HomeMy WebLinkAboutR-96-0431414
eve
J-96-511
6/13/96
RESOLUTION NO. 9 6 - 431
A RESOLUTION BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY, WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS
AND ACCEPTING THE BID FROM ROYAL RENT -A -CAR,
INC., FOR THE PROVISION OF TWENTY-EIGHT 28
VEHICLES, ON A RENTAL BASIS FOR SIXTY (60)
DAYS, IN A TOTAL AMOUNT OF $32,144, FOR THE
NET/COMMUNITY DEVELOPMENT DEPARTMENT;
ALLOCATING FUNDS THEREFOR FROM ACCOUNT NOS.
45-2163-270-799626 AND 45-0264-610-184052;
AUTHORIZING THE CITY MANAGER TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE THE
NECESSARY DOCUMENTS FOR THE RENTAL OF SAID
VEHICLES.
WHEREAS, the NET Community Development Department has an
I immediate need for the rental of twenty-eight (28) vehicles for a
sixty (60) day period; and
WHEREAS, informal bids were obtained from three vendors and
Royal Rent-A-Car, Inc., submitted the lowest most responsible and
responsive bid at $574.00 per car per month; and
WHEREAS, the requested interim emergency approval will
enable the department to continue providing uninterrupted
contracted services until formal bids have been submitted for
CITY COMMISSION
MEETING OF
J U N 1 3 1996
Resolution No.
96- 431
WHEREAS, funds for this service
will be allocated from
federal and state funds awarded to the
NET Community Development
Department; and
1
WHEREAS, no City of Miami general
funds will be used for the
lease of these vehicles; and
WHEREAS, the City Manager and the
E
NET Community Development
s Department recommend that the City
Commission approve the
emergency.to Royal Rent-A-Car, Inc. in
the total proposed amount
of $32,144;;
NOW, THEREFORE, BE IT RESOLVED BY
THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if
fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, ratifying, approving and confirming the
City Manager's finding of an emergency, waiving the requirements
for competitive sealed bids and accepting the bid from Royal
Rent-A-Car, Inc. for the provision of twenty-eight (28) vehicles,
on a rental basis for sixty (60) days, in a total amount of
_$32,144, for the NET/Community Development Department, with funds
I therefor hereby allocated from Account Nos. 45-2163-270-799626
�. and 45-0264-610-184052.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue the necessary
documents for the lease of said vehicles.
2-
96-
r,
cant -inn a_ This Resolution shall become
APPROVED AS TO FORM AND CORRECTNESS:
17
A. NN O E�II,
CITY ATT Y
effective
27A
T� Honorable Mayor and Members DATE : JUt I 3 Q FILE
.of the City Commission
0')
kh ;
Cesa Ver
Ciyt
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
IVQU
SUBJECT; Emergency Request for
Rental of Vehicles
REFERENCES:
ENCLOSURES:
RECOMMENDATION•
It is respectfully recommended that the City Commission approve the emergency request for the
rental of approximately twenty-eight (28) vehicles from Royal Rent-A-Car, Inc., a Hispanic/local
vendor located at 1406 NW 42nd Avenue, Miami, Florida, for an estimated amount of
$32,144.00, for a period not to exceed sixty (60) days.
BACKGROUND:
Informal bids were solicited from three (3) vendors and Royal Rent-A-Car, Inc. submitted the
lowest most responsible and responsive bid at $574.00 per car, per month. The interim
Emergency approval requested will enable the department to continue providing uninterrupted
contracted services until formal bids have been submitted for this service to the City Commission
for approval.
The NET Community Development Department has been awarded federal and state funds to
implement: the Summer Youth Employment and Training Program and the year-round ]TPA
Programs; U.S. Department of Refugee Resettlement Program to provide employment and training
assistance to refugee and new entrants; and the U.S. Department of Labor Project Independence
Program to provide training and placement assistance to welfare recipients.
