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Home My WebLink AboutR-96-0383Administration; and WHEREAS, invitations for Bid No. 95-96-079 were mailed to forty-five (45) potential bidders and eleven (11) bids were received; and WHEREAS, funds for these services are available from the Department of Police FY'95-96 Operating Budget, Account Code No.. 290201-680; and WHEREAS, these services are necessary in order to complete the process of printing a full color quality document primarily used to promote a positive image of the Miami Police Department on a national level; and s-d .i D7 j CITY COMUSSION Lu �- MEETING OF J U N 1 3 1996 Resolution No. 96-- 383 WHEREAS, the City Manager, Chief of Police and the Assistant City Manager at General Services Administration and Solid Waste recommend that the bid received from Classic Printing Group be accepted as the lowest most responsible and responsive bidder; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted. by Classic Printing Group for the printing of the Police Department's Annual Report, at a total proposed amount of $8,743.00, for the Department of General Services Administration/Solid Waste, is hereby accepted with funds therefor hereby allocated from the Police Department FY `95/96 Operating Budget, Account Code No. 290201-680. Section 3. The City Manager is hereby authorized. to instruct the Chief Procurement Officer to issue a purchase order for said service. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 13 th day of REbO GORT, VICE -MAYOR Page 2 1.996. 96- 383 s� at.. .� . _, ,. , ..-- . I r-Z)J-1996 11:12 CITY OF MIAMI. FLORIDA CAA ONTER-OFFICS MEMORANDW -' Honorable Mayor and Members nf tho ? ity Commission *A14 - JUN 3 1996 FILF su,.c. ; Resolution Authorizing Award of Bid No. 95-96-079 Printing P01ICe Department C Annual Report MIA. City wuLgi;Ncss: On asuw.s RECOMMENDATION: It is resp9Ctfu11y recommended that the award of Bid No. 95-96-079 and a Revlution accepting sold bid be granted to Classic Printing Group, a Non -Minority, Dade County Vendor, as the iawomt most responsible and responsive bidder Iocated at 3381 N. W. 107 Street, Miami, Florida 33173 for the printing and binding of the Police Department Annual Report. On April 9, 1996 Invitations for bids were sent to forty five (45) bidders. Bids were received and opened on April 24, 1996, with eleven 01) vendors submitting bids. Classic Printing Group was deemed the lowest most responsive and responsible bidder. BACKGROUND: The Police Department's 1995 Annual Report is a full color quality printed document prlmorily used to promote a positive image of the Miami Police Department. The typoRetting and layotit of this 1995 Police Department Annual Report will be performed in the City's in-house printing facility. The setual color process printing and binding of this saddle stitched document must be performed by a vendor that has the large equipment needed to accomprish this task. Department of Finance has analyzed the bids received pursuant to Bid No. 95-96-079 to furnish the printing and binding of the Police Department's 1995 Annual Report, SOURCE OF FUNDS; 19951199ro Police Department - Account No. 220201-680, Amount: $8,743.00. 01 96- 383 TOTAL P . t12 1 Manohar Surana, Assistant City Xanager Department of Finance 96" a8s 3 TOTAL P.02 UAMI, FLORIDA BID NO. 95_gti-07 (Continued) BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED' UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. rermss .QQ� SD DO(Include. cash discount for prompt payment, if any) kdditional discount of if awarded all items. -larranty and/or guarantee: �)elivery:_1V_calendar days required upon receipt of Purchase Order or Notice )f Award +� Number of calendar days required to complete work after start. a • n accordance with the Invitation to Bid, the Specifications, General Conditions, Special Anditions, and General