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Home My WebLink AboutR-96-0379RESOLUTION NO. 9679 A RESOLUTION ACCEPTING THE BID OF TERRY PARKE, A NON -MINORITY DADE COUNTY VENDOR, FOR THE FURNISHING OF BLACKSMITH/FARRIER SERVICES, IN THE ANNUAL AMOUNT OF $11,952.00, FOR THE DEPARTMENT OF POLICE, FOR A ONE (1) YEAR PERIOD WITH THE OPTION TO EXTEND FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS, ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENT OF POLICE FY '95-96 GENERAL OPERATING BUDGET, ACCOUNT CODE NO. 290201-270; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR SAID SERVICES AND THEREAFTER TO EXTEND THIS CONTRACT FOR THREE ADDITIONAL ONE (1) YEAR PERIODS, AT THE SAME PRICE, TERMS, AND CONDITIONS, SUBJECT TO THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received March 1.3, 1996 for the furnishing of Blacksmith/Farrier Services on a contract basis for one (1.) year with the option to extend for three (3) additional one (1) year periods for the Department of Police; and WHEREAS, invitations for Bid No. 95-96-051 were mailed to ten (10) potential bidders and one (1) bid was received; and WHEREAS, funds for these services are available from the Department of Police FY'95-96 Operating Budget, Account Code No. 290201-270; and CITY COMMISSION MEETING OF J if N 1 3 1996 Resolution No, 96- 379 WHEREAS, these services are necessary to ensure that the horses utilized by the Police Department Mounted Patrol Units are well maintained and receive proper shoeing and corrective equipment; and WHEREAS, the City Manager and the Chief of Police recommend that the bid received from Terry Parke, be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this section. Section 2. The bid submitted by Terry Parke, a non/nunority Dade County vendor, for the furnishing of blacksmith/farrier services, in an annual amount of $11.,952.00, for the Department of Police, on a contract basis for one (1) year with the option to extend for three (3) additional one (1) year periods, is hereby accepted, with funds therefor hereby allocated from Ithe Department of Police FY'95-96 Operating Budget, Account Code No. 290201-270. Section 3. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for said services, and thereafter to extend this contract, for three (3) additional one year periods, at the same price, terms and conditions, subject to the availability of funds. Section 4. This Resolution shall become effective immediately upon its adoption. Page 2 96- 379 APPROVED AS TO FORM AND CORRECTNESS: A. QtJI JO III CITY ATTOR Page 3 96- 379 FROM: Ces REFERENCES: Blacksmith/Farrier Service City er ENCLOSURES: Recommendation: It is respectfully recommended that the award of Bid No. 95-96-051 and a Resolution accepting said bid be granted to Terry Parke, a non -minority, Dade county vendor, located at 1240 Quail Avenue, Miami Springs, Florida, 33166, in the amount of $11,952.00, be approved. Funding is to be from the Police Department General Operating Budget, Index Code 290201-270. Background The Police Department maintains a mounted patrol for various locations throughout the city. The horses utilized for this patrol have special needs including shoeing and at times corrective equipment. Terry Parke has supplied this service for many years and has always done an excellent job. On February 22"d, 1996, invitations for sealed bids were sent to prospective vendors. Bids were opened on March 13'', 1996, with one (1) vendor submitting a bid. M 96- 379 1 4 Public Hearings/Notices_ N/A Assessable Project: Bid No. 95-96-051 % of Cost Estimate: 99% 9r-6 -- 379 11 This department has verified that funds are available with the Department of Finance to procure blacksmith/farrier services, at a total cost of $11,952.00. Funding is to be from the Police Department General Operating Budget, Index Code 290201-270. BUDGETARY REVIEW & APPROVED BY: Man ar Surana Assistant City Manager Department of Finance ADDITIONAL APPROVALS (IF REQUIRED) Grant Sheehan, CIP Manager Public Works Department (This form properly signed is part of the bid evaluation and recommendation package to be placed on the agenda and must be attached to the resolution cover memorandum.) 