HomeMy WebLinkAboutR-96-0425I RESOLUTION NO. 96 2 5
A RESOLUTION AUTHORIZING
UT NG AN INCREASE IN CITY
OF MIAMI PURCHASE ORDER NO. 63168 TO INCLUDE
I THE ACQUISITION OF ONE (1) CARGO VAN FROM
MAROONE CHEVROLET, UNDER EXISTING STATE OF
i FLORIDA CONTRACT NO. 070-001-96-1, IN THE
TOTAL PROPOSED AMOUNT OF $15,733, FOR THE
OFFICE OF ASSET MANAGEMENT (OAM); ALLOCATING
FUNDS THEREFOR FROM THE OAM OPERATING BUDGET,
ACCOUNT NO. 921201-840; FURTHER AUTHORIZING
THE CITY MANAGER TO INSTRUCT THE CHIEF
PROCUREMENT OFFICER TO INCREASE PURCHASE
ORDER NO. 63168 AS SPECIFIED FOR SAID
ACQUISITION.
WHEREAS,
the City
of Miami Office
of
Asset
Management
requires the
purchase
of the cargo van
for
use by
staff to
execute their responsibilities and duties as lease and property
managers; and
WHEREAS, this vehicle will also enable the building and
maintenance managers to pick up required equipment, supplies and
major end items, saving time and delivery charges; and
WHEREAS, the Office of Asset Management wishes to purchase
the van at lower 1996 prices, as provided for in the State of
Florida contract under which this purchase is being requested;
and
WHEREAS, said State contract expired March 27, 1996, but
City of Miami P.O. No. 63168, submitted for the authorized
purchase of a cargo van for the Dept. of Finance prior to the
CITY COMMISSION
MEETING OF
J U N 1 3 1996
Resolution No.
96- 425
`f
a'
a
expiration of the State Contract, has not yet been formally
closed and may be increased to include the purchase of the cargo
van at the lower 1996 price;
WHEREAS, funds for this purchase are available from the
1 operating budget of the Office of Asset Management, Account No.
921201-840;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. An increase in City of Miami purchase order
no. 63168 to include the acquisition of one (1) cargo van from
Maroone Chevrolet, under existing State of Florida Contract
No. 070-001-96-1, in the total proposed amount of $15,733, for
the Office of Asset Management (OAM) is hereby authorized, with
funds therefor hereby allocated from the OAM operating budget,
Account No. 921201-840.
Section 3. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to increase purchase order
No. 63168 as specified above for said acquisition.
Section 4. This Resolution shall become effective
immediately upon its adoption.
i
f'
t,.
-2-
June 1996.
96- 425
contract No. UtU-UUI-Ub-1, in the totai proposes amount or Z0-1b,fJJ, Tor the UTTice oT
Asset Management (OAM); allocating funds therefor from the OAM Operating Budget,
Account No. 921201-840; further authorizing the City Manager to instruct the Chief
Procurement Officer to increase Purchase Order No. 63168 as specified for said
acquisition.
BACKGROUND:
The Office of Asset Management has prepared the attached Resolution for consideration
by the City Commission. In March 1996, the City Manager authorized the purchase, on
an emergency basis, of one cargo van for the Department of Finance (Purchase Order
63168) under an existing State of Florida Contract (#070-001-96-1). This State contract
expired on March 27, 1996. The OAM would like to take advantage of the 1996 vehicle
pricing as provided in said State contract and requests that Purchase Order 63168 be
increased to provide for the acquisition of one cargo van at a cost not to exceed $15,733.
As the Miami Riverside Center (MRC) continues to become fully operational, the need
for a vehicle such as a cargo van increases. Having the needed and appropriate vehicle
will enable the MRC Facility Manager and Maintenance Manager to pick up required
maintenance supplies and/or major end items. This becomes more critical when parts,
for example, are needed within a short period of time or on an emergency basis realizing
that suppliers do not always provide delivery in a timely manner. In addition, delivery
related costs can be and will be precluded or reduced when delivery is not provided by
the supplier.
1
96- 425
The Honorable Mayor and Members
of the City Commission
Page 2
The purpose of selecting a cargo van type of vehicle is to afford additional capacity and
flexibility as compared to that of a passenger van, car or truck. As such, the cargo van is
limited as a use for basic transportation but will provide the the apacity to carry heavy
and/or cumbersome loads that a passenger van or car would not permit while also
providing security that an open truck is not capable of providing.
Additionally, this vehicle will be used to conduct site visits to City of Miami properties.
Funds for this purchase are available from the operating budget of the Office of Asset
Management.
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/HollS1NG-ASSET MGW; 4- 1-06 ; 14:42 CITY oe MIAM1-+ CI11 MA.NAULK'S urr.
CITY Of MIAMI, FLORIDA
INTER=OFFICI= �t'Jf1MORANDUM
Ir
Ib UAfC` FII I
Cesar H. Odio J April 1, 1996
City Manager
ERlERGShcy
FROC i1REMZ" OF
FROM ; Eduardo Rodriguez REFERENCE4VXiMLE
Director
Office of Asset Management PrIGIOSURE5
it is respectfully requested that you approve the emcrgency procurement of one
(1 ) Cargo Van from Maroon Chevrolet under the existcd. State ' of Florida
Contract 4070-001-96-1 in the total proposed amount of $15,733, with funds
for this purchase available from the operating budget of the Officc of Asset
Management, Account Code No. 921801-M. We will be ratifying approving
and confirming this action at a later date.
The Office of Asset Management is in urgent need of this vehicle to perform
daily business operations related to the Riverside Building,
In March 1996, you approved the purchase of one Cargo Van urgently needed
in the Department of Finance for its daily operations (Purchase Order No.
63168). At the time there existed an effective State of Florida Contract (#070-
001-96-1) with Maroone Chevrolet for vehicles such as those needed by the
City of Miami. As the contract was scheduled to expire on March 27, 1996,
you authorized the purchase on an emergency basis so as to take advantage of
1996 vehicle pricing.
? Therefore, this memorandum serves to request your approval to authorize the
Chief Procurement Officer to increase Purchase Order No. 63168 in the amount
of $15,733, in order for this Office to take advantage of the existed State of
Florida Contract (#070-001-96-1) to purchase one Cargo Van urgently needed
in this Office for its daily operations.
Your signature below will indicate emergency approval for this purchase.
Ord
APPROVED; y
Cesar H. Odio , City Manager
96- 425 3
EMERGENCY AWARD
PURCHASE OF ONE 1996 CARGO VAN
ASSET MANAGEMENT
SINGLE PURCHASE
IT IS RECOMMENDED THAT AWARD
BE MADE TO MAROONE CHEVROLET
UNDER STATE OF FLORIDA CONTRACT
#070-001-96-1 FOR THE OFFICE OF ASSET
MANAGEMENT FOR A TOTAL PROPOSED
AMOUNT OF $15,733.00.
Z'ef Procurement OfVcer
Date
96— 425
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