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Home My WebLink AboutR-96-0381y r J-96-463 6/4/96 RESOLUTION NO.9 6 - 381 A RESOLUTION ACCEPTING THE BID OF MIAMI FIRE EQUIPMENT, INC., A LOCAL, NON/MINORITY VENDOR, FOR THE FURNISHING OF FIRE EXTINGUISHERS, INSPECTIONS, TESTING AND REPAIRS TO VARIOUS CITY DEPARTMENTS ON AN AS -NEEDED BASIS, AT PRICES STIPULATED ON BID NO. 95-96-058, FOR A PERIOD OF ONE (1) YEAR WITH THE OPTION TO EXTEND FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS THEREFOR FROM THE VARIOUS USING CITY DEPARTMENTS FY' 95/96 OPERATING BUDGETS; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES AND THEREAFTER TO EXTEND SAID CONTRACT FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME PRICES, TERMS AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 11, 1996 for the furnishing of fire extinguishers, inspections, testing and repairs to various City Departments, on an as -needed basis, for a period of one (1) year with the option to extend for two (2) additional one (1) year periods; and WHEREAS, these purchases will be used to replace worn-out and defective fire extinguishers; repair, service; refurbish , monitor, and inspect all extinguishers in compliance with Fire and Safety Code Regulations at various City Departments as needed, at prices stipulated in Bid No. 95-96-058; and WHEREAS, invitations were mailed to seven (7) potential bidders and three (3) bids were received; and .CITY COMMISSION MEETING OF J U N 13 1996 Resolution No. WHEREAS, funds for these purchases are available from FY '95-96 Operating Budgets of the various City Departments requiring this service; and WHEREAS, the City Manager and the Director of Finance recommend that the bid received from Miami Fire Equipment, Inc., be accepted as the lowest and most responsible and responsive bid; and NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, j FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted by Miami Fire Equipment, Inc. for the furnishing of fire extinguishers, repairs, replacement, service and monitoring to various city departments on an as -needed basis at prices stipulated on Bid No. 95-96-058, for a period of one (1) year with the option to extend for two (2) additional one (1) year periods, is hereby accepted, with funds therefor hereby allocated from the using city departments' Fiscal Year '95-96 operating budgets. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said service and thereafter to extend said contract for an additional two (2) year period, at the same prices, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become PASSED AND ADOPTED this 13 th ay of I ATTE T: WALTER iV N CITY CLERK Page 2 diately upon its adoption. e , 1996. 96- 381 96- 381 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM CA=3 To: Honorable Mayor and Members DATE: JUN 3 1996 FILE . of the City Commission SUBJECT: Resolution Authorizing Award of Bid No. 95-96-058 Fire Extinguishers and Hoses FROM: CeSa REFERENCES City *er ENCLOSURES: RECOMMENDATION: It is respectfully recommended that the award of Bid No. 95-96-058 and a Resolution accepting said bid be granted to Miami Fire Equipment Inc., a Non -Minority, Local Vendor, located at 150 S. W. 27 Avenue, Miami, Florida 33135, for furnishing fire extinguishers, parts, replacements, inspections