HomeMy WebLinkAboutR-96-0339J-96-376
4/18/96
RESOLUTION NO.9 6 ` 3 3 9
A RESOLUTION, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION,
RATIFYING, APPROVING AND CONFIRMING THE CITY
MANAGER'S FINDING OF AN EMERGENCY; WAIVING
THE REQUIREMENTS FOR COMPETITIVE SEALED BIDS
AND APPROVING THE PURCHASE, INSTALLATION AND
REPAIR OF AIR CONDITIONING EQUIPMENT AND
RELATED COMPONENTS, AT THE BELAFONTE TACOLCY
CENTER, FROM CHISHOLM BROS., INC., IN A TOTAL
AMOUNT OF $40,000; ALLOCATING FUNDS THEREFOR
FROM CAPITAL IMPROVEMENT PROJECT NO. 331364;
AUTHORIZING THE CITY MANAGER. TO INSTRUCT THE
CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE
ORDER FOR SAID PURPOSE.
WHEREAS, pursuant to Resolution 94-860, adopted December 1,
1994, the bid of All County Air Conditioning, Inc., was accepted
by the City Commission for the furnishing and installation of
four air conditioning condensing units at the Belafonte Tacolcy
Center (Tacolcy), located at 6161 NW 9 Avenue, Miami, Florida;
and
WHEREAS, following a contract dispute for this work, All
County Air Conditioning removed the four units from the premises
leaving several areas of the premises without air conditioning;
and
WHEREAS, the City is pursuing legal action against All
County Air Conditioning to recover damages as a result of said
removal; and
CITY COM?CSSION
MEETING OF
MAY 2. 3 1996
Resolution Ido.
t7{i` 39
WHEREAS, on December 21, 1995, the City Manager determined a
valid public emergency existed and authorized the emergency
purchase of four air conditioning condensing units and related
work from Chisholm Brothers, Inc., in an amount not to exceed
i
$14,000; and
I WHEREAS, following the installation of these four units, on
January 21, 1996, three of the four condensing units were stolen;
and
WHEREAS, the City Manager determined a valid public
emergency existed and authorized the emergency purchase of three
air conditioning condensing units and the installation of a chain
link fence cage to enclose the units; and
i WHEREAS, during the weekend of March 23, 1996, vandals cut
i
the lock to the new chain link fence cage and stole three
condensing units; and
WHEREAS, these units were recovered from a nearby property
I
j although no suspects have been found; and
WHEREAS, several areas of Tacolcy are without air
conditioning and there is lack of ventilation within the premises
i
as the windows are fixed; and
WHEREAS, it is necessary to complete the air conditioning
work at the premises in order to provide for the safe operation
of the day care, to comply with State HRS licensing requirements
i
and to avoid loss of grant funds by Tacolcy; and
WHEREAS, in order to protect the health, safety and welfare
of the citizens of Miami, the City Manager has found a valid
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96-- 339
public emergency exists justifying the waiving of formal
competitive sealed bid procedures for this work; and
WHEREAS, funds are available in the amount of $40,000 from
the Capital Improvement Project No. 331364;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the
Preamble to this Resolution are hereby adopted by reference
thereto and incorporated herein as if fully set forth in this
Section.
Section 2. By a 4/5ths affirmative vote of the members
of the City Commission, ratifying, approving and confirming the
City Manager's finding of an emergency for the purchase,
installation and repair of air conditioning equipment and related
components, at the Belafonte Tacolcy Center, from Chisholm Bros.,
Inc., in a total amount of $40,000, for the Department of Public
Works, with funds therefor hereby allocated from Capital
Improvement Project No. 331364
Section 3. The requirements for competitive sealed bids
are hereby waived for the Department of Public Works purchase,
installation and repair of air conditioning equipment and related
components from Chisholm Bros., Inc.
Section 4. The City Manager is hereby authorized to
instruct the Chief Procurement Officer to issue a purchase order
for this acquisition.
