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HomeMy WebLinkAboutR-96-0347J-9(i-298 4/9/9G Ii.ESOLUTION NO. 9 S " 347 1 A RESOLUTION ACCEPTING THE BID OF MEARS MOTOR LEASING, INC., LOCATED IN ORL,ANDO, FLORIDA, FOR '.Plil FURNISHING OF Ti-IREE (3) 01JEVROLI T CAVALIER AUTOMOBILES ON AN 4 ANNUAL. LEASE/RI.:NTAL BASIS, IN THE PROPOSED ANNUAL AMOUNT OF $11.628.00, FOR TIIE DEPARTMENT OF FIRE -RESCUE, FOR ONE, (1) YEAR WITII TIIE OPTION TO EXTEND FOR AN ADDITIONAL ONE (1) YEAR PERIOD: ALLOCATING FUNDS THEREFOR FROM PROJECTCODE 1.47008, INDEX CODE NO. 450360 (.$3,876,00), AND FROM PROJECT CODE 104010, INDEX CODE NO. 280209-610 (57.752.00), FOR A PROPOSED 'TOTAL AMOUNT OF $11,628.00; AUTIIORI'l.,ING'PI1F, CITY MANAGER'TO INSTRUC'T'TFIE CHIEF PROCURETNIENT OFFICER 'TO ISSUE PURCHASE ORDERS FOR THIS SERVICE AND THEREAFTER TO EXTEND SAID SERVICE FOR AN ADDITIONAL ONE (1) YEAR PERIOD AT THE' SAME PRICE, 'PERMS, AND CONDITIONS, SUBJECT TO 'THE AVAILABILITY OF FUNDS. WHEREAS, pursuant to public notice, sealed bids were received December. G, 1995 for the furnishing of three (3) Chevrolet Cavalier Automobiles on a lease/rental basis on a contract basis for one (.1) ,year with the option to extend for one, (1) additional one (1) ,year period for the Department of Fire-Resc:ue;,and WHEREAS, invitations for Bis1 No. ' 95.913=029 .were mailed 1.0 thirty four (34) potential bidders and three (3) bid, were received, and' WHEREAS, funds for this acnuis ,iti.on are available,from Proiect Code 147008,;Index Code 450360 ($3,876.00), and from Project Code 10401.0, Index Code 280209di]0 ($7,752,00), for a proposed total of $11,628.00; and CITY COMMISSION MEETING OF MAY 2 3 IMS Resolution Ido. 95- 347 f Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 23rd day of May 1996. CITY OF MIAMI, FLORIDA �� I INTER -OFFICE MEMORANDUI TO The Honorable Mayor and Members DATE . APR ( 5 1996 FILE of the City Commission SUWECT . Recommendation for Award of Bid Bid No. 95-96-024Nehicle Lease FROM Ces io REFERENCES: �ity er ENCLOSURES: RECOMMENDATION I .. It is recommended that a resolution be prepared awarding the above mentioned subject bid to non -minority vendor Mears Motor Leasing Inc., 3905 El Rey Road, Orlando Florida 32808, as the lowest responsible bidder for the leasing and maintenance of three (3) Chevrolet Cavalier automobiles at a one time total cost of $11,628. BACKGROUND These vehicles will be used by the requesting departments to provide necessary transportation to various individuals responsible for numerous community service activities. Since the recent transfer of vehicles from the Motor Pool to the Fire Department, and the recent transfer of the Homeless Program to the Fire Department, there has been a shortage of vehicles. The approval o.. this lease proposal would help alleviate this shortage without creating a burden on our repair facility. Amount of Bid: $11,628.00 Cost Estimate: N/A I Source of Funds: jHomeless Program: Project Code: 147008, index Code: 450360, Amount: $3,876.00 j Training & Safety: Project Code: 104010, Index Code: 280209-610, Amount: $7,752.00 Minori Representation: Bidder selected is a non -minority vendor. V 96 - 347 1 i CITY OF MIAMI, FLORIDA 1 INTER -OFFICE MEMORANDUM ! TO Judy S. Carter DATE February 22, 1996 FILE Chief Procurement