HomeMy WebLinkAboutR-96-0497J-96-566
6/26/96
RESOLUTION NO. 9 497
i
A RESOLUTION ACCEPTING THE BID OF OK FEED STORE
SOUTH, INC., A NON-MINORITY/DADE COUNTY VENDOR,
FOR FURNISHING DOG FOOD FOR POLICE DEPARTMENT
I CANINE UNIT ON A CONTRACT BASIS FOR A PERIOD OF
ONE (1) YEAR WITH THE OPTION TO EXTEND FOR AN
ADDITIONAL ONE (1) YEAR PERIOD, AT A TOTAL
AMOUNT OF $14,531.00; ALLOCATING FUNDS THEREFOR
FROM THE DEPARTMENT OF POLICE OPERATING BUDGET
FY' 95/96, ACCOUNT CODE NO. 290201-710;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR SAID PURCHASES AND THEREAFTER TO
EXTEND SAID CONTRACT FOR AN ADDITIONAL ONE (1)
YEAR PERIOD AT THE SAME PRICES, TERMS AND
CONDITIONS PURSUANT TO BID NO. 95-96-071 R, SUBJECT
TO THE AVAILABILITY OF FUNDS.
WHEREAS, pursuant to public notice, a sealed bid was received April 22, 1996 for
the furnishing of dog food, on a contract basis, for a period of one (1) year with the option to
extend for an additional one (1) year period; and
WHEREAS, invitations were mailed to eleven (1 1) potential bidders and one (1) bid was
received; and
WHEREAS, funds for said purchase are available from the Department of Police General
Operating Budget, Account Code 290201-710; and
WHEREAS, this purchase is needed in order to feed, maintain and keep the police K-9 dogs
healthy within the Police Department Canine Detail ; and
WHEREAS, the City Manager and the Chief of the Department of Police recommend the
bid received from OK Feed Store South, Inc., a non-minority/Dade County vendor be accepted as
the only responsible and responsive bidder; and
C= COM MSSIr
MEETruc; OF
J U !. 1 1 1991
Resolution No,
96- 49-7
I
NOW, THEREFOR[ E IT RESOLVED BY THE COMMISSI( OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby
adopted by reference thereto and incorporated herein as if fully set forth in this section.
Section 2. The bid submitted by OK Feed Store South, Inc., a non-minority/Dade County
vendor, for the furnishing of dog food on a contract basis for a period of one (1) year with the
option to extend for an additional one (1) year period, at a total estimated annual amount of
$14,531.00, is hereby accepted, with funds therefor hereby allocated from the Department of
Police FY'95196 Operating Budget Account Code No. 290201-710.
Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer
to issue purchase orders for said purchases and thereafter to extend said contract for an additional
one (1) year period, at the same price, terms and conditions pursuant to Bid No. 95-96-071 R
subject to the availability of funds.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 11 thday of ly 1996.
O GORT, VICE -MAYOR
JAT,T-fST.
WALTER J. MeMAN, CITY CLERK
PREPARED AND APPROVED BY:
&�A &642&�
�A_RAFAE 0. DIAZ u
i DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
i
A. OU N JO S II
CITY ATTORIV
pagc 2
yb- 49
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM %mpj6j an,
_2
TO: The Honorable Mayor and Members DATE: JUN 2 6 1996 FILE
of the City Commission
SUBJECT: Proposed Resolution
FROM: Ces O REFERENCES: Purchase of Dog Food
City r ENCLOSURES: Bid No. 95-96-071R
Recommendation:
It is respectfully recommended that the award of Bid No. 95-96-071R and a Resolution accepting
said bid be granted to OK Feed Store South, Inc., a non -minority, Dade county vendor, located at
22801 SW 177`h Avenue, Miami, Florida, 33170, at a total cost of $14,531.00, be approved.
Funding is to be from the Police Department General Operating Budget, Index Code 290201-710.
i
Background
The Police Department is responsible for maintaining and caring for the police work dogs within
the Canine Detail. The requested food will be utilized to keep the dogs fed and healthy.
On April 5`, 1996, invitations for sealed bids were sent to prospective vendors. Bids were opened
on April 22d, 1996, with one (1) responsive vendor.
