ DEPUTY CITY ATTORNF: APPROVED AS TO FORM AND CORRECTNESS: A. 6LAw JON �S, II CITY A TORN,,EY Page 3 1996. 0 GORT, VICE -MAYOR 96- 5( t CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: The Honorable Mayor and Members of the City Commission FROM: Cesar City M r Recommendation:. DATE: JUN 2 6 1996 SUBJECT: Proposed Resolution FILE : REFERENCES: Purchase of Badges, Insignia, ENCLOSURES: and Wallets It is respectfully recommended that the award of Bid No. 95-96-075 and a Resolution accepting said bid be granted to OMB Police Supply, a non -minority, Dade county vendor, located at 8218 NW 14" Street, Miami, Florida, 33126, at a total cost of $15,481.10, be approved. Funding is to be from the Police Department General Operating Budget, Index Code 290201-075. Background This service is needed by the Police Department so they may have the ability to replace or issue new badges, wallets and insignia to their personnel. The service also allows for the refurbishing of badges. On April 16`h, 1996, invitations for sealed bids were sent to prospective vendors. Bids were opened on May 6', 1996, with eight (8) responsive vendors. 96 s J 'l 96-- 500 The Honorable Mayor and Members of the City Commission Amount of Bid: $15,481.10 Cost Estimate/Budgeted Amount: $15,481.10 Source of Funds: Police Department General Operating Budget Index Code 290201-075 Minority Representation: N/A Public Hearings/Notices: N/A Assessable Project: N/A 2 Bid No. 95-96-075 % of Cost Estimate: 100% CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Judy S. Carter DATE. JUN 1 1 1896 FILE Chief Procurement Officer SUBJECT: Purchase of Badges, Wallets and Insignia FROM: Donald H. Warshaw REFERENCES: Chief of Police ENCLOSURES: This department has verified that funds are available with the Department of Finance to purchas badges, wallets and insignias, at a total cost of $15,481.10. Funding is to be from the Polic Department General Operating Budget, Index Code 290201-075. BUDGETARY REVIEW & APPROVED BY: ADDITIONAL APPROVALS (IF REQUIRED) Manohar Surana Grant Sheehan, CIP Manager Assistant City M ger Public Works Department Department of Finance C� 1 i 1 (This form properly signed is part of the bid evaluation and recommendation package to Q placed on the agenda and must be attached to the resolution cover memorandum.) 96-- 5 CITY OF MIAMI, FLORIDA BID NO. 95-96-075 BID SHEET (Continued) EQRTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TH ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING IF SECURITY IS REQUIRED• A BID WILL NOT BE ACCEPTED UNLESS !&� DEPOSIT 0- BOND IS SUBMITTED IN THIS ENVELOPE, Terms: Nth 30 (Include cash discount for prompt payment, if any) Additional discount of % if awarded all items. Warranty and/or guarantees R'rcL /%ko F xN zs l+ 14A-5 � c.z,Ft TTM L F-LaaS If 6v4tA,n[:q_ Delivery: y 5 calendar days required upon receipt of Purchase Order or Notic= of Award. �s Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the specifications, General Conditions, special Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices indicated on the'attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): �— �C113riz--t a) List principal business address: (street address). Ia Al q S' M_z_4n..z FC- 33) b) List all other offices located. in the State of Florida: (street address) (Please use the back of this page if more space is necessary) MTyRZTY PR9 F.MR C=I.. 