Officer sueWECT . Bid 495-96-024 Funding Approval FROM : REFERENCES: 4Deppartment ire ez, Director - Rescue ENCLOSURES: I ' This department has verified available funding with the Department of Finance that funds are available to cover the cost of the subject bid in the total amount of $ 11,628.00. Homeless Program: Project Code: 147008, Index Code: 450360, Amount: $3,876.00 BUDGETARY REVIEW & APPROVED BY: (Except for items funded through CIP) Manohar Surana, Director Department of Finance Training & Safety: Project Code 104010, Index Code: 280209-610, Amount: $7,752.00 I BUDGETARY REVIEW & APPROVED BY: (Except for items funded through CIP) Manohar Surana, Director Department of Finance i I - 96-e 347 3 r� �4 ?{ OF MIAMI, FLORIDA IV D SHEET (Continued) (7 _ BID NO. 95 96-024 IMPORTAft:- BID SHEET AND ATTACHMENTS MUST BE RETURNED IN TRIPLICATE IN THE ATTACHED ENVELOPE -IDENTIFIED BY BID NUMBER, TIME AND DATE OF BID OPENING. IF SECURITY 1S REQUIRED, A BID WILL NOT BE ACCEPTED UNLESS THE DEPOSIT OR BOND IS SUBMITTED IN THIS ENVELOPE. Terms: i�_j _(Include cash discount, for prompt payment, if any) Additional discount of. % if awarded all items. Warranty and/or guarantee: Delivery: '/a caleAdt -days require�Jiipon receipt of Purchase Order or Notice of Award. ___ h /(,-, Number of calendar days required to complete work after start. In accordance with the Invitation to Bid, the Specifications, General Conditions, Special Conditions, and General Information to Bidders, we agree to furnish the Items) at Prices indicated on the attached bid sheet(s). NAMES OF COMPANY OWNER(S): NAMES OF COMPANY•OFFICER(S): 0 a) List principal business address: Istreet address) n b) List all other Of ices located in the State of Florida: (street address) (Please use the back of this page if more space is .necessary) MTNORTTy PROCQRRMRNT- CQMPL.TAN� The undersigned bidder acknowledges that (s)he has received a copy of ordinance #10062 as amended, the Minority Procurement Ordinance of the City of Miami and agrees to comply with all applicable substantive and procedural provisions therein, including any amendments thereto. Bidder: 1. .4 c- _ Signature:r- -� company name) Date: j, q j Print Name: `/, �zl. . ��;i Indicate if Business is 51% Minority -owned: (Check one box only) [ ] BLACK [ ] HISPANIC [ ] FEMALE AFFT.� uMATTVE_j If firm has an existing plan, effective date ACTION N PT -AN of implementation: If firm does not have an existing plan, the Successful Bidders) shall be required to establish an Affirmative Action Policy, pursuant to Ordinance #10062 as amended. See Appendix I for sample. Bidder:, -� 4,, �F ; /1�� �• -��<. Signature.: (company name) FA ILURE._TO__COMPLETE, SIGN, AND RETURN THIS FnRM MAY nTR011AI TFY TNTR RTn. 5 96- 347 BID TABULATION BY CITY OF MIAMI FEBRUARY 22, 1996 ALAN SAVARESE LEASING OF 10-20 COMPACT VEHICLES BID NO. 95-96-024 LEASING ASSOC, MEARS MOTOR LEASING ROYAL RENT -A -CAR MAKE AND MODEL CHEVROLET CHEVROLET GEO METRO 4 DR FORD ESCORT 4DR. OF VEHICLE CAVALIER CPE 1JC37 CAVALIER MONTHLY PRICE $ 278.29 $ 301.00 $ 365.00 $ 445.00 PER VEHICLE ANNUAL PRICE $ 3,344.28 $ 3,612.00 * $ 4,380.00 $ 5,340.00 PER VEHICLE FULL VEHICLE $ 25.00 $ 15.00 $ 24.00 $ 24.00 MAINT. PROGRAM PRICE PER MONTH FULL VEHICLE $ 300.00 $ 180.00 * $ 288.00 $ 288.00 