Information to Bidders, we agree to furnish the Item(s) at Prices ndicated on the attached bid sheet (a). p• NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): .) List business address: 01 street address). t• ) List all other offices located in the State of Florida: (street address) Please use the back of this page if more space is necessary) MTWET= PRALRIRRMRNT CQMR .T NCR xe undersigned bidder acknowledges that (s)he has received a copy of Ordinance 410062 as :ended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all .pliaable substantive.and procedural provisions therclu g an en nts thereto.•:-•:- idder: C '/@&XI946-P1-Signature: co a y name) - ate : Print Name: 1_..T�=��'��L�� adicate if Business is 51% Minority -owned: (Check one box only) BLACK [ j HISPANIC [ ] FEMALE AEFTRMATIVR firm has an existing plan, effective date ACTTON PLAN of implementation:L firm does not have an existing plan, the Successful Bidder(s) shall be required to ;tablish an Affirmative Action Policy, pursuant to Ordinance f10062 as amended. see Appendix for sample. Ldder:_ ,29 ,qy - Signature (company name)CCjj kMURE TO COMPLETE. STAN. ANI) •RFTIIRN iNTc CAPM MAV n/-,,,n11'A1 Tw TuTt, 'io-46- M BID NO.95.96.079 TABULATION PRINTING OF POLICE ANNUAL 1994-1998 REPORTS #1 #2 #3 #4 #5 #6 # Casstrt Printina Grd, Better Business Forms American National Solo printing Original Impresslons A & D Printina t 3351 N W 107 Street 10950 S Belcher Rd 2444 N W 71h. Place 7860 N W 66 Street 12900 S W 89 Court 100 Hialeah Dr. 95 Miami, F133173 Largo, F134647 Miami, FI 33127 Miami, FI 33166 Miami, F133176 Hialeah, F133010 Hlz Non/Minority Non/Minority Non/Minority Dade County Non/Local Local Add Price: $9,906.00 $10,360.00 #8 Ross Photo 135 N W 36 Street Miami, F133137 #9 National Lithographer 7700 N W 37 Ave. Miami, Fl 33147 Female Non/Mlnority Local Dade County led -Price: $12,425.00 •$12,618.00 repared bye `ee Barone, 4-29.96 1,� 4 Hispanic Dade County $10,400.00 #10 #11 Swanson Printing Dutton Press 2134 N W Miami Ct. ' . 280 VV 79 PI Miami, FI 33127 Hialeah, F133014 Female Female Local Dade County i $12,760.00 14,296.00 Hispanic Dade County $10,886.00 Hispanic No: Dadu County Da, $11,600.00 $1 Approved:n' / Department Director/D The Police Department's Annual Report is a large full color document used to promote a positive image of the Miami Police Department in the local cam- mun•ities and on a national level. The layout and design of this Report is done in-house by the City's Graphic Repxuduc:L-ion Division using desktop computers and high resolution scans. The high quality foul-uulvx process printing requested by the police department is beyond the scope of the equipment in the Graphics Reproductions Division t•berefore making it xmaCssary to contrauL out the printing and binding of this document•.. As a result of the bid evaluaL•ion and a on site 1 mended that the award be granted to Classic- Non/Minority firm located in unincorporated Dade responsive and responsible bibbes in accordance ACCMINTca MM: 290201-680 inspection, it is reccnii- ,printing Group, Inc., a County, as l-he lowest most with 33id #95-96-079. 1 _ APPROVAL ATTACHED / 74AP[,fAL; RUnWT a�rcSw aPp�ta�ras: APPROVAL ATTACHED oepairtnient ijtrector Manohar S. surana MAY 2 11996 AwlMnt City Manager OTHER FUNDING APPROVALS, IF APPLICABLE: _ TTtir-- v s. rter 4 Ic a off[cor 9 BEDoSNCORITT LIST Neeeew.nee BID ITZX& ___PRI I A_ NDBINDING OF 2000 COPIES . ewrewwNeMwNwwwee POLICE DEPARTMENT 1995 ANNUAL REPORT wire rwe o w o w se o eN—e.wo w sw weo.ro o o e o e w o ----N ew r ioo oeo BID ar0.a 95-96-079 wr�w�owowrwe wwe wwewwew�wN wr—eerie eMwrrw wMewweee�e�ee DATE BID(B) OPIKIDt �„-_APRIL 24� 1996 12:00 woeooeoeswoe�.wwoowoeoowerewoeoeewreweowo IOTA DID _i01ND-12 E j -------------- BIDDER .0 ♦UQVNT g�salsR�B csscs oowoor eeroe woo Peweweeoeweeeeeew eeyeoowoer o NATIONAL LITHOGRAPHERS