and service to various City Departments. Funding to be allocated at the time of need from the various City Departments 1995-96 Operating Budget Accounts. BACKGROUND: The Department of Finance has analyzed the bids received pursuant to Bid No. 95-96-058 for the furnishing of Fire Extinguishers, parts, replacements, inspections and service in order to comply with the Fire and Safety Code Regulations. On February 21, 1996 invitations for bids were sent to seven (7) bidders. Bids were received and opened on March 11, 1996 with three (3) vendors submitting bids. Miami Fire Equipment, Inc. was deemed the lowest most responsive and responsible bidder. 1 GITY OF MI�,MI, FLORIDA BID NO.+,46�nSR _ BID SHEET (Continued) �ORTANTt BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ' ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: Net 30 (Include.c.ash.discount for prompt payment, if any) Additional discount of if awarded all items. Warranty and/or guarantee: One- (R) year on Pars and abor, (Delivery: 2 calendar days required upon receipt of Purchase Order or Notice of Award. Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Item(e) at Prices Indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): Philip Ray Devil,le Tal-evi;e 'Ann Deyill a) List principal business--address:-(street address 150 S. W. 27 Avenue, Miami, Florida, 33135 b) List all other offices located.in the State of Florida: (street address) none (Please use the back of this page if more space is necessary) MINORITY PROCUREMENT CO PT-TANNCR The undersigned bidder acknowledges that (s)he has received a copy of Ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, in4il n amendments thereto. Bidder: Signature: (compan name)_-- _7, Date: Ms,-,.�, lyo� Print Name: Phi.l.iR RaX Deville Indicate if Business is 51% Minority -owned: (Check cam box only) [ ] BLACK [ j HISPANIC j ] FEMALE AFFT MATTVE ACTION PLAN 310187 If firm has an existing plan,••e€fective date -of implementation: -If firm does not have an existing plan, the Successful Bidder(s) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #'10062 as amended. see Appendix I for sample. Bidder: MIAMI FIRE EQUIPMENT, INC. Signature: 963 81 (company name) 3 FAILURE TO C010-EIE. SIGN, AND R TURP1 THIS FORM MAY DISQUALIFY THIS BID. �' CITY OF MIAMI I i FIRE EXTINGUISHERS AND HOSES BID NO. 95-96-58 TABULATION INTERNATIONAL FIRE EQUIPMENT MIAMI FIRE EQUIPMENT INC. ISO S. W. 27 Avenue-Mlamt, Fl. 33135 Non Minority -Local Vendor INSPECTION ONLY N/C SECURITY FIRE PREVENTION 1695 W 39 39 Place NC Hiales. F7 33012 7298 West Rattler Street HISPANIC/DADE COUNTY VENDOR HISPANICIDADE COUNTY VENDOR PE CO2 INSPECTION INSPECTION ONLY ONLY Size S Pounds S2.O0 N/C Size 10 Pounds Shoo N/C N/C Size IS Pounds V-00 N/C $1.00 Size 20 Pounds $2.00 SL00 SL00 Sin SO Pounds $5.00 N/C N/C INSPECT/ INSPECT/ INSPECT/ REFILL REFILL REFILL Size S Pounds S5.0o N/C N/C She 10 Pounds $7.50 N/C N/C Size IS Pounds SIO.00 N/C $8.00 Sin 20 Pounds $12.50 $10.00 $10.00 Sin SO Pounds SM.00 N/C N/C ADD. COST TO ADD. COST TO ADD. COST TO HYDRO TEST HYDRO TEST HYDRO TEST Size S Pounds $4.00 WC N/C Size 10 Pounds $4.00 N/C N/C Size 15 Pounds $4.00 N/C N/C Size 20 Pounds $4.00 N/G • N/C Size 50 Pounds $8.00 N/C N/C ABC DRY CHEM INSPECTION INSPECTION INSPECTION ONLY ONLY ONLY 