MAINT. PROGRAM ANNUAL PRICE FULL TIRE AND $ 25.00 INCLUDED IN $ 24.00 $ 24.00 TIRE RELATED ITEM FULL VEHICLE MAINT PROGRAM MAINTENANCE PRICE PER MONTH FULL TIRE AND $ 300.00 INCLUDED IN $ 288.00 * $ 288.00 TIRE RELATED ITEM FULL VEHICLE . MAINT. PROGRAM MAINTENANCE ANNUAL PRICE FEES FOR EXCESS $ 0.07 $ 0.09 $ 0.05 $ 0.05 MILEAGE MISCELLANEOUS $ 150.00 * $ 84.00 $ 350.00 $ 350.00 PER YEAR WARRANTY FACTORY 36 MONTHS/36,000 MILES FULL F CTORY FULL FACTORY BUMPER TO BUMPER WARRANTY WARRANTY FACTORY PROVIDED * TOTALS $ 4,094.28 $ 3,876.00 $ 5, 306.00 $ 6,266.00 ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: FUNDING ALLOCATION: ALL VENDORS' MINORITY/FEMALE VENDOR Within City limits Registered with City Black Vendors Located within City limits Registered with City Female Vendors Located within City limits Registered with City Hispanic Vendors Located within City limits Registered with City NON MINORITY VENDORS Located within City limits UNKNOWN VENDORS Located within City Limits "No Bids" 3 CONTRACT FOR LEASING 10-20 VEHICLES FIRE -RESCUE Contract for Leasing 10-20 Vehicles Alleviate shortage of vehicles without creating a burden on the repair facility. Thirty Four (34) Three (3) Project Code: 147008, Index Code 450360 for $3,876.00 Project Code: 104010, Index Code 280209-610 for $7,752.00 For a Total of $1 1,628.00, BID EVALUATION: Bid Invitations Bid Mailed Responses Responses 34 3 S 3 1 1 1 0 1 - 2 0 0 0 2 0 0 0 0 0 0 0 1 1 1 1 1 1 0 2 0 0 31 0 6 0 95- 347 9 Reasons for `:'\lo Bids" were as follows: 1. MAROONE DODGE - "Cannot meet all criteria for bid." 2. ANGEL BUICK OLAS INC. - "Does not sell vehicles of the size described on Bid." 3. BLAKE CHEVROLET - "Unable to meet lease requirements." DID SECURITY LIST DID ITEM: LEASING OF — 20 COMPACT VEHICLES ——p�--__-----Y--- DID t 0. s 9596024 __------------- ------ DECEMBER 6, 1995 1.0:30 a.m. DATE SIDS) OPENED: —_a-----------------.. _____— — — — — — — I et TOTAL BID ZOND_jarj BIDDER DID AWOUXT CASHISR_i_GHRCK--- MEAIS MOTOR LEASING See attached id ROYAL RENT A CAR LEASING ASSOCIATES —�,—� NO BID We received only ka5 sent. L Procurement one copy of the bid wii Department MAROONL DODGE ANGEL BUICK OLAS INC. `j t r�rvc r�12112 T1jors )•!?(:f'2i �`i:� �i?'i2n1� i�.a���G�l i�:': C:�?�.T:— .,.. a`r�;?'.':dP'mG. ,�t4':":'�"�S?!�5�•. cryo 1,11cr by c s tCi:t.• {G'�r> "� � C�;l� ••d4�—�T�• �.�b�etp. i j f,'e�"�. �� �-:.�ideo_ ( �— . gym. - - - - - - - - - - -.._� l -------._----m , ---------------- rseelveA envelopes on behalf of P raoa reae i. bId-s) ev GSA/SOLID WASTE -PROCUREMENT DIVISION an(City Department) — ---- SIGNE putt —City Clerk) h DVERTISEMENT 10. 95-96-024 .95 ''i-`' _6 11110:3 :ity Clerk at his office located at City Hall, Florida 33133 not later than 10:30 a.m. W A LTii i `I" R K `' �, contract for the Leasing of 10-20 compact : I T Y ; , L .