96-- 49`
The Honorable Mayor and Members Bid No.
of the City Commission 95-96-071 R
Amount of Bid:
$14,531.00
Cost Estimate/Budgeted Amount:
$12,392.00
Source of Funds:
Police Department General Operating Budget
Index Code 290201-270
Minority Representation:
N/A
Public Hearings/Notices:
N/A
Assessable Project:
N/A
2
% of Cost Estimate:
117%
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO: Judy S. Carter DATE : MAY 2 8 1996 FILE:
Chief Procurement Officer
SUBJECT: Purchase of Dog Food
FROM. tonald H. Warshaw REFERENCES
Chief of Police ENCLOSURES:
This department has verified that funds are available with the Department of Finance to purchas=
dog food for the Department's Canine Unit, at a total cost of $14,531.00. Funding is to be from the
Police Department General Operating Budget, Index Code 290201-710.
BUDGETARY REVIEW & APPROVED BY:
Manohar Surana
Assistant City Manager
Department of Finance
ADDITIONAL APPROVALS
(IF REQUIRED)
Grant Sheehan, CIP Manager
Public Works Department
(This form properly signed is part of the bid evaluation and recommendation package to be
placed on the agenda and must be attached to the resolution cover memorandum.)
96- 49
j' OF MIAMI, FLORIDA
.;.D SHEET (Continued)
BID NO.
95-96-'0711
IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN
ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENIP
IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT
BOND IS SUBMITTED IN THIS ENVELOPE.
Terms: Net 10Fom (Include cash discount for prompt payment, if any)
Additional discount of 0 % if awarded all items.
Warranty and/or guarantee:
Delivery: 1 calendar days required upon receipt of Purchase Order or Notir
of Award.
N/A Number of calendar days required to complete work after start.
In accordance with the Invitation to Bid, the Specifications, General Conditions, Specia
Conditions, and General Information to Bidders, we agree to furnish the Item(s) at Price
indicated on the'attached bid sheet(s).
NAMES OF COMPANY OWNER(S):
NAMES OF COMPANY OFFICER(S):
erz • - 4... .
N`lwyn Townsend -Sec, Treasure_
a) List principal business address: (street address)
22801 S11 1 77th AyPnup A4i n^,i , Pl o iaQ 221'79
b) List all other offices located in the State of Florida: (street address)
(Please use the back of this page if more space is necessary)
MINORITY PROC Ft7TCOMPL•IANCR
The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as
amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all
applicable substantive and procedural provisions therein, including any amendments thereto.
Bidder: ON Feed Store South.Inc. Signature:
(company name)
Date: a/Iaw 6 Print Name: Tuc::er A TowDegen
Indicate if Business is 51% Minority -owned: (Check one box only)
[ ] BLACK [ ] HISPANIC FEMALE
APPIRMATIVE ACTTON PLAN
If firm has an existing plan, effective date of implementation:
If firm does not have an existing plan, the Successful
Bidder(s)
shall be
required to
establish an Affirmative Action Policy, pursuant to Ordinance
#10062 as
amended.
See Appendix
I for sample.
Bidder: 0:: Feed Store South Inc Signature:.
(company name)
FAILU F Ta COMpL
5.
- 497
ITEM:
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
FUNDING ALLOCATION:
BID EVALUATION:
AWARD OF BID
BID NO. 95-96-071 R
DOG FOOD
POLICE DEPARTMENT
Contract for 1 year with the option to extend for
one additional year.
To maintain and feed the dogs within the Canine
Detail .
Eleven (11)
One (1)
Police Department General Operating Budget Index
Code No. 290201-710
Bid
Invitations Bid
Mailed Responses Responses
ALL VENDORS
11
1
MINORITY/FEMALE VENDORS
0
0
Within City limits
0
0
Registered with City
0
0
Black Vendors
0
0
Located within City limits
0
0
Registered with City
0
0
Female Vendors
0
0
Located within City limits
0
0
Registered with City
0
0
Hispanic Vendors
0
0
Located within City limits
0
Registered with City
0
0
NON MINORITY VENDORS
0
1
Located within City limits
0
0
UNKNOWN VENDORS
11
0
Located within City Limits
1
0
56
MM
.,A1f--UN7
, i " ,
RECOMMENDATION:
IT IS RECOMMENDED THAT AWARD BE MADE TO
OK FEED STORE SOUTH, INC., A NON/MINORITY
DADE/COUNTY VENDOR AT A PROPOSED AMOUNT
OF $14,531.00.