3 96- 379 CITY OF MIAMI, FLORIDA BID NO. 95-96-•051 BID SHEET (Continued) . ,IMPORTANT: BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN TE ATTACHED ENVELOPE IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENINC IF SECURITY IS REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT C BOND IS SUBMITTED IN THIS ENVELOPE. Terms: 30 G as AiLL (Include cash discount for prompt payment, if any) Additional discount of if awarded all items. Warranty and/or guarantee e Wi CL RePi.oc- 9Ny.Can"sAass 740f91L oFFw�trG�s Delivery: d calendar days required upon receipt of Purchase Order or Notic of Award Number of calendar days required to complete work after start. in accordance with the Invitation to Bid; the Specifications, General Conditions, specie c:bnditions, and General Information to Bidders, we agree to furnish the item(s) at Price Indicated on the -attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY OFFICER(S): ` r'q4 -'P -/ 7f e,Q y P.4 ee KE Sd CF Pa n fie; eT - ) a) List principal business address: (street address). ! 2 b QW19-9111 FL 3 316.& i� b) List all other offices' located.in the State of Florida: (street address) l (Please use the back of this page if more space is necessary) MINORITY PROMRMMENT COMPLIANCE The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 a amended, the Minority Procurement Ordinance of the city of Miami and agrees to comply with al ` applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: !-RP_q i¢21�£ 2i '� Signature (company name) Date:-3-`T(0 _ Print Name: Z Reny PA�k • - - Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ J HISPANIC [ ) FEMALE F� If firm has an existing plan, effective date of imlblem on. If firm does not have an existing plan,/�� Successful Bidder(s) shall be required t establish an Affirmative Action Policy pure( t to Ordinance 910062 as amended. See Appendi I for sample. !ll�� Bidder: /E�Q� PAR. a�iskR;E Signature:- ( company name) 9 6 - 370 _ _. ._ _ _ �.�........ •r�• Tll�h DTn. BID NO. 95-96-051 FURNISHING OF BLACKSMITH/FARRIER SERVICES POLICE ONE YEAR WITH THE OPTION TO EXTEND FOR THREE (3) ONE YEAR PERIODS POLICE DEPARTMENT MOUNTED PATROL HORSES REQUIRE SHOEING AND CORRECTIVE EQUIPMENT TEN (10) ONE (1) Account Code: 290201-270 BID EVALUATION: ALL VENDORS' MINORITY/FEMALE VENDORS Within City limits Registered with City Black Vendors Located within City limits Registered with City I Female Vendors Located within City limits ` Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits UNKNOWN VENDORS Located within City Limits Bid Invitations Bid Mailed Responses Responses 10 1 3 0 2 0 3" 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 2 0 3 0 4 1 1 0 3 0 0 0 1 06- 379 96- 379 •r '19 iTlliyt BLACKSMITH / FARRIER SERVICES . wrrw.wwrwrrrrwsNwNw— rweesr�rwwr w.rwNrw�r—rr.frwwe—re—rrrrerwr'rr—Nrw rwrrrerN sa�rwrwerr $IV 95-96-051 —orrww�rrwrNr�r—rs�—wawieeesN w wr—wewNerr 'ATN Blocs) o:sxsn : ARrCH , 1996 rw 10�3. «.M.wwrwwwrrwrNrrrw-- I HIM! OTAL upw010111 I 112e1012�es2 �Sltill:s CHECRe-- -mere TERRY PARKE rNre See attached bid weweeeew—erwr wweeerw wr—re— w 'N 0 B I ll ewe N ACE hARDWARE ..ww.re rt?CCIYCd tli2li~`ly iL5 Of tll£ Cb i":? C!'�%ni2'igj f_;rA'.o C~ ti.';?^ M w errse.M Ne�eeee.r-.erweNe-- NeONN re Nwee ►w—ww—ee--wrw eew.a.r-- w—e+e se—wsrrre— NeN r�Yw—w�--N eee Ne Ne—ee —rw—wMe NNeee MrN N—rr�---e•-- wAMeeee rwrw—ws—e ew—eewNe eN�e—fie rewi.weeereeree— wNNerrwww weerN NNM/lG//�N! Nw—eNe�ww N NIweM�ewNe • NNNrweww M�wMew•wwwN OwNerw—iwe MeN —eNMe we e'eN—wrlrYN—w ewrwweeree NwOeee�lew e we.wwe NYe—eeeew • r NeNee—eeee�eeeMN f o ier otters Submit .e in rewponL to {?z:a any, G• _ ' Z a � ssesivsd sayslopos on behalf of Misaoa eo 4sioi .6 i!s) GSA/SOLID WASTE -PROCUREMENT DIVISION —wwrweweeweM Nre�Nwrer M— we_�re—fib _/�ew7Yrewsew ew�w� CCit� nop+l:taoat) i s:cxa ------------wrM sptit� C tp Cissk) dla N LEGAL ADVERTISEMENT Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 am•. March 13,E 1996 from qualified firms or entities regularly engaged in the blacksmith / ' farrier services business to provide proper shoeing, balancing, trimming and resets as necessary for approximately eighteen (18) police horses for the Mounted Detail of the Miami Police Department. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 Flo of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact.the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. ( The City reserves the right to request copies of the occupational license, professional ' and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. Cesar H. Odio City Manager 0