eoorw See attached ewoeewoNewe Sid AMERICAN NATIONAL LTD. ee SWANSON PRINTING INC. —•rawww.w . eew.e ORIGINAL IMPRESSIONS. DUTTON PRESS, INC. rNrr�worr SDO PRINTING INC. oew�oNNweo HAFF DAUGHERTY GRAPHICS CLASSIC PRINTING GROUP BETTER BUSINESS FORMS eewr reweoo�e ww�weew.e A & D PRINTING CORP. reeideeerew�ewN We received on which was sent e0000we+e.e y one copy o7 tt=—S,I to Procurement Department ROSS PHOTO 1Nwee NNewNeeN we wreMwpeeeewee NO BID weO�-e Nr-�re NMweweiwOe ALL IN ONE reeNMw NeN rN ewOwN�wre wee weweewee ' Nwei6eew)w eew Mee�ereM®e v1teNweYe weNNNe ers from the Vendors listedd receiv ,. - other offers submhelpehys P&eclitte-d inrre. p�n e • mrc#na fto �� & tlo 'ati o t ��s�ylldt +�rww __ e.wese weep �y if - Nw oNo—wow NNNw w eMw�w oNwwraew erroee NeN wwsoNMsw �. • w e�NeMNeweeNeeewe�� e�rweNe�•eeweN received (f/) •avelopes on behalf of ssoa aeee&lag bids) GSA/SOLID WASTE -PROCUREMENT DIVISION oa YS / wrwwNeeeeeeeNNwwe�eNeNr M weeeee (City Depastaeat) / ( ty CitP Clock) Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than APRIL 24, 1996 AT 12:00 NOON for the printing and binding of 2000 copies of the Police Department 1995 Annual Report for the Department of General Services Administration and Solid Waste, Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount, submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license; professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2131) 'VlA IN V 1H 40 Alln Cesar H. Odio NVN30A ,r mum City Manager 0 t: Ed fir- WV 9b Cl3AG33 f� City of Miami ' +�Tit sio+ RMUISITION' FOR ADVERTISEMENT This number must appear in the - advertisement t t; ItdSTlt 0 I a 1 p�p'artneht 2. Division: F±NANCE PROCUREMENT f i Accouhf Obi�t3-number 4. 'Is this. a confirmation: 5. Prepared by: ❑'Yes ® No Lee BaxOrie + i 6 SIYe �f;+�dvertisement: 7-Starting date: 8. Telephone number 4 g-96 579- 6845 , 9 :Number' of times this advertisement is to be 'ublid.. 10. Ty a of, advertisement: sfie.• ONE El l_e al ❑ Classified Dis' la 1 i RemarKaS' BID N0. 95i-96�-079 PRINTING AND BINDING OF � POLICE, DEPARTMENT ANNUAL 1995 REPORT i l Y2: • Publication Date(s) of Advertisement Invoice No. Amount MIAMI. ,REVIEW i i KIAMT TIMES i i DIARIO DE LAS AMERICAS s i I . , + I Z. 13 ❑ Approved . i'=. ❑ :Disapproved j t Department Direct Deb ee Date Approved for Payment Date C 113S/PC 503 Rev. 12/89 Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A.; Canary - Department l7l Y)p I � 4c, Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than APRIIIL 24, 1996 AT 12:OO NOON for the printing and binding .of 2000 copies of the Police Department 1995 Annual Report for the Department of General Services Administration and Solid Waste, Graphic Reproductions Division. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City 'as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amounts submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. n• The City Manager may reject all bids and readvertise. m (Ad No. 2131_) >r-"n ?,vo < Cesar H. Odio City Manager ? Z `XNANCE ...�,� PROCUREMENT ig ACCOIPub Code number: 4., is this a confirmation: b. Prepared by: r 27 El® Yes ' No Lee Barone' 6 Site;: of advertisement - 7; Starting date 8. Telephony 0 ber'` LEGA1`... 4-9�-96 5:79-6895 '} g Number of times this advertisement is to be , 10. Tye of advertisement: ublished -- ONE (l � Legal Classified Dis 'I ay 11 Remark"sY i BID NO. 95-96-079 PRINTING AND BINDING OE POLICE DEPARTMENT ANNUAL 1995 REPORT � 1 -12MONEW Publication Date(s) of Advertisement Invoice No. Amount } ! :MYAMI REVTEw i riirAMY TIMES DYARxo AE.LAS AMERICAS '. - f . tt f ... r*+'n } I t {. ; t 13 i Approved' ❑ Disapproved. s / I Dgpartrn6hf: 1*ecto De i ee Date Approved for Payment Date 'Ci 1GWPC 503:R6v. 12M Routing: Forward White and Canary to G.S.A. (Procurement Management) and retain Pink copy. DISTRIBUTION: White - G.S.A,; Canary - Department