'ANCP The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: CM13 ?okrc:j' Signature: (company name) Date: 0 .0)-76 Print Name: 6t3�"�tt p►r Indicate if Business is 51% Minority -owned: (Check me box only) ( ] BLACK ( ] HISPANIC ( ] FEMALE BFFT MATIlM ACT_TON PLAN If firm has an existing plan, effective date of implementation: /O,lS•9 If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder: ©M,►� Pcs,:.s c srwSignature: (company name) 5 FAILURE TO COMPLEIL: ,SI ON . AD RETURN THIS FORM MAY DISQUALIFY THI�R _ 5 0 BID NO. 95-96-075 BADGES, WALLETS AND INSIGNIAS TABULATION OF BIDS OMB POLICE SUPPLY JONES EQUIPMENT LAWMEN'S & SHOOTERS 8218 N.W. 14 STREET P.O. BOX 4708 5185 S. UNIVERSITY DR. MIAMI, FLA. 33126 HOLLYWOOD, FLA. DAVIE, FLA. 33328 NON-MIN/DADS CO. NON-MIN/NON-LOCAL FEMALE/NON-LOCAL ESTIM. TOTAL ESTIM. TOTAL ESTIM. TOTAL QTY. AMOUNT QTY. AMOUNT QTY. AMOUNT 356 $ 9,604.80 356 $ 9,602.98 356 $ 10,287.20 186 $ 1,092.30 186 $ 1,141.08 186 $ 1,188.00 SES 144 $ 1,224.00 144 $ 1,324.80 144 $ 1,440.00 HING BADGES 400 $ 3,560.00 400 $ 4.000.00 400 $ 3,800.00 JIS A - D 1086 $ 15,481.10 1086 $ 16,068.86 1086 $ 16.715.20 MARTIN'S LAMAR METRO DISTRIBUTORS KIESLER POLICE SUPPLY 7230 N.W. 46 STREET 8280 N.W. 27 STREET 3300 INDUSTRIAL PRKY. MIAMI, FLA. 33166 MIAMI, FLA. 33122 JEFFERSONVILLE, IN. 47130 NON-MIN/DADE CO. HISPANIC/DADE CO, NON-MINORITY/NON-LOCAL ESTIM. TOTAL ESTIM. TOTAL ESTIM. TOTAL QTY. AMOUNT QTY. AMOUNT QTY. AMOUNT 356 $ 11,475.00 356 $ 10,143.00 356 $ 11,186.70 186 $ 1,278.66 186 $ 1,465.50 186 $ 1,324.14 .SES 144 $ 1,555.20 144 $ 1.656.00 NO BID NO BID HING BADGES 400 $ 4,250.00 400 $ 4,400.00 400 $ 4,212.00 AS A - D 1086 $ 18,558.86 1086 $ 17,664.50 942 $ 16,722.84 -ed by Pamela Burns, 5/9/96 1 LOU'S GUNSHOP 4151 PALM AVENUE HIALEAH, FLA. 33012 HISPANIC/DADE CO. ESTIM. TOTAL QTY. AMOUNT 356 $ 10,186.00 186 $ 1,191.00 144 $ 1,571.04 400 $ 4,600.00 1086 $ 17,168.00 MIAMI POLICE SUPPLY 5643 S.W. 8TH STREET MIAMI, FLORIDA 33134 HISPANIC/LOCAL ESTIM. EXT, QTY. AMOUNT 198 $ 4,309.44 DID NOT BID ON ALL BADGES 186 $ 1,160.40 144 $ 1,422.72 400 $ 6,170.00 928 $ 13,062.50 Approval: „. Depa r ent Director/ ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDING ALLOCATION: BID EVALUATION: ALL VENDORS MINORITY/FEMALE VENDO Within City limits Registered with the City Black Vendors Located within City limi Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limi UNKNOWN VENDORS Located within City Lim "No Bids" AWARD OF BID BID NO. 95-96-075 BADGES, INSIGNIAS AND WALLETS POLICE DEPARTMENT CONTRACT FOR 1 YEAR WITH OPTION TO EXTEND FOR ONE ADDITIONAL ONE YEAR PERIOD. To establish a contract for approximately 225 badges & insignias and 72 wallets for sworn personnel. Eighteen (18) Eight (8) Funds to be allocated from the FY' 95/96 Police Department General Operating Budget Account Code No. 290201-075. Bid Invitations Bid Mailed Responses 18 8 RS 7 4 1 1 7 4 0 0 is 0 0 0 0 4 1 0 0 4 1 3 3 1 1 3 3 8 4 is 0 0 3 its 0 3 96- Reasons for "No Bid" was as follows: 1. AMERICAN ID PRODUCTS INC. - " Not prepared to enter a qualified bid." 2. LAW ENFORCEMENT EQUIPMENT CO. - " No bid entire request." 