Ten (10) of the vehicles requested will be used by the Summer Youth Employment Program
Counseling Staff. Three (3) vehicles will be utilized to provide services under the Refugee
Employment Enhancement Program (REEP) funded by the U.S. Office of Refugee Resettlement
and DHRS Refugee and Entrants Programs funded by the Florida Department of Health and
Rehabilitative Services. Eight (8) vehicles will be utilized to implement programs funded under the
]TPA year-round program, funded through the South Florida Employment and Training
Consortium (SFETC). Two (2) vehicles are required by the NET/Housing Division staff. Five (5)
vehicles will be utilized by the Community Development and Social Programs Division of the NET.
No City of Miami General Funds will be used for the lease of these vehicles. All costs have been
included in the City's budget proposals to the South Florida Employment and Training Consortium
(SFETC), the U.S. Department of Health and Human Services, the Office of Refugee
Resettlement, and the U.S. Department of Housing and Urban Development (HUD), and have
been approved by these entities. Additional costs relating to these vehicles, such as insurance,
gasoline, oil and maintenance expenses have also been included in the programs' approved budget.
96 - 431 1
BUDGETARY APPROVED BY:
1.4
Elbert Wat r
Director
NET Community Development Department
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EMERGENCY
PROVISION OF 28 VEHICLES ON A RENTAL BASIS FOR
60 DAYS FROM ROYAL RENT -A -CAR, INC. AT A
TOTAL PROPOSED AMOUNT OF $32,144.00 FOR THE
NET COMMUNITY DEVELOPMENT DEPARTMENT;
ALLOCATING FUNDS THEREOF FROM FEDERAL AND
STATE FUNDS; AUTHORIZING THE CHIEF
PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID SERVICE.
WHEREAS, the NET Community Development Department has an immediate
need for the rental of twenty-eight (28) vehicles for a sixty (60) day period; and
WHEREAS, Informal bids were obtained from three vendors and Royal Rent-A-Car,
Inc. submitted the lowest most responsible and responsive bid at $574.00 per car per
month; and
WHEREAS, the interim Emergency approval requested will enable the department
to continue providing uninterrupted contracted .services until formal bids have been
submitted for this service to the City Commission for approval; and
WHEREAS, funds for this service will be allocated from federal and state funds
awarded to the NET Community Development Department; and
WHEREAS, no City of Miami general funds will be used for the lease of these
1
vehicles; and
! WHEREAS, the NET Community Development Department recommends that the
City Commission approve the emergency award to Royal Rent-A-Car, Inc. for a total
} proposed amount of $32,144.00;
96- 431 5
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA
Section 1. The recitals and findings contained in the Preamble to this
Resolution are hereby adopted by reference thereto and incorporated herein as if fully set
forth in this Section.
Section 2: The rental of twenty-eight (28) vehicles for a period of sixty (60)
days from Royal Rent-A-Car, Inc., for. at a total proposed amount of $32,144.00 Is
hereby approved, allocating funds therefor from federal and state funds.
Section 3. The City Manager is hereby authorized to instruct the Chief
Procurement Officer to issue a purchase order for said service.
Section 4. This Resolution shall become effective immediately upon its
adoption.
PASSED AND ADOPTED this day of , 1996.
STEPHEN P. CLARK, MAYOR
ATTEST:
WALTER ]. FOEMAN, CITY CLERK
PREPARED AND APPROVED BY:
RA,FAEL O. DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
A. QUINN ]ONES, III
CITY ATTORNEY
2
96-- 431
TYPE OF PURCHASE:
RECOMMENDATION:
EMERGENCY AWARD
RENTAL OF 28 VEHICLES FOR 60 DAYS
NET COMMUNITY DEVELOPMENT
SHORT TERM CONTRACT
IT IS RECOMMENDED THAT AWARD BE
MADE TO ROYAL RENT- A CAR, INC., A
LOCAL/HISPANIC VENDOR FOR A TOTAL
PROPOSED AMOUNT OF $32,144.00.
C of Procurement Ofiic r
Date
96— 431
7
vendor located at 1406 N.W. 42nd Avenue, Miami, Florida 33126 on
a month to month basis, not to exceed 90 days and authorize the
Purchasing Department to accept formal bids from vendors for the
lease of up to twenty eight (28)•vehicles to be used by the NET
Community Development Department.
