HomeMy WebLinkAboutR-96-0438J-95-964
4/1/96
RESOLUTION NO.9 4 3 8
A RESOLUTION AMENDING RESOLUTION NO. 95-761,
ADOPTED OCTOBER 26, 1995, WHICH AUTHORIZED
THE CITY MANAGER TO EXECUTE PROFESSIONAL
SERVICE AGREEMENTS BETWEEN THE CITY OF MIAMI
AND VARIOUS PROFESSIONAL ARCHITECTURAL AND
LANDSCAPE ARCHITECTURAL FIRMS IN CONJUNCTION
WITH CITY OF MIAMI PROJECTS, THEREBY CHANGING
THE TERMS FOR EACH AGREEMENT FROM ONE YEAR TO
TWO YEARS.
WHEREAS, on October 26, 1995, the City Commission adopted
Resolution No. 95-866 for the provision of Architectural and
Landscape Architectural Services for various City of Miami
projects for one year terms; and
WHEREAS, it has been determined that one year terms are not
practical as the various projects require lengthy detailed
services to be performed by the firms; and
WHEREAS, it is therefore necessary to amend said Resolution,,
thereby changing the terms for the individual agreements from one
.� year periods to two year periods;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
J OF MIAMI, FLORIDA:
CITY COMMSSXON
MEETING OF
J U N 1 3 1996
Resolution No.
96- 438
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. Resolution No. 95-761, adopted October 26,
1995, is hereby amended in the following particulars:l/
M
Sectip 2. The City Manager is hereby
authorized- to execute five professional service
agreements, in substantially the attached form, but
subject to review and approval by the City Attorney,
between the City of Miami and the individual firms of
Bermello Ajamil & Partners, Inc., Andres Duany &
Elizabeth Plater-Zyberk, Laura M. Perez & Associates,
Inc., Sequeira & Gavarette, P.A., and The Architectural
Design Consortium, Inc., to provide professional
general architectural services, each for a ene two year
period in conjunction with City of Miami projects, with
funds therefor hereby allocated from the individual
project accounts as appropriated for said projects.
Secti?p 3. The City Manager is hereby
authorized- to execute three professional services
agreements, in substantially the attached form, but
subject to review and approval by the City Attorney,
between the City of Miami and the individual firms of
Albert A. Perez Associates, Charles A. Alden, Landscape
Architect, and Bermello Ajamil & Partners, Inc., to
provide professional landscape architectural services,
each for a ene two year period in conjunction with City
of Miami projects, with funds therefor hereby allocated
from the individual project accounts as appropriated
for said projects.
1/
Footnote omitted
E9
-IT Words and/or figures stricken through shall be deleted.
Underscored words and/or figures shall be added. The
remaining provisions are now in effect and remain unchanged.
Asterisks indicate omitted and unchanged material.
96- 438
APPROVED AS TO FORM AND CORRECTNESS:
j CITY OF MIAMI, FLORIDA
' INTER -OFFICE MEMORANDUM 4Q
To : The Honorable Mayor and Members DATE : MAY 7 1998 FILE
of the City Commission
SUBJECT : Resolution to Extend the Terms of
the Architectural Professional
Services Agreements for Various
FROM : CesaVner
REFERENCES;City of Miami Projectsfrom One
City ErJCLosuREs :Year to a Two Year Term
RECOMMENDATION
It is respectfully recommended that a resolution be adopted amending Resolution No. 95-761
adopted October 26, 1995, which authorized the City Manager to execute Professional Services
Agreements between the City and various professional Architectural and Landscape Architectural
firms in conjunction with City of Miami projects, thereby changing the terms for each Agreement
J from one year to two years.
BACKGROUND
To provide professional Architectural and Landscape Architecture Services on a variety of City of
Miami projects for which the City does not have sufficient professional staff, the Public Works
Department conducted a formal consultant selection process to select five (5) Architectural firms
and three (3) Landscape Architectural firms. A "Request for Qualifications for Professional
Services" (RFQ) was issued in December of 1994. The RFQ and selection process was in
accordance with the City Code and the State of Florida Consultants Competitive Negotiations Act,
and had specific requirements for the utilization of City Certified MIWBE's among the firms
selected to perform the architectural professional services. The selected firms were to be utilized
on a rotational basis during the two (2) year period and the maximum amount of fees earned by
any one firm is to be limited to $250,000.
A Selection Committee, comprised of three private sector architects and four City staff members,
made a recommendation for the selection of qualified firms which was approved by the City
Commission at their May 1, 1995 meeting, by Resolution No. 95-320. The City Manager was
authorized to negotiate a contract with each of the selected firms and submit them to the
Commission for approval.
At the October 25, 1995 Commission meeting, Professional Services Agreements with the selected
firms were submitted for approval. A discussion took place on whether the approved firms
fulfilled the City's MIBWE goals and requirements. Rather than delay the approval process, the
City Commission authorized the City Manager to execute these agreements with the selected firms
but reduced the term from two (2) years to one (1) year.
96— 438
Page two
The Honorable Mayor and Members of the
of the City Commission
In making the motion to change the term to one (1) year, it was indicated that the item would have
to come back to the Commission if there was any problem.
One of the firms expressed their objections in a letter to the City in which they pointed out that the
selection process is rather lengthy (in this case about a year), and all the firms invest considerable
time and money in participating in this process. They also pointed out that the RFQ was
originally for a two (2) year period and there is a concern that some of the firms could not fully
participate with only one year term.
In this particular selection process for Professional Architectural Services, the City's
Minority/Women Business Enterprise (WIMBE) requirements were more titan met. There were
one (1) black firm, two (2) female firms, and two (2) hispanic firms selected as defined in
Ordinances 10062 & 10538. Unfortunately, there were no Black owned Landscape Architecture
firms that are registered with the City or that responded to the RFQ. One of the other firms
i selected is also hispanic owned, but exceeded the employee maximum under the City's ordinances.
All of the selected firms are well qualified to provide the required architecture or landscape
architectural services needed by the City. It is recommended that the City Commission reconsider
the term of these Professional Services Agreements for a two year term.
2 96- 438