Chief Procurement fficer
Date
�•3
��- 497
DID ITINt DOG FOOD FOR THE POLICE DEPARTMENT
- - - - - - - - - - -
BID go. s 95-96-07IR
VATS BID(3) OPINEDs APRIL22,_jj9L_ 11:00 a.m. ------------------ — ----
TOTAL DID-BOXD_Iorl
DIDDlIt DID AMOUNT C ------
CHICK--
OK FEED STORE SOUTH, INC.
received
We received ?n1
0 ?nl r 0
was sent to ro
uone copy of the bid which
rement Department
'6�
1
Vuers frol".1 TTIMN I'SIT6
received flnnell.y as of
'1777n are 1.
I an'..
"'V'y
"T n' I r"
other offers submit!-,*,�-d in rs3po:j�jc
to
-.1., any,
zv
reculved envelopes an behalf
GSA/ -SOLID WASTE -PROCUREMENT DIVISION 02
ff—Lt—yNpartsent) ____ —7 ��_
SIGNIZ
RECEIVED
% APR 22 All :00
WALTER J. FOEMAN
CITY CLERK
CITY OF MIA'1MI, FLA.
m
LEGAL ADVERTISEMENT
BID NO 95-96-071R
Sealed bids will be received by the City Clerk at his office located at City Hall,
3500 Pan American Drive, Miami, Florida 33133 not later than 1 1:Q0 a m: April
996 to establish a contract for the furnishing of Dog Food for the Police
Department's Canine Unit on a contract basis for one (1) year for the Department
of Police.
Bids submitted past such deadline and/or submitted to any other location or office
shall be deemed non -responsive and will be rejected.
Ordinance No. 10062, as amended, established a goal of awarding 51 % of the
City's total dollar volume of all expenditures for all good and services to Black,
Hispanic and Women Minority Business Enterprises on an equal basis.
Minority and women vendors who are interested in submitting bids and who are not
registered with the City as minority or women vendors are advised to contact the
City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305)
579-6845.
Section 18-52.1(h) of the City Code, as amended, states that the City Commission
may offer to a responsible and responsive local bidder, whose primary office is
located in the City of Miami, the opportunity of accepting a bid at the low bid
amount, if the original bid amount submitted by the local vendor does not exceed
1 10 percent of the lowest other responsible and responsive bidder.
The City reserves the right to request copies of the occupational license, professional
and/or trade licenses, corporate chart and tax return and any other documents to
verify the location of the firm's primary office.
All vendors whose primary office is located within the City of Miami must provide a
copy of their City Occupational License with their bids.
h
The City Manager may reject all bids and readvertise.
--1
(Ad No. 2 12 8)
Cesar H. Odio
City Manager
;: A
�
v
City of Miami f u
.....""' �) This number must
REQUISITION FOR ADVERTISEMENT appear in the
e advertisement.
INSTRUCTIONS: Please type and attach a copy of the dv t with i reaulsition.
1. Department:
POLICE_
2. Division:
3. Account Code number:
290201-287
4. Is this a confirmation:
❑ Yes ® No
5. Prepared by:
GLADYS t1ERiAUDEZ
6. Size of advertisement:
LEGAL
7. Starting date:
4/5/96
8. Telephone number:
579-6845
9. Number of times this advertisement is to be
published: ONE (1)
10. Tye of advertisement:
iLegal ❑ Classified ❑ Display
11. Remarks:
FOOD FOR CANINE
BID NO,
12.ahi
Publication
Mifi im hi,
Date(s) of
Advertisement
Invoice No.
Amount
MIAMI REVIEW
I4IAMI TIMES
D:IARIO LAS AMERICAS
13.
❑ Approved
❑ Disapproved
Aepartment Director/Designee Date
Approved for Payment Date
C GS/PC 503 Rev._12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy.
DISTRIBUTION: White - G.S.A.; Canary • Department