**, SCUe. I/or submitted to any other location or office ill be rejected. established a goal of awarding 51 % of the s nditures for all good and services to Black, E ;s Enterprises on an equal basis. i j j e interested in submitting bids and who are ty or women vendors are advised to contact t 300 Biscayne Blvd. Way, Suite 210, (305) I :ode, as amended, states that the City and responsive local bidder, whose primary :he opportunity of accepting a bid at the low ; _, .. .... .,..b..,u, .,U at„Vunt submitted by the local vendor does not � t exceed 1 10 percent of the lowest other responsible and responsive bidder. I The City reserves the right to request copies of the occupational license, professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. The City Manager may reject all bids and readvertise. (Ad No. 2091 ) � \�� \ � � � \ � \ � \� � � � \ � � � � / � / ¥� � � � \ � \-- - �\.. ��ty '�:/ � < � %\ ��. � /�� - � t . / ����. \ � � � - � � �6 � .� . ��:a: - \ � � \�� � � � � � � � � �� ..� � \ � \� � J ,� > \ ©� � \ »\��� � z � ..:.. >< . . . . \.. � � ^��� ��\�^�\`���� �.� \��2 ��\�\\\\ \ d\� /�. .. �\�\\\..% \ %�\���� \�� 1, LEGAL ADVERTISEMENT BID NO. 95-96-024 Sealed bids will be received by the City Clerk at his office located at City Hall, 3500 Pan American Drive, Miami, Florida 33133 not later than 10:30 a.m. December 6 , 1995 to establish a contract for the Leasing of 10-20 compact vehicles for the Department of Fire -Rescue. Bids submitted past such deadline and/or submitted to any other location or office shall be deemed non -responsive and will be rejected. Ordinance No. 10062, as amended, established a goal of awarding 51 % of the City's total dollar volume of all expenditures for all good and services to Black, Hispanic and Women Minority Business Enterprises on an equal basis. Minority and women vendors who are interested in submitting bids and who are not registered with the City as minority or women vendors are advised to contact the City Procurement Office located at 300 Biscayne Blvd. Way, Suite 210, (305) 579-6845. Section 18-52.1(h) of the City Code, as amended, states that the City Commission may offer to a responsible and responsive local bidder, whose primary office is located in the City of Miami, the opportunity of accepting a bid at the low bid amount, if the original bid amount submitted by the local vendor does not exceed 110 percent of the lowest other responsible and responsive bidder. i The City reserves the right to request copies of the occupational license, { professional and/or trade licenses, corporate chart and tax return and any other documents to verify the location of the firm's primary office. All vendors whose primary office is located within the City of Miami must provide a copy of their City Occupational License with their bids. L, The City Manager may reject all bids and readvertise. (Ad No. 2091 ) ,T{irj 1.1 1, City of Miami REQUISITION FOR ADVERTISEMENT appear nbthemust A advertisement. INSTRUCTIONS: Please type and attach a coDv of the advertisement with thi§ rggljisition. 1. Department: 2. Division: q it YC k- 3. Account Code number: 4. Is this a confirmation: 5. Prepared by: ❑ Yes ❑ No 6. Size of advertisement: 7. Starting date: B. Telephone number: 9. Number of times this advertisement is to be 10. Type of advertisement: published: ❑ Legal ❑ Classified ❑ Display 11. Remarks: 12. G.S.A.r r m n ManaSLMIU Date(s) of Publication Advertisement Invoice No. Amount DIAR10 l AS, PJAEfUCAS MIAMI' TODAY ko 13. ❑ Approved ❑ Disapproved Department Director/Designee Date Approved for Payment Date C IGS/PC 503 Rev. 12/89 1 Routing: Forward White and Canary to G.S.A. (Procurement Manaoementl and retain Pink rnnv ups t NIOU i iun: Wnite - G.5.A.; canary - Department