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HomeMy WebLinkAboutR-96-0343a ka J-9G-441 5/15/96 9 Ej - 343 RESOLUTION N0. _ A RESOLUTION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS ("RFP"), IN SUBSTANTIALLY THE ATTACHED FORM, TO ESTABLISH THREE SEPARATE BANK ACCOUNTS WITH MINORITY AND WOMEN -OWNED BANKS, FOR A PERIOD OF TWO YEARS; ESTABLISHING AND APPOINTING A FIVE MEMBER SELECTION COMMITTEE TO REVIEW SAID PROPOSALS. WHEREAS, the City of Miami has a Minority and Women -owned Procurement Program to further the goal of increasing the total annual volume of all procurement expenditures to minority and women -owned business enterprises; and WHEREAS, the City receives revenues from Community Development Grant Funds, State Revenue Sharing revenues, and Local Option Gas Tax revenues which must be wire transferred into the City's main depository account within five (5) working days; and WHEREAS, in order to further the goal of the Minority and Women -owned Procurement Program, the City wishes to establish three (3) depository bank accounts with minority and women -owned banks to receive the funds from the above described sources and to wire transfer to the main depository account as aforesaid; and WHEREAS, it is necessary for the City Manager to issue a Request for Proposals from minority and women -owned banks for this purpose; and ATTACHMENT (S) CONTAINED CITY COMMISSION MEETING OF MAY 2 3 1996 Revolution No. 96-- 343 WHEREAS, a selection committee will be appointed to review said proposals; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference thereto and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is hereby authorized to issue a Request for Proposals, in substantially the attached form, to establish three separate bank accounts with minority and women -owned banks (one each - Hispanic, Black, and women -owned), for a period of two years. Section 3. A five member selection committee is hereby established and the following individuals are hereby appointed to 1 review said proposals: APPOINTEES: NOMINATED BY. l NO APPOINTMEENT MADE Mayor Stephen P. Clark INO AP POINTHE1JT' MADE vice Mayor wifredo Gort i. NO AP20INT MENT FADE Commissioner Joe Carollo NO APPOINTMENT MADE Commissioner Miller J. Dawkins f. NO APPOINTMENT MADE Commissioner J.L. Plummer, Jr. is 2 Section 4. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 23rd da o May 1996. i 5T TEN P . CLARK, MAYOR ATTEST: WALTER J. FOE CITY CLER PREPARED AND REVIEWED BY: OL IREZ-SEI AS / ASSIST ANT CITY A TO EY APPROVED AS TO FORM AND CORRECTNESS: A. TU/f4N JONJ9S I III i CITY ATTORN Y i W850:BSS i f' I 3 96- 343 REQUEST .FOR PROPOSALS MINORITY .AND WOMEN -OWNED BANKS General Information The City of Miami, under its Minority and Women -owned Procurement Program, to further the goal of increasing the total annual volume of all procurement expenditures to minority and women - owned business enterprises, has authorized the establishment of three depository bank accounts with Hispanic, Black, and Women - owned banks. i j The depository banks will separately receive one of the following revenues of the City: • Community Development Grant Funds. e Local Option As Tax. 4 State Revenue Sharing Revenue (Actual FY194 Receipts) Funds received in these accounts will be automatically transferred by the bank to the City's main depository account within five (5) working days. The City reserves the right to reject any and all proposals. This solicitation and responses thereto are subject to Federal, State, and local laws. Qualification Considerations A. Bank must be a Bank in which at least fifty-one percent i (51%) of the stock is owned by Blacks, Hispanics or Women, individually and not in combination. Proposal must specify which minority meets this requirement. B. Bank must be qualified as a "Public Depository Bank" by the State of Florida and submit proof thereof. C. Bank must be located in Dade County. Proposal must specify the location that will handle the account. D. Bank must demonstrate compliance with the Federal Community Reinvestment Act by submitting its rating from the most recent Federal Reserve Bank review or, if not yet reviewed, a notarized affidavit to that effect and a copy of its community Reinvestment Policy. E. Bank must be registered as a minority vendor with the City of Miami Office of Procurement Management, located at 300 Biscayne Boulevard Way, Suite 210, Miami, Florida, Telephone No. (305) 579-6845. - 4 - 96- 343 Description of Services The Bank will receive the funds directly from the state or Federal Government at least on a monthly basis and will transfer the funds to the City' s Depository account with another bank by I wire within five (5) working days of original receipt of the funds. The Bank must also provide monthly bank statements to the City an and provide customer services to discuss matters related to the account. Selection Criteria The selection criteria for evaluation of proposals are: • Completeness of proposal covering qualification considerations. • The banks capability to provide requested services. • The bank's willingness to provide services to the City free of charge. i • A selection committee will recommend banks to the City Manager who will recommend award of contracts to the City Commission for its final consideration. t: Submission of Proposal Interested banks must submit seven (7) copies of their proposals certifying that they qualify as Black, Hispanic or Women -owned, f as applicable. Proposals must be mailed or delivered to the address listed hereinbelow and be postmarked or received prior to 3:30 P.M. on (T.B.D.). i City of Miami Office of City Clerk (RFP #95-96-098) 3500 Pan American Drive Miami, Florida 33133 The envelope must have the following reference on it: RFP #95-96-098 Any questions concerning this proposal should be directed to Mr. Pete Chircut at (305) 372-4672. W850 96- 343 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM ` TO : Honorable Mayor and Members DATE : jPR ;^r FILE 15 of.'the City Commission SUBJECT : Resolution Authorizing the City Manager to Request Proposals from FROM Cesar REFERENCE$jinority Banks . City N4 er ENCLOSURES: Recommendation: It is respectfully recommended that the City Commission adopt the attached Resolution authorizing the City Manager to request proposals from Minority and Women -Owned Banks for establishing special bank accounts for a period of two years and providing for appointment of a selection committee. Background: The Finance Department recommends the establishment of three depository bank accounts under the set -aside provision of the Minority and Women Procurement Program. These accounts will be used specifically to receive the following revenue items: • Community Development Grant Funds • State Revenue Sharing Revenues • Local Option Gas Tax Each of these accounts is estimated to receive approximately $8.5-9.0 million annually. Once funds are deposited in these accounts as received from the State and Federal Governments, the banks will have five working days to transfer such funds into the City's main depository accounts. As background to the City's banking practices, in September 1993 the City entered into a contract with First Union National Bank who was the successful bidder in a competitive request for proposals process. This contract was approved by City Commission Resolution No. 93-455 and provides comprehensive banking services to the City at very favorable rates until September 1996. ��-- S43 The Honorable Mayor and Members of the City Commission Page -2- The attached proposals is an effort to spread the City's depository banking services and to share some of the business with local women and minority owned banks. Investments of the City are also made on a competitive basis, as required by Section 47 of the City charter, which states that City moneys "shall be deposited with such responsible banking institutions as furnish such security as the Commission may determine and should agree to pay the highest rate of interest."