BACKGROUND
The NET Department has been awarded federal and state funds to
implement:the Summer Youth Employment and Training Program and
the year-round JTPA Programs funded through the Florida
Employment and Training Consortium (SFETC); U.S. Department of
Health and Rehabilitative Service, and the U.S. Department of
Refugee Resettlement Program to provide employment and training
assistance to refugee and new entrants; U.S. Department of Labor
Project Independence Program, funded to provide training and
placement assistance to welfare recipients; U.S. Housing section
108 Loan Rehabilitation funds, for the inspection of work sites;
and'U.S. HUD Community Development Block Grant Funds (CDBG) for
the operational and administration.of grant funded CDBG
activities. The Interim Emergency approval requested to enable
the department to continue providing contracted services while
the required formal bid procedures are being finalized by the
purchasing department.
9G= .43.1
Ott
Continuation
May 30, 1996
Page 2
The Summer Youth Employment Program, which will employ 375 low
income youth provides career opportunities, counseling,
remediation and community service projects in low income areas of
the City. The authorization and implementation of this program
in prior program years has occurred by April 1, of each year.
Unfortunately, we were not not
of the authorization and
appropriation of Federal funds for the youth program until May of
this year which places the planning and implementation process
two months behind.
Ten (10) of the vehicles requested will be used by the Summer
Youth Employment.Program Counseling Staff from 6-1-96 thru 9-30-
96. Counselors are required to visit and monitor worksites to
obtain timesheets, distribute payroll checks to youth, perform
outreach and recruitment activities and conduct Work
Maturity/Pre-Employment Skill Workshops throughout the City.
($17,220)
Three (3) vehicles will be utilized to provide services under the
Refugee Employment Enhancement Program (BEEP) funded by The U.S.
office of Refugee Resettlement and DHRS Refugee and Entrants
Programs funded by the Florida Department of Health and
Rehabilitative Services. Both of these programs prepare Refugees
and Entrants to enter the labor force thru the development of On
the -Job Training (OJT) Contracts, English as a Second language
(ESOL) programs and Occupational Skills Training (OST) programs.
These vehicles will be used on a year-round basis by counselor,
job site monitors and placement staff.($5,166)
Eight (8) vehicles will be utilized to implement programs funded
under the JTPA year-round programs, funded through the South
Florida Employment and Training Consortium (SFETC). These
programs prepare economically disadvantaged and unemployed
individuals for employment in the labor force by offering
classroom training, job search assistance, job placement, OJT
development, follow-up and job retention services to eligible
City residents. The vehicles will be used by counselors, job
developers and support staff to visit and monitor worksites,
distribute allowance checks, counsel employees, visit prospective
9
431,
and current employers, market/create new employment opportunities
for our clients as required by the grants, and to attend required
workshop'seminars and meetings., ($13,776)
Two (2) vehicles are required by the NET/Housing Division staff
on a year-round basis. The Housing Division has been awarded
Section 108 Rehabilitation Loan Funds. The vehicles will be used
for inspection of worksites and for meeting with applicants
($3,444)
Five (5) vehicles will be utilized by the Community Development
and Social Programs Division of the NET to monitor grant funded
activity authorized under our Community Development Block Grant
Programs (CDBG) ($8,610)
No City of Miami General Funds will be used for the lease of
these vehicles. All costs have been included in the City's
budget proposals to the South Florida Employment and Training
Consortium (SFETC), the U.S. Department of Health and Human
Services, the office of Refugee Resettlement, and the U.S.
Department of Housing and Urban Development (HUD), have been
approved by these entities. Additional costs relating to these
vehicles, such as,,insurance, gasoline, oil and maintenance
expenses have also been included in the programs' approved
budget.
Please be advised that the funds of the NET/Neighborhoods Jobs
Program are approved on a year to year basis and as such, federal
guidelines do not permit the purchase of capita equipment or the
use of these funds to repair existing City v les.
Approved
Cesar H. Odio
City Manager
I cc: Judy Carter, Chief Procurement Officer
Carlos Smith, Assistant City Manager
96 4al