212 & 2 39 Pounds $zoo N/C N/C & 6 Pounds 52.00 $2.00 $1.00 10 Pounds moo $2.00 $1.00 IS Pounds $100 N/C N/C 20 Pounds 52.00 N/C SLOD INSPEC/ INSPEC/ INSPEC/ REFILL IREFILL REFILL 2In & 2 3/4 Pounds $3.75 N/C N/C 5 & 6 Pounds $5.75 S10.00 $9.00 10 Pounds 58.75 SIO.00 58.00 15 Pounds $12.50 WC N/C 20 Pounds $19.30 N/C $14.00 ADD COST TO ADD COST TO ADD COST TO HYDRO TEST HYDRO TEST HYDRO TEST 212 & 2314 Pounds $3.00 WC N/C S & 6 Pounds $3.00 N/C N/C 10 Pounds $3.00 N/C N/C IS Pounds S3.OD NIC N/C 20 Pounds $4.00 WC N/C INSPEC/ INSPEC/ INSPEC/ SC DRY CHEM ONLY ONLY ONLY 2 32 & 2 314 Pounds SLOo N/C N/C S & 6 Pounds $2.00 N/C N/C 30 Pounds S2O0 N/C N/C 2 GAL WTR PRE PRES $zoo N/C N/C 150 Pounds Dry Chem on Wheel $10.00 N/C INSPEC/ INSPEC/ INSPEC/ REFILL REFILL REFILL 212 & 23/4 Pounds $3.75 N/C N/C 5 & 6 Pounds $5.75 N/C N/C 10 Pounds $8.75 N/C N/C 2 GAL WTR PRE PRES $3.00 N/C N/C I50 Pounds Dry Chem on Wheel 595.00 N/C No Chatge ADD COST TO ADD COST TO ADD COST TO HYDRO TEST HYDRO TEST HYDRO TEST 212 & 2 3/4 Pounds $3.00 N/C N/C 5 & 6 Pounds $3.00 N/C N/C 10 Pounds $3.00 N/C N/C 2 GAL WTR PRE I PRES $3.00 N/C N/C 150 Pounds Dry Chem on Wheel 520.00 N/C N/C Prepared by Lee Barone FIREHOS.XLS MS Serif 6 0 Approved by. Department Di r/Des nee S 96- 381 AWARD OF BID BID NO. 95-96-058 FIRE EXTINGUISHERS AND HOSES VARIOUS CITY DEPARTMENTS Contract The City of Miami Fire Extinguishers require periodic inspections, service and parts replacements in order to comply with the Fire and Safety Codes and regulations. Seven (7) Three (3) Various FY'95/96 Operating Budget Accounts of s Departments requiring this service. Bid Invitations Bid Mailed Responses Responses ALL VENDORS MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits UNKNOWN VENDORS Located within City Limits 7 3 2 2 1 1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 2 2 1 1 2 2 5 1 0 0 6 0 0 0 7 96- 381 RECOMMENDATION: IT IS RECOMMENDED THAT AWARD BE MADE TO MIAMI FIRE EQUIPMENT INC., A NON/MINORITY/LOCAL VENDOR AS THE LOWEST MOST RESPONSIBLE AND RESPONSIVE BID. Ch' f Procurement Of r Date 8 Page 2 96- 381 Page 2 96- 381 1I2_11CURITT LIST 8ID ITEM: TESTING PARTS AND REPAIRS OF FIRE EXTINGUISHERS AND HOS} w w w -_ ---- r _•m r r w_ w wrr _- w w_w w wrpN_ w _.M w �Y_ rw rw r M-I Mrr w_ w -M w i _--- w _w w_ w w -N w w wrr w rrr ssa E0.8 95-96-055 w�_rN_r_ r_--rrrNwr__w_ow_rwwww oworwooN_w---oM.r-.i MARCH 11, 1996 10:00 a.m. DATE DID(E) OPEMEDa wrrNwww--ro-w i w_ aowNoww_w_wrw_r000rwrwrw-r-o_--iN TOTAL DID DOilDsor2 DIDDE�t DID ADOVET q/1S11!'3 CHICx —j�r SECURITY FIRE PREV. See attached b'd MIAMI FIRE EQUIPMENT, INC. _e .INTERNATIONAL FIRE EQUIPMENT- We received bnL which was sent y one copy of—fne i to Procurement Department _wNMwY-ww rs__sM 1 • __---___---_ - ___NNw__NM _MiwN__ Nw•r N_ NN--__NN • NNOrNf-_ -�- Nw-rN�w_N NMN_ 1' soeoloed (�, eaveloDos on behalf of ( on see— a) GS OLID SWASTE-PROCUREMENT D -SION og (city m•paat�eat) h S I GIBE *PLY Ci ut F` it LEGAL ADVERTISEMENT BID :NO. 95-96-058 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:00 a.m. March 11, 1996 +for the purchase, inspection, testing parts and repairs of Fire Extinguishers and Hoses on a contract for various City departments. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2117) Cesar H. Odio City Manager r •-