3. E. P. INDUSTRIES. - "Bid specifies another manufacturer of badges and insignia." RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO OMB POLICE SUPPLY, A NON-MINORITY/DADE COUNTY VENDOR AT A PROPOSED ANNUAL AMOUNT OF $15,481.10. �ChiProcure` Offiber j Date 10 96- 500 RID ITg![a BADGESINSIGNIASAND WALLETS (MIAMI�POLICE —�M�— ll E P �1 R T r11�N 7 a ----- N DID v0.$ 95-96-075 DATE SIDS) OZENEDt MAY 6, 1996 10:00 a.m M--------------------------- ----- N SIDDSR 1 TOTAL BID BOND_,or,� iID �910II11= C�sHlslt S CSaCK 1 KIESLER POLICE SUPPLY, INC. See attached b d MIAMI POLICE SUPPLY •JONES EQUIPMENT CO., INC. LAWMEN'S & SHOOTER'S SOUTH, INC. Wellreceived on w ich was sent y to one copy of Procurement the bi Department LOU'S GUNSHOP & POLICE SUPPLY We received on which was sent y to one copy o- Procurement le Department OMB POLICE SUPPLY ----- MARTIN'S LAMAR UNIFORMS METRO USA NO BID M------- AMERICAN I.D. PRODUCTS, INC. ' LAW ENFORCEMENT EQUIPMENT CO. , E. P. INDUSTIES �---�YN--- rere;v£d 1;!" = i Gs of r'•i " C=.., �. M-M--�i- N MM-- -N_- of er 03::^.• e',.,...., _-+---1,----rr- i ..:� t .. gue hereby c_,; tislr_. ----ib-M--_M- ----^- O--GYM _r►•�-r- NNN_ NaM NMM�_ N_-- N_NN-O--N-_-N-- „-received ( ) envelopes on behalf of arson re-CM.1nd lids ZA14SCOLID WASTE -PROCUREMENT D VISION � (Citi e artiaat)a��--- —--- 1��'_sIc):�U7 City Cll'irk LEGAL ADVERTISEMENT BID NO. 95-96-075 Sealed bids will be received by the City of Miami City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 no later than Monday, May 6, 1996 at 10:00 a.m. from qualified firms regularly engaged in the business to provide badges, insignias and wallets for sworn personnel of the Miami Police Department, on a contract basis for one (1) year. Bids submitted after the deadline and/or submitted to any other location or office shall be deemed non -responsive and shall be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City's Procurement Office located at 300 Biscayne Blvd. Way, Suite 210; Telephone (305) 579-6845. Detailed specifications for the bids are available upon request at the City's Procurement Office. The City Manager may reject all bids and readvertise. (Ad No. 2130) Cesar H. Odio City Manager �-;m „ M Mo ,q x= �rl D W �� z ;,. 01 City of MiamiThis REQUISITION FOR ADVERTISEMENT number must appear In the r — � advertisement. INSTRUCTIONS: Please tvipe and attach a comt of the dv rti m nt !Uith thisn. 1. Department. 2. Division: Procurement for Police 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: 290201-287 ❑ Yes No Pamela. L. Burns 6. Size of advertisement: 7. Starting date: 8. Telephone number: Lecral 1 April 16 199E 579-6845 9. Number of times this advertisement is to be 10. Typeof advertisement: published: ONe (1) `LJ Legal ❑ Classified ❑ Display 11. Remarks: BID NO. 95-96--075 Barges, Insignias and Wa.11etf s 12.(Pr6�Ure'w4nji,!Mini Date(s) of Advertisement Invoice No. Amount Publication Miami Review Miami. Times D:i-ar.io Las Americas -.j o: XM "}1 - r— `} 2 i i 13. ❑ Approved ❑ Disapproved ti Department Director/Designee Date Approved for Payment Date LC [GS/PC 503 Rev. 12/89 i Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department