Section 5. This Resolution shall become effective
immediately upon its adoption.
am
96— 339
PASSED AND ADOPTED this 23rd day of May 1996.
ti ST ' HEN P . CLARK, MAYOR
ATTE T:
/
WALTEg OEMAN
CITY CLERK
ASSET MANAGEMENT REVIEW:
EDPJARDO RODRIGUEZ, RECTOR i
AS SET(MANAGEMENT
PREPARED AND APPROVED BY:
'i
RAFAEL 0. DIAZ
DEPUTY CITY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
NN O S, III
I CITY ATTO Y
I
W809:csk:ROD
i
4
C
t
96- 339
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM 41
To : The Honorable Mayor & Members DATE : APR 15 igg6
of the City Commission
SUBJECT: Emergency Purchase
A/C Replacement
FROM Cesa REFERENCES:
City
ENCLOSURES:
RECOMMENDATION:
FILE :
It is respectfully requested that the City Commission adopt the attached Resolution waiving by a
4/5ths affirmative vote of the members of the City Commission, formal competitive sealed bidding
procedures for the furnishing, installation and repair of air conditioning equipment and related
components at the Belafonte Tacolcy Center located at 6161 NW 9 Avenue, at a total cost not to
exceed $40,000; ratifying, approving and confirming the City Manager's finding that a valid public
emergency exists justifying such waiver for said services; authorizing the City Manager to instruct
the Chief Procurement Officer to issue a purchase order for said purposa; allocating funds
therefor in the amount of $40,000 from Capital Improvement Project No. 321364 for said purpose.
BACKGROUND:
The Office of Asset Management has prepared the attached Resolution for consideration by the
City Commission. Pursuant to Resolution 94-860 adopted on December 1, 1994, the City
Commission accepted the bid of All County Air Conditioning, Inc. for the furnishing and installation
of four air conditioning condensing units at the Belafonte Tacolcy Center ("Tacolcy"). After
installation of the units, a Contract dispute arose which resulted in All County Air Conditioning
removing, without permission from the City, the four units from the premises leaving several areas
of the premises without air conditioning. While the City is proceeding with legal action against All
County Air Conditioning, on December 21, 1995, the City Manager determined a valid public
emergency to exist and authorized the replacement of the four a/c condensing units and related
work from Chisholm Brothers in an amount not to exceed $14,000.
Following the installation of these 4 units, on January 21, 1996, three of the four condensing units
were stolen. The City Manager determined a valid public emergency to exist and authorized the
furnishing and installation of three air conditioning condensing units and the installation of a chain
link fence cage around the condensing units in an effort to prevent this from reoccurring. During
this installation, the Building Division determined certain improvements were required for
compliance with the South Florida Building Code including the installation of louver doors around
the air handlers.
During the weekend of March 23, 1996, vandals cut the lock to the new chain link fence cage and
stole three condensing units. These three units were recovered from a nearby property although
no suspects have been found. Once again Tacolcy was without air conditioning in several areas.
96- 339
The Honorable Mayor and Members
of the City Commission
Page 2
Police reports have been filed for both thefts. The use of the property as a day care and
compliance with HRS licensing requirements made it of utmost importance to reinstall the units as
if
quickly as possible. In addition, the windows in the facility are fixed and consequently provideno
means of ventilation.
It is requested at this time that you approve the attached Resolution waiving the competitive
bidding procedures, ratifying the City Manager's finding of a valid public emergency and
authorizing the issuance of a purchase order for this purpose. -
l
2 s 2
96^ 339
!
--g�t%BY CITY OF M1AM1 ;12 2.46Phi ; C1TY MAGER:S OFF.-+ PLBL1C�V�ORKS/ADMI�'.,� 1/ 1
CITY OF MIAMI. FLOWDA
INTER -OFFICE MEMORANDUM
TO: '.Cesar H. Odio DATE December 20, 1995 Fl``
City Ma nag
uur� r. Tac:olcy Center
Replacement of Air.
Conditioning 13W.ts
FROM Rri CREWE -
Ase.ictfant City Msnagwr ei NCK-URen
Department of Public works
Ali. County
Air. Conditioning, ITic . ,
(.ACAC)
the contractor for the
A/C Repair
project at Tacolcy Center, f.a
in a contract dispute
With the
Public Works oepdri-.Anent.
The
dispute concerns tha
usiaut.Ilo iced removal by AGAC of
f.oux
(4) air conditioning
condensing
units from the Tacoicy
Center
site. Additionally,
1:1e.cc was
vnndalif;m of copper. pipe
to 'these units as -,,-rell as
other A/C, units at the Center.
Several areas of the Tacolcy Ci4nter are presently without. air .
cundit-i.oning and this is a niajvr iriconve-nience and hoalth
prableltth for the usars of this facillty. A valid EMERGF.NCY
exisrs to promptly 7;oplo.ce. tlha !<Duv (4) miaei.ng condensing units
411d repair the vandalized copper pipe. Padilic Works has recGived
a quote fiord another Mechanical contractor, Chisholm Brothers,
Tnc:. , to furnirgh and ; nsta.11 new A/C units, repair the Capper
p1po and obt-ain the required permits for the work. A purchase
order wJJI be .lss>aed C0 ChishOIM Brothers, Inc.
The oust of the above work will 'riot. exceed $14,000. Fund* are
available from CIP too- 331364; index Code No. 319301-030.
Plr• ase indicate yoa:.a, dppraval, btu pow to procRed Kh this much
needed work .
APPROVED.,
Cesar H . Odin
City .Manacger
96-- M
To : Cesar H. Odio
City Manager
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
DATE : March 27, 1996 FILE
SUBJECT : Emergency Purchase
Belafonte Tacolcy Center
?aqrol Ro r� uez DirectorFROM : �g REFERENCES
Office of Asset Management
ENCLOSURES:
This memorandum serves to request your approval for the emergency purchase of the following
items related to the furnishing and installation of air conditioning units at the Belafonte Tacolcy
Center ("Tacolcy") located at 6161 NW 9 Street:
Fencing $4,700
Improvements required by Building Code $3,600
Repair of Compressor $2,100
Furnish and install 3 A/C units $8,000
Inspection, repair or replace (as necessary)
and reinstallation of 3 A/C units $8,000
TOTAL $26,400
On December 21, 1995, you authorized the emergency purchase of the furnishing and installation
of four air conditioning units and replacement of vandalized piping at Tacolcy. This approval was
sought following a contract dispute between the City and All County Air Conditioning, which
resulted in four units being removed by All County. This issue is being pursued with the Law
Department to recover damages. Fallowing your approval, the units were immediately installed.
I To minimize the opportunity for vandalism to occur, the City commenced procedures to install a
chain link fence cage around the a/c units. Prior to completion of this work, on .January 21, 1996
three of these four units were stolen. Consequently, the City proceeded on an emergency basis
to purchase and install three additional units and the furnishing and installation of a chain link
fence cage. During this installation, the Building Division determined certain improvements were
required for compliance with the South Florida Building Code including the installation of louver
doors around the air handlers which resulted in increased costs.
Subsequently, during the weekend of March 23, '1996, once again three units were stolen.
Vandals cut the locks on the new chain link fence cage and removed three units. Fortunately,
these units were recovered in the backyard of a property located adjacent to Tacolcy although no
suspects have been found.
Once again, several areas of Tacolcy are without air conditioning. Police reports have been filed
for both thefts. Additionally, Tacolcy is procuring the installation of monitored security devices to
be installed to the chain link fence cage. Such device will sound an alarm if the fence is opened
after hours and will result in the automatic dispatch of police.
9G- 339 5
F
JLd1I uI l-,„v„r mquu1 ; 4-10-36 ; 7:59AMM ; CITY MANAGER'S OFF.- 305 5755152,E 1
1
Cesar H. Odic
March 27, 1996
Pap 2
It is requested at this time that you retrctacbvely approve the emer®ancy purchase of the three air
conditkming units tom the original theft wid approve the Improvements required by the building
code, fencing costa for the cage, and the lnap6dim, repair or replacement as required, and
roinstalWon of the air. unite Most reea tly sWIM.
The urUeney of this request is due to Tgedcy being without air mndltlonln9 In Saverai areas. In
addlon, the wki..ms In the f-jelity are fixed and con"quently provide no means of verntiiatiom
Asa ray care centw, R is of critir,.ai lmpert rice ibat the We bo repatred hmadiataiy, In addition,
iho United Way A be vWng the alto within the nest few days and it is at vital importanuo that
ft unity be funotion4 proparly or Taeolcy racy low grant fund;,.
Plea lndlwt�: your approval below to proceed Mth the alc wark. Funds a: a ivalable from CIP
No. 331364,
APPROVED:
Ceasr H. Gdio, 6rty M2nager
' DENIED: _
Cesar l I.Odio, Ci , Mwmger
6 330